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HomeMy WebLinkAbout06/19/2000 Regular . . . ,. t' .. MINUTES OF THE REGULAR SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD ON MONDAY JUNE 19,2000. The Springfield City Council met in Regular Session at Springfield City Hall, City Council Meeting Room, 225 Fifth Street, on Monday, June 19,2000 at 7:05 p.m., with Mayor Weathers presiding. ATTENDANCE Present were Mayor Weathers, and Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg and Simmons. Also present were City Manager Mike Kelly, Administrative Coordinator Shari Higgins, City Recorder Kim Krebs, City Attorney Joe Leahy, and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Weathers. INVOCATION The Invocation was provided by Luther Bergenson, Faith Temple. SPRINGFIELD UPBEAT 1. City Manager Mike Kelly presented the Distinguished Budget Presentation Award from the Government Finance Officers Association to the City of Springfield, he introduced Finance Director Bob Duey, Senior Management Analyst Carl Burgdorfer, and Finance Operations Assistant Terri White. CONSENT CALENDAR Items 1 and 2 listed under Public Hearings were moved to the consent calendar, as the public hearing were scheduled as second readings. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HA TFIELD, TO APPROVE THE CONSENT CALENDAR WITH THE ADDITION OF ITEMS 1 AND 2 LISTED UNDER PUBLIC HEARINGS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. April 24, 2000 - Work Session b. May 1, 2000 - Work Session c. May 1, 2000 - Regular Meeting d. May 8, 2000 - Work Session . . . !. , City of Springfield Regular Meeting - June 19,2000 Page 2 3. Resolutions 4. Ordinances a. ORDINANCE NO. 5964 - AN ORDINANCE RENAMING P ARK AVENUE, IN IN THE AMENDED PLAT OF WILLAMETTE HEIGHTS SUBDIVISION, TO PERRY STREET, AS PLATTED AND RECORDED IN BOOK4, PAGE 78, PLAT RECORDS OF LANE COUNTY, OREGON, IN TOWNSHIP 19 SOUTH, RANGE 3 WEST OF THE WILLAMETTE MERIDIAN. b. ORDINANCE NO. 5965 - AN ORDINANCE AMENDING THE SPRINGFIELD SPRINGFIELD DEVELOPMENT CODE, ARTICLE 2 DEFINITIONS, BY A AMENDING SECTION 2.020~ ARTICLE 10 DISCRETIONARY USES, BY ADDING SECTION 10.035~ ARTICLE 11 VARIANCES AND MODIFICATIONS OF PROVISIONS, BY ADDING SECTION 11.035~ ARTICLE 16 RESIDENTIAL ZONING DISTRICTS, BY AMENDING SECTIONS 16.050, 16.060, AND 16.090 AND BY ADDING SECTION 16.1l0~ ARTICLE 31 MINIMUM DEVELOPMENT ST ANDARDSAND SITE PLAN REVIEW STANDARDS, BY AMENDING SECTIONS 31.140,31.160,31.180, AND 31.190~ ARTICLE 32 PUBLIC AND PRIVATE IMPROVEMENTS BY AMENDING TABLE 32-1 ~ AND ADOPTING A SAVINGS AND SEVERABILITY CLAUSE. 5. Other Routine Matters a. Renewal of Eugene - Springfield Consortium Agreement to Continue Participation in HUD's Home Investment Partnerships Program (HOME). b. Aurhorize the City Manager to Execute the Intergovernmental Human Services Agreement for FY 2000 - 2001, Between Lane County and the Cities of Eugene and Springfield. c. Ratification of Oregon Public Employees Union (OPEU) Labor Contract Effective July 1,2000, through June 30, 2003. PUBLIC HEARINGS 1. Budget Transfer and Supplemental Budget Resolutions. RESOLUTION NO. 00-34 - A RESOLUTION TRANSFERRING AND RE-APPROPRIA TING FUNDS IN THE GENERAL FUND, THE STREET FUND, THE SDC CAPITAL PROJECTS FUND, THE G. O. BOND CAPITAL PROJECTS FUND, THE SEWER OPERATIONS FUND, AND THE EMERGENCY MEDICAL SERVICES FUND. RESOLUTION NO. 00-35 - A RESOLUTION ADJUSTING BEGINNING CASH IN THE VEHICLE AND EQUIPMENT REPLACEMENT FUND~ AND THE RECOGNIZING AND APPROPRIATING OF REVENUE IN THE GENERAL FUND. c'ity of Springfield Regular Meeting - June 19, 2000 Page 3 . Senior Management Analyst Carl Burgdorfer was present for the staff report. He said several times througout the fiscal year the council is requested to make adjustments to the budget to reflect needed changes in planned activities, to recognize new revenues such as grants or to make other required adjustments. Mayor Weathers opend the public hearing. No one appeared to speak. Mayor Weathers closed the public hearing. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT RESOLUTION NO. 00-34, BUDGET TRANSFER AND SUPPLEMENTAL BUDGET RESOLUTIONS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT RESOLUTION NO. 00-35, ADmSTING BEGINNING CASH IN THE VEHICLE AND EQUIPMENT REPLACEMENT FUND; AND THE RECOGNIZING AND APPROPRIATING OF REVENUE IN THE GENERAL FUND. 2. Fiscal Year 2000/01 City Budget Adoption. . RESOLUTION NO. 00-36 - A RESOLUTION ADOPTING THE FISCAL YEAR 2000/01 SPRINGFIELD CITY BUDGET. MAKING APPROPRIATIONS. LEVYING A PROPERTY TAX. AND APPROVING THE CITY OF SPRINGFIELD'S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM. Finance Director Bob Duey was present for the staff report. He said this public hearing is the final step in a process that began in February 2000. He said the Budget Committee met in four separate meetings, giving final approval of the budget on May 16, 2000. He said the total budget for Fiscal Year 2000/01 is $122,109,826. He said this process meets the criteria set forth in the Oregon Budget Law. Mayor Weathers opened the public hearing. No one appeared to speak. Mayor Weathers closed the public hearing. Councilor Ballew asked Mr. Duey if the budget took into consideration the possible vacancy at the Booth Kelly site. Mr. Duey said this was not taken into consideraton, however they were not aware of the existing problem early enough to include. He said council would see different projections with the lack of the rental income, should the vacancy occur. Mayor Weathers asked about a revised budget from Springfield Renaissance Development Corporation (SRDC), and wanted to make sure this was made available to council. She commended stafffor their outstanding job in maintaining the existing level of services. She strongly supported City Manager Mike Kelly's leadership in balancing the budget for three years and urged the city to continue that process. . c'ity of Springfield Regular Meeting - June 19,2000 Page 4 . Councilor Simmons said staff had performed an outstanding job in keeping the service levelswhile operating on a very lean budget. He said the statistics needed to be evaluated realistically when looking at law enforcement and resources available to keep our community a safe and livable community. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPROVE RESOLUTION NO. 00-36, THE FISCAL YEAR 2000/01 CITY BUDGET ADOPTION, WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE No one appeared to speak. CORRESPONDENCE AND PETITIONS. 1. Correspondence from Ed Pabor, 257 South 4ih Street, Springfield, Oregon, Regarding the Proposed Zoning Changes to Medium and High Density Acreage in Springfield. Planner II Robin Johnson provided council with a copy of the staff response letter that was sent to . Mr. Pabor. Mayor Weathers asked Ms. Johnson to please contact Mr. Pabor to verify the information provided in the staff report addressed his concerns. BIDS . I. Bid Acceptance for Three Current Year Compact Pickup Trucks. Community Services Manager Dave Puent was present for the staff report. He said staff completed a formal bid process for the replacement of three vehicles, and one bid was received. He said in reviewing the Kelley Bluebook, with the age, high mileage, lack of optional equipment and overall condition of the vehicles, the trade-in value offered by Kendall Ford appears to be very competitive with what migh be obtained by the city ifthe vehicles were placed in public auction. Because of the age and high maintenance costs of the existing three vehicles, extending the replacement schedule another year is not a reasonable option. He said staff recommends council accept the bid in the amount of $44,665.80 from Kendall Ford for the replacement of the three vehicles. Councilor Simmons spoke about the importance of following the state contract. He said he felt uncomfortable with the process and would vote against the bid acceptance. IT WAS MOVED COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ACCEPT THE BID FOR THE REPLEACEMENT OF THREE VEHICLES FROM KENDALL FORD. THE MOTION PASSSED WITH A VOTE OF 5 FOR AND 1 AGAINST. 2. Bid Acceptance for Electronic Switches and Modules. . Senior Network Analyst Randy Melancon was present for the staff report.. He said the city's five fire stations are not currently connected to the other city offices via high speed transmission capacity. With receipt and installation of the requested switches and modules, the project would City of Springfield Regular Meeting - June 19,2000 Page 5 . provide high speed communication between the fire stations and city offices. He provided information about the bid process, and said staff recommended council accept the bid in the amount of $42,240.00 from Obsidian Technologies. He said the bid would be funded by the GO Bond Capital Project. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPROVE THE BID ACCEPTANCE FOR OBSIDIAN TECHNOLOGIES, IN THE AMOUNT OF $42,240.00. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM COUNCIL Councilor Leiken said Lane Regional Air Polution Authority (LRAP A) has passed their annual budget, and that Monaco Coach is currently holding discussions with LRAP A regarding their paint fumes. BUSINESS FROM THE CITY MANAGER 1. Development Services Director. . City Manager Mike Kelly was present for the staff report. He said Cynthia Pappas has been selected as the top candidate after an extensive recruitment and interview process for the Development Services Director position. City Council confirmation is needed before she can officially be offered the position. Ms. Pappas has accepted the position subject to council's confirmation. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HA TFIELD TO CONFIRM THE APPOINTMENT OF CYNTHIA P APP AS AS THE DEVELOPMENT SERVICES DIRECTOR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Level 3 Communications Fiber Agreement. Project Manager Len Goodwin was present for the staff report. He provided an explanation about how it integrates with the fiber agreements that have been previously approved by council. He offered explanation, and details of the agreement, and how the equipment would be installed. He said out of the five fiber optic cables, four of them are for governmental agency use. Council had a discussion regarding the advantages of entering into this agreement. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD TO ADOPT RESOLUTION NO. 00-37,.THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . City of Springfield Regular Meeting - June 19,2000 Page 6 . BUSINESS FROM THE CITY ATTORNEY City Attorney Joe Leahy spoke about the bid process for purchase and replacement of vehicles. He said the goal is to sell the used vehicles at a reasonable price. He said it was important for council to make comment on the bid process and advise staff when they feel it should be done better or more efficient. ADJOURNMENT The meeting was adjourned at 8: 1 0 p.m. Minutes Recorder - Kim Krebs ~~.w~~ Maureen M. Weathers, Mayor ~~ City Recorder . .