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HomeMy WebLinkAbout06/05/2000 Regular ,.~, . MINUTES OF THE REGULAR SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JUNE 5, 2000 The Springfield City Council met in Regular Session at Springfield City Hall, Council Meeting Room, 225 Fifth Street, Springfield, on Monday, June 5, 2000 at 7:00 p.m. with Mayor Weathers presiding. ATTENDANCE Present were Mayor Weathers and Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg, and Simmons. Also present were City Manager Mike Kelly, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, Administrative Coordinator Shari Higgins and members of staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Weathers. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . 1. Claims 2. Minutes 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Approval of Bid Acceptance to Western Power and Equipment, in the Amount of $111,412.00 for Street Sweeper. b. Award Bid Acceptance to Asphalt Maintenance Associates, Inc. in the Amount of $155,502.99 for Project P20l7l: City of Springfield FY 2000 Street Sealing Project. PUBLIC HEARINGS 1. Request for a Street Name-Change, City of Springfield, Journal Number 2000-05-0099. . ORDINANCE NO.1 - AN ORDINANCE RENAMING P ARK AVENUE, IN THE AMENDED PLAT OF WILLAMETTE HEIGHTS SUBDIVISION, TO PERRY STREET, AS PLATTED AND RECORDED IN BOOK 4, PAGE 78, PLAT RECORDS OF LANE COUNTY, OREGON, IN TOWNSHIP 18 SOUTH, RANGE 3 WEST OF THE WILLAMETTE MERIDIAN. Springfield City Council Regular Meeting - 6/5/00 Page 2 . Planner I Kitti Gale was present for the staff report. She explained there is no criteria in the Springfield Development Code pertaining to renaming streets; however, ORS 227.120 directs the City Council, by ordinance, to rename the street in accordance with staff recommendation or by resolution to reject the recommendation. Ms. Gale said the WilIamette Heights Subdivision was platted in 1911. The subdivision was never fully developed and few streets have been improved. She said many of the originally platted names had been duplicated in other areas of the city. Ms. Gale recommended approval of the street name change from Park Avenue to Perry Street. She said the name change was favorable to the residents and that three houses currently use a Perry Street address. Mayor Weathers Opened the Public Hearing. No one appeared to speak. Mayor Weathers Closed the Public Hearing. The ordinance received its first reading only. Ordinance adoption was scheduled for June 19, 2000. 2. Continuation of a Public Hearing for Multi-Unit Design Standards - Springfield Development Code Amendments (10. No. 2000-03-0055). . ORDINANCE NO.2 - AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE, ARTICLE 2 DEFINITIONS, BY AMENDING SECTION 2.020; ARTICLE 10 DISCRETIONARY USES, BY ADDING SECTION 10.035; ARTICLE 11 VARIANCES AND MODIFICATIONS OF PROVISIONS, BY ADDING SECTION 11.035; ARTICLE 16 RESIDENTIAL ZONING DISTRICTS, BY AMENDING SECTIONS 16.050,16.060, AND 16.090 (1) AND BY ADDING SECTION 16.110; ARTICLE 31 MINIMUM DEVELOPMENT STANDARDS AND SITE PLAN REVIEW STANDARDS, BY AMENDING SECTIONS 31.140, 31.160, 31.180, AND 31.190 (9); ARTICLE 32 PUBLIC AND PRIVATE IMPROVEMENTS, BY AMENDING SECTION 32.040 (1) AND TABLE 32-1; AND ADOPTING A SAVINGS AND SEVERABILITY CLAUSE. Planner II Robin Johnson and Planner III Gary Karp were present for the staff report. Ms. Johnson said the item was discussed in work session and that this first reading was a continuation ofa public hearing from May 15,2000. Council was asked to review amendments to the Springfield Development Code to include design standards. Ms. Johnson said there were three issues that council reviewed in work session: 1) planter strips in the public right-of-way; 2) planter islands and shade trees in parking lots; and 3) allowable building lengths related to project size. After council review, Ms. Johnson said the second reading of the ordinance and adoption would would occur on June 19,2000. . Regarding the planter strips in the public right-of-way, council felt they should remain as they are now, not be setback, but remain at the standard placement. Regarding item number two, council agreed to staff's recommendation of one tree for every eight parking spaces. Springfield City Council Regular Meeting - 6/5/00 Page 3 . The third item, allowable building lengths was not recommendation for change at this time by council. They suggested the it may be revisited after some experience had occurred with the ordinance. Council asked Ms. Johnson and Mr. Karp to make the necessary changes prior to the second reading of the ordinance. Mayor Weathers continued the Public Hearing from May 15,2000. I. Hanalei Rosen, 1551 B Street, Springfield, apologized to staff and council that her four pages of written testimony were not included in the agenda packets. She said she would submit her written testimony and also read part of it. She spoke about the ordinance not putting into place all aspects of development. She asked council to drive through the city to review planting areas and how trees grow during a 20 year period. Ms. Rosen felt there were design issues that still needed to be resolved. She spoke about a possible tree easement, no urban forester currently on staff, the need to look at new solutions and not enact laws that would limit the placement of trees. Mayor Weathers Closed the Public Hearing. The ordinance received its first reading only. Adoption would occur on June 19, 2000. . 3. Ordinance Establishing Liens for the Installation of Paving, Curbs and Gutters, Sidewalks, Storm Drainage, Street Trees and Street Light Improvements for Jasper Road, 320d to 420d Streets, and Vicinity, Project PI0993. ORDINANCE NO. 5963 - AN ORDINANCE ESTABLISHING LIENS FOR INST ALLA nON OF PAVING, CURBS AND GUTTERS, SIDEWALKS, STORM DRAINAGE, STREET TREES AND STREET LIGHT IMPROVEMENTS FOR JASPER ROAD, 32ND TO 42ND STREETS, AND VICINITY, PROJECT PI0993, IN THE CITY OF SPRINGFIELD, LANE COUNTY, OREGON AND DECLARING AN EMERGENCY. City Surveyor Don Rogers and Finance Director Bob Duey were present for the staff report. Mr. Rogers said at the City Council meeting on May 15, 2000, council continued the public hearing pertaining to a local improvement project to Jasper Road, 320d to 420d Streets, Project #PI0993. Mr. Rogers requested council continue the hearing, and adopt the ordinance, assessing the properties in the amount of$154,819.32. Mr. Rogers said the ordinance contained an emergency clause so the city could enter the liens on the city docket as soon as possible. Councilor Ballew clarified that all property owners who spoke at the public hearing on May 15, 2000, were contacted regarding the continuation. Mr. Rogers replied, yes, they were all noticed. . Mayor Weathers Opened the Public Hearing. Springfield City Council Regular Meeting - 6/5/00 Page 4 . 1. Raymond H. Racette, 4163 Jasper Road, Springfield, said he resides in the county not the city. His comment was regarding the survey. He said power lines were placed where the easement was supposed to be placed on his property. The lines were placed prior to the water service being provided by the Springfield Utility Board. It was close to property, but 18 feet setback across the street. He stated the survey marker was a guess and not accurate. Mr. Racette said the tree in the front of his house died twice. He said he did not plant it, the city did, and he would like to request it not be replanted. He currently has 14 trees on his property. In closing, he said he should not be assessed for property the city is taking without reimbursement to him. 2. Ed Bilinowich, 1022 Dondea, Springfield, said his property is also in the county and the back of his property runs along Jasper Road. He said he was told previously that he would not be assessed. Mr. Rogers said the property did take driveway access and should be assessed. Property owners were not charged for the street trees, as they were not part of the assessment. Mayor Weathers Closed the Public Hearing. . There was council discussion regarding citizens not paying taxes on public right-of- way used for the improvement project. Council suggested the right-of-way issue be reviewed administratively by staff in the future, but the city should continue with assessments for Project PI 0993. Councilor Simmons said the city did not take property without compensation, and the right-of-way had been dedicated for many years prior to project. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT ORDINANCE NO. 5963. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 4. Property Acquisition and Disposition: Acquire 542 D Street from the U.S. Department of Housing and Urban Development (HUD) and Sell to St. Vincent de Paul Society of Lane County (SVDP) for Affordable Home Ownership. Housing Programs Specialist Kevin Ko was present for the staff report. He said the issue was brought to the city's attention that the property at 542 D Street had substantial fire damage and the home had prior drug use. Many asked the city to clean up the property for the good ofthe neighborhood and community. Since the U.S. Department of Housing and Urban Development (HUD) is the owner of the property, the city, following a council goal of expanding home ownership opportunities, has agreed to purchase the property and sell it to St. Vincent de Paul Society (SVDP) so they can take advantage of the city's discounted price to governmental agencies. Mr. Ko explained the city would ask as a pass-through agency for the transaction, giving SVDP ownership, and having the transaction occur simultaneously at closing. . Councilor Simmons asked if the property had been determined a drug use location. Mr. Ko responded yes, and that the city had in its possession a certificate that it has been cleared by the state for residency, and that the city has a hold harmless agreement signed by SVDP. Springfield City Council Regular Meeting - 6/5/00 Page 5 . There was a discussion of reduced selling price and the sales agreement between the city and SVDP. Mayor Weathers Opened the Public Hearing. 1. Anne M. Williams, 2055 Elanco Lane, Eugene, spoke representing St. Vincent de Paul. She thanked the city staff and City Council for acting as an intermediary in the real estate transaction. Ms. Williams said the city could purchase the property directly from HUD at a discount of$30,000, while St. Vincent de Paul would only qualify for a $10,000 discount. Ms. Williams said SVDP would use expired Hope 3 Grant Funding and volunteers from the Weyerhaeuser Wave Program to assist with the home refurbishing. She commended staff for their time and effort, working on the transfer. Mayor Weathers Closed the Public Hearing. Mayor Weathers gave thanks to Rosemary Schrode, a diligent neighbor who helped to get the project underway. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPROVE THE CITY ACQUIRING 542 D STREET FROM HUD AND SELLING THE PROPERTY TO ST. VINCENT DE PAUL FOR AFFORDABLE HOME OWNERSHIP. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . 5. Budget Transfer and Supplemental Budget Resolution. RESOLUTION NO. 00-32 - A RESOLUTION TRANSFERRING AND RE- APPROPRIATING FUNDS IN THE GENERAL FUND, THE SPECIAL REVENUE FUND, THE TRANSIENT ROOM TAX FUND, THE SEWER CAPITAL PROJECTS FUND, THE DEVELOPMENT PROJECTS FUND, THE G. O. BOND CAPITAL PROJECTS FUND, THE SEWER OPERATIONS FUND, THE EMERGENCY MEDICAL SERVICES FUND, THE BOOTH-KELLY FUND, AND THE VEHICLE AND EQUIPMENT FUND. RESOLUTION NO. 00-33 - A RESOLUTION ADJUSTING BEGINNING CASH IN THE SPECIAL REVENUE FUND; AND RECOGNIZING AND APPROPRIATING REVENUE IN THE GENERAL FUND, THE SPECIAL REVENUE FUND, THE DEVELOPMENT ASSESSMENT FUND, THE REGIONAL FIBER CONSORTIUM FUND, AND THE VEHICLE AND EQUIPMENT FUND. Senior Management Analyst Carl Burgdorfer was present for staff report. He said council was requested to make adjustments to the budget to reflect needed changes in planned activities, to recognize new revenue such as grants, or to make other required adjustments. Mr. Burgdorfer said the overall financial impact of the transfer was $396,743. The overall financial impact of the Supplemental Budget was to increase total appropriations by $120,632. . Councilor Ballew inquired about the vehicle replacement fund, the two police cars proposed for replacement, and the laptop totaling $2,300. Police Chief Jerry Smith explained the age of the vehicles and computer and why the need for replacement at this point in time. Springfield City Council Regular Meeting - 6/5/00 Page 6 . Mayor Weathers Opened the Public Hearing. No one appeared to speak. Mayor Weathers Closed the Public Hearing. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPROVE RESOLUTION 00-32. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPROVE RESOLUTION 00-33. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE No one appeared to speak. CORRESPONDENCE AND PETITIONS 1. Correspondence from Linda Eden, 2062 Centennial Boulevard, Springfield, Oregon, Regarding the Proposed Wal-Mart Development. . 2. Correspondence from Nick Arnis, Oregon Department of Transportation, 3620 Gateway, Springfield, Oregon, Regarding the Expressway Designation for the Eugene-Springfield Highway. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ACCEPT FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Mayor Weathers commented on the letter from Nick Arnis. She asked staff to draft a letter to submit from the city as testimony at the June 7, Oregon Transportation Commission (OTC) meeting regarding the expressway designation - using the word will, not may, with regards to a refinement plan. By consensus, council agreed. Councilor Simmons suggested asking if the Corridor Study would occur, when and what is the funding source. Public Works Director Dan Brown clarified the project verbally with Mr. Arnis. He said the funding for the Corridor Study is not present now, but Refinement Planning funding was available. By consensus, council agreed to ask for Refinement Plan funding in-lieu of Corridor Study funding from 1-5 to Main Street at 58th. BIDS 1. Bid Award for Project P20165: 420d Street, West Lane Overlay, Weyerhaeuser Entrance North to 1-105 Overpass, and Vicinity. . Supervising Civil Engineer Don Branch was present for the staff report. He stated he was present for City Engineer Al Peroutka, who was unable to attend the meeting. Springfield City Council Regular Meeting - 6/5/00 Page 7 . Mr. Branch explained it was not city policy to overlay an unimproved street such as 420d Street, however some action was needed to improve conditions on the arterial street, due to rough surface conditions. The project included the installation of an asphalt overlay with pavement markings on the west lane of 420d Street from Weyerhaeuser's entrance to the Eugene-Springfield freeway. Staff recommended council award the overlay contract for the worst portion of the street deterioration. At a future date, Mr. Branch said staff recommended pursuing a Local Improvement District (LID) for full urban improvement of the road. He said the overlay would help until a permanent solution was sought through the LID process. Councilor Leiken asked about peak travel hours, the timing of the train, traffic flow and delays with regards to construction. Mr. Branch said the chosen contractor through the city's bid process, Morse Bros. would create a traffic plan and monitor all aspects of the project. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO A WARD THE CONTRACT FOR PROJECT P20165; 42ND STREET, WEST LANE OVERLAY, WEYERHAEUSER ENTRANCE NORTH TO 1-105 OVERPASS, AND VICINITY TO MORSE BROS. IN THE AMOUNT OF $33,619.00. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL . 1. Councilor Ballew said the Springfield Station Siting Committee met and voted for Site I West, the site located just west ofLes' Canopies. The process would move to the Lane Transit District Board, then back to city for formal approval. 2. Councilor Fitch said she had a Bus Rapid Transit meeting scheduled for June 6. There are many options still under review. 3. Councilor Simmons spoke of a recent Police Planning Task Force meeting and an inspection of the local jail. He said he received a copy of the annual Police Department survey, which stated the department did a good job of working within their budget restraints. He said the city would need a service enhancement in the near future, as the department has the same number of officers now as in 1988. 4. Councilor Ballew reviewed the last Metropolitan Wastewater Management Commission (MWMC) meeting. She said they took action to acquire property located near the Eugene/Springfield Airport. The intent is to grow popular trees and turn solids into fertilizer. 5. Mayor Weathers said Lane County's agenda for June 6, includes deciding on a Ballot Measure. . 6. Mayor Weathers stated she met with ODOT representatives regarding funding being diverted from the 1-5 BeltJine project for Eugene Soundwall project. After discussion with City of Eugene and ODOT, a good solution was reached that deleted another Eugene project and kept 1-5 project on the STIP list. She said the outcome would be discussed at the June 8, Metropolitan Policy Committee meeting. . Springfield City Council Regular Meeting - 6/5/00 Page 8 . 7. Mayor Weathers reported on the Public Safety Coordinating Council Policy Meeting. She said Springfield would need to continue to strengthen our staff, and assist as part of Lane County. 8. Mayor Weathers said the 2000 Filbert Festival would choose its King and Queen at a contest at Willamalane on Sunday, June 11. The event would be the press kick-off for the festival. 9. Kudo's were given for a Great Garden Tour, with special congratulations going to Councilor Ballew for placing her home on the tour. Mayor Weathers said it was a popular fund-raiser for Springfield Museum. 10. Councilor Ballew reported on the Chamber Legislative Committee meeting. She stated the Springfield School District might place a levy on the ballot in November. Councilor Lundberg said three jurisdictions could compete for funding on Springfield property taxes, the city, Lane County and the school district. 11. Mayor Weathers requested the budget information scheduled for review on June 19, be delivered in advance, not the Thursday prior to the meeting. She felt council would need additional review time. Mr. Burgdorfer said he thought the material would be prepared well in advance. BUSINESS FROM THE CITY MANAGER . City Manager Mike Kelly asked council to clarify their intent for the Multi-Unit Design Standards. By consensus, council agreed to the sidewalk planter strip as curbside in residential zoning, and setback on arterial and collector streets. Council wanted to ensure flexibility, but define the standards. The use of a 20% variance and Type III application options were also endorsed. Regarding the parking strip area, council consensus was one tree per eight parking spaces with the objective of having flexibility when necessary. Council agreed to the 160 foot building maximum length, also by consensus. BUSINESS FROM THE CITY ATTORNEY Mr. Leahy said he attended a meeting with Greenhill to review the city's contract for next budget year. The current contract expired in July 1999; cut the city proceeded under same contract for present year, on a month-to-month basis. Mr. Leahy said the city would also be receiving a comprehensive report as part of the new contract. ADJOURNMENT The meeting was adjourned at 8: 15 p.m. Minutes Recorder - Shari Higgins ~w~:;;!1r~7;!Uc~ .