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HomeMy WebLinkAbout05/22/2000 Work Session ,~- . MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MAY 22, 2000. The Springfield City Council met in Work Session at Springfield City Hall, Jes~e Maine Room, 225 Fifth Street, Springfield, on Monday, May 22,2000 at 5:31 p.m., with Mayor Weathers Presiding. ATTENDANCE Present were Mayor Weathers, and Councilors Ballew, Fitch, Hatfield, Lundberg and Simmons. Councilor Leiken was absent (excused). Also present were Assistant City Manager Gino Grimaldi, Senior Management Analyst Rosie Pryor, City Attorney Tim Harold, City Recorder Kim Krebs, Public Works Director Dan Brown, Fire Chief Dennis Murphy, and members of the staff. 1. Local Street Networks Fund. Public Works Director Dan Brown was present for the staff report. He said the purpose of the work session was to inform council of the application process, and for council to provide direction to staff and the City's Metropolitan Policy Committee (MPC) representatives to develop local priorities for funding under this state program. . Mr. Brown said the 1999 Legislature created a one time funding program called the Local Street Network Fund. He said there is $28 million dollars available state-wide, and approximately $9.8 million dollars in the local region. He said the purpose of the money is to fund improvements on local (city) streets, and help meet one of the objectives for the Oregon Department of Transportation (ODOT) on the Oregon Highway Plan which was adopted approximately one year ago. Mr. Brown said to meet the application deadline, staff met with ODOT planning staff and submitted applications for several projects which they felt would best meet the criteria of the program. He highlighted the projects as proposed, and referred council to a chart which listed the following projects: 1) Daisy Street completion, South 4ih to South 49th Street; 2) A Street, 58th to 60th Street; 3) South 420d Street, Main Street to Jasper Road; 4) South 54th Street, Main Street to Daisy; and, 5) Pioneer Parkway Extension, Harlow to Beltline Road. Mr. Brown said he wanted council's endorsement for city staff to meet with ODOT staff to negotiate jurisdictional transfer of any ODOT roads. He provided council with the option of either not talking to ODOT staff, or directing staff to return with guidelines for negotiation or provide general direction. Mr. Brown introduced City Engineer Al Peroutka and asked him to provide information regarding the discussion staff had with ODOT. Mr. Peroutka said ODOT reported limited funding was available, and said based on the funds, any particular project could not be funded for more than approximately $2.5 million dollars. There was discussion regarding the priority of each of the projects. . Springfield City Council Work Session - May 22, 2000 Page 2 . Councilor Fitch asked for clarification purposes what the city would do if only partial projects were funded. Mr. Peroutka said if all funding was dedicated to one project, the balance of the projects would not be funded. Transportation Planning Engineer Masood Mirza stated the City of Eugene and Lane County were in the process of creating their own list for priorities. When each have completed their priority lists, each agency will take their lists to MPC. He said it would be handled similar to that of the STIP process. Mayor Weathers asked when was approval anticipated. Mr. Mirza said by the end of the calendar year. After discussion regarding the priority of the projects, council consensus was to prioritize the list to reflect the following: 1) Daisy Street; 2) South 54th Street; 3) Pioneer Parkway (4) South 42od; and, (5) South A Street. 2. Additional Information on Hazardous Materials Program Fee Structure. . Deputy ChiefPire Marshall Dennis Shew was present for the staff report. He said this was a continuance of the work session that was held on March 20,2000. He said the purpose of the work session was to provide additional information, as well as comparison fees for other agencies. He said on March 20, 2000, council reviewed a request from two Glenwood area businesses to reconsider the inspection fees relating to the Hazardous Materials Control Program, because fees were significantly higher than fees charged by the City of Eugene for similar services. After considering several options, council requested a more in-depth review of the Hazardous Materials Control Program and a comparison to other jurisdictions' programs in order to evaluate the rate structure of Springfield's program. He said depending on the option chosen, revenue from hazardous materials fees would either remain status quo, or be reduced. He said it was important to note the current cost recovery and revenue generated is dependent in the city's long-range financial plan. Mr. Shew provided addition background and history regarding the Hazardous Materials Control Program, and asked council for guidance as to what option they would prefer. There was a discussion regarding the fact that businesses had already been billed, however, there had been no further billing since council met to discuss this item in February. Councilor Hatfield asked for clarification regarding whether the city is recovering its costs when imposing the $150 fee. He said it is important to recover at least 50% of the cost of the program, and before council could make a decision, they needed to know the exact cost of the program. Councilor Ballew said she recently met with Mr. Shew regarding the issue. She said it was important that fees maintained. After discussion, council directed staff to gather additional information and come back to council at a future meeting. Council informed staff not to re-bill the businesses until a decision was made on the issue. . Springfield City Council Work Session - May 22, 2000 Page 3 . 3. Rehabilitation of 28th and Centennial Fire Station and Purchase of Property for Downtown Fire Station Site with Funds from Emergency Medical Services (EMS). Fire Chief Dennis Murphy was present for the staff report. He said the purpose of the work session was to obtain direction and approval from council for staff to proceed with plans to rehabilitate and refurbish the 28th and Centennial fire station (#3) to meet current needs, and conduct a downtown site study for relocation ofthe 5th and M Street fire station (#4), and purchase property for the relocation. He said the existing facility is inadequate and needs renovation. He said only one paramedic ambulance and two personnel are routinely assigned to Fire Station #3. In order to accommodate full staffing of both units (ambulance and fire engine), sleeping quarters need to be added. Mr. Murphy provided detailed information regarding the anticipated renovation work, and said funds needed to implement rehabilitation and renovation of Fire Station #3 are not currently available by other financing means, such as capital bond, or special levy. He said the estimated site study and property acquisition for relocation the 5th and M Street fire station (#4) is $300,000. Estimated cost of the 28th Street fire station (#3) rehabilitation will be approximately $400,000. The total of $700,000 would be charged to the EMS Fund. He said current EMS Fund reserves are adequate to cover the scope of these projects. Mayor Weathers said she did not object to either of the projects, and said it was a valid use of the funds. . After discussion, council consensus was to grant permission to fund the projects out of the EMS funds. Mr. Murphy said before any staff rotation decisions were reached, staff would bring information to council for discussion and direction. Mayor Weathers thanked council members and city staff for participating in the Annual Spring Cleanup. ADJOURNMENT The meeting was adjourned at 6:55 p.m. Minutes Recorder - Kim Krebs ~1)Ju-~ Maureen M. Weathers, Mayor ATTEST: 'I .