HomeMy WebLinkAbout04/03/2000 Regular
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MINUTES OF THE REGULAR MEETING
OF THE SPRINGFIELD CITY COUNCIL
HELD ON APRIL 3, 2000.
The Springfield City Council met in Regular Session at Springfield City Hall, City Council
Meeting Room, 225 Fifth Street, Springfield, on Monday, April 3, 2000, at 7:10 p.m. with Mayor
Weathers Presiding.
ATTENDANCE
Present were Mayor Weathers and Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg, and
Simmons. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi,
Senior Management Analyst Rosie Pryor, Administrative Coordinator Shari Higgins, City
Recorder Kim Krebs, and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Weathers.
CONSENT CALENDAR
1. Claims
2. Minutes
a. February 28,2000 - Work Session
b. March 6, 2000 - Joint Work Session
c. March 6, 2000 - Regular Meeting
3. Resolutions
a, RESOLUTION NO. 00-22 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30026:
LYNN LEE ESTATES PUBLIC IMPROVEMENTS.
b. RESOLUTION NO. 00-23 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30087:
THURSTON RIDGE SUBDIVISION PUBLIC IMPROVEMENTS.
c. RESOLUTION NO. 00-24 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30088:
RIVER GLEN THIRD ADDITION PUBLIC IMPROVEMENTS.
4. Ordinances
5. Other Routine Matters
a. Renewal of Workers Compensation Insurance Policy with SAIF for City's 2000-2001
Policy.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
City of Springfield
Regular Session - 4/3/00
Page 2
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PUBLIC HEARINGS
1. Budget Transfer and Supplemental Budget Resolutions.
RESOLUTION NO. 00-25 - A RESOLUTION TRANSFERRING AND RE-
APROPRIATING FUNDS IN THE GENERAL FUND. THE STREET FUND. THE
MUSEUM FUND. THE SPECIAL REVENUE FUND. THE COMMUNITY
DEVELOPMENT FUND. THE SEWER CAPITAL PROJECTS FUND. THE SDC
CAPITAL PROJECTS FUND. THE DEVELOPMENT PROJECTS FUND, THE G. 0,
BOND CAPITAL PROJECTS FUND, THE SEWER OPERATIONS FUND. THE
REGIONAL WASTEWATER FUND. THE INSURANCE FUND AND THE VEHICLE
AND EOUIPMENTFUND.
RESOLUTION NO. 00-26 - A RESOLUTION RECOGNIZING AND APPROPRIATING
REVENUE IN THE GENERAL FUND, THE SPECIAL REVENUE FUND. THE
DEVELOPMENT PROJECTS FUND. AND THE INSURANCE FUND.
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Carl Burgdorfer was present for the staff report. He said the first resolution was for a
Supplemental Budget totaling $417,437.00, and the second resolution was for a regular
budget transfer totaling $613.996.00. He said there was a correction to be made on the
Council Briefing Memorandum, item # 17 Transfer of Booth-Kelly Reserves. The last line of
the paragraph says "It is anticipated that the majority of these costs will be reimbursed by the
City's insurance carrier" is incorrect. He said none of the costs will be reimbursed by the
insurance carrier. Risk Manager Craig Gibons stated there were conflicting engineer reports
and staff was currently working on the issue. Mr. Burgdorfer, with the assistance of Police
Chief, Jerry Smith, provided clarification of item #4 Recognition of the COPS In School
Grant Proceeds. Mr. Smith said the $250,000 grant covers the existing police officers in the
high schools.
Mayor Weathers opened the public hearing.
No one appeared to speak.
Mayor Weathers closed the public hearing.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ADOPT RESOLUTION NO. 00-25. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ADOPT RESOLUTION NO. 00-26. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
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City of Springfield
Regular Session - 4/3/00
Page 3
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2. Request to Continue the Public Hearing for the Springfield Drinking Water Protection
Overlay District (10. No. 99-09-219) to April 17, 2000.
ORDINANCE NO.1 - AN ORDINANCE ADDING ARTICLE 17 DRINKING WATER
PROTECTION (DWP) OVERLAY DISTRICT TO THE SPRINGFIELD DEVELOPMENT
CODE SETTING FORTH PROCEDURES AND STANDARDS FOR THE USE OF
HAZARDOUS MATERIALS WITHIN THE TIME OF TRAVEL ZONES: REVISING THE
SPRINGFIELD DEVELOPMENT CODE BY AMENDING ARTICLES 2, 3, 14, AND 15
AND APPENDIX 1: REZONING PROPERTIES WITHIN THE ZERO TO TWENTY
YEAR TIME OF TRAVEL ZONES: AND DECLARING AN EMERGENCY.
Planning Supervisor Mel Oberst was present for the staff report. He explained why the city
was requesting the record/public hearing be continued for the Drinking Water Protection
(DWP) Overlay District. He explained that additional items had been received by staff for
inclusion into the record, and an extension was needed to provide staff time to work with
affected property owners and consider their issues regarding interpretation of the proposed
ordinance.
Mr. Oberst read into the record names and addresses ofletters received by the Development
Services Department. The first was addressed to John Tamulonis, AIC Development
Services Director, from Calvin Pittman, Plant Manager of Kingsford, 3315 Marcola Road,
Springfield, OR. The second letter was addressed to Sarah Summers, and Springfield City
Council, from Bill Carpenter, 680 T Street, Springfield, OR.
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Mayor Weathers said the public hearing for this item would be held, with the understanding
that the record would remain open.
Mayor Weathers opened the public hearing.
1. David E. Clyde, David Clyde Real Estate, 1849 Willamette St. Suite 22, Eugene, spoke
representing the property owner at 28th and Olympic Street. His concern was the well
head nearby, and he requested a more defined, or specific definition of hazardous
materials. He suggested the Springfield Utility Board either move the well head, or find
another one. He also suggested grandfathering in some of the existing businesses in the
area that are in compliance with existing Environmental Protection Agency (EP A)
regulations.
2. Andy Poynter, P. O. Box 281, Elmira, spoke representing the Farmers Coop, and
Emerald Rail & Technology. He said there needed to be more defined language
regarding a development application, and internal alteration. He said the key part of the
article is the Hazardous Materials Management Plan. He said many municipalities have
looked at the requirement of proposed routes and have determined it is very hard to
regulate. He said this ordinance would have a devastating effect on many businesses.
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3. Calvin Pittman, 3315 Marcola Rd, Springfield, spoke representing Kingsford. He said he
supported the motion to continue the public hearing, but expressed his concern regarding
staffs ability to make the revisions and respond to the public completed by April 17,
2000. He also submitted copies of his correspondence to John Tamulonis.
City of Springfield
Regular Session - 4/3/00
Page 4
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4. Dan Egan, 850 N. 6th Street, Springfield, spoke representing the Springfield Chamber of
Commerce. He said he supported the motion to continue the public hearing, and asked
council to look to the future before making a final decision. He said he is aware of the
importance for safe and adequate drinking water for all citizens. He understands this will
take some further study of the language, specific to future applications for expansion, as
well as new businesses wanting to relocate to the Springfield area. Mr. Egan said
livability is a very important aspect to the Chamber of Commerce. He offered the
Chamber as being a possible sounding board for the city, in future review ofthe
ordinance.
5. Jim Spear. 2885 Olympic Street, Springfield, spoke representing Voith Sulzer Paper
Technology. He said since the last meeting on March 6, 2000, he has met with city staff
and other business owners. He had also met with a member of the Drinking Water Task
Force, who said the draft ordinance prohibits and regulates far more than the original
ordinance prepared. He said he had recently prepared a revised draft of the ordinance,
and submitted it to city staff for review and feedback. He suggested the council direct
city staff to convene a group of interested parties to review with staff the draft ordinance.
He said the group could consist of the existing Drinking Water Task Force members,
other affected business owners as well as other interested businesses. He said the task
should be completed quickly, and should accomplish at least three objectives: 1) clarify
the ambiguities in the ordinance; 2) make the plan consistent with the original task force
plan; and 3) craft a provision to grandfather existing environmentally responsible
businesses.
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6. Ron Sprainis, 39141 Easton Lane, Springfield, spoke representing Chrome World. He
said he is concerned about the ordinance being so vague. He said there would be
tremendous economic impact, there should be some equity in the land, and existing
businesses should be taken into consideration. He also suggested the option of expanding
the task force.
7. Jeff Cole. 3562 E Game Farm Rd, Springfield, spoke representing two existing property
owners in the Olympic Street area. He said the threat of this ordinance had already
turned away potential tenants. He said there is inappropriate placement of the current
wellheads, and said there are probably thousands of different materials that could be
considered hazardous materials. The ordinance does not discuss options for a business to
allow containment. He said businesses should have the option to provide absolute
containment for use ofDNAPL's. He said there needs to be more specific guidelines,
and suggested possibly sending this item back to the task force for revisions, guidelines
for change, and then bring back to the council.
8. Charles Davis, 202 South 18th Street, Springfield, spoke representing the Springfield
Utility Board (SUB). He said there are many examples of reasons why drinking water
protection is necessary, and provided handouts for council to review regarding protection
of the environment. He pointed out the article called Waterweek in the handout, and said
new research reports that 9,000 community water wells in 31 states may be contaminated
because oftheir proximity to leaking underground fuel-storage tanks. He said several
incidents have occurred because steps were not taken to be proactive in advance.
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City of Springfield
Regular Session - 4/3/00
Page 5
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Councilor Ballew asked staff if the April 17 date for the public hearing was already set, or was
there an option to extend the time to allow staff to thoroughly respond to all of the public
testimony. Mr. Oberst said council had the option to continue beyond April 17, and suggested
they look at May 1 as the date for the public hearing first reading, and remove the emergency
clause. He said this would allow the revisions to be made and distributed to concerned
businesses.
Mayor Weathers asked Mr. Davis to provide an estimated amount for the cost of a well. Mr.
Davis said it is not just the cost of the well itself, but the facility to distribute the water afterwards
as well as water rights. He said there is no option of transferring water rights from one well to
another if they are very far apart. The option of relocating a well becomes an issue if it is too far
from the existing well because of the water rights issue. He said it costs several millions of
dollars to relocate a well and build a facility, and that does not include the water mains to transmit
the water into the distribution system. Mayor Weathers asked when the last time a well was
constructed. Mr. Davis said there was one constructed last year, and prior to that, two years ago,
and they currently have one under construction. He said every year they are building new wells
and making every effort to meet the communities demand.
Councilor Ballew asked Mr. Davis if the newer wells built within the Springfield City limits have
the capability of delivering the amount of water needed if replacing an existing well. Mr. Davis
said the wells they have recently drilled have the capacity of between 300 and 500 gallons per
minute, He said the well with the greatest capacity currently is at the Sports Way well site.
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Councilor Simmons asked Mr. Davis if they were to lose the functional capacity ofthe
Weyerhaeuser well field, what effect would that have. Mr. Davis said if the treatment facility
was not in place, and the well field was lost, it would have an impact in excess of 15 percent of
the current capacity.
Mayor Weathers closed the public hearing.
Councilor Simmons asked if the public hearing was continued until May 1, and the ordinance was
changed substantially, if there are any requirement for further notice. City Attorney Tim Harold
said the only requirement is that staff distribute copies of the proposed ordinance, and conduct the
public hearing on May 1.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO CONTINUE THE PUBLIC HEARING UNTIL MAY 1, 2000, AND RECEIVE
FOR THE PUBLIC RECORD THE LETTERS SUBMITTED. THE MOTION PASSED WITH
A VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
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City of Springfield
Regular Session - 4/3/00
Page 6
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CORRESPONDENCE AND PETITIONS
1. Correspondence from J on A. Joseph, 152 Braeburn, Eugene, Regarding His Recent
Appointment as Part Time Municipal Court Judge.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY COUNCIL
1. Committee Reports
a. Councilor Lundberg said the Consolidated Plan is in it's final draft and would
be presented to the Consolidated Plan Committee next week and move forward to the
two councils. She said she is comfortable with the final draft and wanted to alert
councilors they would be seeing it in the near future. There are also two committees,
the Stakeholder Group and the Decision making group looking at the 1-5 Beltline issue.
She said she would be on the decision making group and it met for the first time on
Friday, April 7.
b, Mayor Weathers invited everyone to the Arbor Day Celebration to be held at Guy Lee
Elementary, and said Heritage Day at the Museum is Saturday, April 8 from 1-3 p.m.
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c. Councilor Fitch reminded everyone about the Youth Day of Caring to be held on
April 21st from 12:30-3 p.m. She said there would be approximately 450 High School
students participating. Anyone wishing to participate, please contact Shari Higgins.
ADJOURNMENT
The meeting was adjourned at 7:50 p.m.
Minutes Recorder - Kim Krebs
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aureen M. Weathers, Mayor
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City Recorder
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