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HomeMy WebLinkAbout04/03/2000 Regular J . . . " MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD ON APRIL 3, 2000. The Springfield City Council met in Regular Session at Springfield City Hall, City Council Meeting Room, 225 Fifth Street, Springfield, on Monday, April 3, 2000, at 7:10 p.m. with Mayor Weathers Presiding. ATTENDANCE Present were Mayor Weathers and Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg, and Simmons. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, Senior Management Analyst Rosie Pryor, Administrative Coordinator Shari Higgins, City Recorder Kim Krebs, and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Weathers. CONSENT CALENDAR 1. Claims 2. Minutes a. February 28,2000 - Work Session b. March 6, 2000 - Joint Work Session c. March 6, 2000 - Regular Meeting 3. Resolutions a, RESOLUTION NO. 00-22 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30026: LYNN LEE ESTATES PUBLIC IMPROVEMENTS. b. RESOLUTION NO. 00-23 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30087: THURSTON RIDGE SUBDIVISION PUBLIC IMPROVEMENTS. c. RESOLUTION NO. 00-24 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30088: RIVER GLEN THIRD ADDITION PUBLIC IMPROVEMENTS. 4. Ordinances 5. Other Routine Matters a. Renewal of Workers Compensation Insurance Policy with SAIF for City's 2000-2001 Policy. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield Regular Session - 4/3/00 Page 2 . PUBLIC HEARINGS 1. Budget Transfer and Supplemental Budget Resolutions. RESOLUTION NO. 00-25 - A RESOLUTION TRANSFERRING AND RE- APROPRIATING FUNDS IN THE GENERAL FUND. THE STREET FUND. THE MUSEUM FUND. THE SPECIAL REVENUE FUND. THE COMMUNITY DEVELOPMENT FUND. THE SEWER CAPITAL PROJECTS FUND. THE SDC CAPITAL PROJECTS FUND. THE DEVELOPMENT PROJECTS FUND, THE G. 0, BOND CAPITAL PROJECTS FUND, THE SEWER OPERATIONS FUND. THE REGIONAL WASTEWATER FUND. THE INSURANCE FUND AND THE VEHICLE AND EOUIPMENTFUND. RESOLUTION NO. 00-26 - A RESOLUTION RECOGNIZING AND APPROPRIATING REVENUE IN THE GENERAL FUND, THE SPECIAL REVENUE FUND. THE DEVELOPMENT PROJECTS FUND. AND THE INSURANCE FUND. . Carl Burgdorfer was present for the staff report. He said the first resolution was for a Supplemental Budget totaling $417,437.00, and the second resolution was for a regular budget transfer totaling $613.996.00. He said there was a correction to be made on the Council Briefing Memorandum, item # 17 Transfer of Booth-Kelly Reserves. The last line of the paragraph says "It is anticipated that the majority of these costs will be reimbursed by the City's insurance carrier" is incorrect. He said none of the costs will be reimbursed by the insurance carrier. Risk Manager Craig Gibons stated there were conflicting engineer reports and staff was currently working on the issue. Mr. Burgdorfer, with the assistance of Police Chief, Jerry Smith, provided clarification of item #4 Recognition of the COPS In School Grant Proceeds. Mr. Smith said the $250,000 grant covers the existing police officers in the high schools. Mayor Weathers opened the public hearing. No one appeared to speak. Mayor Weathers closed the public hearing. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT RESOLUTION NO. 00-25. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT RESOLUTION NO. 00-26. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . City of Springfield Regular Session - 4/3/00 Page 3 . 2. Request to Continue the Public Hearing for the Springfield Drinking Water Protection Overlay District (10. No. 99-09-219) to April 17, 2000. ORDINANCE NO.1 - AN ORDINANCE ADDING ARTICLE 17 DRINKING WATER PROTECTION (DWP) OVERLAY DISTRICT TO THE SPRINGFIELD DEVELOPMENT CODE SETTING FORTH PROCEDURES AND STANDARDS FOR THE USE OF HAZARDOUS MATERIALS WITHIN THE TIME OF TRAVEL ZONES: REVISING THE SPRINGFIELD DEVELOPMENT CODE BY AMENDING ARTICLES 2, 3, 14, AND 15 AND APPENDIX 1: REZONING PROPERTIES WITHIN THE ZERO TO TWENTY YEAR TIME OF TRAVEL ZONES: AND DECLARING AN EMERGENCY. Planning Supervisor Mel Oberst was present for the staff report. He explained why the city was requesting the record/public hearing be continued for the Drinking Water Protection (DWP) Overlay District. He explained that additional items had been received by staff for inclusion into the record, and an extension was needed to provide staff time to work with affected property owners and consider their issues regarding interpretation of the proposed ordinance. Mr. Oberst read into the record names and addresses ofletters received by the Development Services Department. The first was addressed to John Tamulonis, AIC Development Services Director, from Calvin Pittman, Plant Manager of Kingsford, 3315 Marcola Road, Springfield, OR. The second letter was addressed to Sarah Summers, and Springfield City Council, from Bill Carpenter, 680 T Street, Springfield, OR. . Mayor Weathers said the public hearing for this item would be held, with the understanding that the record would remain open. Mayor Weathers opened the public hearing. 1. David E. Clyde, David Clyde Real Estate, 1849 Willamette St. Suite 22, Eugene, spoke representing the property owner at 28th and Olympic Street. His concern was the well head nearby, and he requested a more defined, or specific definition of hazardous materials. He suggested the Springfield Utility Board either move the well head, or find another one. He also suggested grandfathering in some of the existing businesses in the area that are in compliance with existing Environmental Protection Agency (EP A) regulations. 2. Andy Poynter, P. O. Box 281, Elmira, spoke representing the Farmers Coop, and Emerald Rail & Technology. He said there needed to be more defined language regarding a development application, and internal alteration. He said the key part of the article is the Hazardous Materials Management Plan. He said many municipalities have looked at the requirement of proposed routes and have determined it is very hard to regulate. He said this ordinance would have a devastating effect on many businesses. . 3. Calvin Pittman, 3315 Marcola Rd, Springfield, spoke representing Kingsford. He said he supported the motion to continue the public hearing, but expressed his concern regarding staffs ability to make the revisions and respond to the public completed by April 17, 2000. He also submitted copies of his correspondence to John Tamulonis. City of Springfield Regular Session - 4/3/00 Page 4 . 4. Dan Egan, 850 N. 6th Street, Springfield, spoke representing the Springfield Chamber of Commerce. He said he supported the motion to continue the public hearing, and asked council to look to the future before making a final decision. He said he is aware of the importance for safe and adequate drinking water for all citizens. He understands this will take some further study of the language, specific to future applications for expansion, as well as new businesses wanting to relocate to the Springfield area. Mr. Egan said livability is a very important aspect to the Chamber of Commerce. He offered the Chamber as being a possible sounding board for the city, in future review ofthe ordinance. 5. Jim Spear. 2885 Olympic Street, Springfield, spoke representing Voith Sulzer Paper Technology. He said since the last meeting on March 6, 2000, he has met with city staff and other business owners. He had also met with a member of the Drinking Water Task Force, who said the draft ordinance prohibits and regulates far more than the original ordinance prepared. He said he had recently prepared a revised draft of the ordinance, and submitted it to city staff for review and feedback. He suggested the council direct city staff to convene a group of interested parties to review with staff the draft ordinance. He said the group could consist of the existing Drinking Water Task Force members, other affected business owners as well as other interested businesses. He said the task should be completed quickly, and should accomplish at least three objectives: 1) clarify the ambiguities in the ordinance; 2) make the plan consistent with the original task force plan; and 3) craft a provision to grandfather existing environmentally responsible businesses. . 6. Ron Sprainis, 39141 Easton Lane, Springfield, spoke representing Chrome World. He said he is concerned about the ordinance being so vague. He said there would be tremendous economic impact, there should be some equity in the land, and existing businesses should be taken into consideration. He also suggested the option of expanding the task force. 7. Jeff Cole. 3562 E Game Farm Rd, Springfield, spoke representing two existing property owners in the Olympic Street area. He said the threat of this ordinance had already turned away potential tenants. He said there is inappropriate placement of the current wellheads, and said there are probably thousands of different materials that could be considered hazardous materials. The ordinance does not discuss options for a business to allow containment. He said businesses should have the option to provide absolute containment for use ofDNAPL's. He said there needs to be more specific guidelines, and suggested possibly sending this item back to the task force for revisions, guidelines for change, and then bring back to the council. 8. Charles Davis, 202 South 18th Street, Springfield, spoke representing the Springfield Utility Board (SUB). He said there are many examples of reasons why drinking water protection is necessary, and provided handouts for council to review regarding protection of the environment. He pointed out the article called Waterweek in the handout, and said new research reports that 9,000 community water wells in 31 states may be contaminated because oftheir proximity to leaking underground fuel-storage tanks. He said several incidents have occurred because steps were not taken to be proactive in advance. . City of Springfield Regular Session - 4/3/00 Page 5 . Councilor Ballew asked staff if the April 17 date for the public hearing was already set, or was there an option to extend the time to allow staff to thoroughly respond to all of the public testimony. Mr. Oberst said council had the option to continue beyond April 17, and suggested they look at May 1 as the date for the public hearing first reading, and remove the emergency clause. He said this would allow the revisions to be made and distributed to concerned businesses. Mayor Weathers asked Mr. Davis to provide an estimated amount for the cost of a well. Mr. Davis said it is not just the cost of the well itself, but the facility to distribute the water afterwards as well as water rights. He said there is no option of transferring water rights from one well to another if they are very far apart. The option of relocating a well becomes an issue if it is too far from the existing well because of the water rights issue. He said it costs several millions of dollars to relocate a well and build a facility, and that does not include the water mains to transmit the water into the distribution system. Mayor Weathers asked when the last time a well was constructed. Mr. Davis said there was one constructed last year, and prior to that, two years ago, and they currently have one under construction. He said every year they are building new wells and making every effort to meet the communities demand. Councilor Ballew asked Mr. Davis if the newer wells built within the Springfield City limits have the capability of delivering the amount of water needed if replacing an existing well. Mr. Davis said the wells they have recently drilled have the capacity of between 300 and 500 gallons per minute, He said the well with the greatest capacity currently is at the Sports Way well site. '. Councilor Simmons asked Mr. Davis if they were to lose the functional capacity ofthe Weyerhaeuser well field, what effect would that have. Mr. Davis said if the treatment facility was not in place, and the well field was lost, it would have an impact in excess of 15 percent of the current capacity. Mayor Weathers closed the public hearing. Councilor Simmons asked if the public hearing was continued until May 1, and the ordinance was changed substantially, if there are any requirement for further notice. City Attorney Tim Harold said the only requirement is that staff distribute copies of the proposed ordinance, and conduct the public hearing on May 1. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO CONTINUE THE PUBLIC HEARING UNTIL MAY 1, 2000, AND RECEIVE FOR THE PUBLIC RECORD THE LETTERS SUBMITTED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE . City of Springfield Regular Session - 4/3/00 Page 6 . CORRESPONDENCE AND PETITIONS 1. Correspondence from J on A. Joseph, 152 Braeburn, Eugene, Regarding His Recent Appointment as Part Time Municipal Court Judge. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Committee Reports a. Councilor Lundberg said the Consolidated Plan is in it's final draft and would be presented to the Consolidated Plan Committee next week and move forward to the two councils. She said she is comfortable with the final draft and wanted to alert councilors they would be seeing it in the near future. There are also two committees, the Stakeholder Group and the Decision making group looking at the 1-5 Beltline issue. She said she would be on the decision making group and it met for the first time on Friday, April 7. b, Mayor Weathers invited everyone to the Arbor Day Celebration to be held at Guy Lee Elementary, and said Heritage Day at the Museum is Saturday, April 8 from 1-3 p.m. . c. Councilor Fitch reminded everyone about the Youth Day of Caring to be held on April 21st from 12:30-3 p.m. She said there would be approximately 450 High School students participating. Anyone wishing to participate, please contact Shari Higgins. ADJOURNMENT The meeting was adjourned at 7:50 p.m. Minutes Recorder - Kim Krebs ~/Ll.~ aureen M. Weathers, Mayor ~~ City Recorder .