The URL can be used to link to this page

Home My WebLink About03/20/2000 Regular . . . -\1':: MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MARCH 20,2000. The Springfield City Council met in Regular Session at Springfield City Hall, City Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday March 20, 2000 at 7: 11 p.rn. with Council President Ballew presiding. ATTENDANCE Present were Council President Ballew and Councilors Fitch, Hatfield, Leiken, Lundberg and Simmons. Mayor Weathers was absent (excused). Also present were City Manager Mike Kelly, City Attorney Tim Harold, Administrative Coordinator Shari Higgins, Senior Management Analysis Rosie Pryor, City Recorder Kim Krebs and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council President Ballew. INVOCATION The Invocation was given by Pastor Bobby Nott, Faith Temple. SPRINGFIELD UPBEAT 1. City Attorney Tim Harold administered Oath of Office to Kim Krebs as the new Springfield City Recorder. CONSENT CALENDAR 1. Claims 2. Minutes a. February 22,2000 - Work Session b. February 22, 2000 - Regular Meeting 3. Resolutions a. RESOLUTION NO. 00-18 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30126: MIMOSA PARK 1ST ADDITION. b. RESOLUTION NO. 00-19 - A RESOLUTION AUTHORIZING THE CITY SURVEYOR TO EXECUTE ON BEHALF OF THE CITY OF SPRINGFIELD THE APPROVAL AND ACCEPTANCE OF INSTRUMENTS CONVEYING TITLE OR INTEREST TO THE CITY OF SPRINGFIELD AS REQUIRED BY CHAPTER 654, SECTION 2 OREGON LAWS 1999. 4. Ordinances . . . '"I;" -" City of Springfield Regular Meeting - 3/20/00 Page 2 5. Other Routine Matters a. Award Bid for Project No. P20097 Leota Street Storm Drainage, and Vicinity to Pacific Excavation, Inc. in the Amount of$56,513.00. b. Approve the February 2000 Disbursements. MOTION: IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH, TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. PUBLIC HEARINGS 1. Adopt a Resolution Amending Certain Rates, Permits, Licenses, Fees and Charges. RESOLUTION NO. 00-20 - A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD AMENDING THE GARBAGE AND REFUSE COLLECTION RATES AND COMPACTED WASTE REMOVAL CHARGES AS SET FORTH IN THE MASTER SCHEDULE OF RATES, PERMITS, LICENSES, AND OTHER FEES AND CHARGES AS ESTABLISHED BY THE SPRINGFIELD MUNICIPAL CODE. Senior Management Analyst Carl Burgdorfer was present for the staff report. He informed council if the resolution is approved, it would allow Sanipac, Inc. to implement a ten percent (10%) across-the-board rate increase in the collection portion of the customer rate for all Springfield customers, effective April 1, 2000. The rate increase is designed to allow Sanipac a reasonable rate-of-return in the face of increasing costs since the last rate adjustment in August 1996. Increasing growth in expenditures is projected to produce a pre-tax profit margin below the 11 % pre-tax profit margin target that was used by the City of Eugene in determining an appropriate profit margin for garbage haulers that serve within its jurisdiction. Council President Ballew opened the public hearing. No one appeared to speak. Council President Ballew closed the public hearing. Councilor Hatfield asked Mr. Burgdorfer to confirm that with this proposed rate increase the cost for service was still lower than most of the comparable cities. Mr. Burgdorfer introduced John Hire, General Manager from Sanipac, Mr. Hire handed out the Annual Report for Sanipac. Mr. Hire clarified for council the charges for providing the service covers recycling as well as garbage service. According to State Law recycling services cannot be charged separate from garbage services. IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH TO ADOPT RESOLUTION NO. 00-20. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . . . ~.:: city of Springfield Regular Meeting - 3/20/00 Page 3 CORRESESPONDENCE AND PETITIONS 1. Correspondence from A David Rodriguez, 87984 Heather Drive, Springfield, Regarding Springfield Drinking Water Protection Plan. IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ' BUSINESS FROM THE CITY COUNCIL Councilor Lundberg spoke regarding the proposed contract for Kris Redmond (a current City of Springfield employee) and the Filbert Festival, that was circulated in the Communication Packet. She felt the Filbert Festival should hire an independent contractor versus a city employee. She was concerned about the financial issues and questioned what would happen if the contract agreement were not paid as agreed. City Attorney Tim Harold spoke regarding the issue. He said there is no assurance of being paid, short of some type of security or assignment of profits, for any contract. He said there might be some liability for the city in having their employee under the supervision of the Filbert Festival. Me Harold said he had not had an opportunity to review the contract and said he would like to review it with City Attorney Joe Leahy. City Manager Mike Kelly advised council that Assistant City Manager Gino Grimaldi is the City staff contact for the Filbert Festival. He said Mr. Grimaldi was on vacation. Because of the concerns of the liability issues he felt a 30-day extension was appropriate. He said staff would return in 30 days with improvements to the contract and address the concerns regarding the liability issues. Councilor Hatfield also addressed the issue of an indemnity clause. Administrative Division Manager Cynthia Pappas addressed council and said staff had spoken to the Human Resources Department and addressed the issue regarding workers compensation, Councilor Lundberg said approving this contract may set precedence, and was uncomfortable with going forward, Councilor Hatfield said he had complete confidence in Kris Redmond to manage both jobs very effectively. Councilor Simmons said council should proceed with the understanding there is a risk. He said it might be in the best interest of all parties if Kris Redmond enter into an independent contractor agreement with the Filbert Festival. Kris Redmond was present to answer questions of council. She said she had not had the opportunity to review what her role would be and all the specifics regarding an independent contract. She said she was currently fund raising for the Museum, and needed to do fund raising for the Filbert Festival as well. She said she is trying to attain balance, while helping the community. . . . .,.. City of Springfield Regular Meeting - 3/20/00 Page 4 Mr. Kelly said they would give Ms. Redmond the opportunity to review and decide whether she preferred to enter into an independent contract agreement. Mr. Harold said he would provide input into the contract. Council consensus was in favor of the Filbert Festival entering into an independent contract agreement with Kris Redmond. BUSINESS FROM THE CITY MANAGER 1. Review City of Springfield Hazardous Materials Program Fee Structure. Mr. Kelly said after council's discussion in the Work Session, the item would be removed from the Agenda. He said staff is requesting an additional 60 days to complete the research and to check with other comparable cities. By consensus, council gave approval for staff to delay any late notices or payment remittance from the businesses until the issue is resolved in the 60-day timeframe. 2. Bid Award for Project No. P50167 Aerial Mapping Contract. RESOLUTION NO. 00-21 - A RESOLUTION AUTHORIZING AND APPROVING CONTRACT WITH DAVID SMITH AND ASSOCIATES AERIAL MAPPING CONTRACT (PROJECT NO. P50167) AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT. City Surveyor Don Rogers was present for the staff report. He advised council the aerial photography is crucial to the success of the mapping project. The contractor would like to secure the aerial photographs by the first of April before deciduous trees leaf out and weather conditions permit. He said two firms responded to the city's "Request for Proposal" to provide the aerial mapping services, and David Smith & Associates was selected. Accordingly, staff recommends entering into an Independent Contractor Agreement in the amount of $10,000 to begin the project. IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH, TO ADOPT RESOLUTION NO. 00-21. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT / The meeting was adjourned at 7:59 p.m. Minutes Recorder - Kim Krebs ~ 4/X1UAJ Anne Ballew, Council President City Recorder