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HomeMy WebLinkAbout03/06/2000 Work Session . . . - ,. MINUTES OF THE JOINT WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL AND THE SPRINGFIELD CHAMBER OF COMMERCE AND EXECUTIVE COMMITIEE MEMBERS HELD MONDAY, MARCH 6, 2000. The Springfield City Council met in Joint Work Session at Springfield City Hall, Jesse Maine Room, 225 Fifth Street, Springfield, on Monday, March 6, 2000, at 6:04 p.m. with Mayor Weathers presiding. . ATTENDANCE Mayor Weathers, and Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg and Simmons. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Attorney Tim Harold, Administrative Coordinator Shari Higgins, City Recorder Kim Krebs, AIC Development Services Director John Tamulonis, and members of the staff. AIC Development Services Director John Tamulonis was present for the staff report. He began by giving the Mayor and council a brief history of the relationship between the City of Springfield and the Chamber of Commerce. He said the Chamber of Commerce has an annual contract with the city in the amount of $30,000.00. Mr. Tamulonis referred to the Independent Contractor Agreement provided in the handout and said that Mr. Egan would be providing an overview of the agreement. Executive Director Dan Egan had the Chamber staff and members of the executive committee introduce themselves. Those in attendance were: Amber Sechrist, Marsha Vaughn, Debra Delgado, Tom Draggoo, Ed Bergeren and Mike McVay. He introduced Jim Christian, Chamber President. Mr. Christian referred to the joint meeting handout and provided a brief overview of the handout. . He highlighted the Organizational Overview, which included the history, mission, Springfield Visitors Center, leadership role, and the organizationalleadership. He provided the Mayor and each member of the City Council with an autographed copy of a 50 year history book of Springfield. Mr. Christian reviewed each section of the handout and spoke briefly about each item. He spoke to the different scholarships they provide to students and how they serve as a resource to the community. The Chamber provides a variety of publications and public relation items that include the Chamber Directory. They are involved with the Springfield Map, and are currently working with the McKenzie Chamber to develop a map that will include the entire McKenzie community. He said there is a Chamber website in place and they are planning to broaden the site to meet the needs of the community. He spoke about an upcoming Springfield brochure that was in draft form and provided copies to council. Mr. Christian said their W eIcome Wagon program is very active. Mr. Egan said he appreciated the hard work the City of Springfield staff put into the kiosk at the Gateway Mall and thanked the city for allowing the Chamber to provide information for community distribution at the site. He said the Chamber mylar at the kiosk is currently being updated. . . . - City of Springfield Joint Work Session - 3/6/00 Page 2 Mr. Christian spoke regarding the annual contract the Chamber has with the city. He said it has been at the same funding level for eight years. He said the Chamber has grown and costs have risen, as well as the costs to provide the services he referred to above have grown. Due to cost increases, the Chamber is proposing an increase in the contract in the amount of $5,000. Council and the Executive Committee had a discussion regarding the Leadership program and proposed changes surrounding the program. Councilor Fitch spoke regarding the leadership program and the value of keeping the program. Councilor Simmons asked if the $5,000 increase is really sufficient. Mr. Egan responded realistically not, but what must be addressed very soon is the limited space the Chamber currently has, and the possibility of renovating the rail car that could be a unique visiting center for the City of Springfield. The most important role the chamber serves is as an ambassador to the city. Councilor Ballew asked if the Chamber had a working relationship with the Eugene/ Springfield Metro Partnership. Mr. Egan responded they do have a good relationship and provided details. Mayor Weathers preferred to see the Chamber focus on the wage market, careers and new businesses locating in Springfield. She felt they should continue with their educational efforts. Board member Debra Delegado agreed with the Mayor's assessment and said the Chamber found that trying to be competitive in bringing events to Springfield is also a very important component to their functions. Mayor Weathers expressed appreciation to the Chamber for their ongoing efforts in the betterment of our community. Mike Kelly spoke regarding the budget process and the different alternatives that could be addressed for funding ofthe Chamber's request. By consensus, Council concurred that the request should be submitted through the city's annual budget process. ADJOURNMENT The meeting was adjourned at 6:55 p.m. Minutes Recorder - Kim Krebs ~~.~~~ ATTEST: Ci~4