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Home My WebLink About02/22/2000 Regular . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD TUESDAY, FEBRUARY 22, 2000 The City of Springfield Council met in Regular Session at Springfield City Hall, City Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Tuesday, February 22,2000, at 7:00 p.m. with Council President Ballew presiding. ATTENDANCE Present were Council President Ballew and Councilors Fitch, Hatfield, Leiken, and Simmons. Mayor Weathers and Councilor Lundberg were absent (excused). Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, AIC City Recorder Shari Higgins, City Recorder/Administrative Aide Kim Krebs, and members of staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilor Ballew. INVOCATION The Invocation by provided by Reverend Buddy Bradley, Wayside Open Bible Church . CONSENT CALENDAR 1. Claims 2. Minutes a. January 18, 2000 - Regular Meeting 3. Resolutions a. RESOLUTION NO. 00-14 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30119: WOODSIDE ASSISTED LIVING FACILITY PUBLIC IMPROVEMENTS. b. RESOLUTION NO. 00-15 - A RESOLUTION TO ACCEPT PROJECT P20136 FROM PACIFIC EXCA V A TION, INC. IN THE AMOUNT OF $6,067.22. 4. Ordinances a. ORDINANCE NO. 5955 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE MENLO PARK AREA OF WEST SPRINGFIELD, EAST OF 1-5, SOUTH OF CENTENNIAL BOULEVARD, WEST OF ANDERSON LANE; T17S R03W MAP 11 TAX LOT 800: HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. . Springfield City Council Regular Meeting - 3/6/00 Page 2 . b. ORDINANCE NO. 5956 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE MENLO PARK AREA OF WESTERN SPRINGFIELD, WEST OF ASPEN STREET, NORTH OF NORTH WALNUT ROAD; T17S R03W S34 MAP 23 TAX LOT 301; HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. c. ORDINANCE NO. 5957 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE GLENWOOD PARK AREA OF SPRINGFIELD ON FRANKLIN BOULEVARD (ALSO KNOWN AS STATE HIGHWAY 126), EAST OF I- . 5, AT THE SOUTHEAST CORNER OF FRANKLIN BOULEVARD AND , GLENWOOD BOULEVARD; T17S R03W S34 MAP 31 TAX LOT 900; T17S R03W\ S34 MAP 32 TAX LOTS 200 AND 600; AND T17S R03W S34 MAP 34 TAX LOT 201; HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE GLENWOOD WATER DISTRICT. d. ORDINANCE NO. 5958 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN NORTH SPRINGFIELD, WEST OF GAME FARM ROAD, . SOUTH OF COLONIAL DRIVE, NORTH OF CARDINAL WY; T17S R03W S22 MAP ,12 PARTS OF TAX LOTS 1800 AND 1900; HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. 5. . Other Routine Matters . a. Authorize the City Manager to enter into a contract with Inovar Advertising and Design in the amount of $119,181.00, for the annual Fire Med Public Information and Education Campaign. b. January 2000 Disbursements for Approval. IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR LUNDBERG WAS ABSENT (EXCUSED). PUBLIC HEARINGS 1. Annexation of the Sports Center site located at the north end of Sports Way and described on Lane County Assessor's Map Number 17-03-15, Tax Lot 1000; Journal Number 2000-02-23. RESOLUTION NO. 00-16 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION APPROVE THE ANNEXATION . Planner I Susanna Julber said the city, as property owner of the subject property, had requested annexation in order to allow the development of the property for a Sports Center. The site is located north ofInternational Way, east ofInterstate 5, and south of the Maple Island Slough. Ms. Julber said annexation ofthe property is required prior extension of serVIces. Springfield City Council Regular Meeting - 3/6/00 Page 3 . Councilor Ballew opened the Public Hearing. 1. Richard Boyles, 3455 Baldy View, Springfield, spoke regarding the project moving forward and being considered in the larger concept of the Gateway area. Mr. Boyles said it is an important community project, but that other developments are being discouraged. He asked council to consider their approval of this development when they don't approve others in the future, especially when denied due to parking concerns. Councilor.Ballew closed the public hearing. IT W AS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR SIMMONS, TO APPROVE RESOLUTION NO. 00-16. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR LUNDBERG WAS ABSENT (EXCUSED). 2. 2000-2005 Capital Improvement Program. City Engineer Al Peroutka was present for the staff report. He clarified the addition of the Franklin Boulevard Sewer project was unfunded at this time, but placed into the Capital Improvement Plan (CIP), per council request. Councilor Hatfield confirmed that Game Farm Sewer project remained on the CIP. . Councilor Ballew opened the public hearing. l.Richard Boyles, 3455 Baldy View, Springfield, spoke representing Sycan Band Banfield Properties, who control approximately 120 acres of 180 acres currently in the Medium Density Residential (MDR) area in Game Farm Road. He read a brief letter into the record, regarding the Franklin Blvd. Sewer into the Glenwood area. He shared his concern over the diversion of funds that would be designated to the Game Farm Sewer Project. He spoke of development projects that have not occurred and concessions which have been made by both Sycan B and Banfield Properties when working with the city. He encouraged council not to take funding for the Blvd. Sewer project in 2000-2005. Councilor Simmons clarified that the Game Farm Sewer project remained in the CIP. Mr. Peroutka clarified that the Franklin Blvd. project was included in the plan, but does not have dedicated funding at this time. Councilor Ballew closed the public hearing. Councilor Simmons spoke about specifications and surfacing for the long-term future maintenance costs of roadbeds. He encouraged staff to think about the future of road surfacing. He said he supported the CIP under the condition that the city would look at roadbeds and the funding impacts also. . Springfield City Council Regular Meeting - 3/6/00 Page 4 . IT WAS MOVED BY COUNCILOR HA TFIED, WITH A SECOND BY COUNCILOR FITCH, TO ADOPT THE 2000-2005 CAPITAL IMPROVEMENT PROGRAM. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR LUNDBERG WAS ABSENT (EXCUSED). CORRESPONDENCE AND PETITIONS 1. Correspondence from Don L. Anderson, 520 N. 34th Street, Springfield, Regarding Better Bus Service from Lane Transit District. IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR SIMMONS TO ACCEPT FOR FILING THE CORRESPONDENCE AND PETITIONS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR LUNDBERG WAS ABSENT (EXCUSED). BUSINESS FROM COUNCIL 1. Councilor Fitch reported she led a school tour for 47 Briggs Middle School students on Friday, February 18,2000. 2. Councilor Leiken said he led a school tour on Wednesday, February 16,2000. . 3. Councilor Ballew said she had a conflict and needed council assistance with the Lane Transit District (L TD) Station Siting Meeting on February 24. Councilor Fitch agreed to attend. 4. Councilor Fitch stated that she and Mayor Weathers would be absent from the February 28,2000, council meeting, due to their lobbying trip to Washington, D.C. BUSINESS FROM THE CITY MANAGER 1. Bid Award for Library Expansion and Remodel. Library Director Bob Russell said the Springfield citizens approved the Library expansion and remodel project through General Obligation Bonds in 1995. He and Chris Wilson from Sherwood/Wilson Architects were present to seek council approval for the construction contract, which included the interior renovation of approximately 2,380 square feet. Mr. Russell said seven bids were received, all within budget. The low bidder was Meili Construction, whose bid contained the base figure, plus all alternates (signage and computers) Mr. Russell said the construction will include two phases. . Councilor Ballew asked about the Library's status as a non-profit corporation. Mr. Russell said he is working with Finance Director Bob Duey and an existing Library Board member. Mr. Duey said research is currently underway regarding a foundation. . . . . . Springfield City Council Regular Meeting - 3/6/00 Page 5 Councilor Simmons asked for details regarding the expansion and the scheduled completion. Mr. Russell said the remodel is scheduled to be completed by June and that the current operational hours of the Library should not have to be altered to accommodate the construction. IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH, TO A WARD THE CONTRACT FOR THE LIBRARY EXPANSION AND REMODEL TO MElLI CONSTRUCTION IN THE AMOUNT OF $245,537. 2. Mr.Kelly spoke regarding the recruitment process for a Citizen Advisory Committee (Blue Ribbon Panel). The recruitment deadline is February 25,2000 at 5:00 p.m.. To-date only four applications were received. He asked council members to invite community members to apply and become involved. ADJOURNMENT The meeting was adjourned at 7:25 p.m. Minutes Recorder - Shari Higgins ~~ Anne Ballew, Council President 2 City Recorder