HomeMy WebLinkAbout01/17/2017 Regular /f...............////////Jr /, /, ,.. .../i////`%%/.o/////lrrr, „ ,/r,rrrrrr v.,.,...,/%/L,i,,,,//%/i,////////„ ,J////ir ,/,rn,iQ%J///../.,.,,,/ �J% /,/, i,/,/ /%/„i///"/i ///,/r,•
City of Sprin freld
Regular Tular°I'w ectin ,
MINUTES f E OF I-11, PtE"GI 11.,AR MEETING OF
THE f,l'UfG IP;LD CITY COUNCIL HELD
TUESDAY JANUARY 17„2017
The Cite of Springfield Council met in regular session in the Council Chambers, 225 F ifth Street,
Springfield, Oregon, cwn "Furesda!r .laruurrruy 17, 2 17 at 7:00 PM., With.Council President VanGordon
presiding.
T"TEN DA C°1
Present were Council President VanGordon and Councilors Wylie, Moore, Woodrow and P ishioncri.
Also Present were Manager Gino Grimaldi, f`"it Attorney Mary Bridget: Smith,C°itwy Recorder
Amy Sowa and members ofthe staff.
Mayor Lundberg and Councilor Stoehr were absent(excused).
PLEDGE OF ALLEGIAN—C-E
The Pledge, of Alle iance wwfas lied. by Council President °anClordon.
SPRINGFIELD tJPBEAT
CON SENT CA L;EN;P A
1, Claims
a. Approval of the November 2016, Disbursements for Approval.
b. Approval for the December 2016, Disbursements for Approval.
2. Minutes
a. January 3, 2017– Work Session
b. January 1, 2017 -Regular Meeting
;.
3. Resolutions
. Ordinances
a. ORDINANCE BCD. 6362– AN C)1.:DINA'wJCE r'tMEN D1NC1 TTE SPRiNQF°PF- .
°PLINICP:PAL C"CDPD E TION 7.1 4TIITI .C)C,fCr1"1 7,100 11 D 7.1011"1�.1�14�UG C
INCORPORATE STATE MARIJUAN 1` .X PROVISIONS FO lIPF
COLLECTION, l�qH) C.P�C�E MI 1 1 RATI� AND PalS'FRIBG.,�" "ICIN OF I l fl
LOC"A1.. MARIJUANA Clltt'SS, RECEIPTS TAX P P EALINGEC,T IO 7.1007-,7,1,00%
AND CO1w14"1`AININ(.o A SEVERABILITY rl° BILI"1"Y LAOS ;.
Other Routine Matters
a. Authorize City Manager to Execute a Contract with PacificSou,rce Health Plans, in the amount
of $835,653 to Provide 2017 Third Party. drrilnlstrative Services for C i1), Self-funded.
Medical/Rx/Vision Insurance,
i ,,,Y ✓✓i,,, ,,,i✓iaiaii,,,a,,,,, ✓ .,,,,✓,,,,, ,,,i ..,,,,,.,v„✓✓i✓✓rr✓,✓/.!i/✓✓✓i✓,/✓✓✓✓� o,✓,,...x,,,o ,✓ „✓✓ii ........,. ,„ „ „,,,,,,,,, „icc„✓„ ,/✓,i,✓// ✓i✓.,„/l„a /.�.<,,,,,,,, ,,,, , o ,o,,,,,,,,i,,,,,✓ i✓✓„
City of Springfield
Council t e alar Medina Minutest:I .
Jaanu ary 1'7,2017
Page 7
b. Move to Formally Accept the City's 1 isca:l Year 2816 Coniprehensive Annual al l°inancial
Report,
c. Approval of the Liquor License Application for Wild ” v'a:aod, Located at 521 Main Street,
Springfield, OR,
ul. Approve;a pecial procurement fortTue ('II) 1Ca Lighting Project in Accordance with OR
79B,,0 (b).
e. Authorize the City Manager to Sign an Inter overnrnent�aT Agreement with the Springfield
Ulilit�[ Board as Part of l.he F 2 1'7'C°DDG iNeigbborhoocl hnprovements Project.
IT WAS MOVED BY COUNCILORW+l ODRO 'WITH A SECOND BY COUNC11,O
PI;ii IONERI TO APPROVE THE CONSENT”`ENT CLENDAR. THE MOTION PAS iSE 1 WITH
VOTE E OF 5 FOR AND Ill AGAMST I. ABSENT— rT IHR).
ITEMS REMOVED FROMTHE CONSEN:I CAL lel ,
PUBLIC HEARINGS
I Robin SattLerr r? rt. m M . attl r�v er lrru�:re a Spar irrpxl i 1aT Library 1Tatar rrrerrtl�cr to
give all update on the 1.,pbraary. The Library had increased: their open hours by two hours per
vureelu. `il"hes is the foutih time in the last Il years the Library has increased its open hour s. T lae
last increase was accomplished without raising the Library's operating budget thanks to the
self-checkout station which has freed up staff to support tlue expanded open hourrs. °the self-
checkout exceeds staff checkout by a margin of three to one, She invited the Council to the
Library Foundation's annual fundraiser, "Books and Brews VI"which is scheduled for
Jauuuary 28. fast year,this event raised $17,000 for the Library and contributed to the success,
of almost every area of Library service, including helping fund the self-checkouot pr jest.
MJNCII., RESPONSE
Councilor Moore thanked the Library Foundation and ,Friends of the Library for their support of the
Library he referred to the expected closure of the, DOUglaas County Library which is very:sad for that
community. Libraries are very iinipor ant.
Councilor Vaar Gordon said it's great to see our Library extend hours aag,ain, providing the highest level.
of'service to the community, and the leaderships of the,Board and Library staff to make sure we*gee as
benefit from the self checkout.
CORRESPONDENCE ANIS PETITIONS
BID
ORDINANCES
1. Committee Appointments
a.. Arts Commission Appointrtuents.
;r, „.r//,
Ci't'y of Springfidd
t;°errrrrd .egulw Meeting Minutes
January 'l 7,2017
Page 3
Thea hart, Librarian, presented the staff regncrrl enan this item.
1"lne Arts C"errnannissiamn has'three vacancies on its board of nine commissioners, Three position
openings were advertised. .All three vacancies were due to terrnn expirations cnrm December 3 1„
1101 6. l he Arts Coninnissie'.n'n seeks to fill three full terms expiritig December 31,2020. After.
extending the deadline for an additional nionth, the Ants Conn:rnissi n received two applications,
Two applicants attended the Arts Cornink sion meeting on December l w,'016 l`erran interview.
The marts Cornrmnnssion unanimously voted to recommend applicants Kayla Ackerman and Daphne
Mantis to be interviewed by the Council.
Council Operating Policies state in Section IX, Subsection 1.3) Sprin gfieId°.s boards, commissions,
committees,and task R)rees bring together citizen viewpoints which rni int not otherwise he heard.
Persons of'wide-ranging interests who want to participate fit public service but meat compete for
public office may choose to he involved in advisory boards,eenrnnnissions, committees and task
forces instead. They also help f`m,rlfill the goals of tine City's,adopted Citizen involver nent Pro ratan.
to have an informed and involved citize'nry'.
The City CounciI interviewed toren candidates during the January 9,2017 work session, 'lie Afts
Commission requests that the Council formally ratify the appointruents during torn ht"s Regular
meeting.
ITWAS MOVED BY C;OlLpNULOR WOO:DROW WITH A SECONDCOUNCILOR
PI I-IlONE I TO A,PpofNrrKAYLA ACKERNIA 6 AND, DAPHNE1' . lltiTI To Tll-1Q1
ARTS commissIoN FOR F ULLERAI Ir XP1� R1N DECEMBER, I,' 020."TI"lil
MOTION IO :PASSED WITH A VOTEOF 5 FOR l l fl AGA7.ltilST(1 ABSENT--S TOEHR).
2. Buusi ess from Council
a... Coillmitt e Reports
i. Councilor Mooe re said she attended the First friday Communities of Color hosted by panne
Council enf'Goverrn'nnents (LC."(':1tG),the HAWKS rneeting at the faprin field Tinme:s office
and the Bicycle and Pedestrian Advisory Comr°uittee meeting. She also attended the State of
time City Address and was reminded of how much they have accomplished together in
Springfield, The Mayor and staff did a great oil in presenting that during tine address.
Yesterday, she walked in the 19't Annual Martin Luther King.Jr. Much and Celebration, It
was a great community turnout.,and was a reminder that inpu,strce still exists in our
community and our country. Her genal for 2017 is to seek justice, In that, she has
volunteered online today through Lane County to participate in the Point in Time homeless
count which will he held ern .hams ry 25. She also plans to attend the C;om munity Tyrscrnssion
about facial Diversity tomorrow at the Springfield Library. She encouraged anthers to
attend,
ii. Councilor VanCnenrdon said he attended the l.dane Regional .fir Protection Agency(l. RAPA)
meeting. It was rioted that:Oakridge nnade its a'i'r quality standards for tine last year,which is
very exciting. They had put in a clean burning wood program.
h. Other Business
ro//i,;, . ,✓c„/,,, , / ui,,,,/ n,,,,ii�„,,,,,,,,,,,;,,,,,i aioim�a//9ioiw/,�iiii r,iii%/�c,,,,, ,;....o ,/ r„/„,i /i, ....a.,o.., .,.,,/,,,,,//i, //i/a/L,////////�,��//,�/,iii/Limrri -
City of Spflnofel
Council Regular Meetin-Mhiules
January 17, 20 7'
Page 4
11L�SJNESS FROM THE CF-Y MANAGER
1. acid Award for Project f'1 1(ltb7, City hall Seismic Bracing-m Package'.3.
Jeff Paschall,City Engineer,presented the staff`report on this item.
One bid was received on this City Hall Seismic Bracing praJect, Contract award is now necessary to
enable, work to proceed..
This Project me] installation of seismic bracing to four Concrete Masonry Unit(CMU) ww aIls
within City Hall, Bracing%will he added to these walls,atta ching t:hewse,walls to the roof and provide
improved structural performance during as seismic event.
The following bid was received and opened on Decernbber 21,201,6:
Engineer's Estimate $1 00,000.00
Ptusland Group $141,126.00
usland Group is the low bidder on this project. There is $100,000 in the City Flall Seisniic Retrolit
account:( 1 f1 4)dedicated toward these upgrades. Additional funds for building preservation and
upgrade projects is maintained in tlae Building Preservation Protects account(8,10050)l . Staff reviewed
the projects on the FY 17 building preservation project list:., find recommend postponing the City Hall.
Window Upgrade currently estimated at$40,000. postponement of this praJeact and other savings
realized during completion of other projects on the: list will allow for award and e xe ClAti011 ofthis
Seismic Bracing contract.
Councilor Woodrow asked if the project changes would provide the budget for this pr jec�t,
Ms. Paschall said there have been savings in other projects,and pushing curt the$40,0 0 will Provide
enough.for this pra jeet. In the packet, he named that $100,000 is dedicated,yet:they may actually have
more due to some savings on anther projects. ifthey don't need the full $40,000, they can save sonwe of
it for future projects.
Councilor Woodrow asked if"the lurid was comparable to what they might have received from others.
Mr. Paschall said it is comparable to what, was received ori the first two packages, The last time the
City went out fair arid,things %were slower and the City received more competitive bids. The economy
has picked up and many of the, contractors are too]fuse to take afar another project. This is leaads to hi „her
bids,.
Councilor Moore asked about the timeline'for completion
Mr. Paschall said the goal is to start the first:part of February. They will, be relocating about 1&1 staff”
members who are prepared for the move. It is scheduled to take about 50 days to complete the job,
which would be early April. Tie Library is moving some of the book stacks out ol'the way,but tlae
construction won't affect open hours,
Councilor l''w'foore said there are many people that come through our Library and City Flail,and safety
is very important.
..iiiiiii,,,,,, ,,,,,,,//,//„
0ty of Springfield
t;ouncil 'Regal r Meeting Mmares
January 17,2017
Page
Nor. Grimaldi said this is not the final work for seismic compliance;there is stiff more to do.
Mr. Paschall said the safiest thing to do is follow instructions of what to do during an earthquake, and
than evacarate the,bijilding 'I"hese retrofits are,devised for safety and, getting people out orth e huaildin ,
not,necessarily for saving the building.
IT WAS,MOVED BY COUNCILOR' r,'OORO W W:IT➢- A SECOND BY COUNCIR,
PROJECT P11 07,CITY HALL SEISMIC BRACING PACKAGE 3, IN THE AMOUNT OF
$141,126.0O.THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST(I
ABSENT— T x R).
I lm m E FROM vTHE tM.I�Y ATTORNEY
_ .
ADJOURNMENT
The meeting was ndNaaarnaed 7:13 pra,
Minntes Recorder Arny SoNva
faristine L, Luiadbergjo
M'ua)w
Attest:
City Recoraer