HomeMy WebLinkAbout12/05/2016 Regular City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY DECEMBER 5,2016
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth.Street,
Springfield,Oregon, on Monday December 5, 2016 at 6:59 p.m.,with Council President Woodrow
presiding.
ATTENDANCE
Present were Council President Marilee Woodrow and Councilors VanGordon, Wylie,Moore,
Ralston,and Plshioneri. Also present were City Manager Gino Grimaldi, City Attorney Mary Bridget
Smith,Assistant City Attorney Kevin Kraaz, City Recorder Amy Sowa and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council President Woodrow.
SPRINGFIEL6 UPBEAT
1. Mayor's Recognition
2. Other
a. Library Bookmark Contest Wijn7ers.
Emily David,Library Manager,presented the staff report on this item. This is the 36'x'year for the
contest and 1100 entries were received,the most ever.
Councilor Woodrow said she saw a lot of the entries come in on the deadline of October 31 while she
handed out candy in the Library.
The theme for this year's contest was"Build a Better World".
Ms.David read the names of the winners:
• Kindergarten: Aliyah Ornelas(Ridgeview)
• 15'Grade: Jake Fisher(Centennial)
• 2°d Grade: Koah Thomson(Page)
2nd Grade: Mya Torkelson(Rrverbend)
3`d Grade: Piper Hueftle(Two Rivers-Dos Rios)
• 4'b Grade: Alaina Bartlett(Centennial)
5'b Grade: Jasmine Durkin(Douglas Gardens)
• 6d'Grade: Madison White(Briggs)
• 7a'Grade: Alyssa Jordan(Agnes Stewart)
• 7d'Grade: Isabella Bevans(Briggs)
• S'b Grade: Jessica Alegre(Briggs)
• 9'h Grade: Simon Lee(Horn.eschool)
• 11"'Grade: Grace Lee(Homeschool)
• 12"'Grade: Gabrialla Binford(Baker Charter Web Academy)
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Council Regular Meeting Minutes
December 5,2016.
Page 2
Councilor Woodrow congratulated each.winner.
CONSENT CALENDAR
1. Claims
2. Minutes
a. November 21,2016—Work Session
b. November 21, 2016—Regular Meeting
3, Resolutions
a. RESOLUTION NO.2016-29—A RESOLUTION AUTHORIZING THE CITY MANAGER
TO AWARD COMPETITIVE BIDS RE UESTS FOR PROPOSALS OTHER PERSONAL
SERVICES CONTRACTS EXEMPT FROM BIDDING RE UIREMENTS UNDER THE
CITY PURCHASING REGULATIONS AND APPROVE AMENDMENTS TO PUBLIC
CONTRACTS IN CONFORMANCE WITH CITY OF SPRINGFIELD MUNICIPAL CODE
AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD COMMENCING
DECEMBER 6 2016 AND CONTINUING THROUGH JANUARY 2 2017 WHILE THE
COMMON COUNCIL IS IN RECESS.
4. Ordinances
5. Other Routine Matters
a. Approval of Liquor License Application for Hop Valley Brewing Company, located at 980
Kruse Way, Springfield, Oregon.
b. Approve Amended Springfield Library Advisory Board Rules for Governance.
e. Approve the November S,2016 General Election Report of Board of Canvassers and
Proclamation for the Election of Springfield City Council Position for Ward 3,Springfield
Utility Board Members for Position#1, Position#3 and Position 95,and City Measure 420-
252,Fuel Tax and 20-254,Marijuana Tai.
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR WYLIE
TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
ITEMS REMOVED
PUBLIC HEARINGS-Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
I. Ordinance and Agreement Regarding Collection,Enforcement, Administration and Distribution of
the Local.Marijuana Gross Receipts Tax.
ORDINANCE NO. 1 —AN ORDINANCE AMENDING THE SPRINGFIELD MUNICIPAL
CODE SECTIONS 7.1001 7.1002 7.1004 7.100 5AND 7.1011 THROUGH 7.1014 TO
INCORPORATE STATE MARIJUANA TAX PROVISIONS FOR THE COLLECTION
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Council Regular Meeting Minutes
December 5,2016
Page 3
ENFORCEMENT ADMINISTRATION AND DISTRIBUTION OF THE LOCAL
MARIJUANA GROSS RECEIPTS TAX REPEALING SECTIONS 7.1006-7.1010 AND
CONTAINING A SEVERABILITY CLAUSE b'IRST READING
Bob Duey,Finance Director,presented the staff report on this item.
At the November election, local voters passed a measure allowing a 3% local gross receipts tax on the
sale of recreational marijuana and related products. To satisfy State requirements the City must
amend local ordinances to align itself with the program requirements. This was known at the time of
the ballot but was delayed until the actual passage of the measure. In addition, staff is recommending
that the City contract with the State for the collection and distribution of tax money owed by the in-
city retailers of recreational marijuana.
The legalization of recreational marijuana within the State of Oregon is bringing many changes to both
State and local governments. One of these is the legislative decision to allow local jurisdictions along
with the State an option to tax recreational marijuana sales that occurs within its jurisdiction. Prior to
this legislative action it was probably going to be subject to a court interpretation as whether local
jurisdictions would have the ability to enact a local tax in addition to the state tax.
In an attempt to preserve the right to a local tax, Springfield amended its local municipal code prior to
the state-wide vote to legalize recreational marijuana. Admittedly it was unknown if this would
preserve that right over the soon to be passed state measure. Since the election the State has
developed a taxing program that provided local governments an option for participating in taxing
recreational marijuana that Springfield has taken advantage of by placing the 3% local tax option on
the November ballot.
The tax will go into effect January 1,2017 yet taxes aren't due until April:Retailers will have 30 days
to file their taxes,and the State will have 30 days to pay cities, so the City won't see any taxes until
late May or early June of 2017.The distribution of taxes to cities is no longer based on per capita, but
rather on the number of actual retailers in each community. At this time, Springfield has 7 who have
picked up information on licenses. Regarding State shared revenues,the City has not yet received any
funds as the State is still in the cost recovery stage.There will be no State revenue sharing until the
State feels they have covered their start-up costs. Discussions regarding any revenue will be discussed
during the budget process in May,although it will still be unknown how much we will receive.The
second reading on the ordinance will take place in January of 2017.
Councilor Pishioneri asked if those that add retail to a medical facility will be counted as retail.Yes.
Ms.Kranz said there are limited allowances for dispensaries that dispense medical only,and they
aren't taxed.Once they begin selling retail,they will need to be licensed for retail and will be taxed.
Councilor Pishioneri asked how the City will know how many retail establishments open in
Springfield..
Mr. Duey said both recreational and medical marijuana businesses are required to obtain a business
license from the City.
Councilor Pishioneri asked what would happen if someone opened a business,but did not get a
license.
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Council Regular Meeting Minutes
December 5,2016
Page 4
Ms. Smith said staff would contact the business and inform there of the requirement. We can also use
enforcement through Municipal Court if needed.
Mr. Duey said they have to register with State for both medical and recreational,and the State notifies
the City.
Council President Woodrow opened the public hearing.
No one appeared to speak.
Councilor President Woodrow closed the public hearing.
NO ACTION ON THE ORDINANCE. FIRST READING ONLY.
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR WYLIE
TO AUTHORIZE THE CITY MANAGER TO SIGN AN AGREEMENT WITH THE STATE
OF OREGON TO COLLECT AND DISTRIBUTE TO THE CITY OF SPRINGFIELD TAXES
OWED BY THE ENACTMENT OF A 3%LOCAL TAX ON THE SALES OF
RECREATIONAL MARIJUANA. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
BUSINESS FROM THE AUDIENCE
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
I. Springfield 2030 Comprehensive Plan:Adoption of Amendments to the Springfield Urban.Growth
Boundary(UGB)and Eugene-Springfield Metropolitan Area General Plan, Designating Land to
Meet Employment Land Needs for 2010-2030 Planning Period and Designating Land for Natural
Resources; Public Facilities;Parks and Opera Space.(Metro Plan Amendment File No. LRP 2009-
00014).
ORDINANCE NO. 6361 —AN ORDINANCE AMENDING THE SPRINGFIELD URBAN
GROWTH BOUNDARY.• THE EUGENE-SPRINGFIELD METROPOLITAN AREA
GENERAL PLAN METRO PLAN TEXT AND DIAGRAM TO AMEND THE METRO PLAN
BOUNDARY ADOPT THE SPRINGFIELD 2030 COMPREHENSIVE PLAN 2030 PLAN
ECONOMIC AND URBANIZATION POLICY ELEMENTS AND ASSIGN PLAN
DESIGNATIONS TO NEWLY URBANIZABLE LANDS THE SPRINGFIELD ZONING MAP
TO ASSIGN NEW ZONING-,.TBE SPRINGFIELD DEVELOPMENT CODE TO ADD
SECTIONS 3.2-915—3.2-930 ESTABLISHING THE AGRICULTURE-URBAN HOLDING
AREA LAND USE ZONING DISTRICT AG • AND ADOPTING A SEVERABILITY
CLAUSE.
Linda Pauly,Principal Planner,presented the staff report on this item.
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Council Regular Meeting Minutes
December 5,2016
Page 5
Springfield has completed its evaluation of land;needed to provide adequate employment opportunities
for the 2010-2030 planning period consistent with Oregon Statewide Planning Goal 9: Economic
Development;has prepared Economic and Urbanization comprehensive plan policies and land use
regulations to support attainment of community economic development and urbanization objectives;
and has evaluated lands to be included in an expansion of the UGB to address land needs that cannot
be met within the existing UGB consistent with QRS 197.298 and Oregon Statewide Planning Goal
14:Urbanization.
On November 7,2016 the Council, Lane County Board of County Commissioners and Lane County
Planning Commission (LCPC) conducted a joint meeting to consider the testimony received from the
public and to deliberate adoption of the ordinance.The Council made a preliminary decision to adopt
the proposed 2030 Plan amendments(Exhibits A-E)and directed staff to prepare Final Findings
(Exhibit F, F-1)to support Council's preliminary decision.
Adoption of Springfield's Commercial and Industrial Lands Buildable Lands Inventory and Economic
Opportunities Analysis(CIBL/EOA)is critical to Springfield's ability to plan, zone and develop land
within the community consistent with the community's livability and economic prosperity goals and
redevelopment priorities. The CIBL/EOA Final Report provides empirical data to establish the
amount and type of employment sites needed to accommodate forecasted employment growth and
target employers. Springfield's need for employment sites larger than 5 acres cannot be met within
the existing UGB.The proposed UGB amendment adds approximately 257 acres of suitable
employment land in two areas-----North Gateway and Mill Race-----to add suitable sites to meet the
identified need for 223 acres of sites larger than 5 acres consistent with the prioritization requirements
of ORS 197.298 and the Oregon Land Use Goal 14 Administrative Rule.
Councilor VanGordon said he was excited that the Council could take action on this item. He thanked
Ms. Pauly and staff for their hard work. This has been a long process, but he feels we are in a good
place.
All of the Council agreed.
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR WYLIE
TO ADOPT ORDINANCE NO. 6361.THE MOTION PASSED WITH A VOTE OF 6 FOR
AND 0 AGAINST.
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Bicycle and Pedestrian Advisory Committee Appointments.
Emma Newman, Senior Planner,presented the staff report on this item.
The BPAC is seeking to fill four to ten(4-10)vacancies to fulfill the 10-16 person BPAC membership
requirements.
The Bicycle and Pedestrian Advisory Committee opened recruitment for new membership from
September 21'through November 4"'2016. In total, six(6)candidates submitted applications.
The City Council interviewed five(5)candidates during the November 28tt'work session.
City of Springfield
Council Regular Meeting Minutes
December 5,2016
Page 6
The City Council deliberated and chose to appoint Ian-Huei Yau,Matthew Auxier, Sheila Thornas,
Steven Acker, and Terilyn Jacobs.
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR WYLIE
TO APPOINT IAN-HU-FI YAU,MATTHEW AUXIER,SHEILA THOMAS,STEVEN
ACKER,AND TERILYN JACOBS TO THE BICYCLE AND PEDESTRIAN ADVISORY
COMMITTEE WITH TERMS EXPIRING DECEMBER 31,2018.THE MOTION PASSED
WITH A VOTE OF G FOR AND 0 AGAINST.
2. Business from Council
a. Committee Reports
1) Councilor Moore reported on the special EmX Steering Committee meeting.During the
meeting,they discussed changing the role of the EmX Steering Committee to a broader
Strategic Planning Committee to help LTD look at an overview of what is going on. She
also attended a transit meeting sponsored by BEST, "Public Transit as an Instrument of
Freedom"with Gerard Walker presenting.
Councilor Moore said she attended the First Friday Communities of Color meeting at the
Museum which is sponsored by the City and School District. The Museum had a
wonderful exhibit of the history of the Springfield Christmas Parade.
Councilor Moore said the Springfield Christmas Parade was wonderful. She thanked
Councilor Woodrow for her work on making it a success.
2) Councilor Ralston said Lane Regional Air Protection Agency(LRAPA)will be asking all
of its partners for a 10% increase.
Councilor Ralston noted that tonight is his last meeting and yet it's not his last meeting as
a City Councilor as he has a McKenzie Watershed Council meeting coming up. He
provided a few parting comments on City issues: There is not a lot the Council can do
about affordable housing.He feels we cut ourselves short with the expansion of the urban
growth boundary(UGB)by not including more high density residential. He encouraged
the Council to look seriously at rezoning when the opportunities arise.The City can
subsidize by not charging fees and it is a priority.It is amazing to think that twenty years
ago he was on the Planning Commission and the projects they were working on that have
come to fruition. The last twenty years have been amazing,and has been his life and his
privilege to work with the Council.There have been those that have left the Council for
many reasons. Springfield has the best staff and the best Council.
Councilor Woodrow thanked Councilor Ralston for all he has done over the years and his
dedication to the City.It has been for the betterment of the City.
Councilor Moore thanked Councilor Ralston.
Councilor Wylie thanked Councilor Ralston. While he was on the Planning Commission,
she was serving on the Lane Transit District(LTD)Board. She appreciates his dedication
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Council Regular Meeting Minutes
December 5,2016
Page 7
and knows it's sincere. She hopes he stays involved because he has passion and
knowledge.
Councilor Ralston said he will be applying for the next Planning Commission opening.
Councilor VanGordon noted the level of contribution Councilor Ralston has given to this
community. He has always appreciated his insight and wisdom.
Councilor Pishioneri said every good governance needs checks and balances and
Councilor Ralston has been the definition of that. He has stood up to what is dear to him,
has questioned and challenged,and it is very much appreciated. He appreciates someone
being willingly open. Councilor Ralston has been the voice of many people in the
community and has been courageous. It has been a pleasure serving with him and he looks
forward to seeing him in the future.
b. Other Business
BUSINESS FROM THE CITY MANAGER
Mr. Grimaldi said there is a Going Away Party for Councilor Ralston scheduled for December 15 at
3:30pm in the Library Meeting Room.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned 7:26 p.m.
Minutes Recorder Amy Sowa
/
Christine L.Lundberg
Mayor
Attest:
G--
City Rec er