HomeMy WebLinkAboutResolution 2016-29 12/05/2016 CITY OF SPRINGFIELD, GRE GON
RESOLUTION No . 2016-29
A RESOLUTION AUT11ORIZING T14E CITY MANAGER. TO AWARD COMPETITIVE BIDS,
REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVIC1,8 CONTRACTS EXEMPT FROM
BIDDING REQUIREMENTS UNDER TH13 PURCHASING REGULATIONS, AND APPROVE
AMENDME�NTS TO PUBLIC CONTRACTS IN CONFORMANCE., WITH CITY OF SPRINGFIELD
MUNICIPAL CODE AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD
COMMENCING DECEMBER 6, 20'16 AND CONTINUING THROUGH JANUARY 2, 2017 WTuLE
THE COMMON COUNCIL IS IN RECESS.
WHEREAS, Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods and
gervices,'' of the City of Springfield Municipal Code limits the City Manager's authority to make
purchases and award contracts; and
WHEREAS,.Chapter 2, Public Contracts. Section 2,706(3)&(4) prohibits amendments to public
contracts where the arnendnaeut cost exceeds certain limits except in case of City Council approval; and
WHEREAS, delaying these purchases and agreement approvals until.the January 3,2017 Council
meeting would waste valuable time, increase the City's exposure to delays and financial costs and might
raise costs and reduce public service;and
WHEREAS,there may occur the need to execute contracts which have been coliap.efitivejy bid for
whi-ch funds have been budgeted and which for reasons of public welfare, safety, and cost effectiveness
need to beawardedduring the Council's Winter recess con-imenciDg December 6, 2016 and continuing
through January 2,2017; and
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals or other personal services contracts exerript from bidding requirements undet the
purchasing regulations, and for which funds have been budgeted, and for reasons of public welfare,
safety;, and cost effectiveness need to be awarded during the Council's Winter recess commencing
December 6,2016 and continuing through January 2,2017;and
WHEREAS, there may occur the need to amend contracts where the mnended cost exceeds
certain specified limits during the Council Winter recess commencing D6ceniber 6, 2016 and continuing
through January 2,2017.
NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Springfield as
follows:
During the City.Council reoess from D6cen-ibef 6, 2016 and Ontinuing through
January 2,2017, the City Manager is hereby authorized to award competitive bid
contracts, contracts resulting for Requests from ProposaN and approve
amendment-, to pablic contracts in conformance witli City of Springfield
Municipal Code and contracting procedures Mier&the amenduflenf cost exceeds
certain liniits imposed by Section 2.706(3) .for the Springfield Municipal Code,
except in cases of City Council approval, including, but not limited to contracts
which have been competitively bid, f6r which -funds have been budgeted, and
which .for reasons of f)ublic welfare, safety, and cost effectiveness need to be
awarded during the Council's Winter recess, provided all other applicable
purchasing requi reinent5 in the Springfield Municipal Code we followed,
including but not limited to these set forth on the attached Project/Contract
Page 1 of 2
Summary. This authorization supplements and is in addition to and not in lieu of
Council authority.
2. This Resolution shall take effect on the 6th (lay of December, 201.6 and shall elaj5se oil
January.3,2017,
Adopted by alae Common Council and approved by the Mayor of the City of Springfield, Oregon
this fifth day of December,2016 adopted by a vote of 6 . fog-and _-0_against.
-0 U n C i
ATTEST:
A
TO FORM
lamo-
Amy Sowa,C#jy Recorder DATE.
OFFIGE OF CITY ATTORMV
Page 2 oft RESOLUTION NO. 2016-29