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HomeMy WebLinkAboutItem 01 Bicycle and Pedestrian Advisory Committee Interviews AGENDA ITEM SUMMARY Meeting Date: 11/28/2016 Meeting Type: Work Session Staff Contact/Dept.: Emma Newman/DPW Staff Phone No: 541.726.4585 Estimated Time: 60 minutes S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Maintain and Improve Infrastructure and Facilities ITEM TITLE: BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE INTERVIEWS ACTION REQUESTED: Interview six (6) candidates for current BPAC vacancies and consider recommendations for appointment at the December 5, 2016 regular session. ISSUE STATEMENT: The City is seeking to appoint at least four (4) or as many as ten (10) new committee members to fulfill quorum requirements for the BPAC due to attrition and members’ terms ending. ATTACHMENTS: Attachment 1 – BPAC Bylaws Attachment 2 – Current BPAC Roster Attachment 3 – Interview Schedule and Questions Attachment 4 – Candidate Applications DISCUSSION/ FINANCIAL IMPACT: The Springfield Bicycle and Pedestrian Advisory Committee (BPAC) currently has seven (7) voting members. One (1) of the seven current members is completing their term duration at the end of December 2016. The other six (6) current voting members have terms that do not expire until the end of 2017. The other members who were appointed in December 2015 to fulfill the final year of the two-year term seats that were vacant have resigned from the committee due to a variety of personal reasons since their appointments. The committee bylaws (Attachment 2) state, “Applications shall be reviewed and evaluated by City Staff and the City Council. Committee positions shall be appointed by the City Council.” The bylaws also state, “Membership of the Committee shall consist of 10-16 voting members.” Since there will only be six remaining voting members as of the end of December 2016, the City is seeking to appoint enough voting committee members (at least 4) to fulfill quorum, as well as possibly appoint a couple of additional voting members so that if resignations occur, additional mid-year recruitment would not be required. The Council could appoint all six (6) applicants if the Council wishes to do so. Appointments are scheduled for the December 5, 2016 regular session. Attachment 1, Page 1 of 3 City of Springfield Bicycle and Pedestrian Advisory Committee Bylaws Approved by City Council 9/6/2016. ARTICLE I. Name & Duration This Committee, established by the Springfield City Council, shall be called the Springfield Bicycle and Pedestrian Advisory Committee. This Committee will serve at the will of the City Council. ARTICLE II. Purpose The purpose of the Springfield Bicycle and Pedestrian Advisory Committee is to advise the City Council, Planning Commission and City Staff on matters relating to bicycle and pedestrian planning. Committee members should have an interest in promoting bicycle and / or pedestrian interests in Springfield. The responsibilities of the Committee shall include, but are not limited to the following: Section 1. Bicycle / Pedestrian Policy Review and make recommendations on planning documents prepared by City departments affecting the use of walking and bicycling as a transportation mode. Section 2. Bicycle / Pedestrian Facility & Program Implementation Work closely with City Staff to ensure input into bicycle and pedestrian facilities and operation planning and program development. Assist City Staff with review and prioritization of grant opportunities as they arise. Section 3. Education, Enforcement and Encouragement Assist City Staff in the public outreach of pedestrian and bicycle issues, and recommend additional education, enforcement and encouragement tools that the City may implement. Section 4. Citizen Input Encourage citizen participation in the City’s bicycle and pedestrian programs, including: identifying program or system deficiencies; reviewing existing facilities; and planning and implementing new projects and programs. Section 5. Americans with Disabilities Act (ADA) Compliance Work closely with City staff to continue implementing and upgrading ADA compliant bike and pedestrian facilities. ARTICLE III. Membership Section 1. Composition of Committee Attachment 1, Page 2 of 3 Membership of the Committee shall consist of 10-16 voting members. Non-voting members may include one City Councilor, one Planning Commissioner, Willamalane staff, the Springfield Safe Routes to School Coordinator, and at least one city staff member. The non-voting members are in addition to the 10-16 voting members. Other non-voting guests may participate at the request of the Committee and may represent other government agencies or City departments having an interest in pedestrian and bicycle issues. Section 2. Appointment All applicants shall complete a standard application form and submit it to the City Manager’s Office. Applications shall be reviewed and evaluated by City Staff and the City Council. Committee positions shall be appointed by the City Council. Section 3. Tenure Membership on the Committee shall be two year terms. Half of the members terms shall be odd year followed by even year terms and the second half shall be even year followed by odd year terms. A term shall commence on January 1st. Committee members may reapply after one term, but may only serve two consecutive terms, unless specifically directed otherwise by the Council. Members may reapply after not serving one full term. If the total Committee membership number falls below 10 members, City staff shall recruit for additional members. If a member resigns or is removed, the replacement shall be for the remainder of the term. Section 4. Termination Committee members may voluntarily be removed from the Committee with written notice to City Staff and the Chair. All Bicycle and Pedestrian Advisory Committee appointees serve at the pleasure of the City Council. A position shall be vacated by the Council when the appointee has two or more consecutive unexcused absences from the commission meetings in any twelve consecutive month period. (Section IX (5) 5.5) of the Council Operating Policies). The Chair, in consultation with City Staff, may also recommend to the Council a member be removed from the Committee if a member is found not to meet the Committee’s adopted Code of Conduct. ARTICLE IV. Officers Section 1. There shall be a Chair and a Vice-Chair for the Committee. Each office shall serve for one calendar year per term. Both the Chair and Vice-Chair positions shall be elected by Committee members. ARTICLE V. Meetings Section 1. Regular Meeting Attachment 1, Page 3 of 3 Regular meetings shall be held four times during the course of one year at Springfield City hall, unless otherwise agreed upon. Time and duration of the meetings shall be determined by City Staff. Section 2. Special Meetings Special meetings may be called by the Chair or by resolution of the Committee. Notice of a special meeting shall include the agenda for the meeting. Section 3. Conduct of Meetings 60% of voting members in attendance shall constitute a quorum for the transaction of business at any regular or special meeting. The act of the majority of the members present at a meeting at which there is a quorum shall be the act of the committee. All meetings are open to the public and shall be conducted in accordance with Robert’s Rules of Order. City staff will provide brief meeting summaries and audio recordings of meetings. Section 4. Code of Conduct By accepting an appointment to the BPAC, members agree to adhere to a Code of Conduct, which includes: 1. Share the available speaking time at meetings 2. Follow instructions of meeting facilitator 3. Be respectful of a range of opinions 4. Be respectful of all people in attendance at meetings 5. Focus on successfully completing the agreed upon agenda 6. Avoid side discussion when others are speaking 7. Voice concerns and complaints at the meeting, not outside the meeting 8. Strive for consensus 9. Adhere to same ethical and behavior standards as City employees ARTICLE VI. Amendments to Bylaws These Bylaws may be amended by the City Council either upon Council initiation or recommendation of a majority of the Committee made at any regular meeting of the Committee, provided that written notice of the proposed amendment shall be emailed and /or mailed to each Committee member not less than one (1) week prior to such regular meeting of the Committee. Attachment 2: Current BPAC Roster Name Term Role Allison Camp Jan 2016 - Dec 2017 Voting Member, Chair Claudia Denton Jan 2016 - Dec 2017 Voting Member, Vice-Chair Darla Robbins Jan 2016 - Dec 2017 Voting Member Jeff Sakacsi Jan 2016 - Dec 2017 Voting Member Jerry Hooton Jan - Dec 2016 Voting Member Kevin Schaper Jan 2016 - Dec 2017 Voting Member Robin Mayall (formerly Clevenger)Jan 2016 - Dec 2017 Voting Member Sheri Moore City Council Liaison Andrew Landen Planning Commission Liaison Simon Daws Willamalane Parks Liaison Joel Krestik Eugene BPAC Liaison Matthew Fisher Safe Routes to School Coordinator Liaison (until Dec 2016) Laughton Elliott-DeAngelis Safe Routes to School Coordinator Liaison (after Dec 2016) Attachment , Page 1 of 1 Attachment 3, Page 1 of 1 BPAC Interview Schedule & Questions November 28, 2016 Schedule 5:30 Council preparation of interview questions 5:35 Interview of Ian-Huei Yau 5:42 Interview of Matthew Auxier 5:49 Interview of Sheila Thomas 5:56 Interview of Steven Acker 6:03 Interview of Terilyn Jacobs 6:10 Interview of Zach Golik 6:17 Council deliberation Questions for Candidates 1. Why are you interested in serving on the Bicycle and Pedestrian Advisory Committee (BPAC)? 2. Describe your experience as it relates to your desire to become a BPAC member. 3. What initiatives are you interested in working on if you are appointed as a BPAC member? 4. Describe your familiarity with the City’s walking and biking infrastructure and amenities. 5. What is it about pedestrian and bicycle issues that interests you most? 6. Have you attended a BPAC meeting? If so, what were your impressions? Attachment 4, Page 1 of 18 Attachment 4, Page 2 of 18 Attachment 4, Page 3 of 18 Attachment 4, Page 4 of 18 Attachment 4, Page 5 of 18 Attachment 4, Page 6 of 18 $SSOLFDWLRQIRUD&LW\RI6SULQJILHOG &LWL]HQ$GYLVRU\%RDUG&RPPLVVLRQ&RPPLWWHH )RUPRUHLQIRUPDWLRQSOHDVHFDOOWKH&LW\0DQDJHU¶V2IILFH   5HWXUQWKLVDSSOLFDWLRQWRWKH&LW\0DQDJHU¶V2IILFH)LIWK6WUHHW6SULQJILHOG2UHJRQ  3ULQWHGRQ5HF\FOHG3DSHU &LW\0DQDJHU¶V2IILFH‡)LIWK6WUHHW‡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¶V 8UEDQ*URZWK%RXQGDU\" :DUGQXPEHU &LW\UHVLGHQWVRQO\ <HV1R  $UH\RXD6SULQJILHOGSURSHUW\RZQHU" <HV1R $UH\RXD6SULQJILHOGEXVLQHVVRZQHU" <HV1R $UH\RXDUHJLVWHUHGYRWHU"  <HV1R  2FFXSDWLRQ     3ODFHRIHPSOR\PHQW6FKRRO         %XVLQHVVDGGUHVV  (GXFDWLRQ  $UH\RXFXUUHQWO\VHUYLQJRQDQ\RWKHUERDUGFRPPLWWHHRUFRPPLVVLRQ",IVRSOHDVHOLVWWKHPKHUH    +RZGLG\RXKHDUDERXWWKHDERYHYDFDQF\"  1HZVSDSHUDG  1HZVSDSHUDUWLFOH  5DGLR79  0DLOQRWLFH  :RUGRIPRXWK  %RDUG&RPPLVVLRQ&RPPLWWHHPHPEHU   ,QWHUQHW 2YHUSOHDVH  Bicycle/Pedestrian Committee Sheila Thomas 7264 Holly Street Springfield 97478 7264 Holly Street Springfield 97478 541-607-7020 ext 3 541-525-2975 sthomas@lilaoregon.org Email ✔5 years 6 ✔ ✔ Executive Director Lane Independent Living Alliance Lane Independent Living Alliance 20 E 13th Avenue, Eugene OR 97401 MA (Gerontology) State Independent Living Council (SILC). Association of Oregon Centers for Independent Living (AOCIL). Disabi ✔ Attachment 4, Page 7 of 18 Attachment 4, Page 8 of 18 Attachment 4, Page 9 of 18 Attachment 4, Page 10 of 18 Attachment 4, Page 11 of 18 Attachment 4, Page 12 of 18 RECE/1'£ Application for a City of Springfield · D ocr J 2 20 Citizen Advisory Board/Commission/Committee 16~ City Manager's Office• 225 Fifth Street• Springfield, OR 97477 PLEASE NOTE: • When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget Committee. • When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to another city board, commission or committee. • When possible, the Council will appoint people to serve on one City board, commission or committee only. Board I Commission I Committee applying for: Bicycle/Pedestrian Committee (A separate application must be completed for each board I commission I committee) Name: Terilyn 0 Jacobs First Middle Initial Last Homeaddress:_4_6_5_2_2_nd~St~~~~~~~~~~Sp~nn_·~gfi~i_el_d~~~~~~~~9_7_4_77~~~~~~~- Street City Zip Mailing address: _S_am_e_a_s_ab_o_v_e ___________________________ _ Street Day Phone: 541-513-5629 Email Address: terilynJacobs@ willamalane.org Preferred Form of Contact: _Email Do you live within the Springfield city limits? 0 Yes 0 No City • Zip q If yes, how long? 13 years Ifno, do you live inside Springfield's Urban Growth Boundary? Ward number (City residents only): _____ 4 ____ _ D YesONo Are you a Springfield property owner? Are you a Springfield business owner? Are you a registered voter? ~Yes Yes Yes §No No No Occupation: Fitness Coordinator Place of employment/School: Willamalane Park & Recreation District Willamalane Park & Recreation District Business address: 215 W. C St. Springfield, OR Education: B.S. Public Health, A.A.S. Exercise Science, ACSM-CPT Are you currently serving on any other board, committee, or commission? If so, please list them here: How did you hear about the above vacancy? D Newspaper ad D Newspaper article D RadioffV l/'l Word of mouth D Board/Commission/Committee member For more information please call the City Manager's Office 541. 726.3700 D Mail notice D Internet Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 (Over, please) Printed on Recycled Paper Attachment 4, Page 13 of 18 Application for a City of Springfield Citizen Advisory Board/Commission/Committee Please print or type: t. What experiences / training I qualifications do you have for this particular board I commission I committee? I am an avid cyclist and walker with a background in both Exercise Science and Public Health. I have both personal experience and educational training in health behaviors, determinants and safety including environmental and social aspects that encourage or deter biking and walking in neighborhoods. 2. What specific contribution do you hope to make? I hope to help encourage and support the use of healthy transportation among our city residents by contributing my knowledge, skills and training to this committee. 3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not necessarily disqualify you from consideration.) I have not been involved previously outside of volunteer activities at the Adult Activity Center. 4. What community topics concern you that relate to this board I commission I committee? Why do you want to become a member? There are many areas in the city of Springfield that are safe and enjoyable for walking and biking. There are also many areas that are not safe or enjoyable but are still utilized, often in a frightening way. Community topics such as traffic light timing, bike lanes, safe sidewalks and lighting would all relate to this committee. 5. Most boards I commissions I committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news release for this position which contains the normal dates and times for these meetings and can be found at www.ci.springfield.or.us/CMO/newsrel.htm. Are you available to attend meetings on the dates listed for this committee? (!) YesQ No Comments:.~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ I certify the Information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfidd and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authoriu to permit any materials listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph. I will defend, indemnify and bold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connecdon with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. Terilyn Jacobs oigitanysigned byTen1ynJacobs 913012016 Applicant Signature: Date: 2016.09.30 19:49:56-07'00' Date: ·~~~~~~~~~~~~~~ For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper Attachment 4, Page 14 of 18 Springfield BPAC Supplemental Questions 1. Why is addressing pedestrian and bicycle issues important for a city like Springfield? We are a growing community and the health and wellness of our residents is important to continued growth. Healthy communities tend to have plans in place for growth while still fostering green space and healthy behaviors. It is important to plan ahead on issues that involve traffic safety before population pushes good intentions to one side and it is a struggle to keep up. 2. How can the Bicycle and Pedestrian Advisory Committee foster citizen awareness of pedestrian and bicycle issues? A campaign to raise awareness that could include community events, needs assessment surveys and social media among other methods. 3. The BPAC is currently soliciting applications for a two year term of service that runs from January 2017 to December 2018. Are you able to serve for the entire duration of the term? 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