HomeMy WebLinkAboutItem 01 Bicycle and Pedestrian Advisory Committee Interviews AGENDA ITEM SUMMARY Meeting Date: 11/28/2016
Meeting Type: Work Session
Staff Contact/Dept.: Emma Newman/DPW Staff Phone No: 541.726.4585
Estimated Time: 60 minutes
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Maintain and Improve Infrastructure and
Facilities ITEM TITLE: BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE INTERVIEWS
ACTION REQUESTED:
Interview six (6) candidates for current BPAC vacancies and consider
recommendations for appointment at the December 5, 2016 regular session.
ISSUE STATEMENT:
The City is seeking to appoint at least four (4) or as many as ten (10) new
committee members to fulfill quorum requirements for the BPAC due to attrition
and members’ terms ending.
ATTACHMENTS: Attachment 1 – BPAC Bylaws
Attachment 2 – Current BPAC Roster Attachment 3 – Interview Schedule and Questions Attachment 4 – Candidate Applications
DISCUSSION/ FINANCIAL
IMPACT:
The Springfield Bicycle and Pedestrian Advisory Committee (BPAC) currently has seven (7) voting members. One (1) of the seven current members is completing
their term duration at the end of December 2016. The other six (6) current voting members have terms that do not expire until the end of 2017. The other members who were appointed in December 2015 to fulfill the final year of the two-year term
seats that were vacant have resigned from the committee due to a variety of personal reasons since their appointments.
The committee bylaws (Attachment 2) state, “Applications shall be reviewed and evaluated by City Staff and the City Council. Committee positions shall be
appointed by the City Council.”
The bylaws also state, “Membership of the Committee shall consist of 10-16 voting
members.” Since there will only be six remaining voting members as of the end of
December 2016, the City is seeking to appoint enough voting committee members (at least 4) to fulfill quorum, as well as possibly appoint a couple of additional
voting members so that if resignations occur, additional mid-year recruitment would not be required. The Council could appoint all six (6) applicants if the Council wishes to do so.
Appointments are scheduled for the December 5, 2016 regular session.
Attachment 1, Page 1 of 3
City of Springfield Bicycle and Pedestrian Advisory Committee
Bylaws
Approved by City Council 9/6/2016.
ARTICLE I. Name & Duration
This Committee, established by the Springfield City Council, shall be called the Springfield Bicycle and
Pedestrian Advisory Committee. This Committee will serve at the will of the City Council.
ARTICLE II. Purpose
The purpose of the Springfield Bicycle and Pedestrian Advisory Committee is to advise the City Council,
Planning Commission and City Staff on matters relating to bicycle and pedestrian planning. Committee
members should have an interest in promoting bicycle and / or pedestrian interests in Springfield. The
responsibilities of the Committee shall include, but are not limited to the following:
Section 1. Bicycle / Pedestrian Policy
Review and make recommendations on planning documents prepared by City departments
affecting the use of walking and bicycling as a transportation mode.
Section 2. Bicycle / Pedestrian Facility & Program Implementation
Work closely with City Staff to ensure input into bicycle and pedestrian facilities and operation
planning and program development.
Assist City Staff with review and prioritization of grant opportunities as they arise.
Section 3. Education, Enforcement and Encouragement
Assist City Staff in the public outreach of pedestrian and bicycle issues, and recommend
additional education, enforcement and encouragement tools that the City may implement.
Section 4. Citizen Input
Encourage citizen participation in the City’s bicycle and pedestrian programs, including:
identifying program or system deficiencies; reviewing existing facilities; and planning and
implementing new projects and programs.
Section 5. Americans with Disabilities Act (ADA) Compliance
Work closely with City staff to continue implementing and upgrading ADA compliant bike and
pedestrian facilities.
ARTICLE III. Membership
Section 1. Composition of Committee
Attachment 1, Page 2 of 3
Membership of the Committee shall consist of 10-16 voting members. Non-voting members
may include one City Councilor, one Planning Commissioner, Willamalane staff, the Springfield
Safe Routes to School Coordinator, and at least one city staff member. The non-voting members
are in addition to the 10-16 voting members. Other non-voting guests may participate at the
request of the Committee and may represent other government agencies or City departments
having an interest in pedestrian and bicycle issues.
Section 2. Appointment
All applicants shall complete a standard application form and submit it to the City Manager’s
Office.
Applications shall be reviewed and evaluated by City Staff and the City Council. Committee
positions shall be appointed by the City Council.
Section 3. Tenure
Membership on the Committee shall be two year terms. Half of the members terms shall be odd
year followed by even year terms and the second half shall be even year followed by odd year
terms. A term shall commence on January 1st.
Committee members may reapply after one term, but may only serve two consecutive terms,
unless specifically directed otherwise by the Council. Members may reapply after not serving
one full term.
If the total Committee membership number falls below 10 members, City staff shall recruit for
additional members. If a member resigns or is removed, the replacement shall be for the
remainder of the term.
Section 4. Termination
Committee members may voluntarily be removed from the Committee with written notice to City
Staff and the Chair. All Bicycle and Pedestrian Advisory Committee appointees serve at the pleasure
of the City Council. A position shall be vacated by the Council when the appointee has two or more
consecutive unexcused absences from the commission meetings in any twelve consecutive month
period. (Section IX (5) 5.5) of the Council Operating Policies). The Chair, in consultation with City
Staff, may also recommend to the Council a member be removed from the Committee if a member
is found not to meet the Committee’s adopted Code of Conduct.
ARTICLE IV. Officers
Section 1. There shall be a Chair and a Vice-Chair for the Committee. Each office shall serve for
one calendar year per term. Both the Chair and Vice-Chair positions shall be elected by
Committee members.
ARTICLE V. Meetings
Section 1. Regular Meeting
Attachment 1, Page 3 of 3
Regular meetings shall be held four times during the course of one year at Springfield City hall,
unless otherwise agreed upon. Time and duration of the meetings shall be determined by City
Staff.
Section 2. Special Meetings
Special meetings may be called by the Chair or by resolution of the Committee. Notice of a
special meeting shall include the agenda for the meeting.
Section 3. Conduct of Meetings
60% of voting members in attendance shall constitute a quorum for the transaction of business
at any regular or special meeting.
The act of the majority of the members present at a meeting at which there is a quorum shall be
the act of the committee.
All meetings are open to the public and shall be conducted in accordance with Robert’s Rules of
Order.
City staff will provide brief meeting summaries and audio recordings of meetings.
Section 4. Code of Conduct
By accepting an appointment to the BPAC, members agree to adhere to a Code of Conduct,
which includes:
1. Share the available speaking time at meetings
2. Follow instructions of meeting facilitator
3. Be respectful of a range of opinions
4. Be respectful of all people in attendance at meetings
5. Focus on successfully completing the agreed upon agenda
6. Avoid side discussion when others are speaking
7. Voice concerns and complaints at the meeting, not outside the meeting
8. Strive for consensus
9. Adhere to same ethical and behavior standards as City employees
ARTICLE VI. Amendments to Bylaws
These Bylaws may be amended by the City Council either upon Council initiation or recommendation of
a majority of the Committee made at any regular meeting of the Committee, provided that written
notice of the proposed amendment shall be emailed and /or mailed to each Committee member not
less than one (1) week prior to such regular meeting of the Committee.
Attachment 2: Current BPAC Roster
Name Term Role
Allison Camp Jan 2016 - Dec 2017 Voting Member, Chair
Claudia Denton Jan 2016 - Dec 2017 Voting Member, Vice-Chair
Darla Robbins Jan 2016 - Dec 2017 Voting Member
Jeff Sakacsi Jan 2016 - Dec 2017 Voting Member
Jerry Hooton Jan - Dec 2016 Voting Member
Kevin Schaper Jan 2016 - Dec 2017 Voting Member
Robin Mayall (formerly Clevenger)Jan 2016 - Dec 2017 Voting Member
Sheri Moore City Council Liaison
Andrew Landen Planning Commission Liaison
Simon Daws Willamalane Parks Liaison
Joel Krestik Eugene BPAC Liaison
Matthew Fisher Safe Routes to School Coordinator Liaison (until Dec 2016)
Laughton Elliott-DeAngelis Safe Routes to School Coordinator Liaison (after Dec 2016)
Attachment , Page 1 of 1
Attachment 3, Page 1 of 1
BPAC Interview Schedule & Questions
November 28, 2016
Schedule
5:30 Council preparation of interview questions
5:35 Interview of Ian-Huei Yau
5:42 Interview of Matthew Auxier
5:49 Interview of Sheila Thomas
5:56 Interview of Steven Acker
6:03 Interview of Terilyn Jacobs
6:10 Interview of Zach Golik
6:17 Council deliberation
Questions for Candidates
1. Why are you interested in serving on the Bicycle and Pedestrian Advisory Committee (BPAC)?
2. Describe your experience as it relates to your desire to become a BPAC member.
3. What initiatives are you interested in working on if you are appointed as a BPAC member?
4. Describe your familiarity with the City’s walking and biking infrastructure and amenities.
5. What is it about pedestrian and bicycle issues that interests you most?
6. Have you attended a BPAC meeting? If so, what were your impressions?
Attachment 4, Page 1 of 18
Attachment 4, Page 2 of 18
Attachment 4, Page 3 of 18
Attachment 4, Page 4 of 18
Attachment 4, Page 5 of 18
Attachment 4, Page 6 of 18
$SSOLFDWLRQIRUD&LW\RI6SULQJILHOG
&LWL]HQ$GYLVRU\%RDUG&RPPLVVLRQ&RPPLWWHH
)RUPRUHLQIRUPDWLRQSOHDVHFDOOWKH&LW\0DQDJHU¶V2IILFH
5HWXUQWKLVDSSOLFDWLRQWRWKH&LW\0DQDJHU¶V2IILFH)LIWK6WUHHW6SULQJILHOG2UHJRQ
3ULQWHGRQ5HF\FOHG3DSHU
&LW\0DQDJHU¶V2IILFH)LIWK6WUHHW6SULQJILHOG25
3/($6(127(
:KHQSRVVLEOHFRXQFLOZLOOQRWDSSRLQWSHRSOHFXUUHQWO\VHUYLQJRQDQRWKHUJRYHUQLQJERG\WRWKH3ODQQLQJ&RPPLVVLRQRU%XGJHW
&RPPLWWHH
:KHQDSSRLQWLQJSHRSOHWRDQ\RIWKHRWKHUFLW\ERDUGVFRPPLVVLRQVRUFRPPLWWHHVWKH&RXQFLOVKDOOWDNHLQWRDFFRXQWZKHWKHU
WKDWSHUVRQLVEHLQJUHDSSRLQWHGIRUDVXEVHTXHQWWHUPLVFXUUHQWO\VHUYLQJRQDQRWKHUJRYHUQLQJERG\RUFXUUHQWO\DSSRLQWHGWR
DQRWKHUFLW\ERDUGFRPPLVVLRQRUFRPPLWWHH
:KHQSRVVLEOHWKH&RXQFLOZLOODSSRLQWSHRSOHWRVHUYHRQRQH&LW\ERDUGFRPPLVVLRQRUFRPPLWWHHRQO\
%RDUG&RPPLVVLRQ&RPPLWWHHDSSO\LQJIRU
$VHSDUDWHDSSOLFDWLRQPXVWEHFRPSOHWHGIRUHDFKERDUGFRPPLVVLRQFRPPLWWHH
1DPH
)LUVW 0LGGOH,QLWLDO /DVW
+RPHDGGUHVV
6WUHHW &LW\ =LS
0DLOLQJDGGUHVV
6WUHHW &LW\ =LS
'D\3KRQH(YHQLQJSKRQH
(PDLO$GGUHVV
3UHIHUUHG)RUPRI&RQWDFW
'R\RXOLYHZLWKLQWKH6SULQJILHOGFLW\OLPLWV" <HV ,I\HVKRZORQJ"
1R ,IQRGR\RXOLYHLQVLGH6SULQJILHOG¶V
8UEDQ*URZWK%RXQGDU\"
:DUGQXPEHU&LW\UHVLGHQWVRQO\<HV1R
$UH\RXD6SULQJILHOGSURSHUW\RZQHU" <HV1R
$UH\RXD6SULQJILHOGEXVLQHVVRZQHU" <HV1R
$UH\RXDUHJLVWHUHGYRWHU" <HV1R
2FFXSDWLRQ 3ODFHRIHPSOR\PHQW6FKRRO
%XVLQHVVDGGUHVV
(GXFDWLRQ
$UH\RXFXUUHQWO\VHUYLQJRQDQ\RWKHUERDUGFRPPLWWHHRUFRPPLVVLRQ",IVRSOHDVHOLVWWKHPKHUH
+RZGLG\RXKHDUDERXWWKHDERYHYDFDQF\"
1HZVSDSHUDG 1HZVSDSHUDUWLFOH 5DGLR79 0DLOQRWLFH
:RUGRIPRXWK %RDUG&RPPLVVLRQ&RPPLWWHHPHPEHU ,QWHUQHW
2YHUSOHDVH
Bicycle/Pedestrian Committee
Sheila Thomas
7264 Holly Street Springfield 97478
7264 Holly Street Springfield 97478
541-607-7020 ext 3 541-525-2975
sthomas@lilaoregon.org
Email
✔5 years
6
✔
✔
Executive Director Lane Independent Living Alliance
Lane Independent Living Alliance
20 E 13th Avenue, Eugene OR 97401
MA (Gerontology)
State Independent Living Council (SILC). Association of Oregon Centers for Independent Living (AOCIL). Disabi
✔
Attachment 4, Page 7 of 18
Attachment 4, Page 8 of 18
Attachment 4, Page 9 of 18
Attachment 4, Page 10 of 18
Attachment 4, Page 11 of 18
Attachment 4, Page 12 of 18
RECE/1'£ Application for a City of Springfield · D ocr J 2 20 Citizen Advisory Board/Commission/Committee 16~
City Manager's Office• 225 Fifth Street• Springfield, OR 97477
PLEASE NOTE:
• When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget
Committee.
• When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether
that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to
another city board, commission or committee.
• When possible, the Council will appoint people to serve on one City board, commission or committee only.
Board I Commission I Committee applying for:
Bicycle/Pedestrian Committee
(A separate application must be completed for each board I commission I committee)
Name: Terilyn 0 Jacobs
First Middle Initial Last
Homeaddress:_4_6_5_2_2_nd~St~~~~~~~~~~Sp~nn_·~gfi~i_el_d~~~~~~~~9_7_4_77~~~~~~~-
Street City Zip
Mailing address: _S_am_e_a_s_ab_o_v_e ___________________________ _
Street
Day Phone: 541-513-5629
Email Address: terilynJacobs@ willamalane.org
Preferred Form of Contact: _Email
Do you live within the Springfield city limits? 0 Yes
0 No
City • Zip
q If yes, how long? 13 years
Ifno, do you live inside Springfield's
Urban Growth Boundary?
Ward number (City residents only): _____ 4 ____ _ D YesONo
Are you a Springfield property owner?
Are you a Springfield business owner?
Are you a registered voter? ~Yes
Yes
Yes §No
No
No
Occupation: Fitness Coordinator Place of employment/School: Willamalane Park & Recreation District
Willamalane Park & Recreation District
Business address: 215 W. C St. Springfield, OR
Education: B.S. Public Health, A.A.S. Exercise Science, ACSM-CPT
Are you currently serving on any other board, committee, or commission? If so, please list them here:
How did you hear about the above vacancy? D Newspaper ad D Newspaper article D RadioffV
l/'l Word of mouth D Board/Commission/Committee member
For more information please call the City Manager's Office 541. 726.3700
D Mail notice
D Internet
Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477
(Over, please)
Printed on Recycled Paper
Attachment 4, Page 13 of 18
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
Please print or type:
t. What experiences / training I qualifications do you have for this particular board I commission I committee?
I am an avid cyclist and walker with a background in both Exercise Science and Public Health. I have both personal
experience and educational training in health behaviors, determinants and safety including environmental and social aspects
that encourage or deter biking and walking in neighborhoods.
2. What specific contribution do you hope to make?
I hope to help encourage and support the use of healthy transportation among our city residents by contributing my
knowledge, skills and training to this committee.
3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not
necessarily disqualify you from consideration.)
I have not been involved previously outside of volunteer activities at the Adult Activity Center.
4. What community topics concern you that relate to this board I commission I committee? Why do you want to become a member?
There are many areas in the city of Springfield that are safe and enjoyable for walking and biking. There are also many areas
that are not safe or enjoyable but are still utilized, often in a frightening way. Community topics such as traffic light timing,
bike lanes, safe sidewalks and lighting would all relate to this committee.
5. Most boards I commissions I committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one
and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news
release for this position which contains the normal dates and times for these meetings and can be found at
www.ci.springfield.or.us/CMO/newsrel.htm. Are you available to attend meetings on the dates listed for this committee?
(!) YesQ No
Comments:.~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
I certify the Information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading
statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my
rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I
hereby authorize to permit the City of Springfidd and/or the Springfield Police Department to review my background information and if required my DMV
records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authoriu to permit any materials
listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph.
I will defend, indemnify and bold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and
all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connecdon with my conduct or performance as
a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and
expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.
Terilyn Jacobs oigitanysigned byTen1ynJacobs 913012016 Applicant Signature: Date: 2016.09.30 19:49:56-07'00' Date:
·~~~~~~~~~~~~~~
For more information please call the City Manager's Office 541.726.3700
Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper Attachment 4, Page 14 of 18
Springfield BPAC Supplemental Questions
1. Why is addressing pedestrian and bicycle issues important for a city like Springfield?
We are a growing community and the health and wellness of our residents is important to continued growth.
Healthy communities tend to have plans in place for growth while still fostering green space and healthy
behaviors. It is important to plan ahead on issues that involve traffic safety before population pushes good
intentions to one side and it is a struggle to keep up.
2. How can the Bicycle and Pedestrian Advisory Committee foster citizen awareness of pedestrian
and bicycle issues?
A campaign to raise awareness that could include community events, needs assessment surveys and social
media among other methods.
3. The BPAC is currently soliciting applications for a two year term of service that runs from
January 2017 to December 2018. Are you able to serve for the entire duration of the term?
Attachment 4, Page 15 of 18
Attachment 4, Page 16 of 18
Attachment 4, Page 17 of 18
Attachment 4, Page 18 of 18