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HomeMy WebLinkAbout09/06/2016 Regular City of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD TUESDAY SEPTEMBER 6,2016 The City of Springfield Council met in regular session in the Council Chambers,225 Fifth Street, Springfield,Oregon, on Tuesday September 6, 2016 at 7:00 p.m.,with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Wylie,Moore, Woodrow and Pishioneri.Also present were City Manager Gino Grimaldi, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. Councilors VanGordon and Ralston were absent(excused). PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Mayor's Recognition 2. Other a. Employee Recognition: Tom Boyatt, 10 Years of Service Gino Grimaldi,City Manager, acknowledged Tom Boyatt for his 10 years of service, and presented him with a certificate.He noted the many projects Mr.Boyatt has overseen and manages in his current position. Mr. Boyatt thanked Mr. Grimaldi for the kind words and said it has been a privilege to serve this community.Any success is due to the leadership of the Council and the tremendous staff. Mayor Lundberg apologized for the moments when he was the one who had to bring her bad news. He has taken it in good stride. Councilor Wylie said she enjoyed working with him on different committees. She appreciated his work ethic and energy. b. Employee Recognition: Brian Humphreys, 20 Years of Service. Gino Grimaldi, City Manager, acknowledged Brian Humphreys for his 20 years of service and presented him with a certificate. He noted the many accomplishments of Sergeant Humphreys over the last twenty years. Comments from the public are that he is very professional and helpful. He will transition into the role of leading the K9 program. Sergeant Humphreys said his only goal when he first started as an officer was to be a Springfield Police Officer.He thanked the Council for their support and allowing him to do his work, and the support of the staff and the community. City of Springfield Council Regular Meeting Minutes September 6,2016 Page 2 Mayor Lundberg said she wanted to let him know they appreciate the police officers and the hard work they do every day. They are supportive of the work they do. Councilor Woodrow thanked him for his years of service and said she looked forward to his transition as the lead of the K9 Program. CONSENT CALENDAR 1. Claims 2. Minutes a. June 13,2016—Work Session b. June 20,2016—Work Session c. June 27,2016—Joint Elected Officials Work Session d. July 18, 2016—Work Session e. July 18, 2016—Regular Meeting 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Approval of Liquor License Application for Along Came Trudy, Located at 1486 18th Street, Springfield,Oregon. b. Approval of Liquor License Application for Hop Valley Brewing Company, Located at 980 Kruse Way, Springfield, Oregon. c. Allow Construction Activities Outside of the Hours of 7 a.m. and 6 p.m., in order to Complete Construction Activities in Association with the Hamlin Middle School in and around 326 Centennial Blvd. d. Approve the Proposed Bicycle and Pedestrian Advisory Committee(BPAC)Bylaw Amendment. e. Authorize the City Manager to execute the Funding Approval/Agreement with the Department of Housing and Urban Development(HUD)in order to Receive and Make Available CDBG Funding for Fiscal Year 2017. f. Authorize the City Manager to Execute the Intergovernmental Agreement(IGA)for Human Services with Lane County and the City of Eugene for the Allocation of General Funds in 2016-17. g. Authorize the City Manager to Sign the Amended Executive Session News Media Attendance Policy. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST(2 ABSENT—VANGORDON AND RALSTON). ITEMS REMOVED FROM THE CONSENT CALENDAR City of Springfield Council Regular Meeting Minutes September 6,2016 Page 3 PUBLIC HEARINGS -Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. BUSINESS FROM THE AUDIENCE- Limited to 20 minutes. Please limit comments to 3 minutes. Request to Speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Mike Eyster, Springfield Chamber Board Chair. Mr. Eyster said the Chamber Board discussed the City's effort to expand the urban growth boundary, and supports that effort. He also wanted to acknowledge Councilor Woodrow who received Springfield's First Citizen at the annual dinner early in 2016. He thanked her for her contributions to the community over the years. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Jurisdictions within the Central Lane Metropolitan Planning Organization regarding the Congestion Mitigation and Air Quality(CMAQ)Funds w/Attached Memo. Mayor Lundberg said this is something the City needs to fight for. We are entitled and eligible for Congestion Mitigation and Air Quality(CMAQ)funds as far back as 2013, but ODOT did not recognize that.Now the Federal Highway Administration(FHA)has sent ODOT a letter to recognize that eligibility. ODOT is still deciding whether or not to make good on those funds. She testified in Klamath Falls and has talked with our legislators. It will take the full Council to work towards getting these funds. By the time it gets straightened out,our metropolitan area could be owed as much as $10M. The Salem-Keizer area also got left out of the formula. The other communities that have received money do not want to give it up. We need to be willing to step up and ask our legislators and ODOT that we are taken seriously. Councilor Wylie asked how those funds could be used, and how other cities have spent their CMAQ funds. Mr. Boyatt said in Springfield,the Gateway Beltline intersection qualifies and over$10M was already spent on that.Anytime we add capacity with left turn flashing arrows, bike lanes, or anything that helps move traffic or takes an impact off the roadway would qualify. Councilor Wylie asked if we had participated in Lane Transit District(LTD)funding. Mr. Boyatt said the metro area participated, but the funding was from federal and state funds. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST(2 ABSENT—VANGORDON AND RALSTON). BIDS ORDINANCES City of Springfield Council Regular Meeting Minutes September 6,2016 Page 4 BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports b. Other Business 1) League of Oregon Cities Conference—Voting Delegate Designation. Gino Grimaldi, City Manager, presented the staff report on this item. The annual business meeting of the League of Oregon Cities will be held on Saturday, October 1,2016, in conjunction with the League of Oregon Cities Conference, September 29- October 1, 2016, at the Salem Convention Center, Salem, Oregon. Each city is entitled to cast one vote at the business meeting. Therefore a voting delegate is needed to represent Springfield. Those attending from the City of Springfield include Mayor Lundberg and City Councilors Wylie and Moore. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO APPOINT SHERI MOORE TO SERVE AS THE VOTING DELEGATE FOR THE UPCOMING LEAGUE OF OREGON CITIES ANNUAL CONFERENCE, SEPTEMBER 29-OCTOBER 1,2016. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST(2 ABSENT—VANGORDON AND RALSTON). 2) Other Business Councilor Pishioneri said he would like to look at the City's ordinances regarding billboards, and if the City could have more control over what is allowed and what modification are allowed. He noted the electronic billboards. He would also like to look into limiting the number of signs,the size,the frequency and type of modifications, and decreasing the number of signs through attrition. City Attorney Mary Bridget Smith said staff and the City Attorney's office will be looking at the sign ordinance which will include billboards. Councilor Pishioneri said he is dismayed with the number of billboards because it obliterates the view of the mountains. Mayor Lundberg asked if the City had put a moratorium on billboards. Mr. Grimaldi said we have a limit, but no moratorium Development and Public Works Director Anette Spickard said the last time she checked,the City had met our cap. She will double check. City of Springfield Council Regular Meeting Minutes September 6,2016 Page 5 Councilor Pishioneri said he didn't want to see the corridor lit up with billboards distracting the view. Ms. Smith said staff would be addressing a U.S. Supreme Court decision about content of signs. Councilor Pishioneri said he wanted to look at number of billboards,type of billboard, and dimensions of billboards. Mr. Grimaldi said if the Council was interested, staff can bring this to a work session for discussion. Councilor Wylie said she is interested in knowing what Eugene is doing and what ordinances they have in place. Councilor Woodrow said this involves staff time and investigation,and she felt there are other things that are higher priority. She is not interested in this topic at this time. Mayor Lundberg agreed that it was not a high priority for her. Mr. Grimaldi said staff could provide a memo of what we have today, and then Council could decide if they wanted a work session to discuss it further. The memo could include what the City of Eugene has in place. Councilor Moore noted the many positive activities in downtown this summer such as the Chalk Drawing Event,the Upstream Art Storm Drain Project, and the Willamalane Tap and Taste event. Mayor Lundberg said the Blue Chip is coming out in the paper this week. It includes very positive articles about downtown Springfield. BUSINESS FROM THE CITY MANAGER 1. Ratification of Contract with Service Employees International Union(SEIU). Candace Steffen,Human Resources Analyst,presented the staff report on this item. Staff has concluded negotiations with SEIU for a three-year successor labor contract spanning July 1, 2016—July 30, 2019. The current contract with this bargaining unit expired on June 30, 2016. As of July 26, 2016, SEIU membership has ratified the tentative contract settlement. The proposed contract includes changes to compensation and contract language. The new successor contract is within Council guidance and the main provisions are summarized below: Wages: • Year One(FY 2017): 0%wage adjustment • Year Two(FY 2018): 0%wage adjustment • Year Three(FY 2019): 3% implementation of market study, estimated to be around$230,000 City of Springfield Council Regular Meeting Minutes September 6,2016 Page 6 Language Modifications: • Inserted language defining exempt status positions • Clarified steps of the grievance process • Defined use of bereavement leave; included language about bereavement benefit through OFLA • Included parental leave with leave donation • Legislative changes regarding same sex spouses in multiple articles They were not able to gain vacation caps with this group, as none of the economic incentives were seen as favorable enough to the unit to achieve caps at this time. The union representatives were also very resistant to delegating new employees to the Paid Time Off leave program. Revisiting PTO with this unit is very likely during the life of the contract. Once the program has been implemented for non- represented employees,the Union may be more open to utilizing it for their new employees. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO AUTHORIZE CITY MANAGER TO SIGN RATIFIED COLLECTIVE BARGAINING AGREEMENT WITH SEIU. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2 ABSENT—VANGORDON AND RALSTON). 2. Other Business BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:32 p.m. Minutes Recorder Amy Sowa 0)(2.4..c. ) d-4.'"?.ix Elrrisfii Mayor Council President Attest: (201.1.A k,441A.IIL City Reccr.ier