HomeMy WebLinkAboutResolution 2016-28 10/17/2016 CITY OF SPRINGFIELD
FY 2016-2017
SUPPLEMENTAL BUDGET No.1
RESOLUTION NO. 2016-28
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
General,Street,Special Revenue,Transient Room Tax,Community Development,Building Code,Fire Local Option
Levy,Police Local Option Levy,Bancroft Redemption,Bond Sinking,Regional Wastewater Revenue Bond Capital
Project,Development Assessment Capital,Development Projects,Regional Wastewater Capital,Street Capital,
Sanitary Sewer Operations,Regional Wastewater,Ambulance,Storm Drainage Operations,Storm Drainage
Operations,Storm Drainage Operations,Storm Drainage Operations,Storm Drainage Operations,Booth-Kelly,
Regional Fiber Consortium,Insurance,Vehicle&Equipment,and SDC Administration funds.
WHEREAS,the 2016-2017 fiscal year appropriations for the City of Springfield were made by Resolution No.2016-
19 dated June 20,2016 and,
WHEREAS,at various times during the fiscal year the Common Council is requested to make adjustments to the
fiscal year budget to reflect needed changes in planned activities,to recognize new revenues,or to make other
required adjustments;and,
WHEREAS,the Common Council handles such requests for adjustment to the budget through Supplemental
Budget Resolutions presented at public hearings at which the public may comment on such requests;and,
WHEREAS,notice of a public hearing,including information regarding such revenues and expenditures was
published in a newspaper of general circulation not less than 5 days prior to the public meeting;and,
NOW,THEREFORE,BE IT RESOLVED,by the Common Council of the City of Springfield,a Municipal Corporation
of the State of Oregon,as follows:
Section 1.Resolution 2016-19 is hereby adjusted as follows:
General-Fund 100
Resources Requirements
Beginning Cash Balance $ 352,787 Operating Expenses:
Finance (39,888)
Fire&Life Safety 30,000
Human Resources 98,395
Information Technology 43,608
Legal/Judicial Services 283,472
Library 2,508
Total Operating Expense $ 418,095
Non-Departmental Expenses:
Transfers 4,201
Reserves $ (69,509)
Total Resources Adjustments $ 352,787 Total Requirements Adjustments $ 352,787
Attachment 2, Page 1 of 8
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.Request reappropriates unspent project funds for Neubrain and Board budget
software implementation,reallocates unspent funds intended to pay for equipment and implementation of Internet
Protocol(IP)Alerting system for fire stations,reallocates funds associated with transfer of employee from Finance
Department to Human Resources Department,reallocates funds to retain software maintenance assurance for
database conversion and to upgrade network infrastructure and purchase a secure information transfer appliance,
utilizes reserve funds to repay overpayment to CenturyLink as mandated in CenturyLink vs.City of Springfield,
reappropriates reserve funds for FY17 book expenditures,and transfers funds from General Fund reserves to F201 to
correct an FY16 budgetary erratum.
Street-Fund 201
Resources Requirements
Beginning Cash Balance $ 132,892 Operating Expenses:
Transfer from F100 $ 4,201 Information Technology 5,372
Non-Departmental Expenses:
Reserves $ 131,721
Total Resources Adjustments $ 137,093 Total Requirements Adjustments $ 137,093
Comments: Beginning cash is being adjusted because prior year end cash was more than expected and balance is
being removed into reserves.Request transfers funds from General Fund reserves to F201 to correct an FY16
budgetary erratum and reallocates funds to retain software maintenance assurance for database.
Special Revenue-Fund 204
Resources Requirements
Beginning Cash $ 69,487 Operating Expenses:
JAG Grants 21,419 Development&Public Works $ 2,000
SHPO Grant 2,000 Library 62,550
Police 83,519
Total Operating Expense $ 148,069
Non-Departmental Expenses:
Reserves (55,163)
Total Resources Adjustments $ 92,906 Total Requirements Adjustments $ 92,906
Attachment 2, Page 2 of 8
RESOLUTION NO. 2016-28
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.Request reallocates remaining funds from the 2015 Justice Assistance Grant
award and allows the recognition of the 2016 Justice Assistance Grant award;recognizes the City's most recent State
Historic Preservation grant award covering the period from April 2016 to August 2017;reappropriates funds to
complete Phase 1 of the Library Needs Assessment;and reallocates funds from the Federal Forfeiture Reserves to
purchase safety equipment for police officers,new rifles for the SWAT Team,a new surveillance camera system for
patrol officers;funds undercover investigations by the detective bureau;and increases appropriation for SunGard
emergency dispatch software expenditures.
Transient Room Tax-Fund 208
Resources Requirements
Beginning Cash $ (71,476) Operating Expenses:
Library $ 351
Non-Departmental Expenses:
Reserves (71,827)
Total Resources Adjustments $ (71,476) Total Requirements Adjustments $ (71,476)
Comments: Beginning cash is being adjusted because prior year end cash was less than expected and balance is
being removed from reserves. Request reappropriates funds from Tourism Reserves to fully fund Library
programming.
Community Development-Fund 210
Resources Requirements
CDBG Federal Grants $ 76,391 Operating Expenses:
Development&Public Works $ 76,391
Total Resources Adjustments $ 76,391 Total Requirements Adjustments $ 76,391
Comments: Request reallocates funds from the Community Development Block Grant(CDBG)for the 2016 CDBG
program year.
Building Code-Fund 224
Resources Requirements
Beginning Cash $ (241,641) Non-Departmental Expenses:
Reserves $ (241,641)
Total Resources Adjustments $ (241,641) Total Requirements Adjustments $ (241,641)
Comments: Beginning cash adjustment is being made because prior year expenses were more than predicted and
balance is being removed from reserves.
Attachment 2, Page 3 of 8
RESOLUTION NO. 2016-28
Fire Local Option Levy-Fund 235
Resources Requirements
Beginning Cash $ 113,558 Non-Departmental Expenses:
Reserves $ 113,558
Total Resources Adjustments $ 113,558 Total Requirements Adjustments $ 113,558
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Police Local Option Levy-Fund 236
Resources Requirements
Beginning Cash $ (135,810) Operating Expenses:
Police 32,185
Non-Departmental Expenses:
Reserves $ (167,995)
Total Resources Adjustments $ (135,810) Total Requirements Adjustments $ (135,810)
Comments: Beginning cash adjustment is being made because prior year expenses were more than predicted and
balance is being removed from reserves.Request increases appropriation for SunGard emergency dispatch software
expenditures.
Bancroft Redemption-Fund 305
Resources Requirements
Beginning Cash $ (1,970) Non-Departmental Expenses:
Reserves $ (1,970)
Total Resources Adjustments $ (1,970) Total Requirements Adjustments $ (1,970)
Comments: Beginning cash is being adjusted because prior year expenses were more than expected and balance is
being removed from reserves.
Bond Sinking-Fund 306
Resources Requirements
Beginning Cash $ 31,373 Non-Departmental Expenses:
Unappropriated Fund Balance $ 31,373
Total Resources Adjustments $ 31,373 Total Requirements Adjustments $ 31,373
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into Unappropriated Fund Balance.
Regional Wastewater Revenue Bond Capital Project-Fund 412
Resources Requirements
Beginning Cash $ 244,409 Non-Departmental Expenses:
Reserves $ 267,119
Capital Projects $ (22,710)
Total Resources Adjustments $ 244,409 Total Requirements Adjustments $ 244,409
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Request carries forward portions of projects budgeted and included in
estimated actuals for 2015 but not yet expended;these expenses are expected to be incurred in FY17.
Development Assessment Capital-Fund 419
Resources Requirements
Beginning Cash $ 645 Non-Departmental Expenses:
Reserves $ 645
Attachment 2, Page 4 of 8
RESOLUTION NO. 2016-28
Total Resources Adjustments $ 645 Total Requirements Adjustments $ 645
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Development Projects-Fund 420
Resources Requirements
Beginning Cash $ 821,617 Non-Departmental Expenses:
Transfer from F707 (115,000) Reserves (132,784)
Transfer from F208 (350,000) Capital Projects $ 489,401
Total Resources Adjustments $ 356,617 Total Requirements Adjustments $ 356,617
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Request eliminates unnecessary budget appropriation related to Gateway
Flame and wellness clinic projects and updates the building preservation capital funds in the Development Projects
fund by reappropriating unspent funds from FY16 to FY17.
Regional Wastewater Capital-Fund 433
Resources Requirements
Beginning Cash $ 5,594,875 Operating Expenses:
Development&Public Works $ (3,209,881)
Non-Departmental Expenses:
Reserves $ 8,665,517
Capital Projects $ 139,239
Total Resources Adjustments $ 5,594,875 Total Requirements Adjustments $ 5,594,875
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Request reallocates unspent operations and capital project funds from FY16
and expected to be spent in FY17.
Street Capital-Fund 434
Resources Requirements
Beginning Cash $ 278,596 Non-Departmental Expenses:
Reserves $ (3,441,451)
Capital Projects $ 3,720,047
Total Resources Adjustments $ 278,596 Total Requirements Adjustments $ 278,596
Comments: Beginning cash is being adjusted because prior year expenses were less than expected and balance is
being placed into reserves.Request reappropriates unexpended funding from FY16 to FY17 for street improvements
and the removal of funds for the South Bank Path Extension as it has been completed.
Local Wastewater Operations-Fund 611
Resources Requirements
Beginning Cash $ 1,047,813 Operating Expenses:
Information Technology $ 11,378
Non-Departmental Expenses:
Reserves $ 1,878,018
Capital Projects $ (841,583)
Total Resources Adjustments $ 1,047,813 Total Requirements Adjustments $ 1,047,813
Comments: Beginning cash is being adjusted because prior year expenses were less than expected and balance is
being placed into reserves.Request reallocates funds for the upgrade of City standard database platforms and
continues the contract with Oracle for software maintenance assurance until database conversion is complete and
reallocates funds into sanitary/storm water capital reserve by reconciling FY17 project budgets with FY16 actuals.
Attachment 2, Page 5 of 8
RFV-1I I ITIC M FIC 7111 R-752
Regional Wastewater-Fund 612
Resources Requirements
Beginning Cash $ 1,304,682 Operating Expenses:
Development&Public Works $ 129,400
Non-Departmental Expenses:
Reserves $ 1,175,282
Total Resources Adjustments $ 1,304,682 Total Requirements Adjustments $ 1,304,682
Comments: Beginning cash adjustment is being made because prior year expenses wereless than predicted and
balance is being placed into reserves.Request reallocates unspent operations and capital project funds from FY16
and expected to be spent in FY17.
Ambulance-Fund 615
Resources Requirements
Beginning Cash $ 729,151 Operating Expenses:
Fire&Life Safety $ 45,255
Non-Departmental Expenses:
Reserves $ 683,896
Total Resources Adjustments $ 729,151 Total Requirements Adjustments $ 729,151
Comments: Beginning cash is being adjusted because prior year end cash was more than expected and balance is
being placed into reserves.Request pays for Springfield Fire&Life Safety's share of IGA agreement with Tualatin
Valley Fire&Rescue for representation and implementation of the Ground Emergency Medical Transportation
(GEMT)efforts in Oregon.Request also reappropriates funds for the purchase of equipment and implementation of
Internet Protocol(IP)Alerting for all stations from FY16 to FY17.
Storm Drainage Operations-Fund 617
Resources Requirements
Beginning Cash $ (317,060) Operating Expenses:
Information Technology 7,897
Non-Departmental Expenses:
Reserves $ 572,484
Capital Projects $ (897,441)
Total Resources Adjustments $ (317,060) Total Requirements Adjustments $ (317,060)
Comments: Beginning cash is being adjusted because prior year expenses were more than expected and balance is
being removed from reserves.Request will reappropriate the FY16 unspent budgets for the Firing Range
Decommissioning,Glenwood Floodplain Study,and Channel 6 project budget into their respective FY17 budgets.
Additionally,this request will reduce the FY17 budgets for the Over/Under Channel and the Mill Race Storm water
Facility as expenditures in FY16 exceeded estimates.Request reallocates funds for the upgrade of City standard
database platforms and continues the contract with Oracle for software maintenance assurance until database
conversion is complete.
Attachment 2,Page 6 of 8
RESOLUTION NO. 2016-28
Booth-Kelly-Fund 618
Resources Requirements
Beginning Cash $ (31,595) Non-Departmental Expenses:
Reserves $ (31,595)
Total Resources Adjustments $ (31,595) Total Requirements Adjustments $ (31,595)
Comments: Beginning cash adjustment is being made because prior year expenses were more than predicted and
balance is being removed from reserves.
Regional Fiber Consortium-Fund 629
Resources Requirements
Beginning Cash $ 78,228 Non-Departmental Expenses:
Reserves $ 78,228
Total Resources Adjustments $ 78,228 Total Requirements Adjustments $ 78,228
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Insurance-Fund 707
Resources Requirements
Beginning Cash $ 1,177,803 Non-Departmental Expenses:
Transfers $ (61,289)
Reserves 1,239,092
Total Non-Departmental Expenses $ 1,177,803
Total Resources Adjustments $ 1,177,803 Total Requirements Adjustments $ 1,177,803
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.Request eliminates unnecessary budget appropriations relating to Gateway
Flame and wellness clinic and transfers insurance proceeds from F707 and F713 for wrecked vehicles.
Vehicle&Equipment-Fund 713
Resources Requirements
Beginning Cash $ 357,158 Operating Expenses:
Development&Public Works $ 357,275
Information Technology 63,000
Total Operating Expense $ 420,275
Non-Departmental Expenses:
Reserves $ (63,117)
Total Resources Adjustments $ 357,158 Total Requirements Adjustments $ 357,158
Attachment 2, Page 7 of 8
RESOLUTION NO. 2016-28
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.Request reappropriates funds from FY16 to FY17 for the purchase of a compact
track loader and related attachments for use by the DPW Operations Division.Request also increases the FY17
Vehicle and Equipment Fund for the purchase of a tractor to replace existing failing tractor for control of unwanted
vegetation and invasive species.Additionally,request provides additional funding for the purchase of copier/printer
equipment for use by DPW/MWMC staff as costs are higher than anticipated.Request increases funds for the
initiation of network eauiament repair and replacement to be in compliance with information security reaulations.
SDC Administration-Fund 719
Resources Requirements
Beginning Cash $ 148,539 Operating Expenses:
Information Technology 643
Non-Departmental Expenses:
Reserves $ 147,896
Total Resources Adjustments $ 148,539 Total Requirements Adjustments $ 148,539
Comments: Beginning cash is being adjusted because prior year expenses were less than expected and balance is
being placed into reserves.Request increases funds for the initiation of network equipment repair and replacement
to be in compliance with information security regulations.
Total Resources Adjustments $ 11,323,072 Total Requirements Adjustments $ 11,323,072
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield this 17th day of October,2016,by a vote of 6 for and
0 against.
Attest: di) irLl�
�1�(i`lL- L 74 Council President
ity Recorder Amy Sowa
REVIEWED&APPROVED
AS TO a• ' ,
. TE:
OFFICE • C ATTORNEY
Attachment 2,Page 8 of 8
RESOLUTION NO. 2016-28