HomeMy WebLinkAboutOrdinance 6358 10/17/2016 . CITY OF SPRINGFIELD, OREGON
ORDINANCE NO. 6358 (General)
AN ORDINANCE AMENDING CHAPTER 2, "GOVERNMENT AND ADMINISTRATION"
SECTION 2.340 "RECORDS RETENTION SCHEDULE" OF THE SPRINGFIELD MUNICIPAL
CODE (SMC) TO MATCH UPDATED OREGON ADMINISTRATIVE RULES AND UPDATING
THE DEFINITION OF CITY RECORDS
The City Council of the City of Springfield finds that:
WHEREAS, the City of Springfield maintains and stores public records as required by
ORS Chapter 192 and Oregon Administrative Rules as set by the State; and
WHEREAS, the Springfield Municipal Code references OAR 166-40-1200 as the
administrative rule that governs the City Retention Schedule under Chapter 2, Section
2.340 "Records Retention"; and
WHEREAS, the Oregon Administrative Rules regarding the City General Records
Retention Schedule were updated and adopted by the State Archivist in the summer of
2014 and OAR 166-40-1200 has been repealed and replaced;
NOW THEREFORE, to update the City Retention Schedule in the Springfield Municipal
Code in accordance with the updated OARs, the City Council of the City of Springfield
ordains as follows:
2.340 Records Retention Schedule.
All city records, regardless of medium or physical format, in each department of the
city shall be retained in accordance with Oregon Administrative Rule (OAR) Chapter
166, Section 200, adopted by the State Archivist under the control and supervision
of the Oregon Secretary of State, who serves as the public records administrator of
the state of Oregon. The OAR Chapter 166, Section 200, known as the City General
Records Retention Schedule, is hereby adopted by the city by reference and made
a part of this code as fully and completely as though set forth in full herein. The
schedule so incorporated shall be adhered to and shall govern the retention and
disposal of all records of the City. A current copy of the City General Records
Retention Schedule shall be kept on file in the office of the City Recorder at all
times.
Adopted by the City Council of the City of Springfield this 1 7 day of October ,
2016 by a vote of 6 in favor O against.
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Approved by the Mayor of the City of Springfield this 17 day of October
2016.
/
WdYer
Council President
ATTEST:
Amy Sowa, ity Recorder
REVIEWED&APPROVED
AS OFA'
4:- .. -
*ATE: E •
OFFICE ' I A ORNEY
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