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Home My WebLink About2016-10-17 Council Agenda City Council Agenda City Hall 225 Fifth Street Springfield, Oregon 97477 541.726.3700 Online at www.springfield-or.gov The meeting location is wheelchair-accessible. For the hearing-impaired, an interpreter can be provided with 48 hours’ notice prior to the meeting. For meetings in the Council Meeting Room, a “Personal PA Receiver” for the hearing impaired is available, as well as an Induction Loop for the benefit of hearing aid users. To arrange for these services, call 541.726.3700. Meetings will end prior to 10:00 p.m. unless extended by a vote of the Council. All proceedings before the City Council are recorded. October 17, 2016 _____________________________ 6:00 p.m. Executive Session Pursuant to ORS 192.660(2)(h), ORS 40.225, ORS 192.502(9) ORS 192.660(2)(f), ORS 192.502(1) Jesse Maine Room _____________________________ CALL TO ORDER ROLL CALL - Mayor Lundberg ___, Councilors VanGordon___, Wylie___, Moore____, Ralston___, Woodrow ___, and Pishioneri ___. 1. Litigation Update. [Mary Bridget Smith] (20 Minutes) ADJOURNMENT _____________________________ 6:30 p.m. Work Session Jesse Maine Room _____________________________ (Council work sessions are reserved for discussion between Council, staff and consultants; therefore, Council will not receive public input during work sessions. Opportunities for public input are given during all regular Council meetings) CALL TO ORDER ROLL CALL - Mayor Lundberg ___, Councilors VanGordon___, Wylie___, Moore____, Ralston___, Woodrow ___, and Pishioneri ___. City Manager: Gino Grimaldi City Recorder: Amy Sowa 541.726.3700 Mayor Christine Lundberg City Council Sean VanGordon, Ward 1 Hillary Wylie, Ward 2 Sheri Moore, Ward 3 Dave Ralston, Ward 4 Marilee Woodrow, Ward 5 Joe Pishioneri, Ward 6 Council Agenda October 17, 2016 Page 2 1. Amendment of Springfield Development Code Standards, Section 5.15 Minimum Development Standards, Specifically Sections 5.15-100- Purpose and 5.15-110- Applicability; Expanding the Size and Type of Development Projects Eligible for Ministerial Processing in the City of Springfield, Case TYP416-00002. [Jim Donovan] (20 Minutes) ADJOURNMENT ____________________________ 7:00 p.m. Regular Meeting Council Meeting Room _____________________________ CALL TO ORDER ROLL CALL - Mayor Lundberg ___, Councilors VanGordon___, Wylie___, Moore____, Ralston___, Woodrow ___, and Pishioneri ___. PLEDGE OF ALLEGIANCE SPRINGFIELD UPBEAT CONSENT CALENDAR 1. Claims a. Approval of the September, 2016, Disbursements for Approval. 2. Minutes a. September 6, 2016 – Regular Meeting b. September 12, 2016 – Joint Elected Officials Work Session c. September 12, 2016 – Joint Elected Officials Public Hearing d. September 19, 2016 – Work Session e. October 3, 2016 – Regular Meeting 3. Resolutions a. RESOLUTION NO. 1 – A RESOLUTION TO ACCEPT CITY PROJECT P21063; GLENWOOD CONNECTOR PATH EXTENSION. b. RESOLUTION NO. 2 – A RESOLUTION TO ACCEPT CITY PROJECT P21093; GATEWAY PAVEMENT PRESERVATION 4. Ordinances a. ORDINANCE NO. 1 – AN ORDINANCE AMENDING THE SPRINGFIELD MUNICIPAL CODE SECTIONS 7.700, 7.706, 7.708, and 7.726 TO ADD DEFINITIONS AND CLARIFY DUTIES OF BOOKING AGENTS AND HOSTS OF SHORT TERM RENTAL LOCATIONS. Council Agenda October 17, 2016 Page 3 b. ORDINANCE NO. 2 – AN ORDINANCE AMENDING CHAPTER 2, “GOVERNMENT AND ADMINISTRATION” SECTION 2.340 “RECORDS RETENTION SCHEDULE” OF THE SPRINGFIELD MUNICIPAL CODE (SMC) TO MATCH UPDATED OREGON ADMINISTRATIVE RULES AND UPDATING THE DEFINITION OF CITY RECORDS. 5. Other Routine Matters a. Approval of the Brand Name Specification Exemption Request for Street Light Poles, LED Retrofit Kits, Cobra Head LED Fixtures, Decorative LED Fixtures, Powder Coating and Photo Electric Controls Authorizing Brand Name Merchandise to be Specified in Future Street Lighting Projects. MOTION: APPROVE/REJECT THE CONSENT CALENDAR ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Amendment of Springfield Development Code Standards, Section 5.15 Minimum Development Standards, Specifically Sections 5.15-100- Purpose and 5.15-110- Applicability; Expanding the Size and Type of Development Projects Eligible for Ministerial Processing in the City of Springfield, Case TYP416-00002. [Jim Donovan] (15 Minutes) ORDINANCE NO. 3 – AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE, SECTION 5.15 MINIMUM DEVELOPMENT STANDARDS, SPECIFICALLY SECTIONS 5.15-100- PURPOSE AND 5.15-110- APPLICABILITY; EXPANDING THE LOCATION, SIZE AND TYPE OF DEVELOPMENT PROJECTS ELIGIBLE FOR MINISTERIAL PROCESSING; ADOPTING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. NO ACTION REQUESTED. FIRST READING ONLY. 2. Supplemental Budget Resolution. [Bob Duey] (10 Minutes) RESOLUTION NO. 3 – A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, STREET, SPECIAL REVENUE, TRANSIENT ROOM TAX, COMMUNITY DEVELOPMENT, BUILDING CODE, FIRE LOCAL OPTION LEVY, POLICE LOCAL OPTION LEVY, BANCROFT REDEMPTION, BOND SINKING, REGIONAL WASTEWATER REVENUE BOND CAPITAL PROJECT, DEVELOPMENT ASSESSMENT CAPITAL, DEVELOPMENT PROJECTS, REGIONAL WASTEWATER CAPITAL, STREET CAPITAL, SANITARY SEWER OPERATIONS, REGIONAL WASTEWATER, AMBULANCE, STORM DRAINAGE OPERATIONS, STORM DRAINAGE OPERATIONS, STORM DRAINAGE OPERATIONS, STORM DRAINAGE OPERATIONS, STORM DRAINAGE OPERATIONS, BOOTH-KELLY, REGIONAL FIBER CONSORTIUM, INSURANCE, VEHICLE & EQUIPMENT, AND SDC ADMINISTRATION FUNDS. MOTION: ADOPT/NOT ADOPT RESOLUTION NO. 3. Council Agenda October 17, 2016 Page 4 BUSINESS FROM THE AUDIENCE - Limited to 20 minutes. Please limit comments to 3 minutes. Request to Speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS 1. Downtown Lights Phase 2 Authority to Award Bid. [Brian Barnett] (05 Minutes) MOTION: MOVE TO AUTHORIZE THE CITY MANAGER TO AWARD THE BID FOR PROJECT P21102 DOWNTOWN LIGHTING – PHASE 2 ORDINANCES 1. Proposed Text Amendment to Section 4.3-145, Table 4.3-1 of the Springfield Development Code. [Andy Limbird] (10 Minutes) ORDINANCE NO. 4 – AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE SECTION 4.3-145—WIRELESS TELECOMMUNICATIONS SYSTEMS FACILITIES, TABLE 4.3-1; ADOPTING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. MOTION: ADOPT/NOT ADOPT ORDINANCE NO.4. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Planning Commission Appointment. [Greg Mott] (05 Minutes) MOTION: APPOINT TROY R. SHERWOOD TO THE PLANNING COMMISSION WITH A TERM EXPIRING MAY 5, 2020. 2. Business from Council a. Committee Reports b. Other Business BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT