HomeMy WebLinkAbout07/18/2016 Regular City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY JULY 18,2016
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday July 18,2016 at 7:00 p.m.,with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Wylie,Moore,Ralston, Woodrow and
Pishioneri. Also present were Development and Public Works Director Anette Spickard(AIS City
Manager),Community Relations Manager Niel Laudati, City Attorney Mary Bridget Smith, City
Recorder Amy Sowa and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. Mayor's Recognition
a. World Breastfeeding Week Proclamation.
Mayor Lundberg read the proclamation and encouraged all citizens of Springfield to help support and
promote breastfeeding in our community. Gabby from Daisy C.H.A.I.N.was present to accept the
proclamation.
2. Other
a. Government Finance Officers Association(GFOA)Certificate of Achievement Presentation.
Anette Spickard,Acting City Manager,presented the award to Accounting Manager Nate Bell and
Accountant Meg Allocco. The City has received this award for 35 years. The Certificate of
Achievement for Excellence in Financial Reporting is awarded by the Government Finance Officers
Association of the United States and Canada(GFOA)for the City's comprehensive annual financial
report(CAFR). This award represents a lot of hard work on behalf of our Finance staff. This
distinction contributes to our overall credit rating.
CONSENT CALENDAR
1. Claims
a. Approval of the June 2016,Disbursements for approval.
2. Minutes
a. June 6,2016—Work Session
b. June 6, 2016—Regular Meeting
c. June 13,2016—Special Regular Meeting
d. June 20,2016—Regular Meeting
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Council Regular Meeting Minutes
July 18,2016
Page 2
3. Resolutions
a. RESOLUTION NO. 2016-21 —A RESOLUTION AUTHORIZING THE CITY MANAGER
TO AWARD COMPETITIVE BIDS, REQUESTS FOR PROPOSALS, OTHER PERSONAL
SERVICES CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE
PURCHASING REGULATIONS,AND APPROVE AMENDMENTS TO PUBLIC
CONTRACTS IN CONFORMANCE WITH CITY OF SPRINGFIELD MUNICIPAL CODE
AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD COMMENCING
JULY 26, 2016 AND CONTINUING THROUGH SEPTEMBER 5, 2016 WHILE THE
COMMON COUNCIL IS IN RECESS.
4. Ordinances
a. ORDINANCE NO. 6354—AN ORDINANCE REPEALING SPRINGFIELD MUNICIPAL
CODE SECTIONS 2.900 THROUGH 2.995.
5. Other Routine Matters
a. Approval of the Brand Name Specification Exemption Request for Street Light Poles,LED
Retrofit Kits and Powder Coating Authorizing Brand Name Merchandise to be Specified in
Future Street Lighting Projects.
b. Award the Subject Contract to Essex General Construction, Inc. in the Amount of
$284,794.00 for Project P11004, Springfield Wellness Center.
c. Allow Construction Activities Outside of the Hours of 7 a.m. and 6 p.m., in Order to
Complete Construction Activities in Association with the McKenzie Willamette Medical
Center Expansion in and Around 1460 G Street.
d. Allow Construction Activities Outside of the Hours of 7 a.m. and 6 p.m., in order to Complete
Construction Activities in Association with the Cash&Carry Development in and around
3585 Gateway Street(Formerly 1073 International Way).
e. Authorize the Development and Public Works Director to Issue a Public Right-of-Way Use
Agreement to JM Hotel,LLC to Construct, Operate, and Maintain one Monument Sign and
Associated Landscaping.
f. Authorize and Direct the City Manager to Execute the Intergovernmental Agreement(IGA)
with Willamalane Park and Recreation District(WPRD)for Construction and Maintenance of
the Mill Race Path.
g. Approve the Purchase of Police Vehicles for Fiscal Year 2017 and Authorize the City
Manager to Sign Three Contracts for the Purchase of Five Patrol Vehicles and One
Administrative Sergeant's Vehicle.
h. Authorize and Direct the City Manager to Execute Amendment 1 to the Utility Services
Intergovernmental Agreement(IGA)with Springfield Utility Board(SUB)for the Glenwood
Refinement Plan Area.
i. Approve and Authorize the City Manager to Sign a Contract for Animal Shelter Services with
Greenhill Humane Society, as Well as the Sole Source Justification.
j. Authorize City Manager Contract 1443 with Republic Parking Northwest,Extending the Term
of the Agreement through June 30,2018.
k. Authorize the City Manager to Sign the Second Amendment to the Contract with McKenzie
Defense Consortium,LLC for Court Appointed Attorney Services for the Period from July 1,
2016 to June 30, 2017 with the Possibility for Another One-year Renewal.
1. Approve the Amended Council Operating Policies and Procedures.
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July 18,2016
Page 3
m. Approval of the Liquor License Application for JGB Enterprises LLC.,DBA: The Man Cave,
Located at 1444 Main Street, Springfield, Oregon.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO APPROVE THE CONSENT CALENDAR WITH ITEM 5 M REMOVED. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
ITEMS REMOVED
5. m. Approval of the Liquor License Application for JGB Enterprises LLC.,DBA: The Man Cave,
Located at 1444 Main Street, Springfield, Oregon,
Councilor Moore said she had asked to have this item removed. She asked the City Attorney for an
explanation of the process and the Council's responsibilities with this request.
City Attorney Mary Bridget Smith said the City's role is to endorse the OLCC license;they are not the
approving body. OLCC licensing does allow nude dancing as part of this type of premise and
proposed license. There are some 1St Amendment and Freedom of Expression laws around that type of
dancing so the City or State cannot deny the license based on just that criteria. When a business
comes in for an OLCC license,that building goes through the other departments in the City to ensure
the building is up to Fire Code,Building Code and it is a fully permitted structure. That has occurred
to date. Council's endorsement of the application does not say they approve of the use.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO APPROVE ITEM 5.M. THE MOTION PASSED WITH A VOTE OF 6 FOR AND
0 AGAINST.
PUBLIC HEARINGS -Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
1. Public Hearing on 2016 Justice Assistant Grant
Michael Harman,Police Associate Program Manager,presented the staff report on this item.
As part of the application process for the annual Justice Assistance Grant,the City and the Department
is required to hold a public hearing to allow public comment. The Department is proposing to use the
2016 Justice Assistance Grant to purchase instant recall/replay functionality for Dispatch radio
consoles, and to pay for additional training for a detective assigned to the Computer Forensics
program.
The City of Springfield is eligible to receive $18,251 from the Department of Justice 2016 Local
Justice Assistance Grant(JAG). This is an annual, non-competitive grant intended to support public
safety goals. The Department expects to receive these funds sometime in the Fall, and the grant period
will be for two years. Previous awards have been used to support specialized equipment purchases,
training for police and court staff, and support for community policing programs.
The Department is proposing that this year's grant award be used to purchase"instant recall/instant
replay"functionality for the three main radio console positions in the Dispatch center, at a cost of
$11,430. The remaining funds, $6,821,would be used to pay for additional training and equipment for
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Council Regular Meeting Minutes
July 18,2016
Page 4
the detective assigned to the computer forensics program. Specifically,the grant will allow this
detective to attend training specific to Apple computers and iPhone computer systems.
The Department has requested this public hearing to inform the Council and the public of the grant
opportunity, and to meet a grant requirement that a public hearing be held for comment on the
proposed uses of the grant award.
Councilor Woodrow said she was in favor of both uses of the grant funding. She felt the instant replay
unit will be very helpful. The more we have in computer forensics,the better for our community.
Councilor Pishioneri said he also supports the uses. He asked if they would also be looking at
permanent funding for equipment besides the grant funding.He would like to look into the officers on
the street having throw-on 4.
Mayor Lundberg asked for an explanation of what they were referring.
Mr. Harman said these are ballistic vests and are rated for the caliber round they can stop. The most
protective kind has the solid plates that go into them. They are heavier and more expensive.
Councilor Pishioneri said level 4 hard plates would stop high velocity rifle rounds.He would like to
have staff look into the 4 for our officers. Information could be brought back in a Communication
Packet.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
BUSINESS FROM THE AUDIENCE
1. John Logan, Springfield, OR. Mr. Logan noted that the section of T Street between 1200 and
1400 was a dead end road for years. Twelve years ago it was opened up for through traffic and
with the heavier traffic load is now degrading with cracks and weeds growing in the cracks.
They are asking for a slurry seal for that section of the road.He noted other streets in the area
that have gotten the slurry seal.Without the slurry seal, it will be costly to repair.He
distributed copies showing that section of the road to Ms. Spickard. He noted he is in favor of
the 3 cent gas tax.
Ms. Spickard said we don't currently have funding for this street,but it is on the backlog list.
Mayor Lundberg said the backlog would be addressed through a 3 cent fuel tax.
Councilor Wylie said the Council also wants to get these streets fixed and has been looking for
ways to get funding.
2. Frank Lawson,Eugene,OR. Mr. Lawson introduced himself as the new General Manager for
Eugene Water and Electric Board(EWEB). He grew up in the area and left for about twenty-
five years before returning to his hometown. He thanked the City of Springfield for their
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July 18,2016
Page 5
cooperation over the years. He is looking forward to working together on a number of
projects in the future.
The Mayor and Council welcomed Mr. Lawson.
3. Sandra Gulley, Springfield, OR. Ms. Gulley said she is frustrated. She called the City and
was told that the law that people had to keep their yards up and weeds down was dropped. She
contacted the person across the street from her, said he said he would clean up the yard, but he
has not.The weeds are very high and now they are dry and could be a fire hazard.It is unfair
to the neighbors who keep their properties up. She has to put up a new fence due to damage
from the blackberries. The neighbors on each side have to do the same thing. The woman who
owns the property with the blackberries has never been made to clean up her property. The
house has now been condemned. She pays her taxes, but the City is not there to back them up.
She distributed some pictures of the property. She would like to see that law put back into
place. It is affecting all of Springfield.
Mayor Lundberg said she would have staff talk with Ms. Gulley.
Ms. Spickard said staff is aware of the property and it has been posted"do not occupy". She
will have Building and Land Development Manager Matt Ruettgers call Ms. Gulley tomorrow
about what the City can do.
Mayor Lundberg asked if this was up for a nuisance violation.
Ms. Spickard said Code Enforcement had looked at the property and there isn't anything that
falls into the criteria of a code violation. Mr. Ruettgers said he would be happy to contact the
owner of the property to try to encourage them to take care of it.
4. Geraldine Harrington, Springfield, OR. Ms. Harrington said she is here with Ms. Gulley and
lives next door to the subject property. She bought her place in 1971. The neighboring house
was kept up until the owner passed away. The place is now in very bad shape. She has called
code enforcement numerous times. The Fire Marshal agreed it was a fire hazard, but nothing
has been done. She needs to put up a new fence because the blackberries had ruined her fence.
She cleans out the blackberries on her side,but is not able to go onto the neighboring property.
Her property values have gone down and no one would buy her home. The house should have
been condemned in 1989. They used to have dozens of cats and even after the owner left she
would drop cats off there.Ms. Harrington has continued to call the City and doesn't know
what else to do. People drop cigarette butts along that area,which is another fire hazard. She
distributed photos of the property.
Mayor Lundberg said someone would contact Ms. Harrington as well.
Councilor Moore asked if there was anything the City could do about the blackberry briars.
Ms. Spickard said her understanding is that the City can only remove them if it is in the right-
of-way. We do not have the legal authority to go on private property.
Ms. Smith said there may be something in the fire code about a distance from the fence.
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Council Regular Meeting Minutes
July 18,2016
Page 6
Mayor Lundberg said when they had nuisance issues,the City came up with the nuisance
ordinance. She asked staff to look at what we changed in our Code and what we could do to
address these issues.
Ms. Smith said there are nuisance laws between private properties.
5. Steve Moe, Springfield, OR. Mr.Moe spoke regarding the gas tax. He said he is fully
supportive and feels it could pass.
During the work session,the Council discussed downtown and economic development which
are two different items,yet are tied together. He is strong behind economic development.
There are a lot of Springfield's around the country trying to do the same thing. We need to
find something unique.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Petition from Main Street Businesses Regarding Main Street Transit Study.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
BIDS
ORDINANCES
1. Amend Springfield Municipal Code 2.340.
ORDINANCE NO. 2—AN ORDINANCE AMENDING CHAPTER 2,"GOVERNMENT AND
ADMINISTRATION" SECTION 2.340 "RECORDS RETENTION SCHEDULE" OF THE
SPRINGFIELD MUNICIPAL CODE(SMC)TO MATCH UPDATED OREGON
ADMINISTRATIVE RULES AND UPDATING THE DEFINITION OF CITY RECORDS
(FIRST READING)
Amy Sowa,City Recorder,presented the staff report on this item.
Following an update to the Oregon Administrative Rules governing the City Retention Schedule,the
Springfield Municipal Code needs to be amended with the new Administrative Rule reference.
Following a year-long review of Oregon Administrative Rule(OAR) 166, Division 200,which
governs the retention of records produced and maintained by cities in the State of Oregon,the revised
OAR was formally adopted in the summer of 2014.
Under Springfield Municipal Code Section 2.340 Records Retention Schedule,reference is made to
the OAR for the City Retention Schedule. This amendment updates this to the current OAR reference,
and also expands on the definition of a city record to include all formats.
Councilor Ralston asked if it was illegal for the Council to delete their email.
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July 18,2016
Page 7
Ms. Sowa said the Council email are public record and must follow retention based on the content.
She noted some of the retention periods for specific records. If the Council has questions about their
emails,they can contact her for assistance.
No action requested. First reading only.
BUSINESS FROM THE CITY COUNCIL
1. Mayor Lundberg said the Joint Transportation Committee is coming to the area on
Wednesday,July 20 to hear what local officials feel is important in the way of transportation
issues. There will be lunch, a tour, and public hearing. The Committee is trying to be more
transparent this time around.
2. Councilor Pishioneri spoke regarding the Metropolitan Wastewater Management Commission
(MWMC).The commission voted on and ratified the,FY16/17 budget and looked at their
insurance. They also went through their mission,vision and values to determine how to get the
word out about MWMC. The commission is looking for DEQ licensing. A new commissioner
from Eugene was appointed to replace a member who had resigned.MWMC got 156 acres of
the biocycle farm poplar tree replanted.
Mayor Lundberg said she keeps trying to sell the poplars because they can be used to make
veneer.
3. Councilor Moore said the City won an award for the Cross Laminated Timber(CLT)grant in
the amount of$155,000. That will help establish the parking garage in Glenwood.
Mayor Lundberg said it will be a big catalyst for Glenwood and provide an opportunity for the
University of Oregon(UO)and Oregon State University(OS)to study effects of CLT.We
have the corner of the market on innovation and Advanced Timber at the moment. She
notified Dr.World Nieh of the US Forestry Department in DC about the award and he was
very happy for Springfield. He has been a proponent of Springfield and will be a help in the
future to make sure we can use our Advanced Wood Products effectively.
4. Councilor Wylie thanked Bob Duey and staff for their work on the GFOA award. These
awards mean the City is maintaining wonderful standards and staff is doing a good job. We
can feel secure our department is doing well.
Mayor Lundberg agreed.
BUSINESS FROM THE CITY MANAGER
1. Resolution for a Ballot Title to Increase the Motor Vehicle Fuel Tax by$.03 Per Gallon.
RESOLUTION NO. 2016-22—A RESOLUTION REFERRING TO THE ELECTORS OF THE
CITY A BALLOT MEASURE AUTHORIZING THE INCREASE IN THE SPRINGFIELD
MOTOR VEHICLE FUEL TAX BY 3 CENTS PER GALLON.
Anette Spickard,Development and Public Works Director, and Mary Bridget Smith, City Attorney,
presented the staff report on this item.
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Council Regular Meeting Minutes
July 18,2016
Page 8
To begin to address high priority unfunded projects in the Street Preservation and Repair project list,
the City Council is proposing an increase in the local fuel tax in Springfield by $.03 per gallon, from
$.03 to$.06 per gallon.
Since 2008, staff have briefed the Council regularly on the decline in pavement condition quality of
the City's roadway system resulting from the elimination of the City's street preservation program due
to stagnation of local and state fuel taxes, and the loss of County payments supported by revenues
under the Secure Rural Schools Act of 2000. In 2008, 19% of the City's streets were in poor condition.
As of the 2015 Street Condition Survey, 51% of the City's streets were in poor condition.
On January 25, 2016 Council reviewed the list of unfunded high priority street preservation and repair
projects and directed staff to conduct a scientific voter survey regarding voter opinion on a fuel tax
increase or a property tax increase to fund street preservation and repair. On June 20,2016 the Council
received the results of the survey showing support for a fuel tax increase and very little support for a
property tax increase. Council gave direction to staff to present a resolution and ballot title for a three
cent fuel tax increase at the July 18, 2016 Regular Meeting for their adoption to refer this item to the
November 8, 2016 General Election ballot.
Ms. Spickard said the 3 cent fuel tax is estimated to bring in an estimated$1.1M annually. The
backlog of projects is estimated at about$30M so this would just help get started. The money will be
dedicated to road preservation and repair activities including slurry seal, overlay and other
preservation to maintain collector streets. The ballot title states no new City staff would be added, all
funds would go to preservation projects. Staff would provide a report each year of projects completed.
Councilor Ralston clarified that this would raise our current 3 cent tax to 6 cents.He asked if the
additional 3 cents would raise the $1.1M or the full 6 cents.
Ms. Spickard said it is the 3 cent increment.
Councilor Ralston said that is not clear in the ballot title.
Ms. Spickard said that can be included.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT RESOLUTION NO.2016-22. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY ATTORNEY
1. Proposed Changes to Springfield Municipal Code 7.330 and 7.332.
ORDINANCE NO. 6355—AN ORDINANCE AMENDING THE SPRINGFIELD MUNICIPAL
CODE SECTIONS 7.330 AND 7.332 REGARDING PUBLIC PASSENGER VEHICLE
SERVICES.
Kristina Kraaz and Mary Bridget Smith, City Attorneys,presented the staff report on this item.
The City of Eugene administers and enforces the business license requirements for public passenger
vehicles for both Eugene and Springfield. Eugene recently updated their code and administrative
regulations to allow for transportation network companies(TNCs)to operate in the area. For those
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Council Regular Meeting Minutes
July 18,2016
Page 9
operators to be able to conduct business in Springfield with the license issued by Eugene,the City
Council needs to co-adopt the code amendments. There is no cost to Springfield for Eugene to
provide this service,nor does Springfield receive any license revenue.Adopting the proposed code
amendment will have no financial impact to the City. From the operator perspective, it is more cost
effective to obtain one license and follow one set of standards in order to operate in both cities.
A first reading was conducted on May 2. In response to Council's requests for further information and
clarification of the inspection requirements for traditional taxis and TNC vehicles under Eugene's
adopted administrative rules, a Council Briefing Memo is attached.
Mayor Lundberg asked if they changed anything in Eugene after Springfield commented.
Ms.Kraaz said Eugene had said they wanted to see how the new regulations worked first and then
would consider Springfield's comments.
Mayor Lundberg said Uber had made it clear that they would not come to area with the current code as
written in Eugene, especially concerning insurance. She is concerned that Eugene passed their
Administrative Rules and it is done. The City has to adopt the code amendments in order to allow taxis
to work in Springfield. We will be stuck with that until they decide they want to do something
different,or Springfield meets with Eugene again. If Springfield adopted something different,there
would be two sets of licensing. She is frustrated because the changes Springfield suggested were based
off Portland's code and Eugene did not change anything from what was first seen by the Council.
Ms. Kraaz said their first published in November for public comment. At that time,they got feedback
from Uber and Lyft and the public, and then made changes and brought forward in the Spring.No
further changes were made based on Springfield feedback.
Mayor Lundberg said she had met with Uber representatives who said the new rules in Eugene would
not allow them to come. She asked Council how they would like to proceed. She asked Ms. Kraaz if
the insurance got changed.
Ms.Kraaz said the insurance requirements did not get changed. The City of Eugene's comments on
that were that there were several lawsuits were filed against Uber and Lyft.Eugene felt that without
tougher insurance standards,the City could face liability.
Mayor Lundberg asked about background checks.
Councilor Pishioneri said they wanted to see what criteria were used for the background checks.
Ms.Kraaz said the City of Eugene used the background system that was used for taxis. The step above
that was fingerprinting. Uber and Lyft said they would not go to jurisdictions that required
fingerprinting requirements. No changes were made regarding signage either.If the code amendments
are not approved tonight,Eugene could choose not to administer the program in Springfield. Any
transportation companies that would like to locate in Eugene or Springfield would have to follow
Springfield code when operating in Springfield. The current code allows only taxis. Eugene had
received inquiries from other start-up transportation network companies about starting up an Oregon
owned version of Uber or Lyft. She had not received additional information on those companies.
Councilor VanGordon asked what the City of Eugene's process was for Administrative Rules.
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July 18,2016
Page 10
Ms.Kraaz said the City Manager adopts them without Council direction.
Councilor VanGordon said he would suggest adopting the code amendments to keep business
occurring in Springfield, and then bring this topic back for discussion in the Fall. Council could ask
staff to draft a letter from the Council about their frustration.
Mayor Lundberg said the Council should adopt the ordinance in order keep taxis in Springfield. Rather
than a letter, she would prefer to have Mr. Grimaldi speak to Eugene City Manager Jon Ruiz to see
what would be the best steps to revisit this issue. Mayor Lundberg has spoken with Mayor Piercy of
Eugene.
Councilor Pishioneri asked where the source of information was that the City of Eugene received that
indicated the City could be in a position to be sued regarding the insurance.
Ms. Kraaz said there have been instances of collisions with Uber and Lyft where there was injury.
There was uncertainty and questionability under the typical insurance model of what phase the vehicle
was in during the accident. That lead to confusion about what level of insurance was in place at the
time of the accident. She said she would get further information.
Mayor Lundberg said the closest jurisdiction to check would be Portland to see how they have handled
those situations.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT ORDINANCE NO. 6355. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
2. Recreational Marijuana Local Option Tax.
ORDINANCE NO. 6356—AN ORDINANCE ADDING SECTION 7.1002(3)TO CHAPTER
7OF THE SPRINGFIELD MUNICIPAL CODE AND IMPOSING A 3% TAX ON MARIJUANA
RETAILERS' RECREATIONAL SALES IN SPRINGFIELD AND DECLARING AN
EMERGENCY.
RESOLUTION NO. 2016-23 —A RESOLUTION REFERRING TO THE ELECTORS OF THE
CITY OF SPRINGFIELD THE MEASURE OF ORDINANCE NO. 6356 IMPOSING A 3% TAX
ON MARIJUANA RETAILERS' RECREATIONAL SALES IN SPRINGFIELD
Bob Duey, Finance Director presented the staff report on this item.
ORS 475B.345 allows the City to adopt a 3%tax on marijuana items sold by retailers who are licensed
by OLCC(under ORS475B.110). The City Council has previously directed staff to prepare the
required Council actions for this to occur. The tax must be adopted by ordinance that is referred by
the City Council to the electors of the City at the next general statewide election,which occurs on
November 8, 2016. The ordinance as presented will enable the tax to be levied pending the successful
vote on November 8t. The Resolution to be passed by Council refers the measure to the voters and
includes the actual wording for the ballot title that will be subsequently published for citizen review
prior to filing with the County Elections Officer.
Council is being asked to select only one of three versions for the ballot title resolution. The difference
between each is the optional placement of restrictions on the future use of any proceeds received from
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July 18,2016
Page 11
the tax. Version 1 includes in the 20-word Statement, "The City of Springfield intends to use the net
revenue from this tax for public safety purposes".This version is the most restrictive method of the
use of the revenue and limits the use of the revenue from this tax. Version 2 includes in the
Explanatory Statement, "Under state law,there are no restrictions on how the City may use the
revenues generated by this tax. The City intends to use the revenue for public safety purposes". This
is not an action in the ballot title,but more of an explanation for uses and is more of a policy direction.
The policy could be changed if needed in the future.Version 3 has no Statement about uses and
includes in the Explanatory Statement, "There are no restrictions on how the City may use the
revenues generated by this tax". Mr. Duey said it is difficult to determine the amount of revenue that
would be generated from this tax.
Councilor Ralston asked why it is an emergency ordinance.
Mr. Duey said the emergency is to have the ordinance in place in order to be able to move ahead, and
have the resolution to refer the measure ready in time for the November ballot. He explained the three
versions in more detail.
Councilor Ralston said knowing how much will come in will make a difference in which version he
would select.
Mr. Duey said there is no reliable source to determine the amount of funds anticipated.He explained.
Councilor Moore said she feels inclined towards Version 3.Version 2 doesn't seem up front as it gives
the Council the ability to change where the funds go. She likes the ability to use it for things other than
public safety, such as public health. She hopes the citizens of Springfield trust the Council to use it in
a way that would benefit the City.
Councilor VanGordon asked how broad the term public safety is.
Mr. Duey said if they used the state definition, it includes mental and public health services that deal
with the use of drugs.
Councilor VanGordon said he would treat the term as a policy issue rather than in the Statement,
which is Version 2. If they are going in front of the voters and asking for something,they should let
them know what they intend to do with the funds.
Councilor Pishioneri said he agrees with Version 2. The first thing they have to do is get the voters to
say yes. As a voter,he would like to know the funds would be going to things related to the source,
such as Cahoots,police, etc.
Councilor Ralston said he prefers Version 1 over Version 2.
Councilor Woodrow asked if the City is restricted to the Statement"for public safety"or if they could
clarify it with"public health and safety".
Ms. Smith said they could do that, but have to stay inside the word limit.
Councilor Woodrow said if that can be added, she is inclined to go with Version 2 because it gives
room to explain public health and safety.
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Council Regular Meeting Minutes
July 18,2016
Page 12
Ms. Smith said they can reword Version 1 to read,"City of Springfield intends to use the net revenue
from this tax for public health and safety purposes".
Councilor Woodrow said she would be fine with Version 1 with that language. She would be fine with
either Version 1 or 2.
Mayor Lundberg said she doesn't want to confuse people that this will fund police before going out
for the police levy next year. Including language in the Statement of the ballot title would restrict
future Councils and how they can use the funds. Funds from alcohol and tobacco are not restrictive, so
this would put marijuana in its own category. She is thinking of Version 3 so they don't mislead
people that these funds could be more than they are, it doesn't tie future Councils,and it doesn't put
marijuana in a separate category. As an example,Transient Room Tax(TRT)funds are for tourism,
but were formerly used for cutting weeds. She doesn't want to put in a restriction and interpret it
broadly which could be misunderstood by the public.
Ms. Smith said responded to earlier requests to add language in the Statement.The funds the City gets
from the State collection of taxes will go to public safety and public health. The funds discussed this
evening are only those from the 3%.
Mayor Lundberg said the revenue would not be based on number of purchases,but by the number of
retail outlets per City.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT ORDINANCE NO. 6356. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT RESOLUTION NO.2016-23 WITH VERSION 3. THE MOTION
PASSED WITH A VOTE OF 5 FOR AND 1 AGAINST (PISHIONERI).
ADJOURNMENT—8:10pm
RECONVENE—8:37pm
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Wylie,Moore,Ralston, Woodrow and
Pishioneri.Also present were Development and Public Works Director Anette Spickard(AIS City
Manager), Community Relations Manager Niel Laudati, City Attorney Mary Bridget Smith, City
Recorder Amy Sowa and members of the staff.
BUSINESS FROM THE CITY MANAGER
1. Resolution to Ratify an Amendment to the Glenwood Urban Renewal Plan.
RESOLUTION NO. 2016-24—A RESOLUTION RAFTIYING AN AMENDMENT TO THE
GLENWOOD URBAN RENEWAL PLAN FOR THE ACQUISITION OF REAL PROPERTY.
Courtney Griesel, Community Development Manager,presented the staff report on this item.
City of Springfield
Council Regular Meeting Minutes
July 18,2016
Page 13
The SEDA Board has taken action to amend the Glenwood Urban Renewal Plan to include
acquisitions of three parcels located in the Glenwood Riverfront area. Council is asked to ratify the
SEDA Board's resolution amending the Glenwood Urban Renewal Plan.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT RESOLUTION NO.2016-24. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
ADJOURNMENT
The meeting was adjourned 8:39 p.m.
Minutes Recorder Amy Sowa
2474:IL
Christine L. Lundberg
Mayor
Attest:
I
City Reco ler