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HomeMy WebLinkAbout06/13/2016 Work Session City of Springfield Work Session Meeting MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY JUNE 13, 2016 The City of Springfield Council met in a work session in the Library Meeting Room, 225 Fifth Street, Springfield, Oregon,on Monday June 13,2016 at 5:33 p.m.,with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon,Moore, Woodrow and Pishioneri. Also present were City Manager Gino Grimaldi,Assistant City Manager Jeff Towery,Assistant City Attorney Kristina Kraaz, City Recorder Amy Sowa and members of the staff. Councilors Wylie and Ralston were absent(excused). 1. Downtown District Design Standards(File No. TYP414-00001). Linda Pauly,Principal Planner, presented the staff report on this item. Council directed staff to pursue concurrent amendments to the Springfield Development Code (SDC) and the Engineering Design Standards Manual(EDSPM)to implement Council's goals for Downtown's revitalization and to enable the new development and streetscape design envisioned in the Downtown District Urban Design Plan adopted by Council in 2010. Downtown's revitalization and redevelopment continues to be a high priority of the Council and Springfield citizens. Increasing development capacity within the City center is a key element of the Springfield 2030 Comprehensive Plan. As the economy emerges from recession,the City can expect to receive more development proposals. Each could contribute to Downtown's improvement and the City's growth in potentially positive or negative ways, depending on the design of development and where development occurs. The proposed design standards are intended to enable new opportunities for larger scale, more intensive mixed-use commercial, employment and residential development, as well as opportunities for smaller scale infill on existing small lots. Instead of the City's existing Mixed Use Commercial zone"one size fits all"regulation,three different subareas are proposed to create design standards that are responsive to and respectful of the character and scale of Downtown's Main Street and the adjoining Washburne Historic District. Since the Council's work session on Downtown Design(June 23,2014)the City's Project Team (Linda Pauly,Kristi Krueger and Courtney Griesel)have been conducting a planning process to review and update the City's standards—working with the City's consultant,the Downtown Citizen Advisory Committee, and an interagency Technical Advisory Group. The Planning Commission discussed the draft standards on May 31.d. A Community Open House on May 4th was attended by 25 members of the public. At the May 231-d Council work session,consultant Marcy Mclnelly (UrbsWorks)presented an overview of the draft design concepts. Several more draft iterations will be produced between now and the end of the year to address and incorporate the input received. Updated design standards to address design elements will eventually be incorporated into the City's land use regulations as a new Downtown Plan District chapter of the SDC and a new chapter of EDSPM. The new code would include"form-based code"regulations to implement the new design standards for building form, setbacks,frontage, facades,height and other elements addressed in the attachments. At City of Springfield , Council Work Session Minutes June 13,2016 Page 2 this time, staff does not expect to incorporate significant changes to the list of permitted land uses currently allowed in the Downtown. Ms. Pauly introduced Marcy Mclnelly,the consultant from UrbsWorks who presented at the last work session. Mayor Lundberg discussed how they could best direct their questions to keep on topic. She checked with the rest of the Council. Councilor Moore said she liked breaking it down into smaller pieces in design standards. She noted some questions she has regarding sidewalks. Councilor Woodrow said she would like to scale it down to the subareas rather than the whole picture. Mayor Lundberg said they would discuss the whole study,breaking it into segments. She asked staff to start with Streetscapes in each of the subareas. She asked Ms. Pauly to review the subareas. Council reviewed the maps of the subareas. Mayor Lundberg said in looking at the Streetscape Standards, she is fine with bulb-outs and parklets, but does not like bike corrals unless they are in low parking areas. Those riding bicycles can generally park farther away as they are more likely to be able to walk further. She doesn't want to take up prime parking spots. She likes the different color sidewalks in places where cars may be pulling out. In the width of sidewalks for the subareas, she didn't see where chairs and tables could go. It is also not clear where sidewalk widths would stay the same. The tree pits should be bigger to handle the roots. She suggested talking to Hanalei Rozen about how to make the tree well large enough to accommodate the trees to avoid tearing up the sidewalk. Having them large enough also helps with rain water runoff. It's also important to make the trees the right size so they don't block lights and signs. Leaves can get on roofs of buildings, clogging up the downspouts and HVAC systems, putting the onerous on the property owners to deal with those situations. She asked if three stories(90 feet) was the maximum in Subarea 1, and it that would include buildings next to the Washburne District. Ms.McInelly said current zoning permits 90 feet. There are setbacks and stepbacks next to the Washburne District neighborhood. Ms. Pauly said the City's existing standards in the code provide the reduced heights next to Washburne. They are trying to format this so it is easier to understand. Mayor Lundberg said she likes the look of Downtown now,but the Mill Plaza subarea(D1)proposal allows a wider variety of materials. That concerns her and feels it would change the look of the Downtown core, and it would be the area up against the river. She also noted the proposal allowing neon signs in the Plaza area and asked Council to provide input. This subarea allows different materials which is a major shift. She noted the proposed requirement for 25 feet and 40% transparency. That is a lot of windows,which are much more expensive. She asked about the current standard. Ms. Mclnelly said the transit center is an example of a building that has 25 feet windows. Many two story buildings Downtown are 25 feet or taller. The idea of these standards was to mimic the Downtown pattern. They looked at buildings that people liked and they are close to 60%transparency. City of Springfield , Council Work Session Minutes June 13,2016 Page 3 Mayor Lundberg said they need to decide what they want to see happen and where they want flexibility. Some storefronts Downtown are only one story and have shorter windows. Those would likely be the buildings a developer would tear down to rebuild.After talking with a builder/developer, the window standards would affect cost and would need to be penciled out. She liked the guiding principles of the structured parking with demarcation between the bottom and the top. She noted other buildings in Downtown with that distinction. Councilor VanGordon asked if this document was going directly into the code, or just pieces of it. Ms. Pauly said pieces of the design standards would go into the Development Code and streetscape standards would go into the Engineering Design Manual. Councilor VanGordon said both documents were too complicated and he would like to see something more simplified. Both the presentation and context are too complicated. He would prefer to combine some of the zones, or something to make it easier for developers. He asked what width of sidewalk was currently allowed in Downtown. Ms. Mclnelly said some are 5 feet and some 12 feet. Councilor VanGordon asked about benches on the sidewalk as public space. Ms. McInelly said café seating is applied for and is only for patrons of the establishment.A parklet could be more of a public space. Councilor VanGordon said the language is confusing. When looking at streetscape furniture, it was noted they would be treated case by case by staff. He would like more clarity in that standard. He suggested removing the graphic showing a stand-alone bus lane since it is dependent on the outcome of the Main Street study. He doesn't want it to appear a decision has already been made. He agreed with the Mayor that the Mill Plaza should have more of a look of Downtown, but as a transition to Glenwood. He did not want skyscrapers. Councilor Moore said the language describing alleys was interesting. It would be nice to indicate on the sidewalks where alleys are located for pedestrian safety. She asked how alleys provide connectivity. Ms. Pauly said the alleys are currently heavily used. Councilor Moore said she is concerned having alleys used for pedestrians. She asked if there is signage for safety. She asked how vegetative swales would work in Downtown. Ms. Pauly said the do not currently have any swales. If large redevelopment occurs,the alley could be used as a Swale. Councilor Moore said she didn't envision benches looking out onto Main Street. She likes having the tree pits as large as possible to catch water, although the types of trees need to be considered. She is concerned about bike racks going on the sidewalk and is not sure how that is defined. She asked if there is a there a standard regarding how wide the sidewalk has to be for bike racks. She asked if bike racks are required for redevelopment. Ms. Pauly said they are required for redevelopment. City of Springfield Council Work Session Minutes June 13,2016 Page 4 Mayor Lundberg said it is a standard throughout the City. Ms. Mclnelly said the location means whether or not it is located on the street and should be determined on a site by site basis. Placement tells where within the sidewalk zone bike racks can be located. Mayor Lundberg discussed a process used when a business expanded and wanted to use the alley, and determination was made regarding who owned the alley. She asked staff to explain ownership of the alley. Planning Manager Greg Mott said it may have been something the business had already paid for and as a condition of use been required to make improvements to the alley. When the alley is vacated,the City has a responsibility to recover costs the public has paid for. Councilor Pishioneri located information on when this occurred in June 2003. Mayor Lundberg asked if alleys were required. Ms. Pauly said in some cases alleys are the only way to provide access for utilities. Every property will be different. She explained.Previous direction was to use the alleys. Mayor Lundberg noted where alleys were depicted on South A. Councilor Woodrow said she would like to see connectivity between the Plaza area,Downtown and eventually Glenwood. If they have an expanded idea of walkability and connectivity, she would like the character remain similar and enticing, and she's not sure a metal frame building would do that. This document is very complicated and difficult to understand. It is difficult to correlate the streets with the subareas. She feels they should have parameters for street furniture and if someone has something different, it could be addressed individually. She likes the colored sidewalks,but asked what type of maintenance would be needed for them. She likes the parklets,but is not in favor of bike corral. She would prefer they not take up space that could be utilized by people. She liked the demarcation and trim. She also agreed with the comments regarding trees and water recycling. Painting crosswalks and drains all lends to the character. She likes the alleys and the art alleys, and would like them utilized and enhanced. Springfield is becoming a go-to place for art. Councilor Moore said when she thinks of the Mill Plaza, she thinks of a larger plaza where people sit and congregate. She asked if there was a vision or picture. Ms. Pauly provided pictures of a plaza area. The vision is to have mixed use development with restaurants and retail on the ground floor. The plaza would be adjacent to the sidewalk. There would be pedestrian flow to Island Park. Councilor Moore said adding that plaza into this plan is almost too big. Ms. Pauly said it was brought into this project to provide principles to a developer who might choose to put in a plaza. Councilor VanGordon said he would like a refresher work session on the Mill Plaza. City of Springfield , Council Work Session Minutes June 13,2016 Page 5 Mr. Grimaldi said staff could bring the standards back to Council and include additional time to discuss the Mill Plaza. Councilor Pishioneri said he didn't like bike corrals using up vehicle spots,but prefers them off street. He likes the wayfinding sign recommendation. There should be a standard for the type of furniture allowed in parklets that is safe and sturdy. He likes the design and width of the benches and suggested putting armrests in the middle as well as on each end. He doesn't like to have his back to the street, but prefers to have his back against the wall. He is not clear where the bollards will be located. He likes the dark color metal galvanized for the furniture,but feels they should have the same design standard. He asked for explanation about Section 2.6 regarding façades and the wording to"commit contemporary treatment". Ms. Mclnelly said the standards for the Downtown area are written to recreate much of the proportion of a traditional Main Street building. To contrast that,they are promoting a loosening up of standards outside that area for a more modern feel. Councilor Pishioneri said he is concerned about keeping Downtown historic, and doesn't want to see something modern next to it. Ms. McInelly said it would accentuate the Downtown pattern to make it more strong and special. In the Downtown areas, contemporary materials could be used as long as the proportion of the windows and wainscoting were carried through. She described how it could tie in such as the Royal Building. Councilor Pishioneri said he doesn't want to depart from where they have gone. Ms. McInelly said the theater is a contemporary building, but carries a lot of the traditional patterns. Councilor Pishioneri spoke regarding street trees and noted that there are medium size trees that don't grow more than 30 feet. There is no specking for excessive runoff noted in the tree pits. Tigard has a minimum 1000 square feet for their tree pits. The tree size needs to be determined before setting a minimum tree pit. Mayor Lundberg said it sounds like the Council would like the plaza to have a cohesive look to Downtown. She would like to remain open to the possibility of retail, etc. in the plaza area. Council needs to determine if they want to focus on this area for a plaza, or the square closer to City Hall as the plaza. They also need to determine how flexible they want to be with the plaza area in terms of redevelopment. Buildings and alleys are more complicated. She likes visuals and would like more pictures of examples of the different standards. When they get to the building standards,more in-depth conversations will be needed. She would like to have a group of builders look at the standards and provide feedback. Mr. Grimaldi asked if there were any other issues regarding development standards. Mayor Lundberg said they need more work sessions to discuss the development standards,with more visuals. Discussion was held regarding development that may come in that changed original plans. Mr. Grimaldi said a work session could be scheduled after the recess. He suggested that Council meet first before having an outside group review it. City of Springfield Council Work Session Minutes • June 13,2016 Page 6 Councilor Moore asked about the Booth Kelly plan. Mr. Grimaldi said it was not a high priority at this time. Booth Kelly is currently fully leased with a waiting list so it is in good shape. Mayor Lundberg said once the Mill Pond Paths are completed,Booth Kelly will take shape. Mayor Lundberg noted that bulb outs should be painted so they are more visible for vehicles. 2. Recreational Marijuana Local Option Tax. Bob Duey,Finance Director, and Kristina Kraaz, City Attorney,presented the staff report on this item. ORS 475B.345 allows the City to adopt a 3%tax on marijuana items sold by retailers who are licensed by OLCC(under ORS475B.110). The tax must be adopted by ordinance that is referred by the City Council to the electors of the City at the next general statewide election,which occurs on November 8, 2016. If Council's decision is to proceed to the November election on this issue the appropriate timing would be to take such action and approve a final ballot time on July 18t prior to summer recess. Mr. Duey described changes through the legislature regarding marijuana tax and State Shared Revenues. Beginning January of 2016,the formula will switch to how much is sold in each community. The Council could place a tax on the November 2016 ballot by adopting an ordinance to set the fee, and passing a resolution referring it to the voters. The State hasn't set rules on where funds from a local tax should go, so it is up to the Council to decide if they want that stipulated. It is difficult to estimate the amount will come into the City. He discussed anticipated amounts from State taxes. The tax is for recreational only. Mr.Duey noted that the State could change the rules regarding what the funds from the tax could be used for. There are rumors the State could change the limit of 3%to something else in the future. This Council has been open regarding zoning and business licenses tax, and not banning sales,which is one of the criteria for placing the tax on the ballot. Councilor Pishioneri said he is in favor of proceeding and would like to look at how to word a measure. He noted the tax on cigarettes which was more than what was being proposed by the State for recreational marijuana. He sees it as possible revenue for costs that will possibly be incurred by public safety. It could be a good source to offset the costs for the police levy. Councilor Woodrow said she is also in favor and had similar thoughts regarding offsetting the police levy costs. Councilor Moore asked about the cost of collection. Mr. Duey said they could contract with the State, or could do it ourselves. Councilor Moore said she would be interested in seeing a cost comparison for those two options. She likes the ideas of using the funds to help offset the police or fire levies. City of Springfield Council Work Session Minutes June 13,2016 Page 7 Mr. Duey said he has not heard from the State about the cost of collection. The Council could move forward and determine later the costs of administration. Ms.Kraaz said the State told the League of Oregon Cities(LOC)that the cost would be similar to what is taken off for similar items which is about 2%. Councilor Moore said they could also put the funds towards the Library fund. Councilor VanGordon said he in favor and likes the idea of putting it back to public safety, and should possibly include that in the ballot title language. The details can be determined later. Mr. Duey said once it is in the ballot title,the City would be locked in to that decision. Councilor VanGordon said he feels the voters need to know where the funds are going. Mayor Lundberg said she feels the voters will approve the measure. She asked about the breakdown of the State Shared Revenues. Mr. Duey said State Shared Revenue goes into the General Funds.Public hearings are held each year asking the community where they want those funds, and no comments have been received. Mayor Lundberg said they need to be careful how the ballot title is worded. When they passed the bond levy for public safety, people thought it was just for the jail and some people felt mislead. She doesn't want to go out with anything that isn't absolutely clear. The money coming from the State will already be going to public safety. She doesn't want to get locked into something. She is concerned with the perception if it is designated for public safety,yet we still need to go out for bond measures. Councilor Pishioneri said he wants to designate the funds. If it all went to public safety, it could free up General Funds for something else. He wants whatever wording is needed to maximize the ability for it to pass. Mr. Grimaldi said the City conducted a recent survey about this tax and didn't include designating the funds to anything specific. Ms. Kraaz said they could draft ballot title language with some options. Some jurisdictions put the funding option in the explanatory statement for the voter's pamphlet. Mr. Duey said staff would come on back July 18 for discussion and action on the proposed ballot title. Councilor Pishioneri asked that staff provide the summary as soon as it is available so councilors could give their individual input to Mr. Duey prior to the July 18 meeting. 3. Virginia-Daisy Bikeway Project Preliminary Design Concepts. Emma Newman, Transportation Planner, and Michael Liebler presented the staff report on this item. The Virginia-Daisy Bikeway project preliminary design concepts are in large part a result of the collaboration between staff and consultants at Alta Planning+Design. The project and design concepts are currently in the middle of the first round of outreach soliciting the community's feedback and preferences. Staff would like to combine the community input on the options and treatments proposed City of Springfield Council Work Session Minutes June 13,2016 Page 8 in the Preliminary Design Concepts with the feedback and suggestions provided by the Planning Commission(6/7 work session)and City Council(6/13 work session)to help inform the next round of revisions which will lead to a final concept. The Virginia-Daisy Bikeway Project is primarily funded through a grant by the ODOT Bicycle Pedestrian Advisory Committee Transportation Enhancement Program. The project is located on Virginia Avenue and Daisy Street from 32nd to Bob Straub Parkway. A full description of the project background was included in the May 9 City Council Communication Packet. One of the focuses of this project is to increase safety at 42nd and Daisy, and address multiple needs from the Springfield Transportation Plan(TSP)with one project. They are looking at contributing stormwater funds to help with traffic calming elements. The purpose of tonight's meeting is to share some of the initial feedback received from the community and Planning Commission. She presented a power point presentation. The guiding principles of this project are: • Find a safe and comfortable biking corridor that can be used by bicyclists of all ages and abilities. • The design of the bikeway should enhance the overall appeal for all users and groups, pedestrian safety and usage,provide traffic calming for automobiles • Enhance the neighborhood feel. Since Daisy was opened for connectivity,there have been no steps taken to mitigate speed. Community Outreach for this project has included open houses, postcards to neighbors,being present at the Willamalane Safety Fair, site visits by the Bicycle and Pedestrian Advisory Committee(BPAC), in-person meetings by staff with property owners, and received and responded to 24 phone calls. Ms.Newman said they are trying to provide a consistent feel and treatments that are appropriate for traffic volumes, such as mini-roundabouts,medians and raised crossings. She displayed photos showing what the treatments could look like along this corridor and explained how they work. Different options were highlighted for Council consideration. Ms.Newman noted that a parking utilization study was conducted,taking counts at different times throughout the day, as well as weekends. The treatments being proposed are appropriate based on the results of that study. She explained those treatments. During their outreach,they found the property owners near the intersections were amenable to the project for safety purposes. Ms.Newman noted that the Planning Commission prefers a roundabout at the 42nd Street intersection, as opposed to the 32nd Street intersection. They feel the shared bike lanes are appropriate as proposed, and agree that consistent signage is important. Councilor Woodrow likes the 32nd Street crossing and the 42nd roundabout. She is not in favor of mini roundabouts,trees and the stormwater treatments. The stormwater treatments in Eugene are very confusing and less safe. If there is a way to accomplish that without distracting from the people on the street, it could make sense. She didn't like the pedestrian signal because it wasn't consistent. She is very concerned about safety. A photo of a mini roundabout was displayed. City of Springfield Council Work Session Minutes June 13,2016 Page 9 Mr. Liebler said they had heard concerns about landscaping and visibility of roundabouts. The mini- roundabout includes striping a low-profile center island. The photo helped to alleviate the citizen's concerns. Councilor Woodrow asked who has the right-of-way. Mr. Liebler said it works in the same way as a normal roundabout. If someone has a large vehicle or trailer,there is the ability to drive up and over the center island somewhat. Councilor Woodrow said she could consider that,but still felt strongly about the other treatments. Councilor Moore asked if$700,000 covered all of the costs. Ms.Newman said they have not received a cost estimate on this project yet,but are still looking at the concepts. They would get that information and bring it back to the Council. Councilor Moore said it looks like additional right-of-way would need to be acquired for the roundabout on 42°d Street. She asked if they were cutting into properties extensively. Ms.Newman said this is still a concept, but staff has talked with the property owners. One property owner would like to have their property taken, as does the person on the other corner as it would provide more access for her and visibility. The properties on the northeast and northwest corners may have some issues that could be addressed and provide safety improvements. Councilor Moore said she likes the roundabouts. The stormwater treatment depicted on Attachment 2, page 6 should not affect traffic due to the location. Those kinds of things don't upset her driving, and provide separation between sidewalks. Councilor Pishioneri asked the colors on the options. Ms.Newman said most are to delineate parking and driving lanes. Councilor Pishioneri said he is uncomfortable with a lot of the proposal. Ms.Newman said the cost included $710,000 for the bikeway project,and$500,000 for the overlay. Mr. Liebler said the overlay project is planned regardless of the bikeway. Councilor Pishioneri said the vast majority of comments included concerns about loss of parking. He asked how many people felt comfortable with the project. Ms.Newman said people came to staff first with concerns about parking. Once staff talked to people about their specific location and how parking would be accommodated,they were more comfortable. Mr. Liebler said once they had the conversation,the majority were fine with the project. Councilor Pishioneri said the study should have included a dinner time check on the weekend when most people are home. City of Springfield Council Work Session Minutes June 13,2016 Page 10 Mr.Liebler said they could do a check during that time. Councilor Pishioneri asked why they weren't proposing the beacons that are on Main Street for this project. Ms.Newman said the pedestrian hybrid beacon is an option and would be for people crossing South 42nd to activate. The neighbors wanted to have treatments that worked for all users. Mr.Liebler said all of the signalized options would require advanced signalization with warning lights. The roundabout option physically constrains and slows down traffic, and accommodates left turns westbound on Daisy. Councilor Pishioneri said he can't support the large green island sanctuary. He feels a lot of this is overkill.He would like to see safe movement,but doesn't want to see city streets converted to bicycle streets because those driving on the streets are paying for the streets. He is fine with the calming effects, but not trees in the street as it takes away parking. He asked if they talked with the owner or renter on the northwest property at 42nd and Daisy. Ms.Newman said they talked with the resident, and mailed the property owner. They have not had a conversation with the property owner yet. Councilor VanGordon said the intersection at South 32nd looks good. He would prefer the roundabout on the South 42nd Street intersection as it would promote safety and improve traffic flow. The other alternatives seem to be overkill. The red parking is interesting,but he's not sure it is necessary for safety. He would like to hear more about it. He is surprised at the amount of traffic on this corridor. Regarding the mini-roundabouts,he could be supportive if it is more of a friction than something with landscaping. He has concerns about the trees and noted a lot of comments from the public. He asked if people were less concerned once hearing more details about the trees. Mr. Liebler said some people didn't want trees and some did. The main concern was regarding their responsibility in maintaining the trees. Staff would work with the individuals if that was an option. It was about 50/50 in favor of trees for beautification. Councilor VanGordon said perhaps they should describe it as being for beautification. He agreed it is best to look at them on a case by case basis. If all of the funding came in,they may be able to do everything. If not,the most important thing is getting the intersection treatments done. Councilor Moore said the purpose of the project is to provide an east/west alternative for bikers to avoid Main Street. The funding is from the State. She has gotten a positive response from many commuters who ride their bikes to work about having an alternative. She thanked staff for reaching out to the neighbors. Mayor Lundberg agreed that the purpose was to find an alternative to get people off Main Street. She noted the current connectivity in Springfield for bicyclists. Bikers look for the straightest route and the purpose of the Virginia-Daisy connector is to get people off Main Street for bikers,but also to accommodate vehicles. People have wanted to bicycle and this recognizes that and offers a safe alternative. The colored parking does stand out very well and is clear. It looked like there was more support for mini roundabouts and raised crosswalks than objections. There were more objections for trees,but some may want them so working with each property owner is a good idea. The proposal accomplishes what she hoped. City of Springfield Council Work Session Minutes June 13,2016 Page 11 Councilor VanGordon said it would be helpful to simplify the Frequently Asked Questions(FAQ)to make it more understandable for citizens. Councilor Woodrow said an occasional tree is fine,but they can also impeded bicycles as well. She would be voting against a major amount of trees or stormwater treatments. Mr. Grimaldi said staff would bring this back to Council in September for a final look. Mayor Lundberg said she didn't want September to be the last time they review since there were a couple of councilors absent from tonight's meeting. Councilor Moore said it would be presented to the BPAC tomorrow. It will be good to hear their feedback. Mr. Grimaldi said they would bring it back for one more work session,then a regular meeting for a decision. ADJOURNMENT The meeting was adjourned at 7:52 p.m. Minutes Recorder—Amy Sowa e,Azz4),. . Christine L.Lundberg Mayor Attest: Amy Sowa City Recorder