HomeMy WebLinkAboutResolution 07-60 12/03/2007
RESOLUTION NO. 07-60
A RESOLUTION AUTHORIZING AN EXEMPTION TO BIDDING REQUIREMENTS
PURSUANT TO ORS 279C.335(2) AND SPRINGFIELD PUBLIC CONTRACTING
ORDINANCE 2.710(2)(d) FORADDITIONfREMODEL OF THE SPRINGFIELD FIRE
STATION #3 AND TO COMBINE THE FIRE STATION #3 PROJECT WITH THE FIRE
STATION #16 PROJECT.
WHEREAS, The site for the addition to and remodel of the fIre facility includes the existing Fire
Station #3 fire and emergency medical operations, and
WHEREAS, Phasing of the construction work may need to occur since the existing fire and
emergency medical functions must remain in operation during the addition and remodel, and
WHEREAS the SpringfIeld Common Council is the Contract Review Board for the City, and
WHEREAS, the Springfield Common Council has reviewed the applicable Findings of Fact,
Conclusions of Law and Construction Exemption Resolution for the CM/GC Process for the City
of Springfield, prepared by City of Springfield staff, dated November 15,2007, which is attached
as part of this Resolution, and
WHEREAS, the Springfield City Council has conducted a public hearing and considered
testimony and other evidence from the public on the subject of whether the use ofthe Contract
Manager/General Contractor ("CM/GC") project delivery method is in the public interest.
THE CITY OF SPRINGFIELD MAKES THE FOLLOWING FINDINGS:
1. The City of Springfield has determined that, in response to the
community's desires for increased public safety, modifications to the existing
facility are required at Fire Station #3 to adequately provide housing for
firefighter staff thereby increasing public's health, safety and welfare; and
2. The ability to fund the Fire Station Project with available revenue requires
that value engineering be employed prior to and during the construction processes
to ensure that the addition and remodel is completed within the target budget; and
3. The . complex design and construction requirements, the site being
occupied by the current fIre and emergency medical services functions, and the
ability for fIre and emergency medical services to maintain ongoing operations,
and the possibility of phased construction, require close communication between
the City of Springfield, the facility architect, and the general contractor to ensure
that all project requirements are met in a coordinated, cost effective manner; and
4. The Construction Manager/General Contractor ("CM/GC") bidding and
project delivery method provides for the close communication between the City
Attachment 2
of Springfield, the facility architect, and the general contractor necessary to
produce the coordinated, cost saving completion of the project; and
5. The efficient and effective management of the Fire Station #3 remodel and
renovation project will be enhanced if this project is combined with the
management of the Thurston Fire Station #16 project. Currently, assigned City
project management staff, firefighter staff, and the project architect work on both
projects. If the CM/GC is assigned the Fire Station #3 project, the entire project
team can work most effectively.
6. This exemption request complies with the criteria outlined in ORS
279C.335(2), and City of Springfield City Public Contract Rules Sections
2.703(1) and (13), in that it is unlikely that the exemption will encourage
favoritism or substantially diminish competition, as the selection process for the
CM/GC was open to all interested, qualified proposers, in accordance with the
Attorney General'sModel Public Contracting Rules, OAR Chapter 137, Division
49, and the City's Public Contracting rules. The subcontracting process for both
projects will also be open to all interested offerors, and subcontracts will
generally be awarded to the responsible firms submitting the lowest responsive
offers; and
7; The CM/GC bidding method is widely used and recognized on projects of
this type as an effective means of controlling project costs and generally produces
greater value for the funds spent; and
8. The CM/GC project delivery system utilizes a competItIve selection
process to select the project's designer and general contractor, thereby ensuring a
fair, competitive process to determine the most qualified project team; and
9. Based on the attached [mdings it is unlikely that exempting the design and
construction of the Springfield Fire Station #3 addition and remodel from the
public contracting law competitive bidding process to the extent necessary to use
the CM/GC method will encourage favoritism in the awarding of public contracts
or substantially diminish competition in the award of this contract; and
10. Based on the attached [mdings, utilization of the CM/GC method will
result in substantial cost savings over the conventional design-bid-build method,
as the CM/GC process provides a guarantee of cost and schedule, which is not
provided by the use of a conventional construction manager coordinating phased
construction for multiple design-bid-build contracts, and because the project will
be constructed on the existing site, and fire and emergency medical services
operations must be maintained throughout construction.
Attachment 2
RESOLUTION NO. 07-60
NOW THEREFORE THE CITY OF SPRINGFIELD DOES RESOLVE AS FOLLOWS:
The Springfield Common Council, acting as the Public Contract Review Board for the City,
exempts the project(s) described herein from competitive bidding, and authorizes the
construction of the project(s) through the use of the construction manager/general contractor
(CM/GC) process, to be implemented according to the rules described in the contract documents.
The City Manager, or designee, is authorized to procure the services of a qualified CM/GC fIrm
and to modify the scope of CM/GC services for Fire Station #16 to include the Fire Station #3
project. Construction services are authorized to begin as appropriate.
This resolution shall take effect upon adoption by the Council and approval by the Mayor.
ADOPTED by the Common Council ofthe City of Springfield this3rd day of December 2007,
by a vote of --6- for and --D- against.
APPROVED by the Mayor of the City of Springfield this 3 rd day of December 2007.
Mayor
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AS TO FORM
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Attachment 2
RESO;LUTION NO. 07-60