The URL can be used to link to this page

Home My WebLink About12/03/2007 Council Agenda chy couNci . AGENC A ~4'11 City of Springfield - 225 Fifth Street - Springfield - Oregon - 97477 - (541) 726-3700 Contact Amy Sowa - City Manager's Office www.ci.springfield.or.us The meeting location is wheelchair-accessible. For the hearing-impaired, an interpreter can be provided with 48 hours notice prior to the meeting. For meetings in the Council Meeting Room, a "Personal P A Receiver" for the hearing impaired is available. To arrange for these services, ~all 726-3700. Meetings will end prior to 10:00 p.m. unless extended by a vote of the Council. All proceedings before the City Council are recorded December 3, 2007 6:00 p.m. Executive Session Pursuant to ORS 192.501(1), ORS 192.502(1), ORS 40.225, ORS 192.502(9), and ORS 192.660(2)(h) Jesse Maine Room CALL TO ORDER ROLL CALL - Mayor Leiken_, Councilors Ballew_, Wylie_,Ralston_, Lundberg_, Woodrow_, and Pishioneri 1. SPA Negotiations. [Bill Spiry] (30 Minutes) ADJOURNMENT 6:30 p.m. Work Session Jesse Maine Room CALL TO ORDER ROLL CALL - Mayor Leiken --,-' Councilors Ballew _, Wylie _, Ralston _, Lundberg_, Woodrow _, and Pishioneri 1. Building Maintenance Funding Needs. [Dan Brown] (30 Minutes) ADJOURNMENT Council Agenda December 3, 2007 Page 2 7:00 p.m. Regular Meeting Council Meeting Room CALL TO ORDER ROLL CALL - Mayor Leiken _, Councilors Ballew _, Wylie _, Ralston _, Lundberg_, Woodrow _, and Pishioneri PLEDGE OF ALLEGIANCE SPRINGFIELD UPBEAT. I. "Be a Santa to a Senior" Proclamation. [Mayor Leiken] (05 Minutes) CONSENT CALENDAR 1. Claims 2. Minutes a. November 13,2007 - Work Session b. November 19,2007 - Regular Meeting c. November 26,2007 - Work Session d. November 26, 2007 - Special Regular Meeting 3. Resolutions a. RESOLUTION NO.1 - A RESOLUTOIN TO ACCEPT PROJECT P20487 FROM WILLIAM J. BOFFING JR. CONSTRUCTION. INC. IN THE AMOUNT OF $10.894.00 AND L.R. BRABHAM. INC. IN THE AMOUNT OF $11.356.00. THE TOTAL COST OF THE PROJECT. INCLUDING LABOR. TOTALED $29.258.46. b. RESOLUTION NO.2 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30461, THURSTON PLACE SUBDIVISION. c. RESOLUTION NO.3 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30466: COTTAGE HOUSE GARDEN. d.RESOLUTION NO.4 - A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AMENDED INDEPENDENT CONTRACTOR AGREEMENT WITH WEST YOST & ASSOCIATES IN THE AMOUNT OF $125.900.00 FOR ENGINEERING SERVICES FOR THE DESIGN AND CONSTRUCTION MANAGEMENT OF THE HARLOW ROAD LIFT STATION P20381. 4. Ordinances 5. Other Routine Matters Co~mcil Agenda December 3, 2007 Page 3 a. Approval of Liquor License Endorsement for Chuck E. Cheese's, located at 3000 Gateway Street, Springfield, Oregon. b. Approval of the Purchase of Police Vehicles for Fiscal Year 2008 for a Total of not more than $189,500. MOTION: APPROVE/REJECT THE CONSENT CALENDAR ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Amendment to the Springfield Development Code Chapters 3, 4 and 5 Correcting Errors, Grammar, and Sequencing ofInformation in Property Order. [Greg Mott] (10 Minutes) ORDINANCE NO.1 - AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE CHAPTER 3 LAND USE DISTRICTS. SECTION 3.2-210: 3.2-215: 3.2-230: AND 3.3-910: CHAPTER 4 DEVELOPMENT STANDARDS. SECTION 4.2-140: 4.6-135: 4.6-145: 4.6-155: 4.7-195: AND TABLE 4.2-35 AND CHAPTER 5 THE DEVELOPMENT REVIEW PROCESS AND APPLICATIONS. SECTION 5.12-120: AND 5.17-120: ADOPTING A SEVERABILITY CLAUSE: AND DECLARING AN EMERGENCY (Io. No. LRP2007-00027) MOTION: ADOPT/NOT ADOPT ORDINANCE NO.1. Ordinance Enactment and Effective Date: In the event an ordinance contains an emergency clause, the ordinance shall become operative immediately upon passage by the council by a two-thirds majority of all members of the council. Ordinances not containing an emergency clause shall not take effect until 30 days after its passage. 2. Amendment to the Springfield Development Code Chapters 3, 5 and 6 Establishing New Annexation Procedures. [Greg Mott] (10 Minutes) ORDINANCE NO.2 - AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE TABLE OF CONTENTS PAGE. SECTION 5.7-100 AND 5.23-100: CHAPTER 3 LAND USE DISTRICTS. SECTION 3.3-825: CHAPTER 5 THE DEVELOPMENT REVIEW PROCESS AND APPLICATIONS. SECTION 5.1-140: TABLE 5.4- 1: SECTIONS 5.7-105 THROUGH 5.7-165: SECTION 5.12-120: SECTION 5.12-130: ADDING SECTION 5.23- 100 THROUGH 5.23-125: AND CHAPTER 6 DEFINITIONS. DELETING THE TERM ANNEXATION AGREEMENT: ADOPTING A SEVERABILITY CLAUSE: AND DECLARING AN EMERGENCY (Io. No. LRP2007 -00026). MOTION: ADOPT/NOT ADOPT ORDINANCE NO.2. Ordinance Enactment and Effective Date: In the event an ordinance contains an emergency clause, the ordinance shall become operative immediately upon passage by the council by a two-thirds majority of all members of the council. Ordinances not containing an emergency clause shall not take effect until 30 days after its passage. RESOLUTION NO.5 - A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD AMENIDNG THE ADOPTED MASTER SCHEDULE OF MISCELLANEOUS FEES AND CHARGES. RATES. PERMITS. AND LICENSES TO PROVIDE FOR THE ADDITION OF "ANNEXATOIN FEES (MINOR BOUNDARY CHANGES)" AND "EXTRATERRITORIAL WASTEWATER OR WATER LINE EXTENSIONS." MOTION: ADOPT/NOT ADOPT RESOLUTION NO.5 Council Agenda December 3,2007 Page 4 3. Annexation of Territory to the City of Springfield (Jackson, Case Number LRP2007-00009). . . [Linda Pauly] . (10 Minutes) RESOLUTION NO.6 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION APPROVE THE ANNEXATION BY EXPEDITED PROCESS. MOTION: ADOPT/NOT ADOPT RESOLUTION NO.6. 4. Annexation of Territory to the City of Springfield (Pickett, Case Number LRP2007-00004). [Linda Pauly] (10 Minutes) RESOLUTION NO.7 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION APPROVE THE ANNEXATION BY EXPEDITED PROCESS. MOTION: ADOPT/NOT ADOPT RESOLUTION NO.7. 5. Annexation of Territory to the City of Springfield (Springfield Faith Center - Case Number LRP2006-00030). [Andy Limbird] (10 Minutes) RESOLUTION NO. 8- A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION APPROVE THE ANNEXATION. MOTION: ADOPT/NOT ADOPT RESOLUTION NO.8. 6. Consideration of Exemption from the City of Springfield Contract Review Board Rules to Allow Use of the Construction Manager/General Contractor (CM/GC) Project Delivery System for Addition/Remodel of the Springfield Fire Station #3 and to Combine the Fire Station #3 Projectwith the Fire Station #16 Project. (P20547; P20534). [Carole Knapel] . (10 Minutes) RESOLUTION NO.9 - A RESOLUTION AUTHORIZING AN EXEMPTION TO BIDDING REQUIREMENTS PURSUANT TO ORS 279C.335(2) AND SPRINGFIELD PUBLIC CONTRACTING ORDINANCE 2.710(2)(d) FOR ADDITION/REMODEL OF THE SPRINGFIELD FIRE STATION #3 AND TO COMBINE THE FIRE STATION #3 PROJECT WITH THE FIRE STATION #16 PROJECT. MOTION: ADOPT/NOT ADOPT RESOLUTION NO.9. BUSINESS FROM THE AUDIENCE - Limited to 20 minutes. Please limit comments to 3 minutes. Request to Speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS Council Agenda December 3,2007 Page 5 BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Budget Committee Appointment. [Bob Brew] (05 Minutes) MOTION: RE-APPOINT/NOT RE-APPOINT MARK MOLINA TO THE WARD 2 BUDGET COMMITTEE POSITION WITH A TERM EXPIRING DECEMBER 31,2010. 2. Business from Council a. Committee Reports BUSINESS FROM THE CITY MANAGER 1. City Property Naming Privilege. [Niel Laudati] (05 Minutes) MOTION: APPROVE/NOT APPROVE THE CITY PROPERTY NAMING POLICY. 2. Contract A ward for Consultant Services to Perform a Commercial and Industrial Lands Inventory; an Economic Opportunities Analysis (EOA); and any Required Goal 14 Urbanization Amendments Necessary to Accommodate Commercial, Industrial and Residential Lands Inventories. [Greg Mott] 00 Minutes) MOTION: APPROVE/NOT APPROVE AWARD OF THE SUBJECT CONTRACT TO ECONORTHWEST LLC IN THE AMOUNT OF $131,976.00. 3. Springfield Fire Station #16 - Recommended Construction Manager/General Contractor P20534. [Carole Knapel] (05 Minutes) MOTION : AUTHORIZE/NOT AUTHORIZE STAFF TO CONDUCT NEGOTIATIONS WITH JOHN HYLAND CONSTRUCTION, INC. 4. Approve Exterior Design Option for the Justice Center - P50434. [Carole Knapel] (15 Minutes) MOTION: APPROVE/NOT APPROVE THE PROPOSED EXTERIOR DESIGN OPTION FOR THE JUSTICE CENTER PROJECT. Council Agenda December 3, 2007 Page 6 BUSINESS FROM THE CITY ATTORNEY 1. City Representatives to the 2nd Annual Festive Holiday Gala Concert at the Wildish Theater, December 7,2007. [Joe Leahy] (05 Minutes) RESOLUTION NO. 10 - A RESOLUTION AUTHORIZING CITY COUNCIL REPRESENTATION TO THE 2ND ANNUAL FESTIVE HOLIDAY GALA CONCERT AT THE WILDISH THEATER IN DOWNTOWN SPRINGFIELD ON DECEMBER 7, 2007. MOTION: ADOPT/NOT ADOPT RESOLUTION NO. 10. ADJOURNMENT