HomeMy WebLinkAboutItem 20 Approve Exterior Design Option for the Justice Center P50434
AGENDA ITEM SUMMARY
SPRINGFIELD
CITY COUNCIL
Meeting Date:
Meeting Type:
Department:
Staff Contact:
Staff Phone No:
Estimated Time:
December 3,2007
Regular Session
City Manager's Office
Carole Knap
726-3672
15 min.
ITEM TITLE:
APPROVE EXTERIOR DESIGN OPTION FOR THE mSTICE
CENTER - P50434
ACTION REQUESTED:
Approve / Not approve the proposed exterior design option for the
Justice Center Project
ISSUE STATEMENT:
On January 22,2007, the City Council approved the Design
Development Phase and cost estimate for the Justice Center Project. At
that time, the Council approved a list of items which would be added
back to the project if funds were available. The User Groups and the
Community Advisory Committee have reviewed the exterior finishes of
the project and have developed a recommendation for a modification
which is a change in scope that will require the use of contingency funds.
This modification will therefore change the priority list of items to be
added back to the project.
ATTACHMENTS:
1 - Council Briefmg Memo
DISCUSSION/
FINANCIAL IMP ACT:
During the design development stage of the Justice Center Project the
initial cost estimates indicated that the construction cost exceeded the
approved project budget. At that time, the project team worked to
identify value engineering items which would reduce the cost of the
project without impacting the functions within the building. One of the
items recommended at the time was the reduction in the amount of brick
veneer on the exterior of the building. The brick was replaced with a
metal panel system at several locations. This produced a cost savings of
$23,000.
As the construction has progressed and project team members have had
the opportunity to review the metal panels, they have identified some
concerns regarding the maintenance and the appearance of the panels. As
a result, they requested that the architect develop some options to the
metal panel system. The architects developed two options to the metal
panel system and presented those options to the Community Advisory
Committee (CAe) on November 27,2007. The CAC reviewed the
options and are recommending that the Council approve a modification
of the design to replace the metal panels with brick veneer in some
specific locations along the west, east and north sides of the Police
Courts building. The cost of this modification is estimated by the
architect to be approximately $16,500.
Because this modification affects the exterior of the building, it is critical
that a decision on this change be made immediately.
Date:
To:
November 28, 2007
Gino Grimaldi, City Manager
Carole Knapel, Project Manager
Exterior Design Modification - Justice Center Project
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I
COUNCIL
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BRIEFING
I
MEMORANDUM
!
From:
Subject:
ISSUE: I
In January 2007, the City Council approved the Design Development Phase of the Justice Center Project.
That approval included a cost estimate for the project. At that time, staff indicated that the project team
had completed a value engineering exercise which had been necessary in order to meet the approved
budget. The Council approved the value engineering items and also approved a list of priority items
which would be added back into the project if additional funds were identified or if the contingency fund
were available at some point later in the project.
The User Groups and the Community Advisory Committee have reviewed the exterior finishes ofthe
project and have expressed some concerns regarding the maintenance and appearance of the metal wall
panels which are a component of the exterior design. They are recommending that the Council re-
prioritize the list of items to be added back to the project in order to replace the metal wall panels which
are currently in the design.
DISCUSSION:
During the design development phase of the project, the initial cost estimate exceeded the approved
construction budget by approximately $1 million. In order to reduce the cost, the project team completed
a value engineering exercise which focused on ways to reduce costs without impacting the function of the
building. Once of the cost reductions identified was the reduction of brick veneer and glass "storefront"
along the building exterior. The cost savings for the reduction of the brick ve~eer was approximately
$23,000. '
When the City Council reviewed the project in January 2007, the project budget was approved with the
direction that, if contingency funds or other funds were available as the project progressed, then some
items would be added back to the project. The Council prioritized these items' as follows;
I
· Decorative Fencing around the secure parking lot (approximate cost $35,000)
.' Covered Walkway between the Police/Court building and Ancillary Building ( approximate cost
$34,000)
· Hydraulic Bi-Fold door at courtyard entrance (approximate cost $28,000)
· Completion of Ancillary Building (approximate cost $378,000)
· Police Vehicle Sallyport (approximate cost $63,000)
I
I
As construction has progressed, however, the User Groups and the Communi~ Advisory Committee have
identified some concerns about the use of metal wall panels along the exteriot of the project. These panels
are currentiy designed to be installed along the fIrst floor level on the west, e~st and north sides of the
Police/Court building. The concerns which have been raised relate to potenti~l problems regarding the
maintenance of the panels as well as the overall appearance. :
I
In response to these concerns, the architect developed two options which can,be implemented. One of
these options replaces the metal panels with brick veneer. The second option :replaces the panels with
spandrel glass (this is a wall systems which has opaque glass on the exterior with a backing of a solid
wall). I
Attachment 1
Page 1 of H.
On November 27,2008, the Community Advisory Committee reviewed these options and discussed the
potential for replacing the metal panels at four locations;
. Location A -- West elevation along Pioneer Parkway East (four bays)
. Location B - East elevation along 4th Street (two bays)
. Location C - North elevation (three bays only)
. Location D- North elevation (entire length of building - 12 bays)
The costs of the options as estimated by the project architect are;
Location A Location B Location C Location D
West Elevation East Elevation North Elevation North Elevation
4 bays 2 bays 3 bays Full length
Brick
Veneer $8,000 $4,000 $4,400 $17,400
Spandrel
Glass $15,600 $7,800 $8,600 $28,750
Based on the design implications and the cost ofthe alternatives, the Community Advisory Committee
recommends that the Council authorize the modification in the design to substitute brick veneer at
Location A, B and C. The total cost for this modification is estimated to be $16,400. This would replace
the metal panels along the west elevation, east elevation and at three bays on the north elevation. The
CAC further recommends that, ifB Street is not vacated, then the metal panels should also be replaced
along the full length of the north elevation.
ACTION REQUESTED;
It is the recommendation by the Community Advisory Committee that the brick veneer be substituted for
the metal panels at Location A, B and C and that the project contingency fund be used to provide for the
additional cost.
JUSTICE CENTER PROJECT
EXTERIOR DESIGN OPTIONS
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