HomeMy WebLinkAboutItem 09 Brand Name Specification Exemption RequestAGENDA ITEM SUMMARY Meeting Date: 7/18/2016
Meeting Type: Regular Meeting Staff Contact/Dept.: Brian Barnett/
Development and Public
Works Staff Phone No: 541-726-3681
Estimated Time: Consent Calendar S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Maintain and Improve Infrastructure and
Facilities ITEM TITLE: BRAND NAME SPECIFICATION EXEMPTION REQUEST
ACTION REQUESTED:
Approve or reject the following motion:
APPROVAL OF THE BRAND NAME SPECIFICATION EXEMPTION REQUEST FOR STREET LIGHT POLES, LED RETROFIT KITS AND
POWDER COATING AUTHORIZING BRAND NAME MERCHANDISE TO BE SPECIFIED IN FUTURE STREET LIGHTING PROJECTS.
ISSUE STATEMENT: ORS 279C.345 permits the Local Contract Review Board to authorize an exemption permitting brand name merchandise to be stipulated in public
improvement contracts based on specific criteria. Staff requests a brand name specification exemption be granted for street light poles, LED retrofit kits and
powder coating for use on street lighting projects that utilize the Holophane
Washington fixtures currently owned by the City.
ATTACHMENTS: 1. Brand Name Specification Exemption Request Form
DISCUSSION/ FINANCIAL
IMPACT:
The City owns approximately 1,000 repurposed Holophane Washington fixtures, blue in color, with high pressure sodium lamps and associated ballasts, starters,
etc. In order to utilize these repurposed fixtures LED retrofit kits are required. These repurposed fixtures must also be sandblasted and powder coated to match
the installed poles.
The specified poles are configured to allow for the attachment, removal, and reattachment of appurtenances in a consistent, robust, and aesthetically pleasing
manner without damage to the pole or appurtenance. The specified LED retrofit kits are designed specifically by the fixture manufacturer to interface with the repurposed fixture in a manner that optimizes electrical safety, physical fit and
alignment, and optical performance of the reflector and refractor. LED kits are tested for optical performance with the same model of repurposed fixture owned
by the City. The specified powder is the same product used by the pole
manufacturer. Use of any other powder on the repurposed fixtures will not adequately match the pole powder in appearance, texture, or color, and may
change appearance, color or texture as it is exposed to weather over time in a
dissimilar manner compared to the poles.
Council approval to stipulate the use of the specified brand name merchandise on
future street lighting projects will allow the City to utilize the repurposed fixtures providing for a cost savings.
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