HomeMy WebLinkAboutItem 06 Council MinutesAGENDA ITEM SUMMARY Meeting Date: 7/18/2016
Meeting Type: Regular Meeting Staff Contact/Dept.: Amy Sowa
Staff Phone No: 541-726-3700
Estimated Time: Consent Calendar S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Mandate
ITEM TITLE:
COUNCIL MINUTES
ACTION REQUESTED:
By motion, approval of the attached minutes.
ISSUE
STATEMENT:
The attached minutes are submitted for Council approval.
ATTACHMENTS:
Minutes:
a. June 6, 2016 – Work Session b. June 6, 2016 – Regular Meeting c. June 13, 2016 – Special Regular Session
d. June 20, 2016 – Regular Meeting
DISCUSSION/ FINANCIAL
IMPACT:
None.
City of Springfield
Work Session Meeting
MINUTES OF THE WORK SESSION MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY JUNE 6, 2016
The City of Springfield Council met in a work session in the Jesse Maine Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday June 6, 2016 at 6:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, and Pishioneri.
Also present were City Manager Gino Grimaldi, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff.
Councilor Woodrow was absent (excused).
1. City Manager Compensation 2016.
Greta Utecht, Human Resources Director, presented the staff report on this item.
According to City Manager Gino Grimaldi’s employment contract, each February the City’s Human Resources Department will average the percentages from four different index sources to determine
what, if any, amount of salary or cost of living adjustment to recommend to the City Council. In
addition, Human Resources staff completed a survey of comparable agencies. Results of the survey and the average of the indices are attached and reflect the justification for a 3% salary adjustment for
Mr. Grimaldi. The following table lists the indices used, and their overall average.
Currently, Mr. Grimaldi’s total compensation package is 3.70% below the average of comparable
agencies with no geographic differential calculations applied. (Geographic differential factors help us
compare the cost of labor in another community or region and have been used in other recent market surveys, specifically those prepared for non-Union, SEIU, IAFF and AFSCME employee groups.)
When the geographic differential factors are applied, Mr. Grimaldi’s total compensation package is approximately .94% below average. If a 3.0% adjustment were made to his salary, it would result in a base salary of $157,959 and an overall increase of $5,260. Based on the attached compensation
survey, that adjustment would put his total compensation approximately .78% below average without geographic factoring and 1.90% above average with the geographic factors applied. Assuming any adjustment would be implemented June 1, retroactive costs to November 1, 2015 would be $2,718 for
a 3% adjustment. The City Manager recently received a very favorable performance review from the City Council and
from those who report directly to him. In addition, he has re-structured the City Manager’s Office to
Portland-Salem CPI-W for 2015 1.1
Social Security Cost of Living Adjustment 2015 0
Public Administrators National Index 2015 3.1
Western & Oregon Officers/Executives 2015 3.2
Average: 2.02%
City of Springfield
Council Work Session Minutes
June 6, 2016 Page 2
better reflect and respond to the Council’s goals. As a result of the reorganization, Mr. Grimaldi will
have more direct reports, and more direct oversight of City-wide operations. Given the financial analysis, combined with his excellent performance evaluation and greater work load expectations, staff
recommends a 3% salary increase. Councilor Moore asked when the 2% increase took effect.
Ms. Utecht said it took effect November 2014. This increase is being proposed to be retroactive
November 2015.
Councilor Moore said she wasn’t comfortable having this listed on the agenda as if the Council had
already approved the 3% increase. She would recommend the 3% increase be effective July 1, 2016
when the new responsibilities begin.
Councilor Ralston said it has nothing to do with his performance, but he didn’t like the data presented
and didn’t care about what happens in other places. They need to look at Springfield’s budget. He acknowledged that Mr. Grimaldi went years without getting a raise, but he is not supportive of giving
another pay raise after one year. Councilor VanGordon asked about the reorganization and the number of reports.
Ms. Utecht said Mr. Grimaldi currently has 8 reports and that would increase to 12 reports.
Councilor VanGordon said he was comfortable making the 3% increase retroactive to November 2015. He has similar concerns about the budget, but wants to make sure they can keep and retain good
talent. If we don’t continue to make sure the salary is appropriate, there would be a time when they
would need to increase a lot in order to attract another person after Mr. Grimaldi retires.
Councilor Wylie asked how long he went without a raise.
Ms. Utecht said between 2006-2009. He received a 2% increase in 2009, and not another one until
2013. Councilor Wylie said the Council needs to be responsible as the group that overseers this part of the
organization. They need to make sure their employee is properly compensated. One of the worst things she has seen is when a good loyal person retires and the new person that is hired is paid substantially more. It is because the organization was not taking proper care of the other employee. She is
supportive of the 3% increase and feels it should be retroactive. With the reorganization, he will be even busier.
Councilor Pishioneri said with the exception of Oregon City, cities that have slightly higher populations than Springfield’s like Albany, Corvallis, Grants Pass, Lake Oswego, and Medford, have
wages below what they are considering for Mr. Grimaldi. This recommended wage shows that our
City Manager is worth more to us than in those other towns. Springfield produces more with less, and is doing well under Gino’s guidance. At this figure, they could hire someone else at a lower rate and
still attract a quality candidate. He is supportive of the 3% increase, and is fine with it being effective
either back to November 1, 2016 or July 1, 2016.
Ms. Utecht said Medford has an interim City Manager so the data is from last year. It is unclear whether or not they will be able to hire someone in at that level. To replace Mr. Grimaldi’s position at
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Council Work Session Minutes
June 6, 2016 Page 3
or below what he is receiving now will be dependent on what the Council wants at that point.
Someone new to the business could come in at a lower rate. If they want to find someone with years of experience, knowledge, and community impact they will likely have to at least as much.
Councilor Ralston said Portland area cities have large companies that pay well and provide high tax bases. He is tired of being compared to those cities. It comes down to what we can afford or not
afford.
Ms. Utecht said they do take the difference in the cost of living and economics in the Portland area
into account and make the modification.
Mayor Lundberg said she knew Mr. Grimaldi was going to have more responsibility with the
elimination of the Assistant City Manager position. The City Manager personally makes phone calls and researches topics of concern. Rearranging how the City Manager’s Office is set up and that will
mean more work for Mr. Grimaldi. In looking at his peers in this area, he is not overpaid. If she were
voting, she would vote for the 3% increase and make it retroactive. She would like to have his future evaluations tied to the goals set this year, with a report from him on how those were accomplished.
The salary is then based on him reaching those goals. She feels comfortable with the raise as the responsibility level is increasing.
Councilor Moore said the salary for the City Manager in Eugene is higher, but he is also involved in things our City Manager is not. She will support the recommendation, but would like to have it removed from the Consent Calendar and voted on separately. It is no reflection on Gino’s
performance. She is very happy with his work.
2. Initiate Amendments to the Eugene-Springfield Metropolitan Area Public Facilities and Services Plan (PFSP), Concurrent Amendment of the Eugene-Springfield Metropolitan Area General Plan (Metro Plan), and Amendments to the Glenwood Refinement Plan and Springfield Development
Code (SDC), for EWEB Water Intake and Treatment Facilities in Glenwood.
Phil Farrington, Senior Planner, presented the staff report on this item. He introduced Wally
McCullough (Water Engineering Supervisor), Laura Farthing (Senior Water Engineer) and Jeannine Parisi (Community and Local Government Outreach Coordinator) from EWEB who were present to answer technical questions.
Eugene Water & Electric Board (EWEB) plans to construct a water intake, treatment facility and associated improvements in Glenwood that requires amendments to the PFSP Project list and Map, as
adopted into the Metro Plan, and corresponding changes to the Glenwood Refinement Plan and Springfield Development Code to allow the proposed water facilities at the locations selected by EWEB.
EWEB’s planned water intake and treatment facility requires several land use applications including
annexation, Site Plan Review, and zoning overlay development approvals, in addition to all of the
various amendments described above under Item Title and Issue Statement. The PFSP amendments will add the new facilities to the project list and map as required by state law. Statewide Planning Goal
11 requires that local governments have a “public facilities plan” for areas within the UGB describing
the water, wastewater, and stormwater facilities necessary to support the land uses designated in their comprehensive plan. Public Facilities and Services Plan amendments must meet participation
provisions of PFSP Chapter VI, as well as the approval criteria for Metro Plan and refinement plan amendments in SDC 5.14-100 and 5.6-100, respectively.
City of Springfield
Council Work Session Minutes
June 6, 2016 Page 4
Initiation of a PFSP and Metro Plan amendment is solely by formal action of one of the governing bodies subject to the Metro Plan. As the property is located within Springfield’s urban growth
boundary and the other associated land use applications, including annexation, will be processed by the City of Springfield, it is appropriate for the Springfield City Council to initiate these amendments.
Initiation is undertaken without bias or commitment to a specific outcome, including any subsequent appeals. EWEB will produce the required land use applications and supporting materials and has
already conferred with the City of Eugene and Lane County about the proposed water intake and
treatment facility. After initiating and once the applications for Plan and Code amendments are submitted, review packages will be forwarded to the planning commissions of the respective agencies
for recommendations to Springfield, Eugene and Lane County elected officials for a final decision on
the PFSP and Metro Plan amendments. Springfield and Lane County elected officials are responsible for final decision on proposed Glenwood Refinement Plan and SDC amendments.
Mr. Farrington presented a power point and distributed maps to the Council which noted the location of the proposed water intake. This project is being contemplated because EWEB relies solely on the
McKenzie River as their only water source. As a single source, there is a great deal of risks. Some of those risks include natural disasters, equipment failure, spills in the river, and the ability to take the facility offline for maintenance. There are currently interties between SUB and EWEB and this would
provide another intertie. EWEB has looked at other sites for this facility in Eugene, but there were limitations with capacity. The new river intake site being proposed was purchased by EWEB from Wildish. The intake facility is being proposed to be submerged. He displayed a photo showing another
location of an intake that was submerged and not visible. He noted the site of the new intake and treatment plant. EWEB is in the process of acquiring property up the hillside from a private property
owner. All properties are all outside Springfield city limits, but adjacent. The proposed treatment plan
site was selected for the following reasons: proximity to intake site; proximity to existing 24” water transmission mains; location above floodway; and the site meets the size needs. Predesign work is
started, but EWEB will wait until they get authorization to initiate amendments is received before
moving forward. The site will potentially include the following: administration and water quality lab building; treatment facilities; chemical storage and feed building; settling ponds and drying beds;
reservoir; and finished water pump station. The preliminary design should be ready by 2016, final design and permitting in 2017-2019, construction 2019-2021, and plant in operation in 2022.
This facility is considered a high impact public utility facility which requires being put on maps and tables that are in the PFSP. An amendments to the PFSP is also a Metro Plan amendment, which requires initiation by one of the three participating jurisdictions under the Metro Plan. There are some
locational specifics that would require amendments to certain text of the Glenwood Refinement Plan that would allow a high impact public utility facility to be located within the Phase 1 area, as well as amendments to the text of the plan district element of the Springfield Development Code.
Amendments to the two latter documents only need approval from the Springfield Council and Lane County Board of Commissioners, while the Metro Plan would require approval by all three
jurisdictions. Staff would schedule joint meetings with all three jurisdictions; first with the Planning
Commissions and then with the councils and board. Initiation by the City does not imply support. Other site plan use approvals would be decided solely by the Springfield City Council.
Councilor Wylie said the treatment site looked like it was on the hillside.
Mr. Farrington said they would build on top of the hill.
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Council Work Session Minutes
June 6, 2016 Page 5
Councilor Ralston asked how much water they would take out.
Mr. McCullough said about 20M gallons per day.
Councilor Ralston said it sounds like this project is already moving forward. He is concerned about the federal guidelines Springfield must follow regarding water quality and temperature. The more water
removed from the river, the higher the temperature will be and the more Springfield has to do to cool the water. He owns property on the McKenzie River so understands the value of water rights.
Mayor Lundberg asked if EWEB had the water rights for the Willamette River.
Mr. Farrington said EWEB has acquired water rights transferred from further down the Willamette
River to its current location.
Ms. Parisi said this water right would be a minority of the water that is taken into the Eugene system
as the McKenzie River will always be the primary water source. The average McKenzie River use is about 60M gallons per day. Water source protection is a big piece of the work EWEB does on the
McKenzie River and are currently in discussions with the Metropolitan Wastewater Management Commission (MWMC) about doing a shade project to help get shade credits on the Willamette River to deal with the temperature issue. EWEB will be a good partner to protect the Willamette River in
regards to water quality and temperature control. Mr. McCullough said the new plan would include pulling water from the Willamette River so less
would be pulled from the McKenzie River, making the downstream quantity no different.
Councilor Moore asked if they had looked into the mobile home park septic system that is located
across the river from this proposed site. She would be concerned with having an intake in that area as there could be contaminants going into the ground in that area. As public use, there would no benefit
to the City. She asked if they could consider having a park or something there along the river at that
location that could be a benefit. There should be some benefit to Springfield.
Mr. Farrington said there are proposals for a path that would go along the river allowing access. The pumping facility would be inboard, and not along the river.
Councilor VanGordon said they are only being asked to approve starting the process. Mr. Farrington said this could be initiated by any of the three jurisdictions. Since Springfield would be
the review body for all of the site specific plans and amendments, and the property is within Springfield’s planning jurisdiction, it made sense for Springfield to initiate.
Councilor VanGordon said there would be plenty of opportunity to provide input and direction on the project as it moved through the process. He was fine initiating the amendments.
Councilor Pishioneri said the City doesn’t own the property and EWEB owns the water rights so there are not any decisions at this time. He doesn’t see any big issues. He is a huge supporter and advocate
for citizen access to public lands, but is also acutely aware of protecting our infrastructure. There is a
balance.
Mr. McCullough said EWEB didn’t own the property yet. They are just starting the process.
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Council Work Session Minutes
June 6, 2016 Page 6
Councilor Pishioneri said there is a flat piece of vacant property on the north side of the river and west
of I-5. He asked if it was public land.
Mr. Farrington said it is the site of the old dump and the boundaries of that property are quite extensive. There are some serious water quality problems in that area. The proposed site has better water quality.
Councilor Pishioneri said taking water out of the river will affect the height of the river and the
temperature. He assumed an extensive study would be done of the thermal impact.
Mr. McCullough said water rights have very strict regulations with minimum instream flows. The
amount they would take out is about 1 ½% of those instream flows. He explained the cubic feet per
second.
Mayor Lundberg said this would only be initiation of the process, but there are a lot of questions. She
doesn’t want to be seen as the initiating agency if things are not clear. She asked what would have to be changed in the Glenwood Refinement Plan. She is not clearly seeing a benefit for Springfield to
initiate the process. It would be an important change to the landscape of the river. She would like to be able to explain why Springfield is the initiating agency and the basics of the facility. She was glad to see the facility would be submerged instead of sticking up out of the river. She would suggest that
Springfield not initiate, or wait until they get more detailed information about what they are initiating before moving forward.
Councilor Wylie said she would like a lot more information on the impact of pulling that amount of water out of the river per day.
Mayor Lundberg said EWEB relied on the McKenzie River as their only source of water and this would provide another option.
Mr. McCullough said it would be a redundant source in case something happens with their transmission lines, etc. Both EWEB and SUB are back-up for each other.
Councilor Pishioneri said this is at the entryway into Glenwood and he is concerned about how it will look when entering Springfield.
Mr. McCullough said most of the facility would likely be on the slope at the top so the water would flow downhill.
Councilor Ralston said he thinks they will use this facility for more than just backup. He will ask the McKenzie Watershed Council their thoughts. He would like to know if this would affect the FEMA
maps.
Mayor Lundberg asked about what other sites were considered.
Council said they would like this to come back with more information for their consideration to
initiate.
Mr. Farrington said EWEB may not have gone to the expense to get some of the information until they
had more certainty it could move forward.
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Council Work Session Minutes
June 6, 2016 Page 7
Mayor Lundberg said it can be general information with high level drawings.
Mr. Grimaldi said they would pull this from tonight’s regular meeting and get more information to
answer Council’s questions. ADJOURNMENT
The meeting was adjourned at 6:55 p.m.
Minutes Recorder – Amy Sowa
______________________
Christine L. Lundberg Mayor
Attest:
____________________ Amy Sowa City Recorder
City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD MONDAY JUNE 6, 2016
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday June 6, 2016 at 7:00 p.m., with Mayor Lundberg presiding.
ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, and Pishioneri.
Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff.
Councilor Woodrow was absent (excused).
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT 1. Mayor’s Recognition
a. Volunteers in Medicine Proclamation.
Mayor Lundberg read from the Proclamation and proclaimed Friday, June 3, 2016 as “Volunteers in Medicine Day”. She encouraged the citizens and businesses of Springfield to join in the celebration
and to support efforts to promote the well-being and health of all citizens.
CONSENT CALENDAR
1. Claims
2. Minutes a. April 25, 2016 – Work Session
b. May 2, 2016 – Regular Meeting c. May 9, 2016 – Work Session
d. May 16, 2016 – Work Session
e. May 16, 2016 – Regular Meeting
3. Resolutions
A. RESOLUTION NO. 2016-15 – A RESOLUTION TO ACCEPT CITY PROJECT P31025;
PINEHURST PUBLIC IMPROVEMENT PROJECT (PIP), S 55TH ST.
4. Ordinances
5. Other Routine Matters
City of Springfield
Council Regular Meeting Minutes
June 6, 2016 Page 2
a. Liquor License Application for Spring Garden Seafood Restaurant, Located at 215 Main
Street, Springfield, Oregon. b. Liquor License Application for Prime Time Sports Bar & Grill, Located at 1360 Mohawk
Blvd, Springfield, Oregon. IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR WYLIE TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT – WOODROW).
ITEMS REMOVED
Item 5.c. City Manager Compensation 2016.
MOTION: IT WAS MOVED BY COUNCILOR MOORE WITH A SECOND BY COUNCILOR WYLIE TO APPROVE ADJUSTING THE SALARY OF THE CITY
MANAGER BY 3% EFFECTIVE NOVEMBER 1, 2015.
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not yield their time to others.
BUSINESS FROM THE AUDIENCE
1. Steve Cornacchia, Springfield, OR Mr. Cornacchia congratulated Mayor Lundberg on her re-
election. When issues or concerns are brought to his attention that relate to City matters, he usually talks with the City Manager. He recently heard from someone who wanted to build a
deck on the side of the business. The cost of the deck would be $8000, but the City would
assess nearly $30,000 in system development charges (SDCs). Mr. Cornacchia contacted Planning Supervisor Greg Mott to ask him about it and found out that by going through the
current policies and rates, everything is correct. There is an exception if they built a 10 x 20 foot smoking deck at no charge. Anything over 200 square feet limits the use of the deck. Their policies are appropriate are yielding unanticipated results.
Mayor Lundberg asked Mr. Grimaldi to look at this situation.
Mr. Grimaldi said staff can look into this specific situation. He noted that another building in the community spoke up about SDCs which started an internal conversation about the SDC rates. Staff is
looking at some comparisons to see if adjustments are needed in the future.
Mr. Cornacchia said he is here as an individual citizen. He had a letter from the business owner for
distribution to the Mayor and Council.
Mayor Lundberg said we have had another situation in which we were able to make a correction.
Mr. Grimaldi said sometimes staff will provide a best estimate on information provided by the business, but after further review find the charges are less. Their goal is to charge the minimum.
Mayor Lundberg asked staff to report back to the Council on this situation.
Councilor Pishioneri asked if part of that ~$30,000 figure was Willamalane.
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Council Regular Meeting Minutes
June 6, 2016 Page 3
Mr. Grimaldi said it would not include Willamalane SDCs as those are only charged for residential. The other situation the Mayor referred to was residential and did include Willamalane SDCs.
Councilor VanGordon said he would also like to know if this figure was the first estimate or a refined estimate after all of the information was gathered.
2. Steve Moe, Glenwood, OR Mr. Moe said a few weeks ago an attempt was made to get
Glenwood residents to change their address to Springfield from Eugene, but there was a lot of
misunderstanding and it was rejected. Most of those living in Glenwood know they get their power from Springfield Utility Board, and are part of the Willamalane Park District. When
driving into Glenwood from Eugene after going under I-5, he officially enters Springfield but
it isn’t until crossing the South A bridge is there a sign saying Welcome to Springfield. Franklin Boulevard is all in Springfield City Limits, and the urban growth boundary runs
south along McVay Highway. There are no signs saying Springfield City limits. Glenwood
residents and others are confused because they just don’t know. He feels the City should place Springfield City limits signs on both ends of Franklin Boulevard and over time people would
begin to relate to the City and build a better connection. Mayor Lundberg said she would like to find out where they could put City limits signs.
Mr. Grimaldi said would look into that to see what could be done.
3. Sue Sierralupe, Eugene, OR Ms. Sierralupe said she lives in Eugene and has a business in Springfield. She volunteers for Occupy Medical, which serves as a role model of what health care for all looks like. Since October 2011, they have provided free medical, mental and social
service for all. They have also done demonstration clinics throughout Lane County. After providing a demonstration in Cottage Grove, the doctor that was trained still provides a
Saturday free clinic per their model. They provided a demonstration in Florence, and will be
providing one in Coos Bay and hope to provide one in Springfield. For the State of Oregon, the poverty rate is 22%, and for Springfield the rate is 30.5%. Many people that are residents
of Springfield come to Occupy Medical to get care. Some are housed and some are unhoused.
Since Obama care has been implemented, the ratio of unhoused patients to housed patients has changed. A majority of patients do have housing of some kind, and jobs, but not access to
medical or mental services and don’t know where to go. That is why they are considering doing a presentation in Springfield. Occupy Medical is a volunteer only organization. They serve approximately 50 patients every Sunday during the four-hours they are open. They are
an integrated health care service and also serve food to approximately 200-300 visitors. They
serve food because they realize malnutrition is an integral part of those they serve.
COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
City of Springfield
Council Regular Meeting Minutes
June 6, 2016 Page 4
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Planning Commission Appointments.
Greg Mott, Planning Manager, presented the staff report on this item.
The seven-member Planning Commission has two vacancies: Mr. Tim Vohs has served one 4-year
term and is eligible for one additional four-year term. Steve Moe has served two 4-year terms and is not eligible for another term.
The City received three applications for two vacancies during a 4-week recruitment period. One applicant pulled their application prior to interviews. At the May 23, 2016 Work Session the Council
interviewed the remaining two candidates. Formal appointment is requested.
Councilor Moore said she was not able to attend the meeting in which the applicants were interviewed.
She noted that of the seven Planning Commission positions, two may be involved in a real estate profession. Although Sean Dunn does not sell real estate, he is involved in the real estate profession. She feels the Planning Commission needs a broader input from the community and will vote against
Ms. Brown. IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
WYLIE TO RE-APPOINT TIM VOHS TO THE PLANNING COMMISSON WITH A TERM TO EXPIRE JUNE 6, 2020. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT – WOODROW).
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO APPOINT GRACE BROWN TO THE PLANNING COMMISSION WITH A
TERM TO EXPIRE JUNE 6, 2020. THE MOTION PASSED WITH A VOTE OF 2 FOR AND 3 AGAINST (1 ABSENT – WOODROW). Mr. Grimaldi said the recruitment would be re-opened. Councilor Wylie said she would not have normally changed her mind this late in the process, but she felt with the new information she felt compelled to change her vote.
2. Business from Council a. Committee Reports
i. Councilor Moore said she attended the Inaugural Sports Award event put on by Travel
Lane County. It was a great event recognizing the young athletes in our community.
ii. Councilor VanGordon noted that A3 held a food cart challenge at SPROUT last week and
it was fantastic .The food was delicious.
iii. Councilor Moore said she attended the Gift of Literacy event and read to the children,
which was a lot of fun. It is sponsored by the Springfield Rotary. All first graders from Springfield received a new book.
City of Springfield
Council Regular Meeting Minutes
June 6, 2016 Page 5
iv. Councilor Moore said attended the Summer in the City, which was a great event for Springfield businesses in downtown.
v. Mayor Lundberg said part of this section is committee reports. She would like the Council to think about committee reports they may want to share. It gives them an opportunity to
share things that will impact the City in many ways. Councilor Woodrow had shared with her that ODOT has been working on the crossings on Main Street and there is one going
in past 58th Street which will have flashing red lights similar to the one on Harlow Road.
It’s important to share with the rest of the Council so they are aware if they get calls
vi. Mayor Lundberg said she is going to the Oregon Transportation Policy Group meeting in
Salem on Friday. She has asked for information from Mr. Grimaldi so she has as much information as possible. There could be opportunities for funds in the future.
vii. Councilor Ralston reported on the Lane Regional Air Protection Agency (LRAPA) and the presentation by Mr. Hough requesting an ordinance regarding burning. Eugene
Councilor Betty Taylor continues to bring forward a goal of vehicle emissions although the rest of the board members push it back on the list. LRAPA will move forward in asking someone to come and speak to the board about vehicle emission testing. The
American Cancer Society continues to report negatively on Lane County because of Oakridge. He objects because Springfield has great quality air. Oakridge is dealing with their issue individually.
b. Other Business
BUSINESS FROM THE CITY MANAGER
1. Initiate Amendments to the Eugene-Springfield Metropolitan Area Public Facilities and Services Plan (PFSP), Concurrent Amendment of the Eugene-Springfield Metropolitan Area General Plan (Metro Plan), and Amendments to the Glenwood Refinement Plan and Springfield Development
Code (SDC), for EWEB Water Intake and Treatment Facilities in Glenwood.
This item was removed.
ADJOURNMENT
The meeting was adjourned 7:30 p.m.
Minutes Recorder Amy Sowa
______________________ Christine L. Lundberg
Mayor
Attest:
____________________
City Recorder
City of Springfield
Special Regular Meeting
MINUTES OF THE SPECIAL REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD MONDAY JUNE 13, 2016
The City of Springfield Council met in a special regular session in the Library Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday June 13, 2016 at 7:53 p.m., with Mayor Lundberg
presiding. ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Moore, Woodrow and Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, Assistant City
Attorney Kristina Kraaz, City Recorder Amy Sowa and members of the staff.
Councilors Wylie and Ralston were absent (excused).
1. Primary Election Report of Board of Canvassers and Proclamation.
Amy Sowa, City Recorder, presented the staff report on this item.
The City Attorney has forwarded for City Council approval, the Report of Board of Canvassers and
Proclamation for the May 17, 2016 Primary Election for the election of Springfield Mayor and
Springfield City Council positions for Ward 3, Ward 4 and Ward 6.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR VANGORDON TO APPROVE THE MAY 18, 2016 PRIMARY ELECTION REPORT OF BOARD OF CANVASSERS AND PROCLAMATION FOR THE ELECTION FOR
SPRINGFIELD MAYOR AND CITY COUNCIL POSITIONS FOR WARD 3, WARD 4 AND WARD 6. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2 ABSENT – WYLIE AND RALSTON).
ADJOURNMENT
The meeting was adjourned 7:54 p.m.
Minutes Recorder Amy Sowa
______________________
Christine L. Lundberg
Mayor
Attest: ____________________
City Recorder
City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD MONDAY JUNE 20, 2016
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, June 20, 2016 at 7:00 p.m., with Mayor Lundberg presiding.
ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, and Woodrow.
Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff.
Councilor Pishioneri was absent (excused).
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. Mayor’s Recognition
a. National HIV Testing Day Proclamation.
Mayor Lundberg read from the Proclamation and proclaimed June 27, 2016, as "National HIV Testing Day" as a day for all residents to, "Take the Test, Take Control." Patty Hensen from HIV Alliance
was present to accept the proclamation.
CONSENT CALENDAR
1. Claims
a. Approval of the May, 2016 Disbursements for Approval.
2. Minutes
a. May 23, 2016 – Work Session
3. Resolutions
a. RESOLUTION NO. 2016-16 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SPRINGFIELD, OREGON, AUTHORIZING THE CONSOLIDATION OF FUNDS.
4. Ordinances 5. Other Routine Matters
a. Approve Renewal of Liability, Property and Workers’ Compensation Coverage Contracts and
Authorize the City Manager to Execute Agreements.
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b. Award the Subject Contract to Wildish Construction Company in the Amount of $243,243.00
for Project P21117; Main Street Pedestrian Crossing Construction – Phase 2. c. Authorize City Manager to Sign Third Amendment to a Contract with Drawn, Inc. (formerly
Treeman Design, Inc.), in the Amount not to exceed $258,000 for FY17 FireMed Campaign Advertising and Marketing Services. d. Authorize City Manager to Sign a Contract Amendment with Hughes Fire Equipment, Inc. for
Maintenance and Repair of Fire Apparatus Extending for One More Year of Service. e. Authorize City Manager to Sign a Contract with Life Flight Network, Inc. for Critical Care
Ambulance Transports in ASA #5.
f. Approval of the Liquor License Application for Swallowtail Spirits LLC, Located at 5250 High Banks Road, Suite 300, Springfield, Oregon.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT – PISHIONERI).
ITEMS REMOVED
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
1. Resolution Certifying the City’s Eligibility to Receive State Shared Revenues from Cigarette, Gas
and Liquor Taxes. RESOLUTION NO. 2016-17 – A RESOLUTION OF THE COMMON COUNCIL OF THE
CITY OF SPRINGFIELD CERTIFYING ELIGIBILITY FOR STATE-SHARED REVENUES FROM CIGARETTE, GAS AND LIQUOR TAXES, APPROVING THE CITY OF
SPRINGFIELD’S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM, AND
DECLARING THE CITY’S ELECTION TO RECEIVE STATE REVENUES PURSUANT TO OREGON REVISED STATUTES 221.760 AND 221.770.
Bob Duey, Finance Director, presented the staff report on this item.
The law provides that cities located within counties having more the 100,000 inhabitants, according to the most recent federal decennial census, must provide four or more municipal services from a specific list to be eligible to receive state-shared cigarette, liquor and highway taxes under ORS 221.760. The
accompanying resolution will satisfy that requirement.
To be eligible to receive state shared revenues in the ensuing fiscal year, the City must provide at least
four of seven eligible services, and perform five additional actions: 1. Advertise and hold a public hearing before the Budget Committee;
2. Advertise and hold a public hearing before the City Council; 3. Adopt a resolution certifying the City is eligible to receive funds under the ORS 221.760;
4. Adopt a resolution approving the City’s participation in the program;
5. File a copy of the resolution with the State of Oregon by July 31st.
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A public hearing was advertised and held before the Budget Committee on May 3, 2016. The
proposed resolution will satisfy items 2, 3 and 4. Upon adoption, the City’s Budget Officer will file the appropriate documentation with the State.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO ADOPT RESOLUTION NO. 2016-17. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST (1 ABSENT – PISHIONERI). 2. Supplemental Budget Resolution.
RESOLUTION NO. 2016-18 – A RESOLUTION ADJUSTING RESOURCES AND
REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, SPECIAL REVENUE, TRANSIENT ROOM TAX, REGIONAL WASTEWATER DEBT SERVICE, REGIONAL WASTEWATER REVENUE BOND CAPITAL PROJECT, DEVELOPMENT PROJECTS,
REGIONAL WASTEWATER CAPITAL, STREET CAPITAL, SDC TRANSPORTATION
IMPROVEMENT, REGIONAL WASTEWATER, INSURANCE AND VEHICLE & EQUIPMENT FUNDS.
Bob Duey, Finance Director, presented the staff report on this item.
At various times during the fiscal year the Council is requested to make adjustments to the annual budget to reflect needed changes in planned activities, to recognize new revenues, or to make other
required changes. These adjustments to resources and requirements change the current budget and are
processed through supplemental budget requests scheduled by the Finance Department on an annual basis.
This is the third of three scheduled FY16 supplemental budget requests to come before Council. The supplemental budget being presented includes adjusting resources and requirements in General,
Special Revenue, Transient Room Tax, Regional Wastewater Debt Service, Regional Wastewater Revenue Bond Capital Project, Development Projects, Regional Wastewater Capital, Street Capital, SDC Transportation Improvement, Regional Wastewater, Insurance and Vehicle & Equipment Funds.
The City Council is asked to approve the attached Supplemental Budget Resolution.
The overall financial impact of the Supplemental Budget Resolution is to increase Operating Expenditures of $727,778, Capital Projects $4,489,330, Debt Service $33,071 and Statutory Payments $100,000. These are offset by new resources of $320,455, decrease in Interfund Transfers $3,213,140
and Misc. Fiscal Transactions $217,071 and use of reserves $1,599,513.
Mr. Duey explained some of the highlights of the items in this supplemental budget. For the General
Fund are the cost of arbitration with the IAFF union, the purchase of the budgeting software to get a better cost, and retirement payouts. For the Special Revenue fund are fundraising dollars going back in
the budget for the Library, a grant for Police for overtime, the Kesey Art project and the Horizon
inflight advertising. For the Regional Wastewater Fund is the refunding of the bonds. For the Street
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funds are appropriations from ODOT for the jurisdictional transfer in Glenwood. Those funds will be
used for the improvement of Franklin Boulevard. Funds were also reallocated due to the purchase of the Brombaugh property.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO ADOPT RESOLUTION NO. 2016-18. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST (1 ABSENT – PISHIONERI). 3. Fiscal Year 2016/17 City Budget Adoption.
RESOLUTION NO. 2016-19 – A RESOLUTION ADOPTING THE FISCAL YEAR 2016/17
SPRINGFIELD CITY BUDGET, MAKING APPROPRIATIONS AND LEVYING A PROPERTY TAX.
Bob Duey, Finance Director, presented the staff report on this item. The City Council is requested to hold a public hearing on Fiscal Year 2016/17 (FY17) to approve the
City Budget, and approve a resolution to adopt the Fiscal Year 2016/17 City budget, making appropriations and levying a property tax.
Mr. Duey said the total budget is $301,779,545 and is made up of the Operating Budget ($103,857,021), Capital Project Budget ($48,825,360), and Non-departmental Budget ($149,097,164).
Of the Operating Budget, 37% is the Development and Public Works (DPW) Department, 25% is
Police and 24% is Fire. The only change the Budget Committee made in the budget was an additional $3000 from Transient Room Tax to the Arts Commission. The City has a permanent rate next year of
$4.7403, a Police levy of $1.28 and a Fire levy at $0.36 for a total rate of $6.3803. The other levies for
bonded debit are $2,247,166. The City just sold bonds last week for refunding of the 2005 and 2007 bond issue in order to get a better interest rate. That will result in a $95,000 savings next year and
$220,000 the following year, for a total saving over the 10 year life of the bond of just over $2M. Mayor Lundberg opened the public hearing.
1. Kari Westlund, President and CEO Eugene Cascades to Coast, Springfield, OR. Ms. Westlund said she is here to advocate for $75,000 in Transient Room Tax (TRT) toward the
upcoming Olympic Trials in Eugene. The event budget for this event is facing a serious deficit and continued production of this event to the high standards set in 2008 and 2012 is imperative. She rarely asks that TRT funds be given to a specific event that generates tourism
stays outside of the normal grant process. Sometimes a community needs to decide what it wants to be, and if we want to be the home of the Olympic Trials for track and field, and host
the most prestigious meets in our nation year after year, and legitimately carry the mantle of
TrackTown USA, we need to be true stewards of that vision. The Olympic Trials events here are produced to a higher standard than anywhere else in our country; they cement our
reputation, earn confidence of other events, and have changed the economic landscape of our
local hospitality industry. She referred to documents in the agenda packet provided by Eugene
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Cascades to Coast regarding the amount of direct visitor spending associated with track and
field events over the last several years. Public financial support from City and County TRT funds has been a bargain in terms of what it has netted economically, in a reputation as a
destination, and in our own self-image. It is always challenging to allocate precious dollars, but what we have received in return in also precious. To protect what has been achieved, the Olympic Trial events will need financial support this year and likely every four years. Dozens
of other events come and go in the meantime without any direct subsidy. This is worth supporting for the substantial role it plays in the overall TrackTown USA structure. She urged
support of $75,000 in TRT from one year or over two years.
2. Sasha Spencer-Atwood, Track Town USA, Ms. Spencer-Atwood said she had the unique
experience of competing in the 2008 Olympic Trials and helping organize the Olympic Trials
in 2012, giving her perspective of what they have to offer. There is no place on earth athletes would rather come to compete. The environment created by this community always fosters
one of welcoming, enthusiasm, knowledgeable sports fans and a place athletes are inspired to
deliver their best performances. As TrackTown USA, she recognizes that in addition to the benefits afforded the athletes, there are benefits provided to the community. One of those
things is working to make this an accessible event with the festival which is held adjacent to the stadium. At the festival, over 500,000 guests are able to watch the event at no cost, enjoy free live entertainment on the festival stage, and be part of the action without being hindered
by the cost of entering the stadium. In addition, they have the youth starting block which gives parents a place for their children. They also have the ticket give-back program which is an opportunity for those with tickets to the stadium to contribute those tickets to various
community members. The event includes an enthusiastic volunteer base which allows this event to be one where people can attend and participate and take pride in helping make the event possible. Team USA is regarded as the world’s # 1 team. The opportunity to host the #1
team here in this community is something we have become known for and look forward to doing at the highest level with the City’s continued support.
3. Vin Lanana, Eugene, OR. Mr. Lanana said he appreciates the opportunity to be here. They are here to ask the City for their partnership. This partnership began in 2008 when for the first
time, this community came on the national stage. Since that time, that partnership has allowed
TrackTown to bring the 2012 US Olympic Trials, the 2014 World Junior Championships, the 2016 US Olympic Trials, nine straight NCAA events, and the upcoming 2021 World
Championships to the community. He thanked the City for their partnership and asked again that they join with TrackTown as they host the 2016 US Olympic trials. In 2008, they were fortunate to receive federal funds to assist with security and other things. That is not the case
for this year’s Trials so they are asking the City for a contribution to help provide a safe,
secure and accessible environment. He hopes the City of Springfield has enjoyed the benefits of having the name of TrackTown USA associated with it.
Mayor Lundberg asked Mr. Duey about the process for addressing this request.
Mr. Duey said the Council could increase an appropriation in the budget up to 10% of the existing fund if funds are available and it does not increase property taxes. The request falls within the 10% of
the Transient Room Tax funds.
Councilor Moore asked what other entities were donating.
Mayor Lundberg closed the public hearing.
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Ms. Westlund responded to Councilor Moore’s question and said she believed Lane County had provided approximately $100,000 for this event over several years. The City of Eugene has also
contributed a substantial amount, and Travel Lane County funded $50,000 from their budget to this event.
Councilor Moore said she is in favor of this request. Room tax is the appropriate funding source since rooms are fully booked for this event.
Councilor Woodrow said she is in favor. It is important and she would like to see Springfield pointed out as a partner.
Councilor VanGordon said he is in favor and he also understands that long-term this will require investments. The challenge is for TrackTown to find ways to highlight their partnership with
Springfield.
Councilor Ralston said he supports it and agrees that Springfield needs to be recognized as a partner.
We are part of TrackTown. Mayor Lundberg said this is for the Olympic Trials this year. We are also working up to games in
2021 and there are other projects coming forward that are eligible for TRT funding, so they may need to consider that in the future. It is important to be inclusive of Springfield. There is a lot of focus on the bigger games and what it will take to put them on.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO ADOPT RESOLUTION NO. 2016-19 WITH THE FOLLOWING EXCEPTION
TO REMOVE $75,000 FROM THE TRANSIENT ROOM TAX AND GIVE IT TO THE 2016 OLYMPIC TRIALS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT – PISHIONERI).
BUSINESS FROM THE AUDIENCE
1. Lori Palermo, Springfield, OR Ms. Palermo said she is a business owner and resident of Springfield, and serves as secretary of the Board of Realtors. She has been in real estate for 25
years. Local realtors take involvement in the community very seriously. Their profession is about creating a sense of community and assisting their clients to achieve the American dream by owning a home. Because of this, they are active in both civic and political arenas. They
collect for charities, while also advocating for policies that protect private property rights. At
times, they support those that run for office who they feel would best serve the community by protecting home ownership and making our community safe and successful, while being
committed to preserving our hometown feel. Some Council members seem to resent the fact that their members engage in political advocacy. She believes that the more engaged our community is in respectful dialogue about what they care about, the further we can go as a
community. Our country was built on the free exchange and expression of opinions and that is why recent behavior by a councilor has been very disturbing to her. Two weeks ago a
councilor crossed the line in the selection of a Planning Commission member. Having missed
the meeting where concerns about the applicants were vetted and expressed, the councilor used faulty logic to conclude that an applicant (who served on the Board of Realtors) should
not be allowed to serve on the commission. Although Ms. Palermo disagreed with the facts
used, she understands the councilor has the right to vote how she chooses. Unfortunately, the
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councilor said the Realtor’s support of her opponent in the Primary Election was and uncalled
for and that allowing the Planning Commission applicant to serve on the commission would not be in the best interest of the community. She does not believe the civil participation and
advocacy for one’s industry should preclude a person from serving the community on a board or commission if the person has the skill set needed for that position. She feels the councilor’s actions were self-serving, partisan, and below the standard our community expects from our
elected officials.
2. Steve Moe, Springfield, OR Mr. Moe said last week he resigned from the Glenwood Water
District because he is now a City of Springfield resident. He noted the upcoming retirement of the Springfield Chief of Police, an excellent man. In looking for his replacement, he
encouraged the City to look within our own community as there are some very talented
people. He noted that half of Glenwood is now in the City limits, but they don’t realize they are in the City. He thought the City limit signs could be moved so they are at the entrance of
Glenwood. He referred to a project to paint crosswalks in downtown Springfield and said he
would like to see something done.
3. George Jesse, Springfield, OR Mr. Jesse said he attended the work session on street repair and funding, and also read an article in the paper about it. He believes road preservation should be one of the highest priorities for the road fund. One of the Council goals is to maintain and
improve infrastructure. He would think maintenance of existing roads should have a higher priority than building new roads and expanding. The Council is the only stop gap citizen have to keep increases in taxes and fees in check. There is a constant insatiable appetite for funds
from local agencies, and citizens see them monthly on their bills. He knows these things are considered through the budget process. Council is in a position to question how current funds are spent to see if they are spent efficiently.
Mr. Towery referred to Councilor Moore’s earlier question about other agencies providing funds
towards the Olympic Trials. He said the County would be contributing about $500,000 in TRT over
about seven years to TrackTown USA.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence from Judge Richard D. Curtis regarding his resignation. 2. Correspondence from Vin Lanana, President of TrackTown USA, Inc., requesting financial
support for the 2016 U.S. Olympic Trials – Track & Field.
3. Correspondence from Kari Westlund, President and CEO for Eugene Cascades to Coast, in support of the request from TrackTown USA for financial support for the 2016 U.S. Olympic
Trials – Track & Field. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT – PISHIONERI).
BIDS
ORDINANCES
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BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
i. Councilor Woodrow reported on the Human Services Commission (HSC) meeting.
Due to extra funds coming from the State this year, services will be increased to take care of 10 families, 60 individual homeless, and increase safe parking from 5-10. This
is in addition to the Egan Warming Center.
Councilor Woodrow congratulated the Police Department for the K9 Competition.
There were fourteen participants. One of the female competitors from Portland came
in 2nd. The stands were full and the dogs had fun.
ii. Councilor Moore reported on the EmX Steering committee on June 7. There were some citizens that spoke about their concerns regarding the Main Street study. Commissioner Leiken suggested transferring jurisdiction of Main Street to the City
from the Oregon Department of Transportation (ODOT). Councilor Moore reported on the Bicycle and Pedestrian Advisory Committee
(BPAC). During the meeting they looked at the Virginia Daisy bikeway which received a lot of support. They were looking in particular about where they enter Bob Straub and slowing down the traffic.
Councilor Moore attended the Food and Beverage Sector Strategy sponsored by Lane
Workforce. They are looking at getting together the many different food and beverage
manufacturers in the area and promoting how the Workforce can assist in helping them grow.
iii. Mayor Lundberg read from an email she received from Kathy Vohs regarding an issue that had a positive resolution. Her email was regarding a chronic disorderly property
in her neighborhood and how staff worked to secure the property. The Mayor noted that this was Chief Doney’s last meeting and she wanted to thank him for his work in focusing on neighborhoods that had nuisance properties. This speaks on behalf of the
great work done by the Chief as well as Cindie Mott, Code Enforcement Officer. She added that Ms. Vohs is willing to volunteer where needed.
iv. Councilor Woodrow spoke regarding the pedestrian crossings on Main Street. Two are out for bid and will be installed this summer. One of them was originally planned fort 58th or 57th and Main, but was deemed an inappropriate location because of the
other crossing treatments already in place. Staff is working with the Oregon Department of Transportation (ODOT) on an intergovernmental agreement (IGA) to
put one out between 59th and 67th Street. They will be able to reallocate the funds that
would have gone to 58th Street. The pedestrian crossings have been worked on for three years, and she is excited to see the improvements and the good partnership with
ODOT.
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b. Other Business
BUSINESS FROM THE CITY MANAGER 1. Extending the Intergovernmental Agreement (IGA) between City and the Springfield Economic
Development Agency (SEDA) to Advance and Repay Funds Needed for Urban Renewal Projects.
RESOLUTION NO. 2016-20 – A RESOLUTION APPROVING EXTENSION OF AN
INTERGOVERNMENTAL AGREEMENT TO ADVANCE $1.5 MILLION TO THE SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY (SEDA) FOR COSTS OF URBAN
RENEWAL PROJECTS
Bob Duey, Finance Director, presented the staff report on this item.
SEDA and the City have had two previous three-year IGAs to advance and repay funds and to cooperate on urban renewal plans for Glenwood and Downtown plan areas. The existing IGA was
effective through FY2014. SEDA has previously approved the IGA at its June 13, 2016 meeting. The funding agreement provides for both the Glenwood and Downtown Urban Renewal Plans.
The IGA covers possible SEDA requests for up to $1.5 million in funding for projects and the subsequent repayments. The IGA renews the existing agreement and maintains the current operational status quo between SEDA and the City. The renewal is consistent with the Urban Renewal Plans for
both Urban Renewal Districts. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT RESOLUTION NO. 2016-20. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT – PISHIONERI).
2. Intergovernmental Agreement (IGA) with Lane County for Bob Straub Parkway: Mt. Vernon Road Intersection Pedestrian and Bicycle Crossing.
Jeff Paschall, City Engineer, presented the staff report on this item. He recalled how this topic was first discussed when Councilor Woodrow’s late husband served on the Council.
Safety concerns regarding crossing Bob Straub Parkway at Mt. Vernon Road first became a topic in 2008 while the Bob Straub Parkway was under construction. Construction of any crossing
improvements has been stalled due to lack of funding. Lane County received an allocation of Multimodal Transportation Enhance Program (MTEP) funds and is ready to proceed with construction of improvements at the intersection.
Lane County has received $159,456 in funding through the Multimodal Transportation Enhance
Program (MTEP) to install a pedestrian and bicycle crossing at Bob Straub Parkway and Mt. Vernon
Road. The improvements will include continental crosswalks, intersection lighting, and a Pedestrian Hybrid Beacon (PHB) with advanced signalization. This installation will be similar to other PHBs
installations throughout the City (e.g., Harlow Road and Franklin Boulevard), except for inclusion of
advanced vehicle warning signals that will alert traffic to activation of the PHB. Additionally, this installation will not use decorative brick pattern to define the crosswalk, but rather a “laddered” style
striping patter similar to many other marked crosswalks throughout the City (e.g., roundabouts and
school zones).
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The total project cost is estimated at $200,000, and since there is joint jurisdiction at the intersection, with County having control of Bob Straub Parkway and the City control of Mt. Vernon Road, both
agencies have agreed to contribute $20,000 each to complete the total funding need for the project. In addition to the initial $20,000 commitment to the project, as part of the IGA, the City agrees to a 50% share in any potential costs over the initial $200,000 project estimate necessary to complete the
project.
Through approval of the IGA, the City also agrees to take responsibility for operation and future
maintenance of the PHB and advance signals. This project is likely to begin soon as the County design is at 90%.
Staff recommends that Council authorize the City Manager to enter into the IGA with Lane County.
Councilor Woodrow said she is very excited to see this crossing. With the growth in that area and
additional traffic, this crossing in more important than ever.
Councilor Wylie said the Council went out on a field trip to this location years ago. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE THE INTERGOVERNMENTAL AGREEMENT (IGA) WITH LANE COUNTY FOR BOB STRAUB PARKWAY: MT. VERNON ROAD INTERSECTION PEDESTRIAN AND
BICYCLE CROSSING. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT – PISHIONERI).
3. Other Business
BUSINESS FROM THE CITY ATTORNEY
1. Repeal Springfield Municipal Code Sections 2.900 through 2.995.
ORDINANCE NO. 1 – AN ORDINANCE REPEALING SPRINGFIELD MUNICIPAL CODE SECTIONS 2.900 THROUGH 2.995 (FIRST READING)
Mary Bridget Smith, City Attorney, presented the staff report on this item.
Springfield Municipal Code Section 2.900-2.995 needs to be amended to address changes from the
passage of Ballot Measure 49.
In the November 2004 election, the voters of the state adopted Ballot Measure 37. Passage of Ballot Measure 37 amended ORS Chapter 197 allowing public entities to pay compensation to property owners for reductions in property values resulting from land use regulations that restrict uses of
property.
In the November 2007 election, the voters of the state adopted Ballot Measure 49 which replaced
Ballot Measure 37. In doing so, provisions were added to ORS Chapter 195 and ORS Chapter 197 was again amended.
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Oregon Revised Statute chapters 195 and 197 provide a procedure for processing claims and fees. It
has been more than five years since the City received any claims relating to the measures.
NO ACTION REQUESTED. FIRST READING ONLY. Councilor Ralston said his youngest child graduated from the University of Oregon last week. When
he started as a Councilor, his son was only 3 years old.
ADJOURNMENT
The meeting was adjourned 7:50p.m.
Minutes Recorder Amy Sowa
______________________
Christine L. Lundberg Mayor
Attest:
____________________ City Recorder