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Home My WebLink AboutResolution 2016-18 06/20/2016 CITY OF SPRINGFIELD FY 2015-2016 SUPPLEMENTAL BUDGET No.3 RESOLUTION NO. 2016-18 A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: General,Special Revenue,Transient Room Tax,Regional Wastewater Debt Service,Regional Wastewater WHEREAS,the 2015-2016 fiscal year appropriations for the City of Springfield were made by Resolution No. 2015-20 dated June 15,2015 and, WHEREAS,at various times during the fiscal year the Common Council is requested to make adjustments to the fiscal year budget to reflect needed changes in planned activities,to recognize new revenues,or to make other required adjustments;and, WHEREAS,the Common Council handles such requests for adjustment to the budget through Supplemental Budget Resolutions presented at public hearings at which the public may comment on such requests;and, WHEREAS,this Supplemental Budget#3 as amended by Supplemental Budget#2 Resolution#2016-04,amends Supplemental Budget#1 Resolution#2015-32,for the 2015-2016 fiscal year,amends Resolution#2015-20. WHEREAS,notice of a public hearing,including information regarding such revenues and expenditures was published in a newspaper of general circulation not less than 5 days prior to the public meeting;and, NOW,THEREFORE,BE IT RESOLVED,by the Common Council of the City of Springfield,a Municipal Section 1.Resolution 2015-20 is hereby adjusted as follows: General-Fund 100 Resources Requirements EMSO IGA $ 33,335 Operating Expenses: City Manager's Office 47,000 Finance 25,200 Human Resources 50,000 Library 58,705 Municipal Court (25,200) Total Operating Expense $ 155,705 Non-Departmental Expenses: Reserves $ (122,370) Total Resources Adjustments $ 33,335 Total Requirements Adjustments $ 33,335 Comments: Request appropriates funds for economic development initiatives,software implementation,legal counsel for bargaining and retirement payouts in the City Manager's Office,Finance,Human Resources and Library departments. Attachment 2 Page 1 of 6 Special Revenue-Fund 204 Resources Requirements 2016 Speed Grant $ 4,888 Operating Expenses: Transfer From Fund 713 3,431 Library $ 38,000 Police 4,888 Total Operating Expense $ 42,888 Non-Departmental Expenses: Reserves $ (34,569) Total Resources Adjustments $ 8,319 Total Requirements Adjustments $ 8,319 Comments: Request appropriates funds for replacement of books,Library design work and self-checkout installation in the Library Department. Recognizes revenue and expenditures for the 2016 Speed Grant in the Police Department. Corrects prior year forfeiture funds posted to incorrect account. Transient Room Tax-Fund 208 Resources Requirements Transient Room Tax $ 50,500 Operating Expenses: City Manager's Office $ 47,100 Non-Departmental Expenses: Interfund Transfers $ 50,500 Reserves (47,100) Total Non-Departmental Expenses $ 3,400 Total Resources Adjustments $ 50,500 Total Requirements Adjustments $ 50,500 Comments: Request appropriates funds for retirement payouts,the Ken Kesey Artwork and Inflight Advertising in the City Manager's Office. Recognizes increase in Transient Room Tax revenue and transfers a portion to the General Fund. Regional Wastewater Debt Service-Fund 312 Resources Requirements Transfer from Fund 612 $ 20,000 Non-Departmental Expenses: Debt Service $ 20,000 Total Resources Adjustments $ 20,000 Total Requirements Adjustments $ 20,000 Comments: Adjust funds for the payoff of the 2006 revenue bond in order to save interest expense as directed by the MWMC Commission. Attachment 2 Page 2 of 6 RESOLTUION NO. 2016-18 Regional Wastewater Revenue Bond Capital Project-Fund 412 Resources Requirements $ Non-Departmental Expenses: Interfund Transfers $ 267,071 Reserves (267,071) Total Non-Departmental Expenses $ - Total Resources Adjustments $ - Total Requirements Adjustments $ - Comments: Adjust funds for the advanced refunding and refinancing of the 2008 revenue bond in order to save interest expense as directed by the MWMC Commission. Development Projects-Fund 420 Resources Requirements $ Non-Departmental Expenses: Reserves $ (652,330) Capital Projects $ 652,330 Total Resources Adjustments $ - Total Requirements Adjustments $ - Comments: Request appropriates funds for the purchase of the Brombaugh property in Glenwood. Regional Wastewater Capital-Fund 433 Resources Requirements Transfer from Fund 612 $ (20,000) Non-Departmental Expenses: Reserves $ (20,000) Total Resources Adjustments $ (20,000) Total Requirements Adjustments $ (20,000) Comments: Adjust funds for the payoff of the 2006 revenue bond in order to save interest expense as directed by the MWMC Commission. Street Capital-Fund 434 Resources Requirements $ Non-Departmental Expenses: Interfund Transfers $ (3,000,000) Capital Projects $ 3,000,000 Total Resources Adjustments $ - Total Requirements Adjustments $ - Comments: Request adjust funds for the Franklin Blvd Reconstruction Phase 1 project. Attachment 2 Page 3 of 6 RESOLUTION NO. 2016-18 SDC Transportation Improvement-Fund 447 Resources Requirements SDC Transportation Improvement $ 474,000 Non-Departmental Expenses: Reserves $ (363,000) Capital Projects $ 837,000 Total Resources Adjustments $ 474,000 Total Requirements Adjustments $ 474,000 Comments: Recognizes an increase in SDC Transportation Improvement revenue and appropriates funds for the Franklin Blvd Reconstruction Phase 1 project. Regional Wastewater-Fund 612 Resources Requirements Transfer from Fund 412 $ (267,071) Non-Departmental Expenses: Interfund Transfers $ - Debt Service (254,000) Misc.Fiscal Transactions (217,071) Reserves 204,000 Total Non-Departmental Expenses $ (267,071) Total Resources Adjustments $ (267,071) Total Requirements Adjustments $ (267,071) Comments:Adjust funds for the payoff of the 2006 revenue bond and advanced refunding and refinancing of the 2008 revenue bond in order to save interest expense as directed by the MWMC Commission. Insurance-Fund 707 Resources Requirements EAIP Revenue $ 21,372 Operating Expenses: Human Resources $ 236,872 Non-Departmental Expenses: Statutory Payments $ 100,000 Reserves (315,500) Total Non-Departmental Expenses $ (215,500) Total Resources Adjustments $ 21,372 Total Requirements Adjustments $ 21,372 Comments: Request appropriates funds for liability claims and worker's compensation claims that are higher than anticipated,Springfield Wellness Clinic design work,and personnel services delayed retirement in the Human Resources department. Recognizes revenue and expenditures for the Oregon Employee-At-Injury program. Attachment 2 Page 4 of 6 RESOLUTION NO. 2016-18 • Vehicle&Equipment-Fund 713 Resources Requirements $ Operating Expenses: City Manager's Office $ 500 Development&Public Works $ 153,031 Information Technology $ 46,682 Police 45,000 Total Operating Expense $ 245,213 Non-Departmental Expenses: Interfund Transfers $ 3,431 Reserves (248,644) Total Non-Departmental Expenses $ (245,213) Total Resources Adjustments $ - Total Requirements Adjustments $ - Comments: Request appropriates funds for Council iPad,compact truck loader,desktop computers, work station, GIS server replacement and a patrol vehicle in the City Manager's Office,Development&Public Works,Information Technology and Police departments.Corrects prior year forfeiture funds posted to incorrect account. Regional Wastewater Revenue Bond Capital Project-Fund 412 Resources Requirements $ Non-Departmental Expenses: Debt Service $ 3,550,000 Interfund Transfers 275,656 Reserves (3,825,656) Total Non-Departmental Expenses $ (3,550,000) Total Resources Adjustments $ - Total Requirements Adjustments $ (3,550,000) Comments: Corrects prior supplemental budget resolution that stated funds posted to Fund. Development Assessment Capital-Fund 419 Resources Requirements $ Non-Departmental Expenses: Debt Service $ (3,550,000) Interfund Transfers (275,656) Reserves 3,825,656 Total Non-Departmental Expenses $ - Total Resources Adjustments $ - Total Requirements Adjustments $ - Comments: Corrects prior supplemental budget resolution that stated funds posted to Fund. Attachment 2 Page 5 of 6 RESOLUTION NO. 2016-18 • Total Resources Adjustments $ 320,455 Total Requirements Adjustments $ 320,455 Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor. Adopted by the Common Council of the City of Springfield this 20th, ay of June,2016,by a vote of 5 for and 0 against. (1 abs — Pishioneri) Attest: (,,, Mayor Christine L Lundbe CN► �[� k1-(J 1�v7L City Recotder Amy Sowa V REVIEWED &APPROVED AS TO FOR;, DATE: 4117111M OFFICE OF CI ATT'RNEY Attachment 2 Page 6 of 6 RESOLUTION NO. 2016-18