HomeMy WebLinkAbout05/02/2016 Regular City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY MAY 2, 2016
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday May 2, 2016 at 7:03 p.m.,with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, Woodrow and
Pishioneri.Also present were City Manager Gino Grimaldi,Assistant City Manager Jeff Towery, City
Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. Mayor's Recognition
a. Earth Day Poster Contest Winners.
Amber Fossen, Public Information and Educational Analyst, presented this item. The 10th Annual
Earth Day Poster Contest was a success with nearly 430 fourth grade students in the Springfield Public
School District participating. The 2016 theme is"Earth Heroes!"Protecting our planet is everyone's
responsibility so we asked students what they do to help save Planet Earth.
The winning posters are on display in the City Hall lobby through mid-May.
This is the first year the poster contest was held for fourth grade students only. Last year,we invited
both fourth and fifth grades to participate as part of a transition plan to move the popular contest from
fifth grade to fourth grade.
The intent of moving the poster contest to fourth grade is to create more connections with multiple
grades at Springfield Public Schools. Staff determined this Earth Day contest is a perfect fit for fourth
graders,while we continue with Public Works Week for third grade students and Clean Water
University for fifth grade students.
Ms. Fossen asked Mayor Lundberg to present framed certificates for each of the five winners of the
contest:
• First Place: Jillian Chamberlain-Seitz
• Second Place: Cohen Rose
• Third Place: Mirella Farias
• Fourth Place: Madison Blaine
• Fifth Place: Lesly Deskin
Mayor Lundberg said judging these posters was always very difficult because there were so many
great posters, it was hard to choose only five. She presented certificates to the winners and
congratulated the students.
C,�i
City of Springfield
, Council Regular Meeting Minutes
May 2,2016
Page 2
b. Salvation Army Week Proclamation.
Mayor Lundberg presented the Salvation Army Week Proclamation to Major Mitham, Chris Stole,and
George Wild from the Salvation Army with the proclamation.
CONSENT CALENDAR
1. Claims
2. Minutes
a. March 14, 2016—Work Session
b. March 21, 2016—Regular Meeting
c. March 28, 2016—Work Session
d. April 4, 2016—Work Session
3. Resolutions
a. RESOLUTION NO. 2016-10—A RESOLUTION TO AUTHORIZE THE CITY MANAGER
TO ENTER INTO A 5-YEAR, TAX EXEMPT, LEASE PURCHASE AGREEMENT WITH
PNC EQUIPMENT FINANCE TO FINANCE THE PURCHASE OF A NEW FIRE
PUMPER.
4. Ordinances
5. Other Routine Matters
a. Approval of the Liquor License Application for Along Came Trudy, Located at 1486 18th
Street, Springfield, Oregon.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
ITEMS REMOVED
PUBLIC HEARINGS -Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
1. Setting Local and Regional Wastewater and Stormwater User Fees Effective July 1, 2016.
RESOLUTION NO. 2016-11 —A RESOLUTION OF THE CITY OF SPRINGFIELD SETTING
LOCAL AND REGIONAL WASTEWATER(SEWER)USER FEES AND LOCAL
STORMWATER(DRAINAGE)USER FEES AS SET FORTH IN THE SPRINGFIELD
MUNICIPAL CODE
Matt Stouder, Environmental Services Manager,presented the staff report on this item.
City of Springfield
Council Regular Meeting Minutes
May 2,2016
Page 3
Each year,the City Council reviews and establishes the rates for local wastewater and stormwater user
fees. These rates are established to provide adequate revenue to fund operation and maintenance(O&M)
of Springfield's wastewater(sanitary sewer)and stormwater systems, and a portion of the Capital
Improvement Program(CIP)for each program. The Council also adopts the user fees set by the
Metropolitan Wastewater Management Commission(MWMC)for the Regional Wastewater Program.
The City Council reviewed and discussed options for local wastewater and stormwater user fee
adjustments at its April 25,2016 work session. Council provided guidance to staff to prepare a resolution
based on Option 2 in the April 25 agenda packet for both wastewater and stormwater services. Staff has
prepared a schedule of user charges for a public hearing,based on the 2.5%increase in the local
wastewater user fees and a 3.5% increase in the local stormwater user fees. In addition,the Council was
informed that the MWMC adopted a 2.0%increase in the regional wastewater user fees that also needs
to be incorporated into the schedule of user charges for FY 16-17.
Staff continues to explore options to reduce pressure on user fees while continuing to meet
environmental and regulatory standards.A successful strategy will take multiple years to implement and
will, in part,depend on the City's ability to significantly reduce reliance on user rates as a source of
capital,by improving the ability of System Development Charge(SDC)revenues to fund a greater
portion of the capital investment. This could reduce and/or defer the need to rely on future debt financing
and reduce the importance of providing coverage for debt service as an operating budget constraint in the
long-term financial forecast.
A resolution establishing the local and regional wastewater and local stormwater user fees for FY 16-17,
is provided for Council consideration. Staff requests that the Council act on the resolution following the
public hearing.
Mayor Lundberg opened the public hearing.
No one appeared to speak on this item.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT RESOLUTION NO.2016-11. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
2. Proposed Changes to Springfield Municipal Code 7.330 and 7.332.
ORDINANCE NO. 1 —AN ORDINANCE AMENDING THE SPRINGFIELD MUNICIPAL
CODE SECTIONS 7.330 AND 7.332 REGARDING PUBLIC PASSENGER VEHICLE
SERVICES
Kristina Kraaz, City Attorney,presented the staff report on this item.
A work session was held on April 11, 2016 to discuss this proposed ordinance and the City of
Eugene's proposed Public Passenger Vehicle(PPV)rules. Feedback was provided to the City of
Eugene regarding the sufficiency of background checks, simplifying the insurance requirements, and
simplifying the signage requirements.
City of Springfield
. Council Regular Meeting Minutes
May 2,2016
Page 4
In response to Council's feedback and requests for further information on behalf of the Council,the
City of Eugene has provided additional information, which was provided to the Council.
Adopting the proposed code amendment will have no financial impact to the City. From the operator
perspective, it is more cost effective to obtain one license and follow one set of standards in order to
operate in both cities.
The City of Eugene administers and enforces the business license requirements for public passenger
vehicles for both Eugene and Springfield. Eugene recently updated their code and license regulations
to allow for transportation network companies(TNCs)to operate in the area. For those operators to be
able to conduct business in Springfield with the license issued by Eugene,the City Council needs to
co-adopt the code amendments. There is no cost to Springfield for Eugene to provide this service,nor
does Springfield receive any license revenue. The City of Eugene would like to work further with the
City of Springfield to find more resolution on some of the concerns from the Springfield Council.
Mayor Lundberg asked where vehicle inspections and the approval process were located in the rules or
code. She described a two-step process.
Ms. Kraaz said she didn't recall getting that detail from the City of Eugene.
Mayor Lundberg said she may have received that information from the Uber representative she spoke
with. She would like additional information on that piece.
Ms.Kraaz said she would look into it and provide the response.
Mayor Lundberg opened the public hearing.
No one appeared to speak on this item.
Mayor Lundberg closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
3. Licensing Fee for Medical Marijuana Dispensaries.
RESOLUTION NO. 2016-12—A RESOLUTION OF THE COMMON COUNCIL OF THE
CITY OF SPRINGFIELD AMENDING THE MASTER FEES AND CHARGES SCHEDULE
AS ESTABLISHED BY THE SPRINGFIELD MUNICIPAL CODE TO AMEND THE
BUSINESS LICENSE FEE FOR MEDICAL MARIJUANA DISPENSARIES.
Mary Bridget Smith,City Attorney, presented the staff report on this item.
The City seeks to lower the licensing fee applicable to medical marijuana dispensaries in the City of
Springfield.
Medical marijuana dispensaries are currently required to obtain a business license from the City and
pay a fee of$1,092 per year under SMC 7.600 et seq. The City Council has recently adopted new
business license and associated regulations for recreational marijuana businesses. The Council has set
the license fee for recreational marijuana businesses at$2,000 per year. There are currently 8 medical
marijuana dispensaries located in the City of Springfield, and to date, 7 of those have applied to OLCC
City of Springfield
, Council Regular Meeting Minutes
May 2,2016
Page 5
to become licensed as recreational marijuana businesses. If those facilities become licensed as
recreational businesses,they will pay the higher recreational marijuana license fees and will no longer
pay the medical marijuana dispensary fee. The new proposed fee for medical marijuana dispensaries is
$750 per year. If this Resolution is adopted,the medical marijuana dispensary fee will be lowered in
the City's Master Fees and Charges Schedule and updated as per Council direction in the future.
The financial impact is unknown because it is not definitely known how many current medical
marijuana dispensaries within the City of Springfield will convert to recreational marijuana business,
and whether any new medical marijuana dispensaries will locate in the City of Springfield. If 7 out of
the 8 existing dispensaries convert their licenses to recreational marijuana businesses, and no new
medical marijuana dispensaries locate in Springfield,then the financial impact of this proposed fee
decrease would be a loss of$342 per year to the City of Springfield. This loss from the single
remaining dispensary would be offset by$6,356 in additional revenue from the 7 potential recreational
businesses, for a net gain of$6,014 to the City of Springfield.
If the business had both recreational and medical marijuana,the business would only pay the higher
fee for recreational marijuana, not both licenses. The fee for recreational marijuana is $2,000/annually.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO APPROVE RESOLUTION NO.2016-12. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
1. Ralph Rodia, Salem, OR. Mr. Rodia said he was here to represent the Oregon State
Beekeepers Association to discuss Springfield's rules regarding beekeeping. Many cities have
rules regarding bees, some are extensive and some are very simple. The City of Springfield's
rule is very simple yet also very restrictive. They are responding because a citizen, Wendy
Mogstad,was told she was in violation of that rule because her property is 9686 square feet
instead of 10,000 square feet. She was advised she would have to remove her bees from her
property. Square footage has little or nothing to do with safety of bees. Bees will fly where
they want,whether a mile, a block or next door. There are some guidelines to minimize honey
bee effects on neighbors using hedges and keeping enough water. Other communities have
adopted these kinds of rules. The City of Eugene is much more lenient on their square footage
requirements than the City of Springfield. He had provided information through email and
distributed at tonight's meeting about the City of Hubbard. Their rules were adopted in March
after the OSBA worked with the City on those rules. The rules were to protect citizens,yet
allow beekeeping. They would like to see table the notice of violation for Ms. Mogstad or say
that her square footage is close enough to the code. During the 2015 legislature,HB2653 was
adopted directing the State Department of Agriculture, Oregon State University and OSBA to
come up with some guidelines. Those will take three years, so he is asking Springfield to
make their rules less restrictive.
City of Springfield
Council Regular Meeting Minutes
May 2,2016
Page 6
2. Wendy Mogstad, Springfield, OR Ms. Mogstad said she was notified by the animal control
officer that a neighbor had complained about her bees. She had already talked with her
neighbors their concerns and how they could adapt their hummingbird feeders so bees would
not feed from their feeders. That must not have alleviated their concerns. She would like the
Council to take into consideration the nationwide and worldwide plight of the honeybee and
help support them.
3. Raine Lee Ritalto,Portland, OR Ms. Ritalto said HB2653 came into being because of her
battle to keep bees in Gresham where bees were prohibited. She started looking at the City's
standards and found there were no standards in the State regarding bees. One of the goals of
the bill is to get standards. Currently, it is very onerous for beekeepers when they move from
one City to another. She said it would be helpful if they could at least have the same standard
by County. From a beekeeping point of view, only keeping one hive is not sustainable. She
explained. That limitation in Springfield's Code is a concern for her. She emailed the Mayor
and Council a link to HB2653 and Gresham's code. It took three years for the City of
Gresham to decide they would allow beekeeping, and now have a reasonable code. The City
of Gresham now allows 6 colonies,and the City of Portland allows 15 colonies. She has a
standard size lot with 6 colonies and an immediate neighbor who is bee allergic. They have
never had an issue because she uses ways to mitigate bees leaving her property.
Councilor Ralston said three years ago he read that bees were in danger. Glory Bees puts on a
'Save the Bee' drive in which people can buy hives, so he has been a beekeeper for three
years. He understands what they are saying about the Code and agrees that being allowed to
keep only one colony is unsustainable. He spends hours watching the bees, and they don't
sting. They are not a hazard.
Councilor Woodrow said her experience with bees goes back to her childhood so she
understands the concerns. She would like to discuss this further.
Councilor Wylie said she would also like to be supportive and look at the City's code on bees.
Councilor VanGordon said he agreed and would like to have a further conversation regarding
the Code.
Councilor Pishioneri said he wants to be known as a bee friendly city. They could address
issues as they occur. He likes the idea of getting signatures from neighbors as a possible
solution. He wants to let people do what they need to do without government intrusion, but
also wants to be respectful of neighbors.
Mayor Lundberg said had asked for more information, and would also like to look into the
situation with Ms.Mogstad to see what we can do.
Mr. Grimaldi said staff would look into it and see what could be done.
Mayor Lundberg said she liked the idea of a countywide measure so would like to have a
conversation at the county level so we're all on a level playing field. She appreciates bees and
there is a general consensus of the Council that they would be supportive.
4. Tom Mulhern, Catholic Community Services, Springfield, OR. Mr.Mulhern said action was
proposed on the Council agenda regarding the Community Development Block Grant
City of Springfield
Council Regular Meeting Minutes
May 2,2016
Page 7
(CDBG)program,which includes funding support for the G Street OASIS project,a
collaborative program benefiting homeless families in Springfield. He thanked them for taking
that action and providing funding for this program. This has been a great project so far with
Councilor VanGordon serving on the task force,as well as staff member KarLynn Akins. This
has been approached from a team standpoint for the community. There are currently six
families enrolled and hope to be up to 15-20 families by the end of the month.
5. Bob Genoves, Springfield, OR. Mr. Genoves said he had a couple of complaints. He walks
the streets with his dogs and he finds a lot of the streets are unpaved with no curbs. He doesn't
understand. He also said he noticed there is a bond about painting schools in Springfield. We
will have the best painted schools in Oregon with the worst graduation rate. He thinks the
priorities aren't right.
6. Larry Kirk, Springfield, OR. Mr. Kirk said the Council wants to lower the speed limit(on
Main Street),but that isn't the answer. The answer is good patrol. The accidents and deaths
are from people not paying attention,not from speed. Lowering the speed limit isn't the
solution. He said he would use $750,000 in stimulus funds for police officers to put on Main
Street until the funds are gone. He said he drove truck for years and never had an accident
because he always assessed the situation. He spoke regarding the young girl who was out of
her parent's car at an intersection to give to a panhandler. He doesn't think that situation
happened and if it did it would have been a child endangerment situation and the councilor
should have called the police.
Councilor Pishioneri recalled the situation referred to at the intersection and the circumstances
around that situation.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Business from Council
a. Committee Reports
i. Councilor Woodrow said it was nice for the Mayor and her to go on the EmX tour with
the Governor. It was great to meet the Governor and other people who are involved in
the study and what the future might hold for the community.No decisions have been
made, but they are looking forward to the process.
ii. Mayor Lundberg reports on her trip to Washington DC for the ThinkBike Event
workshop. She learned a lot and met with staff to debrief about the possibilities of how
to make our streets safer and accommodate everyone on the road.
City of Springfield
Council Regular Meeting Minutes
May 2,2016
Page 8
BUSINESS FROM THE CITY MANAGER
1. Public Right-of-Way Use Agreement to Allow Private Developer JM Hotel, LLC to Place,
Construct, and Maintain: Earth and Structural Fill, Vegetation, Stormwater Facilities, and Remove
and Reconstruct an Existing Access Road.
Jeff Paschall, City Engineer,presented the staff report on this item.
Local developer JM Hotel, LLC, have proposed to build a four story 81 room Fairfield Inn and Suites
in Glenwood. The new hotel will be along the south side of Franklin Boulevard just west of the
existing Candlewood Suites Hotel. As part of the Development,the developers have proposed to use a
portion of existing public right of way to construct stormwater improvements and vegetation for site
beautification and amenity. In addition,the developer will remove and reconstruct an existing gravel
road that provides access to the Whilamut Passage Bridge,the Glenwood North Channel, and the
Glenwood Slough.
Chapter 3.224 of the Springfield Municipal Code provides for utilizing a public way use agreement to
authorize the placement of privately owned devices or structures within a public way. The developers
of the Fairfield Inn and Suites desire to use approximately the southern 45 to 20 feet of the Franklin
Boulevard right-of-way to construct the desired facilities. These facilities will be built using private
funds,and maintained by JM Hotel,LLC.
The proposed Public Way Use Agreement allows the developer to build and maintain the fill,
vegetation, and stormwater in perpetuity while preserving the public's rights and releasing the City
from financial liability regarding the installed facilities. The Agreement binds the developer,JM
Hotel,LLC,and future heirs and successors. In the unlikely event that the facilities become
problematic for the City, Section 10 of the Agreement provides the opportunity for the City to
terminate the Agreement upon 60 days'notice.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO AUTHORIZE THE DEVELOPMENT AND PUBLIC WORKS DIRECTOR TO
ISSUE A PUBLIC RIGHT OF WAY USE AGREEMENT TO JM HOTEL,LLC TO PLACE,
CONSTRUCT,AND MAINTAIN: EARTH AND STRUCTURAL FILL,VEGETATION,
STORMWATER FACILITIES,AND REMOVE AND RECONSTRUCT AN EXISTING
ACCESS ROAD. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Refined Franklin Boulevard Resolution of Necessity.
RESOLUTION NO. 2016-13 —A RESOLUTION EXERCISING THE POWER OF EMINENT
DOMAIN AND AUTHORIZING A RESOLUTION PURSUANT TO ORS 223.005, ORS
223.105 and ORS 35.600-625 CONCERNING ACQUISTION RIGHT OF WAY NECESSARY
FOR THE FRANKLIN BOULEVARD REDEVELOPMENT PROJECT(PHASE I) (Project No.
P21066)
Mary Bridget Smith, City Attorney, presented the staff report on this item.
The City of Springfield has completed 90%design of Franklin Boulevard(Phase I)Reconstruction
Project and is requesting the Council adopt a Refined Resolution Authorizing Right of Way
Acquisition Needed for Phase I as required by law.
City of Springfield
Council Regular Meeting Minutes
May 2,2016
Page 9
Council adopted a previous Resolution of Necessity in July of 2015 but that was based on an earlier
design and 90%design impacts less property. The project goal remains to successfully negotiate with
the property owners and come to an agreement for just compensation to acquire property needed for
the project. However,this refined Resolution of Necessity and IGA will allow the City to proceed
with condemnation proceedings in those situations when agreement on public acquisition cannot be
reached.
Mayor Lundberg said the resolution doesn't mean they are exercising eminent domain,but just gives
authority to do so if they are not able to reach a settlement.
Ms. Smith said that is correct. The City has worked hard to minimize the impact to property owners
with the design.Now, staff is working with property owners to come to a settlement for acquiring the
property to increase the right-of-way. If they can't come to a settlement,they will need to file a
condemnation action at Lane County Circuit Court in order to get possession of the property and not
miss the construction season. They would then talk about just compensation.
Councilor Ralston asked how many properties are involved.
Ms. Smith said about 20 properties, with 13 property owners.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT RESOLUTION NO.2016-13.THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN IGA WITH LANE
COUNTY FOR DELEGATION OF EMINENT DOMAIN AUTHORITY. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
3. Ratification of the Metropolitan Wastewater Management Commission (MWMC)FY 2016-17
Regional Wastewater Program Budget and Capital Improvement Program(CIP).
Matt Stouder, Environmental Services Manager, presented the staff report on this item.
As provided for in the MWMC Intergovernmental Agreement(IGA), the City of Springfield,the City
of Eugene, and Lane County, as governing bodies, must ratify the annual MWMC's Budget and CIP.
The FY 2016-17(FY 16-17)Regional Wastewater(RWP)Budget and CIP document was approved by
the MWMC on April 8, 2016. In preparing and reviewing the Budget and CIP, the MWMC convened
three work sessions and a public hearing prior to taking action to adopt the FY 16-17 MWMC Budget.
The FY 16-17 Budget funds all operations, administrative services, and capital projects planned for the
Regional Wastewater Facilities. The approved operating budget is $17.7 million,which includes a
total increase of 2.0%($351,158) in FY 16-17,when compared to the prior year.
The CIP outlines and describes the capital projects planned for the next five years. The FY 16-17
RWP Budget and CIP document reflects a continued focus on the completion of facilities upgrades,
plant performance improvements, and operations and maintenance activities to provide wastewater
treatment for a growing community through 2025 in a manner that protects the public's health and
safety, and the environment. The Commission took a corresponding action to adopt a 2.0% increase in
regional wastewater user charges in order to fully fund the Budget and CIP. On May 2, 2016 the City
City of Springfield
Council Regular Meeting Minutes
May 2,2016
Page 10
Council will hold a public hearing on the FY 16-17 regional rates within the City. Following the
public hearing, Council is scheduled to adopt a resolution to set the FY 16-17 regional user fee rates
within the City of Springfield.
In accordance with the IGA,the MWMC contracts with the City of Eugene for operations and
maintenance services, and with the City of Springfield for administrative services. The attached
budget document provides regional program and budget summaries as well as detailed budgets for
services provided by Eugene and Springfield. The budget document also provides information about
how the RWP activities are driven by the MWMC established goals and performance measures.
The FY 16-17 RWP Budget and CIP must be approved by the MWMC and ratified by Lane County,
the cities of Eugene and Springfield, and then finally adopted by the MWMC, prior to the beginning of
the next fiscal year(July 1, 2016). The Eugene City Council is scheduled to ratify the MWMC Budget
and CIP on May 9, 2016, and the Board of Commissioners is scheduled to ratify the MWMC Budget
and CIP on May 17, 2016,with MWMC final budget adoption on June 10, 2016.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO RATIFY THE FY 2016-17 REGIONAL WASTEWATER PROGRAM BUDGET
AND CAPITAL IMPROVEMENT PROGRAM(CIP). THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
4. CDBG Fiscal Year 2016-2017 One-Year Action Plan and Substantial Amendments to Prior Year
Action Plans.
Erin Fifield, Community Development Analyst,presented the staff report on this item.
One-Year Action Plans must be submitted to HUD prior to the beginning of each fiscal year as
amendments to the five-year Eugene-Springfield Consolidated Plan. The Springfield CDBG section
of the FY2016-2017 One-Year Action Plan indicates how Springfield intends to use CDBG funds to
fulfill the goals established in the Consolidated Plan.
Significant changes to prior year One-Year Action Plans require a substantial amendment to the One
Year Action Plan in which funds were first awarded, as part of the Consolidated Plan's Citizen
Participation Plan.
Ms. Fifield described the projects in the One-Year Action Plan and the changes to the prior year Plan.
These actions are in line with Council direction provided during the work session on April 18,2016.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT THE SPRINGFIELD COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) SECTION OF THE FY2016-2017 EUGENE-SPRINGFIELD ONE-YEAR ACTION
PLAN.THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT THE SUBSTANTIAL AMENDMENTS TO PRIOR YEAR CDBG ONE-
YEAR ACTION PLANS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
City of Springfield
, Council Regular Meeting Minutes
May 2,2016
Page 11
5. Glenwood Cross Laminated Timber Parking Garage Design Services Contract with SRG
Partnership.
Courtney Griesel, Community Development Manager,presented the staff report on this item.
SEDA seeks to build a CLT parking garage in the Glenwood Area to serve riverfront redevelopment.
The City is proposing to enter into an agreement with SRG Partnership, Inc. for architect services. The
costs of these services are proposed to be funded by SEDA, as approved in the FY16 and FY17
budgets. Due to the unique design and initial conceptual work developed as part of partnerships with
SRG and the University of Oregon for submittal to the Oregon BEST CLT Design Competition, staff
proposes this work be authorized through a sole source contract with SRG Partnership, Inc.
The Glenwood Riverfront CLT parking structure is located in the north riverfront area of Phase I of the
Glenwood Refinement Plan. The Refinement Plan promotes density and a mix of uses while
intentionally limiting the development of surface parking lots. This intentional plan generates the
demand for structured parking, a necessary piece of infrastructure identified by the development
community when evaluating the redevelopment area potential. The City and SEDA propose to
leverage SEDA investments for design and development of a parking structure sized to adequately
serve the immediately surrounding north riverfront area. As the garage is envisioned to utilize CLT,
an innovative and non-traditional construction material, incentive and support will be required to assist
in project realization. This contract will begin the process of shaping and funding the structure design
which will serve as the basis for public and private partnerships. The proposed contract with SRG
Partnership includes Glenwood area CLT parking garage design services specific to:
• Development of Schematic Design in an amount not to exceed $289,435
• Detailed Design Development in an amount not to exceed $389,115
• A total contract not to exceed amount of$678,550
• A final product/deliverable date of December 31, 2017
Staff is requesting Council provide authorization to the City Manager to complete remaining minor
contract negotiations with SRG Partnership, Inc. for architect services specific to design of the
Glenwood CLT Parking structure and to execute the agreement so long as the additions/deletions do
not impact the proposed not to exceed amounts or final deliverable date.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO AUTHORIZE CITY MANAGER TO COMPLETE MINOR NEGOTIATIONS
AND SIGN A CONTRACT WITH SRG PARTNERSHIP FOR SCHEMATIC DESIGN AND
DESIGN DEVELOPMENT SERVICES SPECIFIC TO THE DESIGN OF A CROSS
LAMINATED TIMBER(CLT)PARKING GARAGE IN GLENWOOD.THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO APPROVE THE INTERGOVERNMENTAL AGREEMENT WITH THE
SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY(SEDA) TO ALLOW SEDA TO
MAKE FINANCIAL PAYMENTS TO THE CITY FOR REIMBURSEMENT OF SRG
DESIGN SERVICES. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY ATTORNEY
Ms. Smith said there were actually 12 owners for the 20 properties affected by the Franklin Boulevard
project.
City of Springfield
Council Regular Meeting Minutes
May 2,2016
Page 12
ADJOURNMENT
The meeting was adjourned 7:55 p.m.
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday May 2, 2016 at 8:04 p.m.,with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Wylie,Moore, Ralston, Woodrow and
Pishioneri. Also present were City Manager Gino Grimaldi,Assistant City Manager Jeff Towery, City
Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff.
1. Glenwood Cross Laminated Timber Parking Garage Design Services Contract with SRG
Partnership.
City Attorney Mary Bridget Smith presented this portion of this item. The SRG contract has a sole
source justification to work with that firm. It is very particularized work they are doing for the City.
The sole source justification is in the agenda packet and is in an amount over$100,000 so requires
Council approval.
Mayor Lundberg said there are several groups that do CLT buildings. She asked for more information
on why this was a sole source contract.
Courtney Griesel, Community Development Manager, said they are the architectural firm that was
involved in the original concepts which the Oregon Best Competition design was built from. SRG has
an intrinsic level of knowledge of that concept and were the entry partner with the City in that
competition. SRG also has extensive experience in parking garages. They are one of the first
experienced designers for CLT buildings in Oregon, but are not the only designers.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WLYIE TO APPROVE SRG AS THE SOLE SOURCE JUSTIFICATION OVER$100,000.
THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
ADJOURNMENT
The meeting was adjourned 8:06 p.m.
Minutes Recorder Amy Sowa
./)
Christine L. Lundberg
Mayor
Attest:
City Recorddir