HomeMy WebLinkAboutResolution 07-51 11/19/2007
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 07-51
A RESOLUTION AUTHORIZING THE CITY MANAGER TO A WARD COMPETITIVE BIDS
EXCEEDING $35,000 AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE
PERIOD OF DECEMBER 4, 2007 TO JANUARY 6, 2008 WHILE THE COMMON COUNCIL IS IN
RECESS.
WHEREAS, Chapter 2, Public Contracts, Section 2.706, "Public Contracts for Goods and
Services," (2)(b)&(c), of the City of Springfield Municipal Code limits the City Manager's authority to
make purchases and award contracts to amounts exceeding $35,000; and Section 2.706(3)&(4) prohibits
amendments to public contracts where the amendment cost exceeds certain limits except in case of City
Council approval; and
WHEREAS, delaying these purchases and agreement approvals until the January 7, 2008 Council
meeting would waste valuable time, increase the City's exposure and might raise costs and reduce public
service; and
WHEREAS, there may occur the need to execute contracts which have been competitively bid
for which funds have been budgeted, and for which the lowest responsible bid is in excess of $35,000
and which for reasons of public welfare, safety, and cost effectiveness need to be awarded during the
Council's winter recess from December 4,2007 to January 6, 2008; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the Council winter recess from December 4, 2007 to January 6, 2008.
NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Springfield as
follows:
During the City Council recess from December 4, 2007 to January 6, 2008, the City Manager is
hereby authorized to award competitive bid contracts for amounts for which the lowest responsible bid is
in excess of $35,000, and approve amendments to public contracts where the amendment cost exceeds
certain limits imposed by Section 2.706(3) for the Springfield Municipal Code, except in cases of City
Council approval, including, but not limited to contracts which have been competitively bid, for which
funds have been budgeted, and which for reasons of public welfare, safety, and cost effectiveness need to
be awarded during the Council's holiday recess, provided all other applicable purchasing requirements in
the Springfield Municipal Code are followed, including but not limited to these set fourth on the attached
Project/Contract Summary.
This Resolution shall take effect on December 4, 2007 and shall elapse on January 6, 2008.
Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon
this nineteenth day of November, 2007 adopted by a vote of -L for and ~ against.
\.-
ATTEST:
mr,~~
Amy Sow , CIty Recorder
Attachment A
REVIEWED & APPROVED
A& TO FORM
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DATE: ---.llj , t b'
LEGAL COUNSEL
HIGH VALUE PROJECT/ CONTRACT SUMMARY
FOR THE PERIOD DECEMBER 4, 2007 to JANUARY 6, 2008
Item Approximate Dollar About When
HV AC SYSTEM - SPRINGFIELD $35,000 LATE
DEPOT DEC. 2007
DOCUMENT IMAGING
SERVICES - OUTSOURCED $75,000 DEC. 21, 2007
BACK SCANNING
.
Attachment B