HomeMy WebLinkAboutItem 13 CDBG Fiscal Year 2016-2017 One-Year Action Plan and Substantial Amendments to Prior Year Action Plans AGENDA ITEM SUMMARY Meeting Date: 5/2/2016
Meeting Type: Regular Meeting
Staff Contact/Dept.: Erin Fifield/DPW
Staff Phone No: 541-726-2302
Estimated Time: 10 min
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Mandate
ITEM TITLE: CDBG FISCAL YEAR 2016-2017 ONE-YEAR ACTION PLAN AND
SUBSTANTIAL AMENDMENTS TO PRIOR YEAR ACTION PLANS
ACTION
REQUESTED:
By motion adopt/not adopt the Springfield Community Development Block Grant
(CDBG) section of the FY2016-2017 Eugene-Springfield One-Year Action Plan.
By motion adopt/not adopt the Substantial Amendments to Prior Year CDBG One-
Year Action Plans.
ISSUE
STATEMENT:
One-Year Action Plans must be submitted to HUD prior to the beginning of each
fiscal year as amendments to the five-year Eugene-Springfield Consolidated Plan.
The Springfield CDBG section of the FY2016-2017 One-Year Action Plan
indicates how Springfield intends to use CDBG funds to fulfill the goals established
in the Consolidated Plan.
Significant changes to prior year One-Year Action Plans require a substantial
amendment to the One Year Action Plan in which funds were first awarded, as part
of the Consolidated Plan’s Citizen Participation Plan.
These actions are in line with Council direction provided during work session on
April 18, 2016.
ATTACHMENTS: ATT1: Springfield CDBG FY2016-2017 One-Year Action Plan
ATT2: CDBG Substantial Amendments to Prior Year Action Plans
DISCUSSION/
FINANCIAL
IMPACT:
FY2016-17 CDBG One Year Action Plan
Each spring, the City Council approves funding allocations for use of CDBG funds
for the next fiscal year. These amendments were published for comment from
March 25, 2016 to April 25, 2016. A public hearing was held on April 7, 2016.
Four individuals spoke at the public hearing in support of the HSC, G Street OASIS
project, and public infrastructure improvements in low income neighborhoods. The
CDAC’s recommended Action Plan was discussed during the April 18, 2016
Council work session. In response to the Council’s request, the only change to this
Action Plan from the previous draft discussed is an amount of $4,500 that has been
moved from the HSC contribution to the G Street OASIS project. HSC staff
indicated it would not be cost-effective to put $4,500 toward winter strategies given
federal requirements. The FY16/17 allocation is now $73,204 to the HSC, and
$36,500 to the G Street OASIS project.
Substantial Amendments to Prior Year Action Plans
These amendments were published for comment from March 25, 2016 to April 25,
2016. A public hearing was held on April 7, 2016. No comments were received,
and the CDAC recommended approval, provided the City require NEDCO to
provide a match contribution for the remaining balance of the Sprout! Code
Improvements project. These amendments were discussed during the April 18,
2016 Council work session.
Eugene-Springfield FY 2016/17 One Year Action Plan City of Springfield
CDBG program
1
City of Springfield – CDBG Program
FY 2016/17 One Year Action Plan
This summary describes specific housing and community development actions and activities
the City of Springfield proposes to undertake with Community Development Block Grant
(CDBG) funds during the program year beginning July 1, 2016 and ending June 30, 2017
(Fiscal Year 2016/17). It is one part of the Eugene-Springfield 2016/17 One-Year Action Plan.
Communities that are entitled to receive funds from U.S. Department of Housing and Urban
Development (HUD) must complete a Consolidated Plan every five years as well as annual
Action Plans. The Consolidated Plan provides an assessment of needs of low- and moderate-
income persons and a strategic five-year plan for taking actions to address those needs using
Community Development Block Grant (CDBG) and HOME Investment Partnerships Program
(HOME) funds received by the Cities of Eugene and Springfield. The One-Year Action Plan
describes specific actions to be undertaken in a particular year with federal funds. The
content of the One-Year Action Plan is guided by HUD.
The Cities of Eugene and Springfield each receive an annual entitlement allocation of CDBG
funds directly from HUD. The two Cities also receive HOME funds from HUD through the
Eugene-Springfield HOME Consortium. The City of Eugene is the lead agency in the HOME
Consortium.
A summary of planned uses by the Eugene-Springfield HOME Consortium for the use of HOME
funds is available from the City of Eugene, as well as a summary of planned uses of Eugene
CDBG funds. The following describes only the planned uses of CDBG funds received by the
City of Springfield.
Coordination and Collaboration
The Cities of Eugene and Springfield collaborate in multiple ways to plan for and implement
affordable housing and community development activities. The Cities of Eugene and
Springfield jointly prepare the five-year Consolidated Plan and coordinate preparation of the
One-Year Action Plans, and Comprehensive Annual Performance and Evaluation Report.
There are multiple forms for communication and collaboration between the jurisdictions and
other public agencies, affordable housing developers, social service providers, and other
interested parties. The Lane County Human Services Commission (HSC) and Poverty &
Homelessness Board (PHB) offer ongoing opportunities for collaboration and communication.
Attachment 1, Page 1 of 6
Eugene-Springfield FY 2016/17 One Year Action Plan City of Springfield
CDBG program
2
Citizen Participation
The City of Springfield encourages public participation in identifying specific needs and uses
of CDBG funds in fiscal year (FY) 2016/17. The City of Springfield Community Development
Advisory Committee (CDAC) is composed of community residents and was established by the
City of Springfield to make recommendations concerning program policy and project
selection to the City Council.
On March 25, 2016, Springfield released its DRAFT CDBG One-Year Action Plan on its website
and at City Hall. A 30-day public comment period commenced on March 25 and closed on
April 25. A public hearing was by the CDAC on April 7, 2016. A summary of Springfield CDBG
funded sources and uses is provided as Attachment A. Four people spoke during the hearing
to the following issues: G Street OASIS project; Lane County Human Service Commission (HSC)
funding; infrastructure needs; and Safe Routes to Schools. Since March 25, no other public
comments have been received. Springfield’s City Council considered the recommendations
of the CDAC during a work session on April 18, and approved the One-Year Action Plan at a
regular session Council meeting on May 2, 2016.
Retooling the allocation process
In previous years, Springfield has allocated some CDBG funds annually through a competitive
Request for Proposals (RFP) process. This year, Springfield identified needed changes to its
program and is retooling its RFP allocation process. For FY2017, City Council approved funds
toward making strategic improvements in low income neighborhoods through public facilities
and improvements, in order to timely allocate and draw funds. In the meantime, Springfield
will continue to work with the CDAC, Springfield City Council, and HUD on retooling the
allocation process. Springfield also plans to continue to reach out to community partners to
understand their priority needs and identify an allocation process that works for them.
Activities Benefiting Low- and Moderate-Income Persons
Generally, Springfield's CDBG-funded programs and projects are provided to benefit low-
income residents living within the city limits of Springfield. Individuals participating in a CDBG-
funded program are required to meet HUD Income Guidelines. In order to meet the CDBG
National Objective of Benefit to Low and Moderate-Income Persons, CDBG-funded projects
must either serve a specific low-income area, or provide tangible benefit to low- and
moderate-income clientele (services, economic opportunities, housing). Funded programs
and projects undergo periodic staff monitoring to ensure compliance with CDBG regulations.
Attachment 1, Page 2 of 6
Eugene-Springfield FY 2016/17 One Year Action Plan City of Springfield
CDBG program
3
Activities for the Prevention or Elimination of Slum and
Blighted Conditions
Another national objective of the CDBG program is the prevention or elimination of slums and
blighted conditions in neighborhoods and communities, either by designating a specific area
or by addressing conditions on a spot basis. In 2004, Springfield designated its Springfield
Downtown Redevelopment Area, in compliance with CDBG regulations. Springfield is
currently in the process of expanding the boundary and updating this designation with HUD.
Attachment 1, Page 3 of 6
Eugene-Springfield FY 2016/17 One Year Action Plan City of Springfield
CDBG program
4
Strategies to Address Priority Needs
The City of Springfield receives an annual allocation of Community Development Block Grant
(CDBG) funds from the U.S. Department of Housing and Urban Development (HUD). The City
of Springfield's FY 2016/17 CDBG allocation will be $488,028. This is a 4.5% increase from FY
2015/16.
The adopted Eugene-Springfield 2015 Consolidated Plan emphasizes goals and strategies to
meet priorities needs of low-income renters, low-income homeowners, people experiencing
homelessness, and non-homeless special needs populations. Additional needs include
increased employment opportunities for low income persons as well as low-income
neighborhoods and areas that meet HUD’s definition of slums and blight. The priority strategies
described below are intended to address one or more priority needs. Attachment B includes
the adopted table of strategies to address the priority needs along with specific metrics to
track progress over the five year period.
The following narrative describes proposed allocations of Springfield CDBG funds for FY
2016/2017 as it relates to each strategy identified in the Eugene-Springfield 2015 Consolidated
Plan. Certain strategies in Springfield are met through the Eugene-Springfield HOME
allocations, and are indicated below. More details can be found regarding the allocation of
HOME funds in the Eugene 2016/17 DRAFT One-Year Action Plan.
Affordable Housing
Affordable housing goals are intended to address HUD program objectives to provide
decent, safe, and affordable housing and address critical housing needs of low-income
people in our community. A total of four affordable housing goals are included in the
adopted Eugene-Springfield 2015 Consolidated Plan.
Increase the Supply of Affordable Housing
• Housing Development – (addressed through HOME Allocation)
• CHDO Operating Support – (addressed through HOME Allocation)
Rehabilitate Existing Housing Stock
• Springfield Emergency Home Repair - The City of Springfield will continue to provide
assistance to qualified low-income homeowners through its Emergency Minor Home
Repair Program and the Springfield Home Improvement Program (SHIP). These
programs are funded from allocation from the new CDBG entitlement grant.
Springfield proposes to allocate $110,000 in CDBG funds for this purpose.
Attachment 1, Page 4 of 6
Eugene-Springfield FY 2016/17 One Year Action Plan City of Springfield
CDBG program
5
Provide Down Payment Assistance for Home Ownership
• Springfield Home Ownership Program - The City of Springfield continues to administer
the very successful Springfield Homeownership Program (SHOP). The SHOP provides
down-payment assistance for low-and very low-income households. Springfield
proposes to allocate $100,000 in CDBG funds for this purpose.
Remove Barriers to Affordable and Supportive Housing
• There are currently no funds allocated to this strategy. Springfield continues to seek
opportunities to affirmatively further fair housing and inform others about the Fair
Housing Council of Oregon’s Fair Housing Hotline.
Community Development
Community development goals are intended to satisfy HUD program objectives by providing
human services; creating jobs; improving access to public facilities; and furthering
neighborhood revitalization, planning, and community-building activities. A total of three
community development goals were included in the adopted Eugene-Springfield 2015
Consolidated Plan.
Support a Human Services Delivery System
• Non-profit services through the Human Services Commission (HSC) – The City of
Springfield collaborates with Lane County to fund human service providers. The Human
Services Commission (HSC) is the intergovernmental board that guides the use of funds
and oversees the activities of agencies receiving funds. Springfield proposes to
allocate $73,204 to the HSC to guide the use of these funds.
• Non-profit services through G Street OASIS project – This is a new collaborative project
for homeless families with children, Participating organizations will provide access to a
coordinated set of services offered at multiple locations within the immediate G Street
neighborhood in Springfield. Springfield proposes allocating $36,500 to the G Street
OASIS project, and plans to collaborate with the HSC to oversee the funds.
Promote Economic Development
• There are currently no FY 2016/17 funds allocated to this strategy.
Make Strategic Investments to Improve Neighborhoods
• Public Facilities and Improvements – In low and moderate income neighborhoods, the
City would make improvements possibly including but not limited to sidewalk infill,
crosswalks, ADA ramps, and improved street lighting. Springfield proposes allocating
$253,462 to these improvements.
Attachment 1, Page 5 of 6
Attachment A
Eugene-Springfield FY 2016/17 One Year Action Plan City of Springfield
CDBG program
6
City of Springfield
FY 2016/17 CDBG Funding Allocation Summary
Sources of Funding
FY 2016/17 CDBG Entitlement Grant $ 488,028
Program Income
FY 2014/15 Springfield Home Improvement Program
(SHIP) loan repayments $ 78,743
FY 2015/16 SHIP loan repayments (estimated) $ 52,000
FY 2016/17 SHIP loan repayments (estimated) $ 65,000
Total sources $ 683,771
Uses of Funding
Rehabilitate Existing Housing Stock
Home Repair Program for Low-income Homeowners $ 110,000
Provide Down Payment Assistance for Home Ownership
Down payment assistance for Low-Income Homebuyers $ 100,000
Support a Human Services Delivery System
Non-profit services through the Human Services $ 73,204
Commission (HSC)
Non-profit services through G Street OASIS project $ 36,500
Administration and Planning $ 110,605
Make Strategic Improvements to Improve Neighborhoods $ 253,462
Public Facilities and Improvements
Total uses $ 683,771
Attachment 1, Page 6 of 6
City of Springfield
Substantial Amendments to Prior Year One Year Action Plans for
Community Development Block Grant (CDBG) Funds
The City of Springfield is making substantial amendments to prior year allocations of Community Development
Block Grant (CDBG) funds as follows:
# Prior Year
Action Plan
Amount
Funded
Prior Year Allocated Activity Proposed Amendment
1. FY 2011/12 $153,577 NEDCO – Site acquisition for
Sprout! Regional Food Hub to
create Jobs for Low-Moderate
Income Persons
Amend national objective to address Slum
and Blighted conditions
2. FY 2012/13 $23,033 NEDCO – Microenterprise
assistance/Food Cart Program to
create Jobs for Low-Moderate
Income Persons
Amend national objective to benefit Low-
Moderate Income Persons
3. FY 2012/13 $58,000 NEDCO Sprout! – Purchase of
Kitchen equipment for a Public
Facility to create Jobs for Low-
Moderate Income Persons
Amend activity as a Special Economic
Development Activity
4. FY 2012/13 $25,000 NEDCO – Downtown Façade
Improvement Program to address
Slum/Blight
Reallocate $12,500 to NEDCO Sprout! for
the rehabilitation of a non-profit facility to
address Slum and Blighted conditions
5. FY 2012/13 $30,000 Centennial Fountain Plaza –
Rehabilitation of a public facility to
address Slum/Blight
Reallocate $30,000 to NEDCO Sprout! for
the rehabilitation of a non-profit facility to
address Slum and Blighted conditions
6. FY 2013/14 $30,000 NEDCO – Microenterprise
assistance to benefit Low-
Moderate Income Persons
Reallocate $30,000 to NEDCO Sprout! for
the rehabilitation of a non-profit facility to
address Slum and Blighted conditions
7. FY 2013/14 $50,000 SEDA – Acquisition of Downtown
property for a Public Facility to
address Slum/Blight
Reallocate $50,000 to NEDCO Sprout! for
the rehabilitation of a non-profit facility to
address Slum and Blighted conditions
8. FY 2015/16 $93,339 CDBG Program Administration and
Planning
Increase allocation by $34,849 for a total
allocation of $128,188
9. FY 2015/16 $24,737 Unallocated Allocate to Public Facilities and
Improvements to benefit Low and
Moderate Income Areas
Attachment 2, Page 1 of 1