HomeMy WebLinkAboutItem 01 Community Development Block Grant Updates AGENDA ITEM SUMMARY Meeting Date: 4/18/2016
Meeting Type: Work Session
Staff Contact/Dept.: Erin Fifield/DPW Staff Phone No: 541-726-2302
Estimated Time: 30 minutes
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Encourage Economic Development and
Revitalization through Community Partnerships
ITEM TITLE: COMMUNITY DEVELOPMENT BLOCK GRANT UPDATES
ACTION REQUESTED:
Discuss and provide direction on the:
• Proposed Amendments to Springfield CDBG Prior Year Action Plans
• DRAFT Springfield 2016/17 CDBG One Year Action Plan
ISSUE STATEMENT: Each spring, the City Council approves funding allocations for use of CDBG funds for the next fiscal year in a document called the One-Year Action Plan. Any
proposed substantial amendments to prior year action plans must follow the same
approval process. Council will have the opportunity to formally approve the 2016/17 CDBG One Year Action Plan, and the proposed CDBG Prior Year Action
Plan Substantial Amendments, during the regular session on May 2, 2016.
ATTACHMENTS: ATT1: Council Briefing Memorandum
ATT2: DRAFT CDBG FY 17 OYAP - CDAC recommendation
ATT3: G Street OASIS summary
DISCUSSION/ FINANCIAL
IMPACT:
The Community Development Advisory Committee (CDAC) held a public hearing
on April 7, 2016 and has made recommendations to Council for the DRAFT Springfield 2016/17 CDBG One Year Action Plan, and proposed Springfield CDBG Prior Year Action Plan Amendments.
CDAC recommendation to Council:
• The CDAC recommends Council approve the list of substantial
amendments to Council, with the condition that the additional $42,500 grant to NEDCO’s Sprout! Code Improvements Project be provided so long
as NEDCO finds funds for the rest of the project.
• For the CDBG 2016/17 One Year Action Plan, the CDAC recommends
allocating CDBG funds to assist with housing rehabilitation, downpayment
assistance, public services to the HSC and to the G Street Oasis Program, fund public facilities and improvements, and grant administration. All
projects and programs must benefit low and moderate income persons in
the community.
Staff will provide an overview of the recommendations and answer any questions at the work session.
M E M O R A N D U M City of Springfield
Date: 4/18/2016
To: Gino Grimaldi COUNCIL
From: Anette Spickard, DPW Director
Erin Fifield, Community Development Analyst
BRIEFING
Subject: CDBG UPDATES MEMORANDUM
ISSUE:
Each spring, the City Council approves funding allocations for use of CDBG funds for the next
fiscal year in a document called the One-Year Action Plan. Any proposed substantial amendments to prior year action plans must follow the same approval process. Council will have
the opportunity to formally approve the 2016/17 CDBG One Year Action Plan, and the proposed
CDBG Prior Year Action Plan Substantial Amendments, during the regular session on May 2, 2016.
COUNCIL GOALS/
MANDATE:
Encourage Economic Development and Revitalization through Community Partnerships
CDBG Prior Year Action Plan Substantial Amendments
During the 2015 HUD CDBG monitoring, staff learned certain changes to CDBG projects require a
substantial amendment to the One Year Action Plan where the funds were first awarded (as opposed to
the year funds are spent). Changes include the reallocation of funds, different activity undertaken, new recipient of funds, increase or decrease to funded amounts, or different national objective achieved by
the project. HUD identified a number of changes from past projects that need to be addressed through a
substantial amendment process. Given this review, and recent direction from Council, staff identified nine (9) potential substantial amendments to four (4) prior year Action Plans:
# Prior
Year
Action
Plan
Amount
Funded
Prior Year Allocated Activity Proposed Amendment
1. FY
2011/12
$153,577 NEDCO – Site acquisition for
Sprout! Regional Food Hub to
create Jobs for Low-Moderate
Income Persons
Amend national objective from
job creation to address Slum and
Blighted conditions
2. FY
2012/13
$23,033 NEDCO – Microenterprise
assistance/Food Cart Program to
create Jobs for Low-Moderate
Income Persons
Amend national objective from
job creation to benefit Low-
Moderate Income Persons
3. FY
2012/13
$58,000 NEDCO Sprout! – Purchase of
Kitchen equipment for a Public
Facility to create Jobs for Low-
Moderate Income Persons
Amend activity from Rehab of a
Public Facility to Special Economic
Development Activity
4. FY
2012/13
$25,000 NEDCO – Downtown Façade
Improvement Program to
address Slum/Blight
Reallocate $12,500 to NEDCO
Sprout! for the rehabilitation of a
non-profit facility to address Slum
and Blighted conditions
Attachment 1, Page 1 of 4
MEMORANDUM 4/14/2016 Page 2
5. FY
2012/13
$30,000 Centennial Fountain Plaza –
Rehabilitation of a public facility
to address Slum/Blight
Reallocate $30,000 to NEDCO
Sprout! for the rehabilitation of a
non-profit facility to address Slum
and Blighted conditions
6. FY
2013/14
$30,000 NEDCO – Microenterprise
assistance to benefit Low-
Moderate Income Persons
Reallocate $30,000 to NEDCO
Sprout! for the rehabilitation of a
non-profit facility to address Slum
and Blighted conditions
7. FY
2013/14
$50,000 SEDA – Acquisition of Downtown
property for a Public Facility to
address Slum/Blight
Reallocate $50,000 to NEDCO
Sprout! for the rehabilitation of a
non-profit facility to address Slum
and Blighted conditions
8. FY
2015/16
$93,339 CDBG Program Administration
and Planning
Increase allocation by $34,849 for
a total allocation of $128,188
9. FY
2015/16
$24,737 Unallocated Allocate to Public Facilities and
Improvements to benefit Low and
Moderate Income Areas
• Amendments 1, 2, 3 – These are closed activities. During the HUD 2015 monitoring, HUD
found that these projects were either incorrectly classified, or there was a lack of documentation
to support the classification. These proposed amendments are the most straightforward edit that would assure compliance with HUD’s requirements and close out the findings.
Amendments 4, 6 – As part of the review of open projects, staff worked with NEDCO to address
these two pending projects. In the end, NEDCO decided to forgo the remaining $12,500 from the Façade Improvement Program, and the full $30,000 for the 2013 award of microenterprise
assistance. During the Council work session with NEDCO on March 21, 2016 Council indicated
they would support putting this additional $42,500 toward the NEDCO Sprout! Code Improvement Project, with the condition that NEDCO find funds for the balance of project
costs. These proposed amendments would formally allocate these additional funds to NEDCO.
Amendments 5, 7 – These amendments do not constitute new funds to NEDCO, but are a technical correction to the 15/16 Action Plan to correctly identify funds for the Sprout! Code
Improvements project. The 2015/16 Action Plan previously approved by Council included $100,000 for NEDCO for the Sprout! fire suppression system. Of that $100,000, $80,000 was made available because previously allocated projects – Centennial Plaza project (2013/2014)
and SEDA acquisition (2012/2013) – did not move forward. These amendments maintain the original award to SPROUT at $100,000, but acknowledge part of the funds is drawn from prior
year funding.
Amendment 8 – Staff identified a projected shortfall in CDBG funds to cover staff costs by the end of FY 2016. HUD allows Cities to put a percentage of receipted program incomes toward
administration costs. This increase in allocation would allow the City to cover administration
costs with CDBG funds. Amendment 9 – On April 7, 2016, the CDAC recommended allocating the full $278,199 in
unallocated funds to Public Facilities and Improvement. These unallocated funds are split
between two award years: $24,737 from FY 2015/16, and the remaining in FY2016/17. Because of HUD’s requirements for amending allocations by year of the award, rather than year
of the project, the allocation of the $24,737 occurs here is as an amendment, and the remaining
balance is allocated as part of the FY 2016/17 One Year Action Plan.
Attachment 1, Page 2 of 4
MEMORANDUM 4/14/2016 Page 3
The 2015 Eugene-Springfield Consolidated Plan’s Citizen Participation Plan indicates the need to publish for comment any and all substantial amendments to prior year Action Plans. The proposed
Springfield CDBG Prior Year Action Plan Substantial Amendments was published for public comment
on March 25, 2016, and will close April 25th. The Community Development Advisory Committee (CDAC) held a public hearing on April 7, 2016. No comments have been received so far, either in
writing or during the public hearing.
Council will have the opportunity to further consider, and formally approve the Prior Year Action Plan
Substantial Amendments during the regular session on May 2, 2016.
DRAFT CDBG 2016/17 One Year Action Plan (see ATT2 for more detail)
During the February 8, 2016 work session, staff discussed with Council a proposed funding allocation for FY2016/17 that kept current programs funded at current amounts, with the balance not committed for
allocation. Given information at the time, Council indicated interest in continuing to hold funds as unallocated, pending staff’s review of funding streams and estimated drawdowns.
Since that work session, staff received updated information on HUD funding amounts and program income, and have adjusted the draft budget accordingly, leaving a larger pot of unallocated funds than
anticipated. Staff have since calculated projected cash flows and determined that the City will not meet
HUD’s “timeliness test” by May 2016. The City would also likely not meet HUD’s “timeliness test” by May 2017, unless funds are both allocated and drawn down in order to prevent the City from having
more than 1.5 times the amount of annual award. If the City does not meet HUD’s “timeliness test” 2
years in a row, then the City is at risk of receiving a lowered CDBG amount the following year.
The DRAFT Springfield CDBG 2016/17 One Year Action Plan was published for public comment on
March 25, 2016, and the public comment period will close on April 25th. The Community Development Advisory Committee (CDAC) held a public hearing on this Action Plan on April 7, 2016. Four people
spoke during the hearing to the following issues: G Street OASIS project; Lane County Human Service
Commission (HSC) funding; infrastructure needs; and Safe Routes to Schools. Since March 25, no other public comments have been received.
The CDAC made two recommended changes to the DRAFT Action Plan. Those changes addressed the unallocated portions of the DRAFT funding allocation, specifically:
• Allocate an additional estimated $19,500 toward public services: o G Street OASIS: increase the allocation by $15,000 to $32,000 (see ATT3 for details
on the G Street OASIS project) o HSC contribution: increase the allocation by $4,500 to $77,704. This additional funding could be put toward family and youth homeless diversion programs, and/or added to
currently funded non-profits, including Relief Nursery, Food for Lane County, Womenspace, and Catholic Community Services.
• Allocate $278,199 ($253,462 in the FY2016/17 Action Plan and $24,737 from FY2015/16 unallocated funds) to public facilities and improvements in low and moderate-income neighborhoods. This could include sidewalk infill, crosswalks, ADA ramps, and improved street
lighting.
If Council approves allocation for infrastructure improvements in low-income neighborhoods, staff will
develop and bring back to Council a detailed plan.
Attachment 1, Page 3 of 4
MEMORANDUM 4/14/2016 Page 4
DRAFT – CDBG One-Year Action Plan Summary of FY 2015/16 and FY2016/17
Sources of Funding FY 2015/16 FY 2016/17
DRAFT
FY 2016/17 CDAC
recommendation
• CDBG NEW Entitlement Grant $466,694 $488,028 $488,028
• Program Income (estimated) $195,743 $195,743
• Prior Year Funding $30,000*
$50,000*
* *
Total Sources $546,694 $683,771 $683,771
Uses of Funding FY 2015/16 FY 2016/17
DRAFT
FY 2016/17 CDAC
recommendation
• Home Repair Program $141,604 $110,000 $110,000
• Downpayment Assistance
Program
$100,000 $100,000 $100,000
• Public Services: Human Services
Commission (HSC) contribution
$70,004 $73,204
$77,704
• Public Services: G Street OASIS - $17,000 $32,000
• NEDCO Sprout! Code
Improvements!
$117,000* - -
• Public Facilities and
Improvements
- - $278,199
• Unallocated $24,737 $278,199
$19,500**
-
• Grant Administration $93,339
$110,605 $110,605
Total Sources $546,694 $683,771 $683,771
*All or part is acknowledged through Substantial Amendment to a Prior Year Action Plan
**Estimated program income revenue which can be spent toward public services
RECOMMENDED ACTION: Discuss and provide direction on the proposed amendments to prior
year CDBG Action Plans, and the DRAFT Springfield FY2016/17 CDBG One Year Action Plan.
Attachment 1, Page 4 of 4
Eugene-Springfield FY 2016/17 One Year Action Plan City of Springfield CDBG program
1
City of Springfield – CDBG Program
FY 2016/17 One Year Action Plan
This summary describes specific housing and community development actions and activities
the City of Springfield proposes to undertake with Community Development Block Grant
(CDBG) funds during the program year beginning July 1, 2016 and ending June 30, 2017
(Fiscal Year 2016/17). It is one part of the Eugene-Springfield 2016/17 One-Year Action Plan.
Communities that are entitled to receive funds from U.S. Department of Housing and Urban
Development (HUD) must complete a Consolidated Plan every five years as well as annual
Action Plans. The Consolidated Plan provides an assessment of needs of low- and moderate-
income persons and a strategic five-year plan for taking actions to address those needs using
Community Development Block Grant (CDBG) and HOME Investment Partnerships Program
(HOME) funds received by the Cities of Eugene and Springfield. The One-Year Action Plan
describes specific actions to be undertaken in a particular year with federal funds. The
content of the One-Year Action Plan is guided by HUD.
The Cities of Eugene and Springfield each receive an annual entitlement allocation of CDBG
funds directly from HUD. The two Cities also receive HOME funds from HUD through the
Eugene-Springfield HOME Consortium. The City of Eugene is the lead agency in the HOME
Consortium.
A summary of planned uses by the Eugene-Springfield HOME Consortium for the use of HOME
funds is available from the City of Eugene, as well as a summary of planned uses of Eugene
CDBG funds. The following describes only the planned uses of CDBG funds received by the
City of Springfield.
Coordination and Collaboration
The Cities of Eugene and Springfield collaborate in multiple ways to plan for and implement
affordable housing and community development activities. The Cities of Eugene and
Springfield jointly prepare the five-year Consolidated Plan and coordinate preparation of the
One-Year Action Plans, and Comprehensive Annual Performance and Evaluation Report.
There are multiple forms for communication and collaboration between the jurisdictions and
other public agencies, affordable housing developers, social service providers, and other
interested parties. The Lane County Human Services Commission (HSC) and Poverty &
Homelessness Board (PHB) offer ongoing opportunities for collaboration and communication.
Attachment 2, Page 1 of 7
Eugene-Springfield FY 2016/17 One Year Action Plan City of Springfield CDBG program
2
Citizen Participation
The City of Springfield encourages public participation in identifying specific needs and uses
of CDBG funds in fiscal year (FY) 2016/17. The City of Springfield Community Development
Advisory Committee (CDAC) is composed of community residents and was established by the
City of Springfield to make recommendations concerning program policy and project
selection to the City Council.
On March 25, 2016, Springfield released its DRAFT CDBG One-Year Action Plan on its website
and at City Hall. A 30-day public comment period commenced on March 25 and will be
completed on April 25. A public hearing will be held by the CDAC on April 7, 2016. A summary
of Springfield CDBG funded sources and uses is provided as Attachment A. Springfield’s City
Council will consider the recommendation of the CDAC and public comments received
before approving the One-Year Action Plan, which is scheduled for May 2, 2016.
Unallocated Funds
In previous years, Springfield has allocated some CDBG funds annually through a competitive
Request for Proposals (RFP) process. This year, Springfield identified needed changes to its
program and is retooling its RFP allocation process. At the time of publication for this DRAFT
2016/17 One-Year Action Plan, Springfield continues to work with the CDAC, Springfield City
Council, and HUD on developing this allocation process. It is estimated that $278,199 of FY
2016/17 CDBG funds remain to be allocated (see Attachment A).
Springfield is reaching out and encouraging its partners in the community to provide public
comment in writing or during the public hearing on what they see as specific priority needs
and goals for this year, in line with the 2015 Consolidated Plan’s Strategies to Address Priority
Needs (Attachment B), toward which Springfield can then consider allocating funds.
Springfield recognizes that if funds remain unallocated by the time the One-Year Action Plan
is submitted to HUD, Springfield will need to conduct a substantial amendment, and follow the
2015 Consolidated Plan’s Citizen Participation Plan, in order to allocate funds to activities in
the future.
Activities Benefiting Low- and Moderate-Income Persons
Generally, Springfield's CDBG-funded programs and projects are provided to benefit low-
income residents living within the city limits of Springfield. Individuals participating in a CDBG-
funded program are required to meet HUD Income Guidelines. In order to meet the CDBG
National Objective of Benefit to Low and Moderate-Income Persons, CDBG-funded projects
must either serve a specific low-income area, or provide tangible benefit to low- and
moderate-income clientele (services, economic opportunities, housing). Funded programs
and projects undergo periodic staff monitoring to ensure compliance with CDBG regulations.
Attachment 2, Page 2 of 7
Eugene-Springfield FY 2016/17 One Year Action Plan City of Springfield CDBG program
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Activities for the Prevention or Elimination of Slum and
Blighted Conditions
Another national objective of the CDBG program is the prevention or elimination of slums and
blighted conditions in neighborhoods and communities, either by designating a specific area
or by addressing conditions on a spot basis. In 2014, Springfield designated a Springfield
Downtown Redevelopment Area, in compliance with CDBG regulations. The Downtown
Redevelopment Area has boundaries of Mill Street (west boundary), South A Street (south
boundary), 10th Street (east boundary) and B Street (north boundary), excluding the residential
areas on the south side of B Street between 8th and 10th Streets, and on the north side of A
Street between 9th and 10th Streets. Springfield is currently in the process of updating this
designation.
Attachment 2, Page 3 of 7
Eugene-Springfield FY 2016/17 One Year Action Plan City of Springfield CDBG program
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Strategies to Address Priority Needs
The City of Springfield receives an annual allocation of Community Development Block Grant
(CDBG) funds from the U.S. Department of Housing and Urban Development (HUD). The City
of Springfield's FY 2016/17 CDBG allocation will be $488,028. This is a 4.5% increase from FY
2015/16.
The adopted Eugene-Springfield 2015 Consolidated Plan emphasizes goals and strategies to
meet priorities needs of low-income renters, low-income homeowners, people experiencing
homelessness, and non-homeless special needs populations. Additional needs include
increased employment opportunities for low income persons as well as low-income
neighborhoods and areas that meet HUD’s definition of slums and blight. The priority strategies
described below are intended to address one or more priority needs. Attachment B includes
the adopted table of strategies to address the priority needs along with specific metrics to
track progress over the five year period.
The following narrative describes proposed allocations of Springfield CDBG funds for FY
2016/2017 as it relates to each strategy identified in the Eugene-Springfield 2015 Consolidated
Plan. Certain strategies in Springfield are met through the Eugene-Springfield HOME
allocations, and are indicated below. More details can be found regarding the allocation of
HOME funds in the Eugene 2016/17 DRAFT One-Year Action Plan.
Affordable Housing
Affordable housing goals are intended to address HUD program objectives to provide
decent, safe, and affordable housing and address critical housing needs of low-income
people in our community. A total of four affordable housing goals are included in the
adopted Eugene-Springfield 2015 Consolidated Plan.
Increase the Supply of Affordable Housing
• Housing Development – (addressed through HOME Allocation)
• CHDO Operating Support – (addressed through HOME Allocation)
Rehabilitate Existing Housing Stock
• Springfield Emergency Home Repair - The City of Springfield will continue to provide
assistance to qualified low-income homeowners through its Emergency Minor Home
Repair Program and the Springfield Home Improvement Program (SHIP). These
programs are funded from allocation from the new CDBG entitlement grant.
Springfield proposes to allocate $110,000 in CDBG funds for this purpose.
Attachment 2, Page 4 of 7
Eugene-Springfield FY 2016/17 One Year Action Plan City of Springfield CDBG program
5
Provide Down Payment Assistance for Home Ownership
• Springfield Home Ownership Program - The City of Springfield continues to administer
the very successful Springfield Homeownership Program (SHOP). The SHOP provides
down-payment assistance for low-and very low-income households. Springfield
proposes to allocate $100,000 in CDBG funds for this purpose.
Remove Barriers to Affordable and Supportive Housing
• There are currently no funds allocated to this strategy. Springfield continues to seek
opportunities to affirmatively further fair housing and inform others about the Fair
Housing Council of Oregon’s Fair Housing Hotline.
Community Development
Community development goals are intended to satisfy HUD program objectives by providing
human services; creating jobs; improving access to public facilities; and furthering
neighborhood revitalization, planning, and community-building activities. A total of three
community development goals were included in the adopted Eugene-Springfield 2015
Consolidated Plan.
Support a Human Services Delivery System
• Non-profit services through the Human Services Commission (HSC) – The City of
Springfield collaborates with Lane County to fund human service providers. The Human
Services Commission (HSC) is the intergovernmental board that guides the use of funds
and oversees the activities of agencies receiving funds. Agencies to be funded include
Food for Lane County, The Relief Nursery, Catholic Community Services, and
Womenspace. Springfield proposes to allocate $77,704 to the HSC. $4,500 of this
amount is conditional on program income received, as estimated in the Funding
Allocation Summary – Sources of Funding.
• Non-profit services through G Street OASIS project – This is a new collaborative project
for homeless families with children, Participating organizations will provide access to a
coordinated set of services offered at multiple locations within the immediate G Street
neighborhood in Springfield. Springfield proposes allocating $32,000 to Catholic
Community Services as the coordinator of the G Street OASIS project. $15,000 of this
amount is conditional on program income received, as estimated in the Funding
Allocation Summary – Sources of Funding.
Promote Economic Development
• There are currently no FY 2016/17 funds allocated to this strategy.
Make Strategic Investments to Improve Neighborhoods
Attachment 2, Page 5 of 7
Eugene-Springfield FY 2016/17 One Year Action Plan City of Springfield CDBG program
6
• Public Facilities and Improvements – In low and moderate income neighborhoods, the
City would make improvements possibly including but not limited to sidewalk infill,
crosswalks, ADA ramps, and improved street lighting. Springfield proposes allocating
$253,462 to these improvements.
Attachment 2, Page 6 of 7
Eugene-Springfield FY 2016/17 One Year Action Plan City of Springfield CDBG program
7
City of Springfield
FY 2016/17 CDBG Funding Allocation Summary
Sources of Funding
FY 2016/17 CDBG Entitlement Grant $ 488,028
Program Income FY 2014/15 Springfield Home Improvement Program
(SHIP) loan repayments $ 78,743
FY 2015/16 SHIP loan repayments (estimated) $ 52,000
FY 2016/17 SHIP loan repayments (estimated) $ 65,000
Total sources $ 683,771
Uses of Funding
Rehabilitate Existing Housing Stock Home Repair Program for Low-income Homeowners $ 110,000
Provide Down Payment Assistance for Home Ownership
Down payment assistance for Low-Income Homebuyers $ 100,000
Support a Human Services Delivery System
Non-profit services through the Human Services $ 77,704
Commission (HSC)
Non-profit services through G Street OASIS project $ 32,000
Administration and Planning $ 110,605
Make Strategic Improvements to Improve Neighborhoods $ 253,462 Public Facilities and Improvements
Total uses $ 683,771
Attachment 2, Page 7 of 7
G Street OASIS for Families in Transition Opportunity-Access-Support/Stability-Initiative-Success
Overview: In this new collaborative project, homeless families with children will have access to a
coordinated set of services offered at multiple locations within the immediate G Street
neighborhood in Springfield. The participating organizations will function as a campus, with all
services within easy walking distance.
Goals for the new day program include:
- Provide an oasis of stability for homeless families with children
- Make it easier (in the short term) for families to maintain temporary overnight shelter
“doubling up” with other friends or relatives, by mitigating some of the points of friction and conflict with host families
- Reinforce school attendance/participation by the children
- Help the adults take positive steps toward greater self-sufficiency, with an emphasis on housing and employment
Need:
Catholic Community Services helps approximately 250 homeless families with children each
year at its Springfield Community Service Center. The Springfield School District serves approximately 600 children each year who are homeless at some point during the school year. An estimated 75% of these homeless families are “doubled up,” living temporarily with relatives
or friends while they try to find affordable housing. The remaining 25% are living in tents,
vehicles, and other temporary locations. Sometimes families are divided, with the children
doubled up at various locations and the parents living in a vehicle or tent. The instability of their daily lives is a significant barrier. Lacking a safe place to be during the
day and with inconsistent access to meals, restrooms, showers, laundry and other necessities,
families are forced to focus on day-to-day survival and tend to stay stuck in homelessness. The
same instability contributes to erratic school attendance and poor school performance by the children.
Description of Services and Objectives
Families participating in the program will have a safe place to be Monday-Friday from 9:00 a.m.
to 3:00 p.m. First Baptist Church Springfield will be the primary “safe place” location, with Brattain House (school district homeless services) and the Native American Education Center as backup locations. While attending, families will have access to showers at the Willamalane Park
Swim Center and laundry facilities at CCS and the Native American Education Center. Families
will have access to a food pantry for preparing their own meals and snacks. Family members will
have access to computers at Brattain House and a public phone for local calls at CCS. Families will be linked with the full range of services available at the participating organizations,
including food assistance, clothing, hygiene items, and the opportunity to participate in
transitional housing, family support, employment assistance, and mental health counseling
services, plus all school-based services.
Attachment 3, Page 1 of 3
Family success will be measured by documenting progress toward specific family goals, which
will include at a minimum:
- Increasing/stabilizing family income;
- Getting into and maintaining stable housing;
- Establishing/maintaining school attendance and participation by children. Program success will also be measured against the larger goals of:
- Using multiple adjoining locations and organizations for the delivery of a coordinated
day services program for homeless families with children;
- Developing and maintaining an effective collaborative Steering Committee;
- Generating sustainable program funding.
Collaborators: This new collaborative project has been spearheaded by: Janet Thorn, McKinney-Vento Liaison (homeless student program) for the Springfield School District, Tom Mulhern of Catholic
Community Services; and Jeff Savage, Pastor at First Baptist Church of Springfield. Joining
these three on the planning task force are: Sean VanGordon, Springfield City Council member;
Dawn Malliett, Native American Education Center; Shari Furtwangler, Two Rivers/Dos Rios Elementary School; Ronnel Curry, Springfield Education Foundation; Karlynn Akins, City of Springfield Volunteer Coordinator; Beth Levine, Willamalane Parks & Rec; Melissa Thomas,
Center for Community Counseling; and Chava Kronen, Head Start.
This planning task force is setting up a formal Steering Committee composed of representatives of participating organizations. The Steering Committee will set program policies and operating procedures and oversee the work of the Project Coordinator. The Project Coordinator was hired
in March and the program welcomed its first two families on April 4, 2016. Contact Amanda
Wirkkula 541-345-3628 ext 390 awirkkula@ccslc.org
Start-Up Funding Commitments Received:
Funding Source Amount
The Collins Foundation $25,000
Oregon Community Foundation $25,000
Cow Creek Umpqua Indian Foundation $10,000
The Autzen Foundation $3,500
Springfield Rotary Club $4,300
TEAM Springfield $10,000
TOTAL $77,800
Attachment 3, Page 2 of 3
GOASIS Budget
Draft 7/8/2015
Participation Assumption:
Households in program at any point in time 15
Individuals in program at any point in time 45
Projected Expenses:
Program Coordinator (1.0 FTE) wage @ $20/hr plus
payroll tax & benefits 55,129
Occupancy at FBCS: utilities, maintenance, supplies, etc.,
@ $300/month (guesstimate, needs to be confirmed by
FBCS)3,600
Shower Passes at WPP: $0.50/shower @ 45 persons @ 2
showers/week @ 50 weeks 2,250
Laundry at CCS or IEC: average cost/load wash & dry
$1.00 @ 8 loads/day @ 5 days/week @ 50 weeks 2,000
Meals provided by TRDR School: $3.00/meal @ 10
meals/day @ 180 days @1.33 summer adjustment 7,182
Bus passes from LTD (half price 10-ride ticket book):
$8/book @ 15 families/month @ 12 months 1,440
Counseling provided by CCC: $50/hr @ 2 hrs/week @ 50
weeks 5,000
TOTAL 76,601
Note: Program Coordinator @ $15/hr instead of $20/hr
would reduce Total by approximately $12,000
Attachment 2, Page 1 of 1Attachment 3, Page 3 of 3