HomeMy WebLinkAboutItem 04 Acceptance of Project P21108-2, City Hall Plaza Renovation AGENDA ITEM SUMMARY Meeting Date: 4/4/2016
Meeting Type: Regular Meeting
Staff Contact/Dept.: Jeff Paschall/Public Works
Staff Phone No: 726-1674
Estimated Time: Consent Calendar S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Maintain and Improve
Infrastructure and Facilities
ITEM TITLE: ACCEPTANCE OF PROJECT P21108-2; CITY HALL PLAZA RENOVATION.
ACTION REQUESTED:
Adopt or reject the following resolution:
A RESOLUTION TO ACCEPT CITY PROJECT P21108-2; CITY HALL PLAZA RENOVATION.
ISSUE STATEMENT: The work on this project has been completed by Classic Design and Construction LLC, and final inspection, paperwork and approval has been completed by City
Staff. The Project is now ready for City Council to formally accept the work.
ATTACHMENTS: 1. Resolution
DISCUSSION/
FINANCIAL IMPACT:
This project was for the removal of the existing City Hall plaza and landscaping
followed with reconstruction of a new plaza. In general this contract included new concrete plaza and sidewalk paving, a concrete base for rubber safety surfacing around the fountain, and new expanded planting beds. The new plaza upgraded the
appearance, condition, and usability of the area while at the same time reducing the amount of site storm water runoff. The contractor supplied all preparation,
installation, supplies, equipment, materials and cleanup necessary to complete the
work. City Operations staff is completing other related work including the rubber safety surfacing, seating areas, tree installations and landscaping as a cost saving
measure.
The Council authorized budget for this project from City Building Preservation
Funds in the amount of $87,000.00 in account 420-73880-850268. The project was designed and bid with all received bids exceeding the budgeted amount. Those bids were rejected and staff adjusted the project scope and rebid the project. The
low bid this time from Classic Design and Construction LLC was $94,450.00 and staff was able to use other project savings to fund the additional funds needed.
All work done under this contract has been completed for the bid amount and inspected by the City Engineer and found to be satisfactory.
RESOLUTION NO. _______
Acceptance
WHEREAS, work on the improvement described below has been fully completed and
has been duly inspected by the City Engineer of the City of Springfield:
P21108-2 CITY HALL PLAZA RENOVATION, and
WHEREAS, said work was found to be in conformance with the terms of the contract
now on file in the City Recorder’s office; and,
WHEREAS, it is the recommendation of the City Engineer that this improvement project be accepted and permanently included in the improvement maintenance program of the City of
Springfield.
NOW THEREFORE BE IT RESOLVED as follows:
1) The Common Council of the City of Springfield does hereby accept for future
maintenance the above-described project and accepts said improvement from the
contractor involved.
2) This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield, Oregon, this 4th day of
April, 2016.
Adopted by a vote of ____ for and ____ against.
_______________________________
Mayor
ATTEST:
_____________________________
City Recorder
REVIEWED & APPROVED AS TO FORM
Joseph J. Leahy DATE: January 1, 2008
OFFICE OF CITY ATTORNEY CITY OF SPRINGFIELD
Attachment 1, Page 1 of 1