HomeMy WebLinkAboutItem 08 Lane Radio Interoperability Group (LRIG) System Manager Services Agreement AGENDA ITEM SUMMARY Meeting Date: 3/7/2016
Meeting Type: Regular Meeting
Staff Contact/Dept.: Michael Harman/Police Staff Phone No: 726-2347
Estimated Time: Consent Calendar S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Strengthen Public Safety
by Leveraging
Partnerships and Resources ITEM TITLE: LANE RADIO INTEROPERABILITY GROUP (LRIG) SYSTEM MANAGER
SERVICES AGREEMENT
ACTION REQUESTED:
Authorize the City Manager to sign an agreement amending the agreement between the Lane Radio Interoperability Group partners to provide for additional System
Manager services through Lane County.
ISSUE STATEMENT: Lane County currently provides a qualified staff member on a half-time (0.5 FTE) basis as the LRIG System Manager. Under this proposed amendment, effective
April 1, 2016, the LRIG System Manager will be assigned on a full-time basis for the duration of this Agreement.
ATTACHMENTS: 1. Council Briefing Memorandum
2. First Amendment to the Intergovernmental Agreement for LRIG System Manager Services.
DISCUSSION/ FINANCIAL IMPACT:
The Lane Radio Interoperability Group (LRIG) has utilized a system manager since
the system went live in 2006. The system manager is currently provided by Lane County on a half-time basis for $92,700 per year. The LRIG Group has begun a series of projects including:
1.) Each of the public safety dispatch centers has, or is in process of, upgrading the radio consoles at each dispatch position from circuit-based to IP-based
technology, requiring multiple project resources to be coordinated and scheduled.
2.) In cooperation with the State Radio Project, the LRIG system is developing
an “ISSI” interface which will provide field level communication between local radio system users in Police and DPW and their State counterparts in
OSP and ODOT.
3.) The City of Eugene is considering whether to advocate for building a 700 Mhz layer onto the existing system, to provide future capacity and a
platform for new public safety users.
The number of current and potential future projects has prompted the need to
increase the system manager position to full-time (1.0 FTE), and the group is requesting that this be effective April 1, 2016. For next fiscal year, FY17, Lane County has agreed to provide that resource for $180,000. While the cost for the
System Manager has increased, the number of new radio users on the system has resulted in a relatively flat cost-per-radio compared to previous years. Springfield’s share of the additional cost will be $7500 per year, and will be absorbed within the
existing budget.
Staff recommends that Council authorize the City Manager to sign the First
Amendment to the Intergovernmental Agreement.
M E M O R A N D U M City of Springfield
Date: 3/7/2016
To: Gino Grimaldi COUNCIL
From: Michael Harman/Police Business Manager BRIEFING
Subject: LANE RADIO INTEROPERABILITY GROUP (LRIG) SYSTEM MANAGER SERVICES
AGREEMENT
MEMORANDUM
ISSUE: Lane County currently provides a qualified staff member on a half-time (0.5 FTE) basis
as the LRIG System Manager. Under this proposed amendment, effective April 1, 2016, the LRIG System Manager will be assigned on a full-time basis for the duration of this Agreement.
COUNCIL GOALS/
MANDATE:
Strengthen Public Safety by Leveraging Partnerships and Resources
BACKGROUND:
The Lane Radio Interoperability Group (LRIG) has utilized a system manager since the system
went live in 2006. The system manager is currently provided by Lane County on a half-time basis at a cost of $92,700 per year.
The work load assigned to this position has prompted a discussion to increase the system manager position to full-time (1.0 FTE). The Lane County IT Department has been providing this resource using 0.5 FTE of a Project Manager position. Lane County IT is no longer able to
provide that position at half-time and also accomplish the other half-time project this employee was assigned to (network security management). The System Manager has reported several times in the past that the LRIG workload exceeds the capacity of a half-time position, and that
pending projects such as the ISSI interface and 700 Mhz discussions will necessitate a full-time position. In discussions with the Lane County IT manager regarding project demands and
workloads, the recommendation was to move the LRIG System Manager to full-time.
The fully loaded cost for an IT Project Manager, according to the County, is approximately
$185,000 per year. The position will be included as one piece of the overall LRIG budget next
fiscal year at $180,000. Springfield’s share of the additional cost for the System Manager will be $7500 per year. The total LRIG budget for next year will be $1,163,267, an increase of
approximately 0.5% over the current budget of $1,159,169.
No additional funds are needed in the budget as a result of this change. The Department has
historically budgeted, on average, $35 per radio/per month to participate in the LRIG radio consortium, and this proposed change keeps us within that funding limit.
RECOMMENDED ACTION: Staff recommends that Council authorize the City Manager to
sign the First Amendment to the Intergovernmental Agreement.
Attachment 1
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