HomeMy WebLinkAboutItem 03 Council MinutesAGENDA ITEM SUMMARY Meeting Date: 2/16/2016
Meeting Type: Regular Meeting Staff Contact/Dept.: Amy Sowa
Staff Phone No: 541-726-3700
Estimated Time: Consent Calendar S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Mandate
ITEM TITLE:
COUNCIL MINUTES
ACTION REQUESTED:
By motion, approval of the attached minutes.
ISSUE
STATEMENT:
The attached minutes are submitted for Council approval.
ATTACHMENTS:
Minutes: a. February 1, 2016 – Regular Meeting
DISCUSSION/ FINANCIAL IMPACT:
None.
City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, FEBRUARY 1, 2016
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, February 1, 2016 at 7:00 p.m., with Council President Marilee Woodrow presiding.
ATTENDANCE Present were Councilors Woodrow, VanGordon, Wylie, Moore, Ralston and Pishioneri. Also present
were City Manager Gino Grimaldi, Finance Director Bob Duey, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff.
Mayor Lundberg was absent (excused).
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council President Woodrow.
SPRINGFIELD UPBEAT
1. Mayor’s Recognition
2. Other
a. Citizen Recognition
i. Chief Doney introduced Chet and Carolyn Martin, and presented them with a certificate of appreciation for their benevolent role in helping the Police Department establish the CHETT Program “Community Help Easing Troubled Times.”
Mr. Martin is a Springfield area veteran who contacted the Springfield police regarding the ability to contribute funds to be used by officers to help Vets and the most vulnerable in
Springfield meet short-term emergency needs at times of crisis. Funds from the account are to be used for victims of crime, those displaced by crime or critical incident (including
innocent family members of perpetrators), or people in the community with little hope or
few options. Examples of uses could include, but are not limited to; meals, lodging, transportation, crime scene damage repair, and/or other immediate short term emergency
assistance. The first use of these funds was recently used to provide overnight shelter for a
family from Central Oregon travelling through Springfield on their way to a medical appointment in Portland.
Mrs. Martin spoke on behalf of her husband saying the honor goes to the men and women of the Springfield Police Department who are out on the streets keeping our community
safe. Their only goal was to give the officers another tool to enable them to help others who might need a little help in a very difficult time. They have heard from friends and strangers who have been enthusiastic about the CHETT program. It is their hope that individuals and
businesses here in Springfield will want to support the Police Department in this area. They
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Council Regular Meeting Minutes
February 1, 2016 Page 2
would like to especially thank Lieutenant Scott McKee who has done the lion’s share of the
work getting this program started. Through this process, he has been there and they both consider him a very special friend. They are excited that the fund has grown and that an out-
of-town couple was helped with funds from the program for the first time. They look forward to hearing more stories and that the CHETT fund will continue to grow and maintain a working balance in the account. She thanked them for this time to meet with the
Mayor and Council, and said the honor had been theirs.
Chief Doney presented Mr. Martin with a Challenge Coin from the Police Department.
Councilor Woodrow thanked Mr. and Mrs. Martin for being the impetus in getting more
people involved and the teamwork.
Councilor Pishioneri said this is an example of creating and furthering the hometown feel.
ii. Chief Doney introduced Springfield resident Stephanie Noble. He noted that the recognition had to wait until court proceedings on the case were complete. On February 4, 2014,
Stephanie Noble, noticed a suspicious male and vehicle in her neighborhood in east Springfield. The unidentified male parked in an unusual location on the street and began changing clothes while standing outside his driver’s door. The subject then walked around
to the back of the car while putting on some type of backpack. Stephanie took a photograph of the suspect while he was near the car. The suspect then walked west on Kathryn Street and south on 35th Street towards the 35th Street Market. While the subject was walking
away, Stephanie took a photo of the involved vehicle to include the license plate. A short time later, the subject was observed running back to his car and speeding away, almost
hitting a bicyclist. The subject left a pair of shoes on the street next to where his car had
been parked. A short time later, Police were notified that a robbery had just occurred at the market. Information provided to officers/dispatch (to include vehicle and license plate
description) by Stephanie was broadcast to other officers in town and a patrol Sergeant
observed the suspect vehicle traveling westbound on Main Street at 15th. The suspect was ultimately stopped and arrested near 14th and Main Street. A handgun and the stolen money
were recovered. The suspect was convicted of Robbery and has been sentenced to 5 years in state prison. Stephanie’s observations and willingness to step up and assist took a dangerous offender off the streets and out of our community.
Chief Doney presented a certificate of appreciation to Ms. Noble.
iii. Chief Doney introduced Brad Giddens, Kim Hallmark, and Devon Thompson from Hexion, and John Brown.
In early 2014, the City and Springfield Police Department (SPD) was approached by local resident and businessman John Brown, who was concerned about unlawful camps and
accumulation of garbage on both public and private property within the city and UGB,
adjacent to the Willamette River and Mill Race. SPD approached management staff at Hexion (Formerly Momentive on South 2nd Street) in reference to their large
facility/property adjacent to the Willamette River and Mill Race as their property had a
large amount of accumulated garbage and very large camps on both waterfronts. With the arrival of a new site manager, Brad Giddens, and the assistance of site administrator, Kim
Hallmark, who was assigned this project, Hexion agreed to partner with SPD to tackle the
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Council Regular Meeting Minutes
February 1, 2016 Page 3
issues. Hexion posted their property and SPD assisted in removing those trespassing. The
company made substantial investments in contracting with a private firm to clean up the remaining camps and garbage. They worked with the McKenzie River Trust for assistance
identifying what they could do to clean up the riverbank and Mill Race of invasive species. They also installed 3 gates in the fence line to allow easy access for company security personnel to access all their property. They have increased security patrols to stay on top of
any developing issues and stay in frequent contact with the police department patrol divisions. Hexion should be commended for their efforts at improving the environment and
being good neighbors in the City of Springfield. This is another example of what makes
Springfield a special place.
The City will continue to work with Hexion, John Brown and the River Guardian Project to
protect and enhance the waterways which are crown jewels to the City.
Mr. Giddens said Mr. Brown approached Hexion and challenged them to assist with this
cleanup. Both Devon and Kim had a vision for what they should be doing in our community and he just provided them the vehicle to get their work done. They are still in the process of
cleaning up the area, and have the Northwest Youth Corp working on the site. They are making strides, but the best is yet to come.
Mr. Brown thanked Hexion and also the Council for following through on his requests. He thanked Hexion because it showed that with a public private partnership it can work. The last time he cleaned up that area, he cleaned up over 11,000 pounds of materials, 1,100
hypodermic needles from Island Park to the bridge, and he didn’t have to do that this year.
b. Employee Recognition: Greg Mott, 40 Years of Service.
Gino Grimaldi, City Manager, presented the staff report on this item. Mr. Grimaldi noted the many
projects Mr. Mott has been involved in over his career. He has been the go-to person regarding
anything regarding land use. He brings history to the issues, but does not limit himself with that history rather using it as a foundation to move the City as an organization and the community
forward. He has shaped this community to make it what it is today. It has been a pleasure to work with him.
Mr. Mott spoke about how quickly forty years has gone by and the number of people that have come and gone. He referred to people poking fun at Springfield and talking about stereotype and opinions that were not well-grounded, but based on other people’s stereotypes and heresy. As a
result of this, a lot of things the City has done have gone unacknowledged because people don’t want to admit that Springfield is more than their observations and stereotypes, but clearly it is. The Council continues to do what they feel is the right thing. He is never surprised, but is frequently
pleased at the decisions they make and the courage of their convictions to make those decisions in spite of what other people think. What’s important to them is the City and how to best represent
their constituents. Mr. Mott said he would stay at the City to see some things through and work
with his fellow employees who continue to support and push him, and aren’t satisfied with anything less than getting free of these stereotypes. He has enjoyed it and hopes to enjoy it for a
few more years.
Councilor Wylie said she respected and appreciated his contributions and knowledge.
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February 1, 2016 Page 4
Councilor Moore said he has always given thoughtful answers to her questions, and she
appreciated that very much.
Councilor Pishioneri said Mr. Mott was always a pleasure to listen to and he had a great depth of knowledge. He always followed through and brought things full circle.
CONSENT CALENDAR
1. Claims
2. Minutes
a. January 19, 2016 – Regular Meeting
3. Resolutions
4. Ordinances
5. Other Routine Matters a. Approve Amended Community Development Advisory Committee (CDAC) Bylaws.
b. Authorize the City Manager to enter an agreement with Washington State Correctional Industries to provide Inmate Food Services to the Springfield Municipal Jail.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR MOORE TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST. ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
1. Annexation of Territory to the City of Springfield – Annex 12.2 Acres of Property Located South of Jasper Road and West of Kintzley Avenue, Springfield.
ORDINANCE NO. 1 – AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN
TERRITORY TO THE CITY OF SPRINGFIELD, AND WILLAMALANE PARK AND RECREATION DISTRICT; AND WITHDRAWING THE SAME TERRITORY FROM THE
WILLAKENZIE RURAL FIRE PROTECTION DISTRICT (FIRST READING). Andy Limbird, Senior Planner presented the staff report on this item. A request for annexation to the
City of Springfield has been received from Willamalane Park & Recreation District for approximately 12.2 acres of vacant land located southeast of Agnes Stewart Middle School, south of Jasper Road and
west of Kintzley Avenue. All of the territory requested for annexation is inside the City’s Urban
Growth Boundary (UGB). The northwest boundary of this territory is contiguous with the City limits for approximately 453 feet along Jasper Road frontage. The purpose of the annexation request is to
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February 1, 2016 Page 5
facilitate vehicular access improvements to the site from Jasper Road, including a new parking lot, and
miscellaneous improvements to the trailhead for the planned Millrace Pathway.
The City Council is authorized by ORS Chapter 222 and SDC Article 5.7-100 to act on annexation requests. In accordance with SDC 5.7-155 and ORS 222.040, 222.180 and 222.465, upon second reading and adoption the annexation will become effective 30 days after signature by the Mayor or
upon acknowledgement by the State – whichever date is later.
The subject property is vacant and abuts the City limits for approximately 453 feet along Jasper Road.
The territory requested for annexation comprises five adjoining tax lots with an aggregate assessed
value of $318,107. Staff advises that extension of existing public streets and utilities must occur before the majority of the site and adjacent lands may be developed at urban densities, and therefore
an annexation agreement is a requirement of this request. Upon annexation, the territory will be
subject to the City’s development review and permitting process for park and open space improvements.
The territory requested for annexation is zoned Low Density Residential with an Urbanizable Fringe
Overlay (UF-10) consistent with the Springfield Zoning Map. Upon annexation, the UF-10 overlay will be removed. Public parks are a listed use in the LDR zone.
As outlined in the attached staff report, the annexation area can be served with the minimum level of key urban facilities and services as required in the Eugene-Springfield Metropolitan Area General Plan. The attached staff report also confirms the request meets the criteria of approval for annexations
established in Section 5.7-140 of the Springfield Development Code.
Staff finds the proposal, as conditioned with an annexation agreement described in the preceding text, complies with the annexation criteria of approval listed in SDC 5.7-140 and Council is within its
authority to approve annexation of the subject territory to the City of Springfield and Willamalane Park and Recreation District; and withdrawal of the subject territory from the Willakenzie Rural Fire
Protection District. Staff recommends the City Council schedule the ordinance for second reading and
adoption at a future meeting.
Mr. Limbird said staff received one phone call regarding this annexation from a property owner
immediately to the southwest of the proposed property citizen asking if they could annex their property to the City. Staff informed them of the procedures for annexation. No other written comments
were received.
Council President Woodrow opened the public hearing.
1. Colin McArthur, 160 E Broadway, Eugene, OR. Mr. McArthur said he was here representing Willamalane Park and Recreation District. The applicant is requesting annexation of five
parcels under their ownership, along with the southern portion of Jasper Road. The annexation
is part of the Mill Race Path Project. Mill Race Path is a proposed 3.2 mile multi-use path that will connect from the Booth Kelly site in downtown Springfield to the existing Middle Fork
Path. Following annexation, Willamalane intends to develop a trailhead on a portion of the property, which will provide parking, access and other amenities from Jasper Road. Annexation is necessary to enable extension of services to the trailhead. There are no plans to
develop the remainder of the property at this time. The applicant has coordinated with the City on a development agreement to ensure that at the time of development, the necessary services
will be extended and public improvements provided.
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February 1, 2016 Page 6
The project was identified by a bond measure approved by Springfield voters in 2012 and is
included in the Springfield Transportation System Plan (TSP). It is also identified as a high priority project in the adopted Willamalane Comprehensive Plan. The Mill Race Path is the
final piece in a long-standing vision to connect downtown, the Willamette River, to Dorris Ranch to Clearwater Park. It will create approximately 8 miles of a looped path system when complete. Annexation is the first step. Other land use applications are in with Springfield and
Lane County, which will be followed with construction permits. If all goes as planned, construction will start in late Spring and completed within the year.
Councilor Pishioneri asked if there were plans to charge the public access fees.
Mr. McArthur said there are no plans to charge the public any fees for access. The trail will be open
from dawn until dusk, and will be gated at dusk. They will have approximately 19 parking spaces, as well as bike parking and a direct connection from Jasper Road to the Mill Race Path.
Council President Woodrow closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY. BUSINESS FROM THE AUDIENCE
1. Darlene Raish, Springfield, OR. Ms. Raish said she lives behind Albertsons shopping area off Marcola Road. About 2 weeks before Christmas, the large parcel along Marcola Road between
Albertson’s and 32nd Street was mowed as required. The problem is that there were nutria living on that property, and since it was mowed, the nutria came over to the housing area. She called City animal control who told her they couldn’t help but to call the Oregon Department
of Fish and Wildlife (ODFW). The ODFW said they couldn’t do anything because they had no budget for that, and that she would need to take care of it herself. She looked up and found
someone to trap the animals. It cost $100 to have someone come out, $60 for every animal
they removed, and $25 to come out and pick up the traps. She has now spent $485 for the removal of six animals. She then cleaned up the sidewalk and her yard. Her neighbor had 8 of
them. She called the City Code enforcement officer who told her there was no Code to
enforce. The property that was mowed is owned by someone out of state. She asked that if the City requires land mowed in the future, that they require having the landowner to put out
traps. Council President Woodrow asked staff what could be done.
City Manager Gino Grimaldi said the City can call the property owner to make them aware and ask what they can do. We can’t do anything legally, but can attempt to make sure the neighborhood is not
negatively impacted when they mow. Councilor Ralston said the timing of when they mow could have a bearing on whether or not nutria
would be on the property. He wants to make sure the property owner is aware.
Ms. Raish said it could be a public health hazard.
2. Lela Troppe, Hayden Bridge Road, Springfield, OR. Ms. Troppe said she lives just outside
City limits. When Ms. Raish called her about this issue, she called ODFW and spoke with a
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February 1, 2016 Page 7
gentleman who takes care of vermin for the City of Springfield. He said they used to have an
abatement program, but there was no funding for it anymore in the City. He also said he did a lot of work for the City of Springfield on their property. She asked when it was a hazard for
City owned property and not for private property owned by the citizens. 3. Fred Starkey, Hayden Bridge Road, Springfield, OR. Mr. Starkey said his neighbors told the
City they didn’t want to be annexed years ago, and then a survey was sent out last year. Two people came to his door asking him to sign a petition to annex and both were PERS retirees.
They complained about a rise in taxes when PERS caused the raise in taxes. He had studied
PERS for 20 years and knew they would go bankrupt. A recent article in the Register Guard said PERS was short $18M-$20M, but they are actually short about $75B. He read from the
article and read from it. He asked where those funds would be coming from. Drastic wake up
calls. He spoke further on economic forecasting. He distributed the article to the Council.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence from Ardis Smith Regarding Transportation Concerns. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR MOORE
TO ACCEPT THE CORRESPONDENCE FOR FILING.
BIDS ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Arts Commission Appointments.
Librarian Thea Evenstad presented the staff report on this item. In response to a press release
in October 2015, the Arts Commission received four applications for three vacancies. The Arts Commission interviewed three applicants during its December 8, 2015 meeting. Commissioner Donald Durland withdrew his application at the meeting. The Arts Commission
believes the candidates are eligible and qualified to serve on the commission.
Council Operating Policies state in Section IX, Subsection 1.3) Springfield's boards,
commissions, committees, and task forces bring together citizen viewpoints which might not otherwise be heard. Persons of wide-ranging interests who want to participate in public service but not compete for public office may choose to be involved in advisory boards, commissions,
committees and task forces instead. These bodies also serve as a training ground or stepping stone for qualified persons who are interested in seeking elected public office. They also help
fulfill the goals of the City’s adopted Citizen Involvement Program to have an informed and
involved citizenry.
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February 1, 2016 Page 8
The City Council interviewed all three candidates during the January 25, 2016 work session.
The Arts Commission requests that the Council formally ratify the appointments during tonight’s Regular Meeting.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR MOORE TO APPOINT KIM LYDDANE AND SUMMER YOUNG-JELINEK TO THE
ARTS COMMISSION WITH TERMS EXPIRING DECEMBER 31, 2019. THE MOTION PASSED WITH A VOTE OF 6 IN FAVOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR MOORE TO APPOINT ZACH GOLIK TO THE ARTS COMMISSION TO COMPLETE THE VACANCY LEFT BY A RESIGNATION WITH THE TERM
EXPIRING DECEMBER 31, 2016. THE MOTION PASSED WITH A VOTE OF 6 IN FAVOR AND 0 AGAINST.
b. Springfield Representative to the Metropolitan Wastewater Management Commission
(MWMC). Development and Public Works Director Anette Spickard presented the staff report on this
item. The MWMC is composed of seven members. Springfield is represented by one City Councilor, Joe Pishioneri, and one citizen, Doug Keeler. Mr. Keeler has represented Springfield on the Commission since 1997.
A media advisory was sent out announcing the vacancy and applications were accepted from
December 17, 2015 through January 11, 2016. One application was received, and Council
reviewed the application and conducted an interview at the January 25, 2016 work session.
At the February 1, 2016 regular meeting, Council is requested to appoint one citizen
representative to the MWMC for the term ending February 1, 2019.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
MOORE TO APPOINT DOUG KEELER AS THE SPRINGFIELD REPRESENTATIVE TO THE METROPOLITAN WASTEWATER MANAGEMENT COMMISSION (MWMC) WITH A TERM EXPIRING FEBRUARY 1, 2019. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Business from Council a. Committee Reports
Councilor Moore said she attended the Lane Workforce Sector Strategies meeting last
Thursday. They reviewed the work being done with the technology businesses in town. Next,
they will begin working with the food industry. John Tamulonis and Courtney Griesel also attended from the City.
b. Mayor/Council Committee Assignments
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February 1, 2016 Page 9
Council President Woodrow said although the Mayor was not in attendance, she wanted to
leave this item on the agenda. The list of assignments is attached to the agenda packet.
BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY
Ms. Smith said the City is working with Representative Lively for a housekeeping bill through
legislature to allow the City of Springfield to use the old method for the urban growth boundary
(UGB) expansion. This morning was the committee meeting for the House and it went well. She testified along with someone from the League of Oregon Cities (LOC), Representative Lively, and
someone from Department of Land Conservation and Development (DLCD). They voted to take it out
of committee and to the floor. The next will be the Senate. She will keep them updated.
ADJOURNMENT
The meeting was adjourned at 7:47 p.m.
Minutes Recorder Amy Sowa
______________________ Christine L. Lundberg Mayor
Attest:
____________________ City Recorder