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HomeMy WebLinkAbout12/07/2015 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY DECEMBER7, 2015 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, December 7, 2015 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, Woodrow and Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Mayor's Recognition a. Be a Santa to a Senior Proclamation. Mayor Lundberg read from the proclamation and encouraged all citizens of Springfield to join in its observance. 2. Other 1. Children's Bookmark Contest Winners Presentation. Librarian Emily David presented this item. The Library has held a bookmark contest for grades kindergarten through middle school for 35 years. This year 1200 students created original bookmarks and entered the contest. All their designs, about books, :reading, libraries or the year's themes, "On Your Mark, Get Set, Read" (for kids) and "Get in the Game: Read" (for teens), are displayed in the Library youth departments. The winners of this year's contest were: Kindergarten: Isabelle Box, Homeschool 1St Grade: Siena Shaddon, Mr. Naylor's Class, Page Elementary 2"d Grade: Ashlee, Mrs. Buck's Class, Riverbend Elementary 3rd Grade: Lily Jarvis, Mrs. Gibson's Class, Yolanda Elementary 4th Grade: Abby Moorhead, Mrs. Fedrico's Class, Thurston Elementary 5th Grade: Emely Vergara, Mrs. Dronzek's Class, Two Rivers Dos Rios 6th Grade: Olivia Greene, Mr. Hass's Class, Briggs Middle School City of Springfield Council Regular Meeting Minutes December 7, 2015 Page 2 7th Grade: Jessica Algre, Mrs. Hoke's Class, Briggs Middle School 8th Grade: Simon Lee, Homeschool 91h Grade: Kate Walkup, Homeschool 10th Grade: Leighanna Huston, Mrs. Hasforth's Class, Thurston High School 111h Grade: Twighlight Owens, Ms. Dorie's Class, Thurston High School 12th Grade: Alexus Wilson, Mr. Dickey's Class, Thurston High School Mayor Lundberg said this was a real treat and the Council always looked forward to getting their bookmarks. She thanked the children that entered and the families that support them. Congratulations to the winners. 2. "Nick Symmonds Springfield 800" Donation to Court Appointed Special Advocates (CASA). Niel Laudati presented the check for $1500 from the Nick Symmonds Springfield 800 race to Heather Pierson, Executive Director of CASA. Ms. Pierson said last year just over 1500 children spent at least one day in foster care in Lane County. CASA advocated for 431 of those, but there are still 271 children on the high risk waiting list. She thanked the City and Nick Symmonds and hoped for a continued partnership. 3. Employee Recognition: Andy Limbird, 10 Years of Service. City Manager Gino Grimaldi introduced Andy Limbird and acknowledged his years of service, his work on large planning activities, and also his work on the SEIU Board. Mr. Limbird introduced his wife. He noted the changes in Springfield over the last ten years since he and his wife moved here from Canada. He is looking forward to new projects in the future. He applauded Council's leadership, support for staff and support for the community goals and vision. Councilor Pishioneri said Mr. Limbird has always been very receptive and sought resolution regarding any issues presented. 4. Employee Recognition: Travis Mitchell, 20 Years of Service. City Manager Gino Grimaldi introduced Travis Mitchell and acknowledged his years of service and the many roles he plays in City Hall, as well as his title of security attendant. Mr. Mitchell introduced his wife. He thanked Council for the opportunity to work for the City. Mayor Lundberg said her daughter had fond memories of Travis helping care for her and her brother when they were young, waiting in the Library or Lobby for their mom while she was in Council meetings. City of Springfield Council Regular Meeting Minutes December 7, 2015 Page 3 5. Employee Recognition: Todd Schwartz, 25 Years of Service. Mr. Grimaldi introduced Todd Schwartz and acknowledged his years of service with the Fire Department and the City of Springfield. He noted his other service to the community, including serving as Scout Master for his son's troop. Mr. Schwartz introduced his wife, his two sons, and the scouts from Scout Troop #61. Mr. Schwartz thanked the Council for the opportunity to serve the community. It has been a fulfilling twenty-five years. CONSENT CALENDAR 1. Claims 2. Minutes a. November 9, 2015 — Work Session b. November 16, 2015 — Work Session c. November 16, 2015 — Regular Meeting 3. Resolutions a. RESOLUTION NO. 2015-36 —A RESOLUTION TO ACCEPT CITY PROJECT P31020; CANDLEWOOD SUITES PUBLIC IMPROVEMENT PROJECT, 3005 FRANKLIN BOULEVARD. b. RESOLUTION NO. 2015-37 — A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITWE BIDS, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM BIDDING REQiJIREMENTS UNDER THE PURCHASING REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS IN CONFORMANCE WITH CITY OF SPRINGFIELD MUNICIPAL CODE AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD COMMENCING DECEMBER 8, 2015 AND CONTINUING THROUGH JANUARY 10, 2016 WHILE THE COMMON COUNCIL IS IN RECESS. 4. Ordinances 5. Other Routine Matters a. Allow Construction and Maintenance Activities Between the Hours of 6 p.m. and 7 a.m., in order to Complete Construction and Maintenance Activities at the Project Site at 28th and Marcola Road. b. Authorize City Manager to Enter into a Contract with Willamette Community Health Solutions DBA Cascade Health Solutions in the Amount not to exceed $200,000 to Provide Primary and Preventative Medical Services for the City's Wellness Clinic. c. Authorize City Staff to Grant an Easement to the Springfield Utility Board for Underground Power and Water Lines which will cross City -owned Property, being a portion of the Q Street City of Springfield Council Regular Meeting Minutes December 7, 2015 Page 4 Channel in the Vicinity of 16th and 17th Streets at Highway 126, and Authorize the City Manager to Execute Such Easement. d. Authorize City Staff to Present a Bargain and Sale Deed to Transfer the Publicly Dedicated and City Controlled Property to Willamalane, and Authorize the City Manager to Execute such deed to Willamalane, with the Condition that the use of the Property Remains for Present or Future Public Park and Recreation Uses. e. Authorize the City Manager to Enter into a Contract with Motorola Solutions, Inc., for a 5 - year Lease and a Purchase Agreement for Radios for the Development and Public Works Department. f. Approval of the Liquor License Application for Cinemark USA., Inc., DBA: Cinemark 17 - Springfield, Located at 2900 Gateway Street, Springfield, Oregon. g. Approval of Liquor License Application for Nails Uncorked, LLC DBA: Nails Uncorked, Located at 3000 Gateway Street, Suite 204, Springfield, Oregon. h. Approve the November 3, 2015 Special Election Report of Board of Canvassers and Proclamation for the approval of Springfield Measure 20-236, Renewal of Fire and Life Safety Services Local Option Levy. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS • It ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Bicycle and Pedestrian Advisory Committee Appointments. Emma Newman, Transportation Planner, presented the staff report on this item. The BPAC is seeking to fill five to eight current (2015-2016 term) and five to eight upcoming (2016- 2017 term) vacancies to fulfill the 10-16 person BPAC membership requirements. The Bicycle and Pedestrian Advisory Committee opened recruitment for new membership from October 6`b through November 13th 2015. In total, eighteen candidates submitted applications. Three City of Springfield Council Regular Meeting Minutes December 7, 2015 Page 5 candidates withdrew their applications before the completion of the interview process. Two candidates were not available to interview. The City Council interviewed four candidates during the October 26th work session and interviewed the remaining nine candidates during the November 23`d work session. The City Council deliberated and chose to not appoint the two committee members who have already served two consecutive terms on the committee. Council chose to appoint all of the remaining candidates. Candidates were chosen to serve until December 2016 or December 2017 in a balanced distribution so as to follow the bylaws, which state, "Half of the members' terms shall be odd year followed by even year terms and the second half shall be even year followed by odd year terms." Appointments of the BPAC members must be confirmed during a Regular Session. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO APPOINT HOLLE BAUER SCHAPER, JACQUELINE GIACOMELLI, JERRY HOOTON, RONNA FRANK, AND STEVEN BRAUN TO THE BPAC WITH TERMS EXPIRING DECEMBER 31, 2016. THE MOTION PASSED WITH A VOTE OF 6 IN FAVOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO APPOINT ALLISON CAMP, CLAUDIA DENTON, DARLA ROBBINS, JEFF SAKACSI, KEVIN SCHAPER, AND ROBIN CLEVENGER TO THE BPAC WITH TERMS EXPIRING DECEMBER 31, 2017. THE MOTION PASSED WITH A VOTE OF 6 IN FAVOR AND 0 AGAINST. b. Community Development Advisory Committee (CDAC) Appointments. Erin Fifield, Community Development Analyst, presented the staff report on this item. The City is seeking to fill three upcoming vacancies on the CDAC due to term expirations on December 31, 2015. The Community Development Advisory Committee (CDAC) advises Council on matters related to the City's housing and community development activities funded by federal Community Development Block Grant (CDBG) dollars, for the purposes of benefiting low and moderate -income residents and improving downtown. The CDAC recommends annual CDBG funding priorities and allocations to Council in line with the adopted Eugene -Springfield Consolidated Plan. The CDAC has three upcoming vacancies due to term expirations on December 31, 2015. During recruitment this fall, a total of three candidates applied. Two candidates were interviewed on November 9, 2015. The third applicant was interviewed on November 23, 2015. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO APPOINT MARTHA BRANDL, SCOTT CHASE, AND ISABELLE MATHEWS TO THE COMMUNITY DEVELOPMENT ADVISORY COMMTTTEE EACH FOR A FOUR YEAR TERM, BEGINNING JANUARY 1, 2016. THE MOTION PASSED WITH A VOTE OF 6 IN FAVOR AND 0 AGAINST. City of Springfield Council Regular Meeting Minutes December 7, 2015 Page 6 2. Business from Council a. Other Business Councilor Woodrow said she had done some follow-up calls from the article in the Register Guard regarding Catholic Community Services (CCS) running out of vouchers for homeless families. After speaking with both Steve Manela and Tom Mulhern she learned that they had created an extension of the Egan Program where they will be using a youth services pod and portable unit to provide places for families as needed in cold weather. She also asked if there was a gap that wasn't being filled by that for Springfield families. She was told that occasionally there are family members who may, due to physical conditions, be unable to lie down on mats on the floor for a day or two while recuperating. She is proposing the City offer $1000 to CCS, specifically for the purpose of filling that gap. Mayor Lundberg asked about the TEAM Springfield funds being provided to the family center. Mr. Grimaldi said those funds are one option. It could either be split between members, or taken from the City's portion of those funds, which may be simpler. Councilor VanGordon said that is a good idea as long as the funds are used strictly for Springfield families. Councilor Pishioneri asked if the $1000 would be used to put people in a hotel or provide other bedding. Councilor Woodrow said it would probably be for a motel, or somewhere they can get more comfort for a night or two. Councilor Pishioneri said perhaps some of those funds could be used to buy cots or better bedding to address this issue longer term. Councilor Woodrow said they could certainly suggest that option Mayor Lundberg said we could do this for this winter and anything left could go into the Family Center which Council had already approved providing funding. Councilor Ralston said this is something they could revisit next year as well. Mayor Lundberg said these funds would come from the money already approved for the Family Center. Mr. Grimaldi said they would try to make it as simple as possible. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO OFFER $1000 FOR EMERGENCY PROVISIONS FOR FAMILIES IN AN EXTENDED EGAN-TYPE PROGRAM FOR SPRINGFIELD FAMILIES THROUGH TOM MULHERN AT CATHOLIC COMMUNITY SERVICES. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield Council Regular Meeting Minutes December 7, 2015 Page 7 BUSINESS FROM THE CITY MANAGER 1. Housing Policy Board Resolution. RESOLUTION NO. 2015-38 — A RESOLUTION OF THE CITY OF SPRINGFIELD AUTHORIZING THE CITY MANAGER TO TERMINATE THE CITY OF SPRINGFIELD'S PARTICIPATION IN THE HOUSING POLICY BOARD. Erin Fifield, Community Development Analyst, presented the staff report on this item. Springfield is committed to working collaboratively with regional partners on affordable housing efforts. The original purpose of the HPB was to recommend the allocation of local and federal affordable housing funds in Eugene, Springfield, and Lane County as well as to advise local jurisdictions on housing needs and targeting resources. The HPB is no longer involved in allocation of housing funds. And as other regional efforts to determine needs and target resources have developed there is no longer a need for a Springfield elected official to serve on the Housing Policy Board. Springfield will continue to focus its efforts regarding affordable housing on other regional partnerships, including the HOME Consortium, the Poverty and Homelessness Board and the Human Services Commission. Springfield will also continue to work with local affordable housing developers and providers to find effective means of working collaboratively to address the needs of our community. The Housing Policy Board (HPB) is an intergovernmental committee between Lane County, the City of Eugene, the Housing Authority and Community Services Agency of Lane County (HACSA), and the City of Springfield. It was designated in 1994 by the Board of County Commissioners as the oversight committee for the administration of housing related activities in these jurisdictions, including resources from the General Fund, and allocation of federal grants for projects. The HPB no longer receives money from the General Fund, and no longer administers federal funding for the region due to recent changes and new requirements from U.S. Housing and Urban Development (HUD) to the HOME Program which impact the Eugene -Springfield HOME Consortium. Over the last year, the HPB has had several discussions questioning its purpose, without any resolution. Affordable housing developers and providers have expressed that sharing information with the jurisdictions was the most valuable outcome of the HPB. Springfield will continue to share information and collaborate with affordable housing partners in the region, but aims to do so in a more effective setting. A resolution is needed to formally withdraw from the committee. Councilor Ralston noted that John VanLandingham was in the audience and he asked if he had anything to add. He did not. Councilor Wylie asked if one of the other organizations did the same thing for the community by bringing together the different jurisdictions. Mayor Lundberg said the Human Services Commission is still in place, and from that came the Poverty and Homeless Board which specifically addresses housing needs. There is also the new HOME Consortium which is an intergovernmental group including Eugene and Springfield that looks City of Springfield Council Regular Meeting Minutes December 7, 2015 Page 8 at and allocates HOME funds. The Housing Policy Board was no longer the entity that was going to accomplish the regional components of that issue. Councilor VanGordon, Springfield representative of the Poverty and Homelessness Board (PUB), said we still have a lot of groups with the same people who are still having the same level of discussion regarding the issues through our committees (HOME Consortium, Human Services Commission and Poverty and Homelessness Board). Councilor Wylie asked if Springfield was the only group pulling out. Ms. Fifield said the rest do not currently have a plan, but will be looking at this in the near future. Councilor VanGordon said over the summer, there were a lot of discussions about the HPB and what they would be doing. Councilor Moore said the City will continue to work collectively on affordable housing efforts. As a City, Springfield we would like to focus on what we could do to encourage affordable housing in Springfield, and that wasn't happening at the HPB. Staff is still attending the meetings to gather information, but it wasn't benefiting Springfield hearing only what was going on in Eugene. Councilor Ralston said Lane County had never been much of a partner in the HPB through the years. He didn't see a purpose for the HPB anymore. Councilor Pishioneri asked if they would continue to keep staff attending. Mr. Grimaldi said he can see a benefit of having staff attend and participating. He would ask for Council permission to allow staff to determine whether or not it is worthwhile to attend. Councilor Ralston said it never has affected us and he doesn't feel there is any important information coming from those meetings for the City. Councilor Wylie said sometimes we drop out of financial participation of different organizations, but we like to keep up on what's going on and maintaining relationships. If staff feels it's a waste of time, they could let their supervisors know. Councilor Moore said providers are often at the meetings and having staff there keeps that relationship active. She wasn't sure if those providers were at the other meetings. Councilor VanGordon said there were quite a few of the providers at the Poverty and Homelessness Board meetings. Mayor Lundberg said the PHB had all of the same providers and most of the same information as the HPB. Springfield is focusing on mobile home parks and has applied for a Governor's Oregon Solutions program and we have our hands full. If we can create a new model for how we address housing, it would be beneficial for Springfield. She will be meeting with Terry McDonald from St. Vincent DePaul after the first of the year to discuss affordable housing. Springfield's affordable housing still includes home ownership as the number one criteria, which is not the same for Eugene. The same people attend all of the meetings. They could just get the minutes and not have staff attend. City of Springfield Council Regular Meeting Minutes December 7, 2015 Page 9 IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO ADOPT RESOLUTION NO. 2015-38. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 1 AGAINST (WYLIE). Mr. Grimaldi reminded Council that this was their last meeting before the winter break. BUSINESS FROM THE CITY ATTORNEY City Attorney Mary Bridget Smith said the City Attorney's Office had hired Kristina Kraaz to replace Lauren King. Ms. Kraaz would be starting in January. Ms. Kraaz had served as an intern in their office a couple of summers ago and will be a good fit. Councilor Woodrow thanked the City of Springfield and the community for having such a great parade. There were over 10,000 people along the parade route and 90 entries. The weather held and it was a great day! Councilor Moore thanked Councilor Woodrow for all of her hard work coordinating the parade. ADJOURNMENT The meeting was adjourned 7:43 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: Cit m7 City Recor 4 er