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HomeMy WebLinkAbout10/19/2015 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY OCTOBER 19, 2015 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, October 19, 2015 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, Woodrow and Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Mayor's Recognition a. Extra Mile Day Proclamation. Mayor Lundberg presented the Extra Mile Day Proclamation and urged each individual in the community to take time on this day to not only "go the extra mile" in his or her own life, but to also acknowledge all those who are inspirational in their efforts and commitment to make their organizations, families, community, country, or world a better place. b. Housing America Month Proclamation. Mayor Lundberg presented the Housing American Month Proclamation, proclaiming October 20, 2015 as Housing American and encouraged all citizens to commit themselves to meeting the affordable housing and community development needs of the community. 2. Other CONSENT CALENDAR 1. Claims a. Approval of the September 2015, Disbursements for Approval. 2. Minutes a. September 21, 2015 — Regular Meeting b. September 28, 2015 — Work Session c. October 5, 2015 — Work Session 3. Resolutions City of Springfield Council Regular Meeting Minutes October 19, 2015 Page 2 a. RESOLUTION NO. 2015-30 —A RESOLUTION TO ACCEPT CITY PROJECT P21095:. 17rn STREET S to T STORM SEWER. b. RESOLUTION NO. 2015-31 — A RESOLUTION TO ACCEPT CITY PROJECT P21096; 1387 KELLOGG ROAD STORM SEWER. 4. Ordinances a. ORDINANCE NO. 6343 — AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD, AND WILLAMALANE PARK AND RECREATION DISTRICT• AND WITHDRAWING THE SAME TERRITORY FROM THE WILLAKENZIE RURAL FIRE PROTECTION DISTRICT Other Routine Matters a. Authorize the City Manager to Sign the Human Services Intergovernmental Agreement (IGA) between Lane County, Eugene, and Springfield for FY 2015-2016. b. Authorize the City Manager to sign Intergovernmental Agreement (IGA) with Lane County for $128,435 and Execute all Documents Required to Effect the Transaction. c. Approve the Amended Council Operating Policies and Procedures. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE CONSENT CALENDAR WITH ITEM 4B REMOVED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED FROM THE CONSENT CALENDAR 4. Ordinances b. ORDINANCE NO.3 — AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND WIL,LAMALANE PARK AND RECREATION DISTRICT• AND WITHDRAWING THE SAME TERRITORY FROM THE WIL,LAKENZIE RURAL FIRE PROTECTION DISTRICT PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Supplemental Budget Resolution. RESOLUTION NO. 2015-32 — A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, STREET, JAIL OPERATIONS, SPECIAL REVENUE, TRANSIENT ROOM TAX, COMMUNITY DEVELOPMENT, BUILDING CODE, FIRE LOCAL OPTION LEVY, POLICE LOCAL OPTION LEVY, BANCROFT REDEMPTION, BOND SINKING, REGIONAL WASTEWATER DEBT SERVICE SANITARY SEWER CAPITAL REGIONAL WASTEWATER REVENUE BOND CAPITAL PROJECT, DEVELOPMENT ASSESSMENT CAPITAL, DEVELOPMENT PROJECTS STORM DRAINAGE CAPITAL, POLICE BUILDING BOND CAPITAL PROJECT, REGIONAL WASTEWATER CAPITAL, STREET CAPITAL, STORM City of Springfield Council Regular Meeting Minutes October 19, 2015 Page 3 DRAINAGE IMPROVEMENT SDC, STORM DRAINAGE REIMBURSEMENT SDC, SANITARY SEWER REIMBURSEMENT SDC, SANITARY SEWER IMPROVEMENT SDC, SDC REGIONAL WASTEWATER REIMBURSEMENT SDC REGIONAL WASTEWATER IMPROVEMENT SDC TRANSPORTATION REIMBURSEMENT, SDC TRANSPORTATION IMPROVEMENT SANITARY SEWER OPERATIONS REGIONAL WASTEWATER AMBULANCE STORM DRAINAGE OPERATIONS, BOOTH -KELLY, REGIONAL FIBER CONSORTIUM VEHICLE & EQUIPMENT AND SDC ADMINISTRATION FUNDS. Bob Duey, Finance Director, presented the staff report on this item. At various times during the fiscal year the Council is requested to adjustments the annual budget to reflect needed changes in planned activities, to recognize new revenues, or to make other required changes. These adjustments to resources and requirements change the current budget and are processed through supplemental budget requests scheduled by the Finance Department on an annual basis. This is the first of three scheduled FYI 6 supplemental budget requests to come before Council. The supplemental budget being presented includes adjusting resources and requirements in: General, Street, Jail Operations, Special Revenue, Transient Room Tax, Community Development, Building Code, Fire Local Option Levy, Police Local Option Levy, Bancroft Redemption, Bond Sinking, Regional Wastewater Debt Service, Sanitary Sewer Capital, Regional Wastewater Revenue Bond Capital Project, Development Assessment Capital, Development Projects Storm Drainage Capital, Police Building Bond Capital Project, Regional Wastewater Capital, Street Capital, Storm Drainage Improvement SDC, Storm Drainage Reimbursement SDC, Sanitary Sewer Reimbursement SDC, Sanitary Sewer Improvement SDC, SDC Regional Wastewater Reimbursement, SDC Regional Wastewater Improvement, SDC Transportation Reimbursement, SDC Transportation Improvement, Sanitary Sewer Operations, Regional Wastewater ,Ambulance, Storm Drainage Operations, Booth - Kelly, Regional Fiber Consortium, Vehicle & Equipment and SDC Administration Funds. The overall financial impact of the Supplemental Budget Resolution is to increase Operating Expenditures of $2,255,561, Capital Projects $20,163,477, Interfund Transfers $3,570,658, Interfund Loans $800,000, Debt Service $81,159 and increase in Un -appropriated Ending Fund Balance $30,118. These are offset by beginning cash adjustments $7,896,435, reserves $18,201,717, and new revenue $802,821. Mr. Duey described some of the changes in this supplemental budget. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO APPROVE RESOLUTION NO. 2015-32. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE - Limited to 20 minutes. Please limit comments to 3 minutes. Request to Speak cards are available at both City of Springfield Council Regular Meeting Minutes October 19, 2015 Page 4 entrances. Please present cards to City Recorder. Speakers may not yield their time to others. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Mayor Lundberg said she talked with several congressional aids regarding the TIGER grant. All had made phone calls to the US Department of Transportation (DOT) to move this forward with Franklin Boulevard. The congressional delegation has been helpful and the City should send thank you letters to them if we receive the award. Mr. Towery said staff had heard from Smith Dawson and Andrews today that the TIGER decisions had been made and announcement would be made between now and Friday, October 30. The Mayor said the City had done the best we could and are very hopeful. 2. Councilor Pishioneri spoke regarding the Metropolitan Wastewater Management Commission (MWMC) meeting. They have $47.3M revenue bonds that are outstanding, so the Commission discussed how to pay those down with extra General Fund money. They hope to pay them off early saving several million dollars. The rest would be paid off at a low interest rate. Revenues came in higher than expected based on increased SDC on the Eugene side. Discussion was held regarding a plan where stormwater runoff could be mitigated with a program to help homeowners get laterals fixed. BUSINESS FROM THE CITY MANAGER 1. Proposed Sale of Property. Courtney Griesel, Senior Analyst Economic Development, presented the staff report on this item. On July 20t`, the City Council conducted a public hearing to dispose of certain real property located at 17-03-34-33-500 and adopted a resolution authorizing the City Manager to enter into a purchase and sale agreement while City Council was on recess. Since this time, staff has been able to negotiate final terms of sale meeting those terms as approved by Council in July. Staff requests Council authorize the City Manager to sign the Purchase and Sale Agreement related to property located at 17-03-34-33- 500. Tax lot 17-03-34-33-500 is currently under City ownership. On September 25, 2015, the City received an offer from Alpesh Patel and Komal Patel, to purchase tax lot 500 for $600,000 with concurrent conditions outlined in Attachment 1, Purchase and Sale Agreement, and summarized below: City of Springfield Council Regular Meeting Minutes October 19, 2015 Page 5 • The City will finance, over five (5) years at a fixed interest rate of 3%, the purchase price of $600,000. • The City will, provide any existing geotech, title, and environmental reports to Purchaser. • The overhead powerline removal costs will be reimbursed, by SEDA and/or the City, to the Purchaser in an amount not to exceed $60,000. • The City will reasonably work with the Purchaser to secure City Development Approval of a driveway to the property. • Purchaser shall settle all outstanding obligations and the payment in full of any amounts owned by the Purchaser to City of Springfield. This includes outstanding obligations owed to the City as part of a prior property purchase agreement dated June 27, 2013 for land west of Candlewood Suites Hotel. Council is asked to authorize the City Manager to enter into a purchase and sale agreement with the prospective purchaser. Mayor Lundberg thanked Ms. Griesel for her work and getting this sale negotiated. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO AUTHORIZE THE CITY MANAGER TO SIGN THE PURCHASE AND SALE AGREEMENT AS ATTACHED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Intergovernmental Capital Project Loan to Springfield Economic Development Agency; Franklin Blvd. Improvement Project Phase 1. RESOLUTION NO. 2015-33 - A RESOLUTION OF THE CITY OF SPRINGFIELD. OREGON AUTHORIZING FINANCING OF CAPITAL PROJECTS DESCRIBED IN THE URBAN RENEWAL PLAN FOR THE GLENWOOD URBAN RENEWAL AREA. Bob Duey, Finance Director, presented the staff report on this item. The Council has previously approved in the 5 -Year CIP the capital project to improve Franklin Blvd within the Glenwood Urban Renewal Plan. Phase 1 of this project has already been initiated with expenses incurred for design work and right-of-way acquisition. The project budget and the Adopted Budget for FYI 5 documented the need to borrow the required $3.6M match for Phase 1. The subsequent decision by the City to combine Phases 1 and 2 into an effort to receive additional grant funds from the Tiger 7 program resulted in delaying any borrowing decision for Phase 1 until more information was available. Staff is now recommending that the City proceed with completing the financing for Phase 1 by initiating a loan from the City to SEDA in the amount of $3,000,000. This loan would be paid back over a period not to exceed 10 years. This financing arrangement still allows for the possible $3.6M in external financing be made available for Phase 2 if the Tiger 7 grant is received. Councilor Ralston asked what the interest rate would be on the borrowed amount. Mr. Duey said it would be no more than 3%, and could be as low as the State pool rate which is currently .54%. This would be much cheaper money than if we borrowed outside funding. City of Springfield Council Regular Meeting Minutes October 19, 2015 Page 6 IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO ADOPT RESOLUTION NO. 2015-33. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE INTERGOVERNMENTAL AGREEMENT TO MAKE FINANCIAL PAYMENTS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Authorization to Incur Debt for Franklin Blvd. Improvement Project Phase 2. RESOLUTION NO. 2015-34 — A RESOLUTION OF THE CITY OF SPRINGFIELD OREGON AUTHORIZING FINANCING OF CAPITAL PROJECTS DESCRIBED IN THE URBAN RENEWAL PLAN FOR THE GLENWOOD URBAN RENEWAL DISTRICT. Bob Duey, Finance Director, presented the staff report on this item The City's decision to seek Tiger 7 matching funds for the Franklin Blvd Project Phase 2 has resulted in the combined match of the City for Phases 1 and 2 to increase from $3.6M to $9.6M. The award of the additional grant funds has not yet been determined but staff is recommending that action be taken by the Council at this time to put the financing plan in place so that if awarded in the near future the City will be more readily able to move into the grant award negotiation phase. To be able to fund the required $9.6M in matching funds for the combined project it will be necessary for the City to borrow $3.6M from an external source. This amount is the same as what the City had originally intended to borrow as part of Phase 1, but that requirement has now been met through internal resources. An Intergovernmental Agreement to Make Financing Payments between the City and SEDA will allow for the repayment of the loan with tax increment financing. If the Tiger 7 grant is not awarded to the City, the borrowing of any resources from this action for Phase 2 will be tabled. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO ADOPT RESOLUTION NO. 2015-34. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO APPROVE INTERGOVERNMENTAL AGREEMENT TO MAKE FINANCING PAYMENTS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY ATTORNEY Ms. Smith said Lauren King from the City Attorney's office has taken a position with the City of Portland in their land use department. The office is looking for a replacement, someone who will be a good fit. Mayor Lundberg said she will surely be missed. The firm has done a good job finding outstanding attorneys. ADJOURNMENT City of Springfield Council Regular Meeting Minutes October 19, 2015 Page 7 The meeting was adjourned 7:31 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: City Recor r