HomeMy WebLinkAbout10/05/2015 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY OCTOBER 5, 2015
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday October 5, 2015 at 7:04 p.m., with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Woodrow and Pishioneri.
Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney
Mary Bridget Smith, City Recorder Amy Sowa and members of the staff.
Councilor Ralston absent (excused).
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. Mayor's Recognition
2. Other
a. "Community Help Easing Troubled Times" CHETT.
Tim Doney, Chief of Police, presented the staff report on this item.
Chief Doney acknowledged Lieutenant Scott McKee who spearheaded this program. This program
proposal is the result of a citizen inquiry from Springfield citizen Chester (Chet) Martin, a
Springfield area veteran, who contacted the Springfield police regarding the ability to contribute
funds to the Springfield Police Department to be used by officers to help veterans and others in
need of temporary assistance in circumstances of crisis or critical need. Chet referenced a similar
program model used by EPD. The information was then provided to Lieutenant McKee.
The Eugene program was started by a Brett Gilchrist, a Police Chaplain, in conjunction with a
local church. The purpose of the program is to partner and provide resources to meet the needs of
the most vulnerable folks in our community. Both Police Officers and Fire Fighters come into
contact with folks that are often in need. They felt this would be a good program in which they
could take donations from citizens. Mr. Martin and his wife donated $650 to get the program
started. An official kick-off will be on FaceBook and social media in the next couple of weeks,
and solicit donations from local churches and individuals that may want to participate.
Councilor Pishioneri asked if they had plans to set up a 501(c)(3).
Chief Doney said they were working with the Finance Department .It would be set up similar to
the K9 fund. There will be a formal process to ensure that funds provided will only come from the
donated funds.
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Council Regular Meeting Minutes
October 5, 2015
Page 2
Councilor Pishioneri asked Chief Doney to contact him later about setting up a 501(c)(3) or
something similar.
Mayor Lundberg asked if it would be up to the officer in the field to determine if it could be used.
Chief Doney said the officer would identify the need, but there will be specific criteria including
approval by a supervisor up to a certain limit. Lieutenant McKee would be overseeing the
program.
Councilor Woodrow thanked them and felt it was a great program. Anytime we can help people in
our community, that is wonderful.
Chief Doney said a lot of thanks goes to Mr. Martin. They hope this will be a positive program for
Springfield.
Councilor Moore confirmed Cahoots is still active in Springfield.
Chief Doney said they are and police works with them every day. Cahoots help to free up man-
power resources for police and fire employees. The CHETT Program is more resource based
where they can provide resources such as a hotel room or meal to get people back on their feet.
CONSENT CALENDAR
1. Claims
2. Minutes
a. September 8, 2015 — Regular Meeting
b. September 14, 2015 —Work Session
c. September 21, 2015 — Work Session
3. Resolutions
a. RESOLUTION NO. 2015-29 — A RESOLUTION TO ACCEPT CITY PROJECT P21078•
SOUTH SECOND STREET SANITARY SEWER REPLACEMENT PROJECT.
4. Ordinances
5. Other Routine Matters
a. Award the Contract for a Traffic Aerial Bucket Truck to Terex Utilities, Inc. for $110,171.
b. Formally Adopt the City Retirement Plan Funding Policy.
c. Authorize the Development and Public Works Director to Issue a Public Way Use Agreement
to DADY LLC to Build and Maintain a Fence Inside the Public Right -of -Way on the Western
Side of Rainbow Drive.
d. Approve the Proposed Bicycle/Pedestrian Advisory Committee (BPAC) Bylaws
Amendments.
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Council Regular Meeting Minutes
October 5, 2015
Page 3
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT — RALSTON).
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
1. Annexation of Territory to the City of Springfield — Annex 1.04 Acres of Property Located North
of Mountaingate Drive and West of Graystone Loop, Springfield.
ORDINANCE NO. 1 — AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN
TERRITORY TO THE CITY OF SPRINGFIELD. AND WILLAMALANE PARK AND
RECREATION DISTRICT, AND WITHDRAWING THE SAME TERRITORY FROM THE
WILLAKENZIE RURAL FIRE PROTECTION DISTRICT (FIRST READING).
Andy Limbird, Senior Planner, presented the staff report on this item.
A request for annexation to the City of Springfield has been received from the Springfield Utility
Board for an existing water utility installation on the west flank of the Mountaingate neighborhood.
The subject property is located on a wooded hillside immediately west of existing houses on
Graystone Loop, and is accessed via the former South 59th Street right-of-way (vacated). The
approximately 1.04 -acre territory requested for annexation is inside the City's Urban Growth
Boundary (UGB) and is contiguous with the City limits. The applicant is requesting annexation to
facilitate future water system improvements on the site.
The City Council is authorized by ORS Chapter 222 and SDC Article 5.7-100 to act on annexation
requests. In accordance with SDC 5.7-155 and ORS 222.040, 222.180 and 222.465, if approved the
annexation will become effective 30 days after signature by the Mayor or upon acknowledgement by
the State — whichever date is later.
The subject property is contiguous with the existing City limits along the northwest boundary and
contains two water reservoir tanks within a fenced enclosure. The territory requested for annexation is
part of two adjoining tax lots with an aggregate assessed value of $8,034. Staff advises that extension
of existing public streets and utilities are not required to serve the site, and therefore an annexation
agreement is not required for this request. Upon annexation, the territory would be subject to the
City's development review and permitting process for future water system upgrades and
modifications.
The territory requested for annexation is zoned Low Density Residential with an Urbanizable Fringe
Overlay (UF -10) in accordance with the Springfield Zoning Map. Upon annexation, the OF -10
overlay will be removed. Public utility facilities of this category are a listed use in the LDR zone.
As outlined in the staff report, the annexation area can be served with the minimum level of key urban
facilities and services as required in the Eugene -Springfield Metropolitan Area General Plan. The
staff report also confirms the annexation request meets the criteria established in Section 5.7-140 of
the Springfield Development Code.
Staff finds the proposal complies with the annexation criteria of approval listed in SDC 5.7-140, and
Council is within its authority to approve annexation of the subject territory to the City of Springfield
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Council Regular Meeting Minutes
October 5, 2015
Page 4
and Willamalane Park and Recreation District; and withdrawal of the subject territory from the
Willakenzie Rural Fire Protection District. Staff recommends the City Council schedule the ordinance
for second reading and adoption at a future meeting.
Staff responded to a couple of phone calls from nearby neighbors and answered their questions.
Mayor Lundberg opened the public hearing.
1. Rick Satre, Eugene, OR. Mr. Satre said be was representing Springfield Utility Board (SUB)
as their land use consultant. This has been long standing reservoir for SUB. This procedure
must occur before other development can occur at this location in the future. He thanked the
Council for their consideration.
Mayor Lundberg closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
2. Annexation of Territory to the City of Springfield — Annex 1.77 Acres of Property Located North
of Jessica Drive and East of South 66`h Place, Springfield.
ORDINANCE NO. 2 — AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN
TERRITORY TO THE CITY OF SPRINGFIELD, AND WILLAMALANE PARK AND
RECREATION DISTRICT• AND WITHDRAWING THE SAME TERRITORY FROM THE
WILLAKENZIE RURAL FIRE PROTECTION DISTRICT (FIRST READING).
Andy Limbird, Senior Planner, presented the staff report on this item.
A request for annexation to the City of Springfield has been received from the Springfield Utility
Board (SUB) for an existing water utility installation in southeast Springfield. The subject property is
located just east of the intersection of South 66"' Place and Jessica Drive on the eastern edge of the
Mountaingate neighborhood. The approximately 1.77 -acre territory requested for annexation is inside
the City's Urban Growth Boundary (UGB) and is contiguous with the City limits. The applicant is
requesting annexation to facilitate future water system improvements on the site.
The City Council is authorized by ORS Chapter 222 and SDC Article 5.7-100 to act on annexation
requests. In accordance with SDC 5.7-155 and ORS 222.040, 222.180 and 222.465, if approved the
annexation will become effective 30 days after signature by the Mayor or upon acknowledgement by
the State — whichever date is later.
The subject property is contiguous with the existing City limits on all sides and contains an existing
water reservoir tank within a fenced enclosure. The territory requested for annexation is a single tax
lot with an assessed value of $6,798. Staff advises that extension of existing public streets and utilities
will be required to serve the site and unincorporated areas to the southeast of the subject site in the
future, and therefore an annexation agreement has been prepared for this request. Upon annexation,
the territory would be subject to the City's development review and permitting process for future
water system upgrades and modifications.
The territory requested for annexation is zoned Low Density Residential with an Urbanizable Fringe
Overlay (UF -10) in accordance with the Springfield Zoning Map. Upon annexation, the OF -10
overlay will be removed. This category of public utility facility is a listed use in the LDR zone.
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Council Regular Meeting Minutes
October 5, 2015
Page 5
As outlined in the staff report the annexation area can be served with the minimum level of key urban
facilities and services as required in the Eugene -Springfield Metropolitan Area General Plan. The
staff report also confirms the annexation request meets the criteria established in Section 5.7-140 of
the Springfield Development Code.
Staff finds the proposal complies with the annexation criteria of approval listed in SDC 5.7-140, and
Council is within its authority to approve annexation of the subject territory to the City of Springfield
and Willamalane Park and Recreation District; and withdrawal of the subject territory from the
Willakenzie Rural Fire Protection District. Staff recommends the City Council schedule the ordinance
for second reading and adoption at a future meeting.
Mr. Limbird said there were no comments from surrounding property owners. Staff does recommend
an annexation agreement for this property as property in the southeast may develop in the future. They
are still in discussions with SUB regarding the details of the agreement. They may find they only need
a memorandum of understanding rather than an agreement.
Councilor Pishioneri asked if SUB paid taxes on their property.
Mr. Limbird said they are exempt as a government agency.
Councilor Pishioneri questioned why they had to go through a valuation process if no taxes were paid.
Mr. Limbird said for purposes of consistency, and to provide a good context of how utilities and
annexation affects property.
Councilor Pishioneri said he would be concerned if it had a negative impact on surrounding properties.
Mr. Limbird said it is a feature necessary for water in the area.
Mayor Lundberg opened the public hearing.
1. Rick Satre, Eugene, OR. Mr. Satre said he was representing Springfield Utility Board (SUB)
as their land use consultant. This is in many respects a housekeeping item. There are no
immediate plans for changes to the infrastructure. This site has been in SUB's system since
about 1980.
Mayor Lundberg closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
BUSINESS FROM THE AUDIENCE - Limited to 20 minutes. Please limit comments to 3
minutes. Request to Speak cards are available at both
entrances. Please present cards to City Recorder.
Speakers may not yield their time to others.
Shawn Werner, Springfield, OR. Mr. Werner said he had received a notice of violation on
September 18, 2015. He had received a small '63 classic van and did some work to get it
running. During the transition, the unit behind it which was his livelihood and food truck, was
parked behind the gate. That truck was fully licensed and insured. He was now being asked by
Code Enforcement to remove all vehicles from his property. He understands there are Codes
in place, but would ask the community to help him through a troubled time having to remove
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Council Regular Meeting Minutes
October 5, 2015
Page 6
his livelihood. He had made several attempts to get a response and more information, but had
not received anything. He was here to ask for help. The white van had been moved as it was a
temporary situation. He feels there needs to be an exemption for his food truck. He knows the
City of Springfield reached out to the community to encourage more food trucks. He has a
food truck and has chosen to live in Springfield, a community about people.
Mr. Grimaldi said Development and Public Works Director Anette Spickard would speak with Mr.
Werner.
Councilor Wylie confirmed the notice received was from the City's Code Enforcement division.
Mr. Werner said the initial violation was regarding the classic van.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
. It
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Business from Council
a. Committee Reports
Councilor Moore said she was thankful for the privilege of attending the League of Oregon
Cities (LOC) Conference in Bend. The conference was very informative. There are videos
online from several speakers, including Mr. Dawson who was a futurist. Another main
speaker was a journalist who wrote the biography of Tom McCall. She encouraged the rest of
the Council to view the videos.
Councilor Wylie said she attended the conference and went on one of the tours. She also
attended a workshop on disaster preparedness which included a panel of state, local and
federal resources. They are talking about when a disaster will happen and provided list so
things to have on hand to be prepared. She would like to talk to City Engineer Ken Vogeney
about getting 3 gallon water jugs to provide like they do at Eugene Water and Electric Board
(EWEB). She enjoyed the presentation and would like to talk to Mr. Vogeney about how to
help prepare our citizens.
Councilor Moore said she attended the affordable housing tour in Bend and learned a lot about
what could be done. She attended the Housing Policy Board (HPB) meeting today where they
talked about how they could to some planning. John VanLandingham is a good resource and
will send some information to her to bring to the Council. She also attended a marijuana
presentation. There are a lot of regulations still in the works. There is a large impact on
utilities due to how much the grow sites require.
b. Mayor Lundberg said a work session had been schedule to discuss marijuana in a couple of
weeks.
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Council Regular Meeting Minutes
October 5, 2015
Page 7
City Attorney Mary Bridget Smith said she went to City Attorney's Conference and attended a
workshop with the State rule writers for the marijuana bill. There are still a lot of unknowns
and more to come.
c. Councilor Pishioneri asked staff to draft a letter for the Mayor and Council to send to the
Mayor and Council of Roseburg. Mayor Lundberg agreed. A second letter could be sent to
Umpqua Community College (UCC). He asked if the City could authorize police to offer
assistance to the community in any way possible.
Police Chief Doney said they made an offer of assistance the day of the incident. Eugene and
Springfield Fire sent three to five vehicles to Roseburg, and Springfield Police had command
staff and detectives at the hospital. They made a second standing offer today to Sheriff Hanlin
and the City of Roseburg Police. The President will be there on Friday so there will be a
standing offer from Springfield to assist as needed.
d. Mayor Lundberg referred back to Councilor Wylie's comments regarding disaster
preparedness and said Red Cross had a great program and offer ongoing training. She asked if
that training was done with City staff.
Mr. Vogeney said the City works closely with the Red Cross on a number of things, including
CPR classes. He works with them on community outreach programs. One of those programs is
the Community Organizations Active in Disaster (COAD). Food for Lane County and Red
Cross got together to push that forward and a number of community agencies have signed up
to participate. The program for the bottles was through Rainbow Water District and EWEB.
For each $5 donation to Red Cross, people received the 3 -gallon refillable water bottle. He
was a little late in contacting them in order to participate in the current giveaway. This evening
was the first training session for the Community Emergency Response Team (CERT) in
Eugene for the fall class. Thirty-two people signed up, but they had about 150 people who
expressed interest. They are working with the volunteer trainers to add an additional class in
the winter here in Springfield.
Mayor Lundberg said it would be helpful to have some information about what they should
expect and what to do in an emergency.
Mr. Vogeney said he would work with the City Manager's Office to put together a memo for a
Communication Packet or work session. During the October 14 Wellness Fair for employees,
he will be doing two presentations for staff regarding City Hall seismic study and one that is
more general. On October 15, City Hall will be participating in annual Great Oregon Shake
Out drill which is an earthquake drill.
Councilor Wylie said she was hoping we could distribute the jugs through SUB or the City.
When people pick up their water jugs, they could get a list of items needed for two weeks for a
family of two or four. We need to be serious about preparation and she would like to see us
help people get ready.
Mr. Vogeney said he did have the opportunity to do eight different community outreach events
during the month of September, National Preparedness Month.
Mayor Lundberg said it is nice the Red Cross has a smoke alarm program.
City of Springfield
Council Regular Meeting Minutes
October 5, 2015
Page 8
e. Mr. Towery referred to the incident at UCC and noted that the International City County
Manager's Association (ICMA) as well as the Oregon Chapter reached out to the City of
Roseburg on the date of the incident. Many individual City Managers have also reached out to
the City Manager's Office.
BUSINESS FROM THE CITY MANAGER
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned 7:45 p.m.
Minutes Recorder Amy Sowa
/4�;- �-
Christine L. Lundberg
Mayor
Attest:
City Recor r