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HomeMy WebLinkAbout10/05/2015 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY OCTOBER 5, 2015 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday October 5, 2015 at 7:04 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Woodrow and Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. Councilor Ralston absent (excused). PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Mayor's Recognition 2. Other a. "Community Help Easing Troubled Times" CHETT. Tim Doney, Chief of Police, presented the staff report on this item. Chief Doney acknowledged Lieutenant Scott McKee who spearheaded this program. This program proposal is the result of a citizen inquiry from Springfield citizen Chester (Chet) Martin, a Springfield area veteran, who contacted the Springfield police regarding the ability to contribute funds to the Springfield Police Department to be used by officers to help veterans and others in need of temporary assistance in circumstances of crisis or critical need. Chet referenced a similar program model used by EPD. The information was then provided to Lieutenant McKee. The Eugene program was started by a Brett Gilchrist, a Police Chaplain, in conjunction with a local church. The purpose of the program is to partner and provide resources to meet the needs of the most vulnerable folks in our community. Both Police Officers and Fire Fighters come into contact with folks that are often in need. They felt this would be a good program in which they could take donations from citizens. Mr. Martin and his wife donated $650 to get the program started. An official kick-off will be on FaceBook and social media in the next couple of weeks, and solicit donations from local churches and individuals that may want to participate. Councilor Pishioneri asked if they had plans to set up a 501(c)(3). Chief Doney said they were working with the Finance Department .It would be set up similar to the K9 fund. There will be a formal process to ensure that funds provided will only come from the donated funds. City of Springfield Council Regular Meeting Minutes October 5, 2015 Page 2 Councilor Pishioneri asked Chief Doney to contact him later about setting up a 501(c)(3) or something similar. Mayor Lundberg asked if it would be up to the officer in the field to determine if it could be used. Chief Doney said the officer would identify the need, but there will be specific criteria including approval by a supervisor up to a certain limit. Lieutenant McKee would be overseeing the program. Councilor Woodrow thanked them and felt it was a great program. Anytime we can help people in our community, that is wonderful. Chief Doney said a lot of thanks goes to Mr. Martin. They hope this will be a positive program for Springfield. Councilor Moore confirmed Cahoots is still active in Springfield. Chief Doney said they are and police works with them every day. Cahoots help to free up man- power resources for police and fire employees. The CHETT Program is more resource based where they can provide resources such as a hotel room or meal to get people back on their feet. CONSENT CALENDAR 1. Claims 2. Minutes a. September 8, 2015 — Regular Meeting b. September 14, 2015 —Work Session c. September 21, 2015 — Work Session 3. Resolutions a. RESOLUTION NO. 2015-29 — A RESOLUTION TO ACCEPT CITY PROJECT P21078• SOUTH SECOND STREET SANITARY SEWER REPLACEMENT PROJECT. 4. Ordinances 5. Other Routine Matters a. Award the Contract for a Traffic Aerial Bucket Truck to Terex Utilities, Inc. for $110,171. b. Formally Adopt the City Retirement Plan Funding Policy. c. Authorize the Development and Public Works Director to Issue a Public Way Use Agreement to DADY LLC to Build and Maintain a Fence Inside the Public Right -of -Way on the Western Side of Rainbow Drive. d. Approve the Proposed Bicycle/Pedestrian Advisory Committee (BPAC) Bylaws Amendments. City of Springfield Council Regular Meeting Minutes October 5, 2015 Page 3 IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT — RALSTON). ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Annexation of Territory to the City of Springfield — Annex 1.04 Acres of Property Located North of Mountaingate Drive and West of Graystone Loop, Springfield. ORDINANCE NO. 1 — AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD. AND WILLAMALANE PARK AND RECREATION DISTRICT, AND WITHDRAWING THE SAME TERRITORY FROM THE WILLAKENZIE RURAL FIRE PROTECTION DISTRICT (FIRST READING). Andy Limbird, Senior Planner, presented the staff report on this item. A request for annexation to the City of Springfield has been received from the Springfield Utility Board for an existing water utility installation on the west flank of the Mountaingate neighborhood. The subject property is located on a wooded hillside immediately west of existing houses on Graystone Loop, and is accessed via the former South 59th Street right-of-way (vacated). The approximately 1.04 -acre territory requested for annexation is inside the City's Urban Growth Boundary (UGB) and is contiguous with the City limits. The applicant is requesting annexation to facilitate future water system improvements on the site. The City Council is authorized by ORS Chapter 222 and SDC Article 5.7-100 to act on annexation requests. In accordance with SDC 5.7-155 and ORS 222.040, 222.180 and 222.465, if approved the annexation will become effective 30 days after signature by the Mayor or upon acknowledgement by the State — whichever date is later. The subject property is contiguous with the existing City limits along the northwest boundary and contains two water reservoir tanks within a fenced enclosure. The territory requested for annexation is part of two adjoining tax lots with an aggregate assessed value of $8,034. Staff advises that extension of existing public streets and utilities are not required to serve the site, and therefore an annexation agreement is not required for this request. Upon annexation, the territory would be subject to the City's development review and permitting process for future water system upgrades and modifications. The territory requested for annexation is zoned Low Density Residential with an Urbanizable Fringe Overlay (UF -10) in accordance with the Springfield Zoning Map. Upon annexation, the OF -10 overlay will be removed. Public utility facilities of this category are a listed use in the LDR zone. As outlined in the staff report, the annexation area can be served with the minimum level of key urban facilities and services as required in the Eugene -Springfield Metropolitan Area General Plan. The staff report also confirms the annexation request meets the criteria established in Section 5.7-140 of the Springfield Development Code. Staff finds the proposal complies with the annexation criteria of approval listed in SDC 5.7-140, and Council is within its authority to approve annexation of the subject territory to the City of Springfield City of Springfield Council Regular Meeting Minutes October 5, 2015 Page 4 and Willamalane Park and Recreation District; and withdrawal of the subject territory from the Willakenzie Rural Fire Protection District. Staff recommends the City Council schedule the ordinance for second reading and adoption at a future meeting. Staff responded to a couple of phone calls from nearby neighbors and answered their questions. Mayor Lundberg opened the public hearing. 1. Rick Satre, Eugene, OR. Mr. Satre said be was representing Springfield Utility Board (SUB) as their land use consultant. This has been long standing reservoir for SUB. This procedure must occur before other development can occur at this location in the future. He thanked the Council for their consideration. Mayor Lundberg closed the public hearing. NO ACTION REQUESTED. FIRST READING ONLY. 2. Annexation of Territory to the City of Springfield — Annex 1.77 Acres of Property Located North of Jessica Drive and East of South 66`h Place, Springfield. ORDINANCE NO. 2 — AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD, AND WILLAMALANE PARK AND RECREATION DISTRICT• AND WITHDRAWING THE SAME TERRITORY FROM THE WILLAKENZIE RURAL FIRE PROTECTION DISTRICT (FIRST READING). Andy Limbird, Senior Planner, presented the staff report on this item. A request for annexation to the City of Springfield has been received from the Springfield Utility Board (SUB) for an existing water utility installation in southeast Springfield. The subject property is located just east of the intersection of South 66"' Place and Jessica Drive on the eastern edge of the Mountaingate neighborhood. The approximately 1.77 -acre territory requested for annexation is inside the City's Urban Growth Boundary (UGB) and is contiguous with the City limits. The applicant is requesting annexation to facilitate future water system improvements on the site. The City Council is authorized by ORS Chapter 222 and SDC Article 5.7-100 to act on annexation requests. In accordance with SDC 5.7-155 and ORS 222.040, 222.180 and 222.465, if approved the annexation will become effective 30 days after signature by the Mayor or upon acknowledgement by the State — whichever date is later. The subject property is contiguous with the existing City limits on all sides and contains an existing water reservoir tank within a fenced enclosure. The territory requested for annexation is a single tax lot with an assessed value of $6,798. Staff advises that extension of existing public streets and utilities will be required to serve the site and unincorporated areas to the southeast of the subject site in the future, and therefore an annexation agreement has been prepared for this request. Upon annexation, the territory would be subject to the City's development review and permitting process for future water system upgrades and modifications. The territory requested for annexation is zoned Low Density Residential with an Urbanizable Fringe Overlay (UF -10) in accordance with the Springfield Zoning Map. Upon annexation, the OF -10 overlay will be removed. This category of public utility facility is a listed use in the LDR zone. City of Springfield Council Regular Meeting Minutes October 5, 2015 Page 5 As outlined in the staff report the annexation area can be served with the minimum level of key urban facilities and services as required in the Eugene -Springfield Metropolitan Area General Plan. The staff report also confirms the annexation request meets the criteria established in Section 5.7-140 of the Springfield Development Code. Staff finds the proposal complies with the annexation criteria of approval listed in SDC 5.7-140, and Council is within its authority to approve annexation of the subject territory to the City of Springfield and Willamalane Park and Recreation District; and withdrawal of the subject territory from the Willakenzie Rural Fire Protection District. Staff recommends the City Council schedule the ordinance for second reading and adoption at a future meeting. Mr. Limbird said there were no comments from surrounding property owners. Staff does recommend an annexation agreement for this property as property in the southeast may develop in the future. They are still in discussions with SUB regarding the details of the agreement. They may find they only need a memorandum of understanding rather than an agreement. Councilor Pishioneri asked if SUB paid taxes on their property. Mr. Limbird said they are exempt as a government agency. Councilor Pishioneri questioned why they had to go through a valuation process if no taxes were paid. Mr. Limbird said for purposes of consistency, and to provide a good context of how utilities and annexation affects property. Councilor Pishioneri said he would be concerned if it had a negative impact on surrounding properties. Mr. Limbird said it is a feature necessary for water in the area. Mayor Lundberg opened the public hearing. 1. Rick Satre, Eugene, OR. Mr. Satre said he was representing Springfield Utility Board (SUB) as their land use consultant. This is in many respects a housekeeping item. There are no immediate plans for changes to the infrastructure. This site has been in SUB's system since about 1980. Mayor Lundberg closed the public hearing. NO ACTION REQUESTED. FIRST READING ONLY. BUSINESS FROM THE AUDIENCE - Limited to 20 minutes. Please limit comments to 3 minutes. Request to Speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. Shawn Werner, Springfield, OR. Mr. Werner said he had received a notice of violation on September 18, 2015. He had received a small '63 classic van and did some work to get it running. During the transition, the unit behind it which was his livelihood and food truck, was parked behind the gate. That truck was fully licensed and insured. He was now being asked by Code Enforcement to remove all vehicles from his property. He understands there are Codes in place, but would ask the community to help him through a troubled time having to remove City of Springfield Council Regular Meeting Minutes October 5, 2015 Page 6 his livelihood. He had made several attempts to get a response and more information, but had not received anything. He was here to ask for help. The white van had been moved as it was a temporary situation. He feels there needs to be an exemption for his food truck. He knows the City of Springfield reached out to the community to encourage more food trucks. He has a food truck and has chosen to live in Springfield, a community about people. Mr. Grimaldi said Development and Public Works Director Anette Spickard would speak with Mr. Werner. Councilor Wylie confirmed the notice received was from the City's Code Enforcement division. Mr. Werner said the initial violation was regarding the classic van. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS . It ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Business from Council a. Committee Reports Councilor Moore said she was thankful for the privilege of attending the League of Oregon Cities (LOC) Conference in Bend. The conference was very informative. There are videos online from several speakers, including Mr. Dawson who was a futurist. Another main speaker was a journalist who wrote the biography of Tom McCall. She encouraged the rest of the Council to view the videos. Councilor Wylie said she attended the conference and went on one of the tours. She also attended a workshop on disaster preparedness which included a panel of state, local and federal resources. They are talking about when a disaster will happen and provided list so things to have on hand to be prepared. She would like to talk to City Engineer Ken Vogeney about getting 3 gallon water jugs to provide like they do at Eugene Water and Electric Board (EWEB). She enjoyed the presentation and would like to talk to Mr. Vogeney about how to help prepare our citizens. Councilor Moore said she attended the affordable housing tour in Bend and learned a lot about what could be done. She attended the Housing Policy Board (HPB) meeting today where they talked about how they could to some planning. John VanLandingham is a good resource and will send some information to her to bring to the Council. She also attended a marijuana presentation. There are a lot of regulations still in the works. There is a large impact on utilities due to how much the grow sites require. b. Mayor Lundberg said a work session had been schedule to discuss marijuana in a couple of weeks. City of Springfield Council Regular Meeting Minutes October 5, 2015 Page 7 City Attorney Mary Bridget Smith said she went to City Attorney's Conference and attended a workshop with the State rule writers for the marijuana bill. There are still a lot of unknowns and more to come. c. Councilor Pishioneri asked staff to draft a letter for the Mayor and Council to send to the Mayor and Council of Roseburg. Mayor Lundberg agreed. A second letter could be sent to Umpqua Community College (UCC). He asked if the City could authorize police to offer assistance to the community in any way possible. Police Chief Doney said they made an offer of assistance the day of the incident. Eugene and Springfield Fire sent three to five vehicles to Roseburg, and Springfield Police had command staff and detectives at the hospital. They made a second standing offer today to Sheriff Hanlin and the City of Roseburg Police. The President will be there on Friday so there will be a standing offer from Springfield to assist as needed. d. Mayor Lundberg referred back to Councilor Wylie's comments regarding disaster preparedness and said Red Cross had a great program and offer ongoing training. She asked if that training was done with City staff. Mr. Vogeney said the City works closely with the Red Cross on a number of things, including CPR classes. He works with them on community outreach programs. One of those programs is the Community Organizations Active in Disaster (COAD). Food for Lane County and Red Cross got together to push that forward and a number of community agencies have signed up to participate. The program for the bottles was through Rainbow Water District and EWEB. For each $5 donation to Red Cross, people received the 3 -gallon refillable water bottle. He was a little late in contacting them in order to participate in the current giveaway. This evening was the first training session for the Community Emergency Response Team (CERT) in Eugene for the fall class. Thirty-two people signed up, but they had about 150 people who expressed interest. They are working with the volunteer trainers to add an additional class in the winter here in Springfield. Mayor Lundberg said it would be helpful to have some information about what they should expect and what to do in an emergency. Mr. Vogeney said he would work with the City Manager's Office to put together a memo for a Communication Packet or work session. During the October 14 Wellness Fair for employees, he will be doing two presentations for staff regarding City Hall seismic study and one that is more general. On October 15, City Hall will be participating in annual Great Oregon Shake Out drill which is an earthquake drill. Councilor Wylie said she was hoping we could distribute the jugs through SUB or the City. When people pick up their water jugs, they could get a list of items needed for two weeks for a family of two or four. We need to be serious about preparation and she would like to see us help people get ready. Mr. Vogeney said he did have the opportunity to do eight different community outreach events during the month of September, National Preparedness Month. Mayor Lundberg said it is nice the Red Cross has a smoke alarm program. City of Springfield Council Regular Meeting Minutes October 5, 2015 Page 8 e. Mr. Towery referred to the incident at UCC and noted that the International City County Manager's Association (ICMA) as well as the Oregon Chapter reached out to the City of Roseburg on the date of the incident. Many individual City Managers have also reached out to the City Manager's Office. BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:45 p.m. Minutes Recorder Amy Sowa /4�;- �- Christine L. Lundberg Mayor Attest: City Recor r