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HomeMy WebLinkAbout10/15/2007 Regular City of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, OCTOBER 15,2007 The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, October 15,2007 at 7:03 p.m., with Mayor Leiken presiding. ATTENDANCE Present were Mayor Leiken and Councilors Lundberg, Wylie, Ballew, Ralston, Woodrow and Pishioneri. Also present were Assistant City Manager Jeff Towery, City Attorney Joe Leahy, City Attorney Matt Cox, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Leiken. Mayor Leiken recognized Arlene Link who was present in the audience. Just prior to the start of each University of Oregon Football game, they have the Bellotti Book Brigade for SMART Readers. On Saturday, October 13, Ms. Link was honored for her commitment to the SMART Reading Program. SPRINGFIELD UPBEAT I. Recognition of Ken V ogeriey, 1 0 Years of Service to the City of Springfield. ' Assistant City Manager Jeff Towery introduced Ken Vogeney, City Engineer. Mr. Towery discussed Mr. Vogeney's work history with the City and also some of the accomplishments of Mr. V ogeney over the last ten years. Mr. Towery presented Mr. V ogeney with a plaque acknowledging his years of serVice to the City of Springfield. ' Mayor Leiken said it had been a pleasure working with Mr. V ogeney. He appreciated how accessible Mr. V ogeney had been to himself and the Council. Mayor Leiken also thanked Mr. Vogeney's wife, Sherry, for allowing the time Mr. Vogeney needed to devote to the City. 2. . K9 Program Donor Recognition. Detective Rich Charboneau asked Angelika Boggs and Councilor Woodrow to come forward. For the last nine years the K9 Program had been able to take donations from citizens for the dogs and equipment for the K9's. He discussed Ms. Boggs past support and recent donation and presented her with a plaque. Detective Charboneau then discussed Councilor Woodrow's contributions over the years and his current donation. He presented him with a plaque. CONSENT CALENDAR City of Springfield Council Regular Meeting Minutes' October 15, 2007 Page 2 IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 Absent - Ballew). I. Claims a. Approval of the September 2007, Disbursements for Approval. 2. Minutes a. September 17, 2007 - Regular Meeting b. September 24,2007 - Work Session c. October 1, 2007 - Work Session d. October I, 2007 - Regular Meeting 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Approval of Liquor License Endorsement for Ciao Pizza, Located at 3342 Gateway Street, Springfield, Oregon. b. Approval of Liquor License Endorsement for Cafe Yumm! #10005, Located at 3340 Gateway Street, Springfield, Oregon. c. Accept the bid from Modern Building Systems, Inc. in the Amount of $69,040 for an 18- month Lease ofa 36' x 60' Temporary Office Building for Fire Station #16., ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Supplemental Budget Resolution. RESOLUTION NO. 07-44 - A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, STREET, JAIL OPERATIONS, SPECIAL REVENUE, TRANSIENT ROOM TAX, COMMUNITY DEVELOPMENT, RIVERBEND DEVELOPMENT, BUILDING CODE, FIRE LOCAL OPTION LEVY, POLICE LOCAL OPTION LEVY, BANCROFT, BOND SINKING, LOCAL WASTEWATER CAPITAL, DEVELOPMENT ASSESSMENT CAPITAL, DEVELOPMENT PROJECTS, DRAINAGE CAPITAL PROJECTS, POLICE BUILDING BOND CAPITAL, STREET CAPITAL, SDC LOCAL STORM IMPROVEMENT, SDC LOCAL WASTEWATER REIMBURSEMENT, SDC LOCAL WASTEWATER 'IMPROVEMENT, SDC TRANSPORTATION REIMBURSEMENT, SDC TRANSPORTATION IMPROVEMENT, LOCAL WASTEWATER OPERATIONS, AMBULANCE, DRAINAGE OPERATING, BOOTH-KELLY, REGIONAL FIBER ,., City of Springfield Council Regular Meeting Minutes October 15,2007 Page 3 CONSORTIUM, INSURANCE, VEHICLE & EQUIPMENT, AND SDC ADMINISTRATION. Budget Officer Bob Brew presented the staff report on this item. At varipus times during the fiscal year the Council is requested to make adjustments to the annual budget to reflect needed changes in plamied activities, to recognize new revenues, or to make other required adjustments. These adjustments to resources and requirements change the current budget and are processed through supplemental budget requests scheduled by the Finance Department on an annual basis. The supplemental budget being presented includes adjusting resources and requirements in the General Fund, Street Fund, Jail Operations Fund, Special Revenue Fund, Transient Room Tax Fund, Community Development Fund, RiverBend Development Fund, Building Code Fund, Fire Local Option Levy Fund, Police Local Option Levy Fund, Bancroft Fund, Bond Sinking Fund, Local Wastewater Capital Fund, Development Assessment Capita:! Fund, Development Projects Fund, Drainage Capital Projects Fund, Police Building Bond Capital Fund, Street Capital Fund, SDC Local Storm Improvement Fund, SDC Local Wastewater Reimbursement Fund, SDC Local Wastewater Improvement Fund, SDC Transportation Reimbursement Fund; SDC Transportation Improvement Fund, Local Wastewater Operations Fund, Regional Wastewater Fund, Emergency Medical Services Fund, Drainage Operating Fund, Booth-Kelly Fund, Regional Fiber Consortium Fund, Insurance Fund, Vehicle & Equipment Fund, and SDC Administration Fund.. The City Council is asked to approve the attached Supplemental Budget Resolution. The overall financial impact of the Supplemental Budget Resolution is to increase total appropriations by $20,154,175 and increase total FTE by 1.0. Mr. Brew explained that many of these adjustments were housekeeping adjustments. He explained the different types of adjustments and allocations included in this supplemental budget. Councilor Ralston referred to page 3 on Attachment A. He asked about moving the "budgetary authority from the generic capital line items 'Neighborhood Improvements' and , 'Intergovernmental Human Services' and allocates the budgetary authority to more specific CDBG funding-eligible projects and programs". Mr. Brew said Council approved the list of projects each year that would be funded with 'Community Development Block Grant (CDBG) funds. The timing of the City's fiscal year and the Federal Government's fiscal year were slightly different so this transaction took the lump sum (under 'neighborhood improvements' or 'intergovernmental human services') and put it into the projects that were identified. Mayor Leiken opened the public hearing. No one appeared to speak. Mayor Leiken closed the public hearing. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR WOODROW TO ADOPT RESOLUTION NO. 07-44. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 Absent - Ballew). City of Springfield Council Regular Meeting Minutes October 15, 2007 Page 4 BUSINESS FROM THE AUDIENCE 1. Kathy January, 82971 Scott Lane, Creswell, OR Ms. January said she was a volunteer with the Feral Cat coalition and the Feline Assistance Network. She addressed issues regarding feral cats in Lane County. She discussed the number of feral cats in Oregon and noted that everyone needed to take responsibility in helping these cats. The Q Street Animal Hospital got cats left on their doorstep nearly every weekend. A lot of cat rescue groups spent their own time and money trying to help the cats. Cats were continuing to breed at an alarming rate . and it had become, a health concern. The baby kittens were born with diseases and a lot of cats were being dumped and drowned. She had written a number of letters to many representatives to get help for these cats. She provided those letters to the City Recorder for distribution to the Council following the meeting. She felt that cat licensing might someday help fund a program. There needed to be stiffer,animal cruelty laws. She said she had talked with Lane County, but they had told her it was hard to enforce cat issues due to the budget. Mayor Leiken thanked Ms. January for coming before Council. Councilor Ralston said he had a meeting set up tomorrow to discuss this issue withMs. January. 2. Eldon Andrews, 187 Deadmond Ferry Road, Springfield, OR Mr. Andrews discussed the property that his parents once owned that had been purchased by PeaceHealth. He congratulated Springfield for their great bike lanes on Main Street and South A Street. Mr. Andrews said he used to work for his brother at ESV Scooters in Springfield. Scooters were low on power and having a good bike lane for scooters to be able to travel on made a big difference. There were no bike lanes in Glenwood and it was impossible to be legal riding through Glenwood to Eugene on any street. The bike paths were accessible for disabled people, but although he had a disability, it was not regarding walking, which is what the bike paths accommodated. He felt Eugene had a bad reputation for their treatment of scooter riders. He congratulated Springfield on their good treatment of scooter riders. He noted the State law for scooter riders and said Eugene had overridden that law. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL I. Committee Appointments a. Historic Commissioner ConfIrmation. Planning Manager Greg Mott presented the staff report on this item in Kitti Gale's absence. In work session on October 8, 2007, the Council interviewed and selected Kuri Gill to serve on the Springfield Historic Commission. Ms. Gill will serve a four-year term that extends to September 30,2011 City of Springfield Council Regular Meeting Minutes October 15, 2007 Page 5 On October 8,2007, the Council interviewed and selected Kuri Gill to serve her fIrst, four- year term on the Springfield Historic Commission. Ms. Gill has a background in historic ' preservation and is currently the State of Oregon Historic Cemeteries Preservationist. In addition, the Council advised staff tore-open the recruitment process to fill the seat of retired Historic Commissioner Tama Tochihara. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR WOODROW TO RE-APPOINT KURI GILL TO THE HISTORIC COMMISSION WITH A TERM EXPIRATION OF SEPTEMBER 30,2011. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 Absent - Ballew) 2. Business from Council a. Committee Reports I. Mayor Leiken spoke regarding the MPC meeting. He said some people from other jurisdictions were upset that two Springfield projects were being moved to the constrained list. ODOT leadership testified in favor of the two projects. He was pleased to hear from ODOT leadership including Jeff Sheik. Mayor Leiken said Senator Wyden was in town to discuss affordable housing. The senator was very passionate about that issue and it was nice to have one of our representatives in the majority in Washington DC with a passion for this topic. An award was given to Senator Wyden from Warren Weathers, Mayor of Lowell, for his support of their program. The Mayor's Art Show was very successful. Mayor Leiken said he attended the preview tour of Sacred Heart and the PeaceHealth Annex. He noted that there were nearly 1000 employees in the PeaceHealth Annex. 2. Councilor Woodrow said that he and Councilor Pishioneri attended the Pacific Program last week. He thanked the Mayor and council leadership for giving him the opportunity to attend this training. He said it was a great course and he learned a lot. He was very appreciative that he was able to attend. It was well worth the week invested. Councilor Pishioneri said he also attended the Pacific Program. He could understand now how the previous attendees could lead. He had determined he would follow that , course to get things done the right way and the responsible way.It was a lot of work, but he felt it would payoff. He was thankful he could attend. b. Other Business I. Letter of Support - 2007 Ridgeline Area Open Space Vision and Action Plan. City of Springfield . Council Regular Meeting Minutes October 15,2007 Page 6 Assistant City Manager Jeff Towery presented the staff report on this item. On August 22, 2007, Pat Hocken, President of the League of Women Voters of Lane County submitted a written request to the Mayor and Council to provide a letter of support for the 2007 Ridgeline Area Open Space Vision and Action Plan. Planning Supervisor Mark Metzger contacted Jeff Krueger from the Lane Council of Govemments (LCOG) and received a copy of the plan. The Ridgeline Plan includes a multi-use path that Willamalane plans to build to connect Dorris Ranch and Clearwater Park. Willamalane is working with the city and with SUB to finalize the alignment and design for the path. ' The Vision and Purpose of the plan are noted below: The Vision The ridgeline area is a unique and valuable community asset spanning the twenty mile corridor between Fern Ridge Reservoir and Mount Pisgah. This special area contains high value habitats, outstanding scenery, and working farms and forestland. It protects, connects, and enhances a variety of habitats; provides regional recreational opportunities and trail connections for residents and visitors alike; and showcases the area's natural, scenic, and historic landscape. Purpose The Ridgeline Area Open Space Vision has been developed to serve as a conceptual framework for future open space and recreation efforts for this area. In addition to the Vision, a detailed Action Plan has been developed to help direct the implementation of the Ridgeline Area Open Space Vision and is included in this report. The Action Plan includes goals, recommended actions, and strategies organized under the following five categories: Habitat Conservation and Management; Recreation; Tourism; Water Resources; Views and Viewsheds; and Urban-Rural Transition. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR WOODROW TO APPROVE SENDING THE LETTER OF SUPPORT FOR THE 2007 RIDGELINE AREA OPEN SPACE VISION AND ACTION PLAN FROM THE MAYOR ON BEHALF OF THE FULL COUNCIL. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 Absent- Ballew). BUSINESS FROM THE CITY MANAGER I. Bureau of Land Management (BLM) Forest Lands. RESOLUTION NO. 07-45 - A RESOLUTION TO SUPPORT SUSTAINABLE MANAGEMENT OF OREGON'S PUBLIC FORESTS. Assistant City Manager Jeff Towery presented the staff report on this item. The BLM is proposing to revise existing plans to replace the Northwest Forest Plan land use allocations and management direction. Four alternatives (including a No Action Alternative) have been proposed and are currently under review and comnient. The comment period is open until December 10, 2007. On September 24, 2007 Anna Morrison, on behalf of Citizens for Sustainable Forests and Communities, made a presentation about the options andTequested that the Council consider City of Springfield Council Regular Meeting Minutes October 15,2007 Page 7 adopting a resolution that supports both sustainable forest practices in general and the BLM recommended alternative (No.2) specifically. At the conclusion ofthe presentation Council requested staff to prepare a resolution and carry it to Council Leadership for a review and recommendation. Council Leadership discussed a draft resolution on September 27,2007 and asked for the item to be brought to the full Council for consideration. Legal Counsel has also reviewed the resolution. Councilor Ralston asked if the resolution specifically stated a preference for Alternative 2. Mr. Towery said it did specify that preference. Mayor Leiken said council leadership had asked Mr. Towery to draft the resolution to fit Springfield. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR WOODROW TO ADOPT RESOLUTION NO. 07-45. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 Absent - Ballew). 2. Fire Station Functional and Space Program - P20534. Project Manager Carole Knapel presented the staff report on this item. On July 16,2007, the City Council authorized the City Manager to execute a contract with Paul Bentley, Architect, for Thurston Fire Station #16 design services. As part of the design services, a Fire Station Functional and Space Program was developed with input from City staff. The Program was necessary to document the current and future functions and space requirements for the new station. In addition, this Program will serve as the model for any future fIre station remodels or new construction projects. The Program incorporates Best Management Practices for issues which include the following: · Gender Neutrality/Equity - Individual sleeping rooms and single-user restrooms allow for a gender neutral facility. · ADA Accessibility - Restrooms, entrances, and upper floor access (if needed) are all ADA compliant. · Turnout and Equipment Storage - Turnouts must be protected from UV radiation, vehicle exhaust, moisture, and other environmental factors that could cause degradation. · Blue Line Separation- The Blue Line Separation policy prohibits turnouts and other contaminated clothing or equipment in the living areas of the fire station. · Apparatus Storage - Apparatus storage allows for drive-through bay access for two primary response vehicles (engine and ambulance) and stacked bay access for two backup response vehicles. ' These design requirements impact the square footage requirements for any fire station which is designed to be consistent with Best Management Practices. The project team looked at three options for the new fire station. The option included in the Program (Option A) is 11,862 sq. ft. This design provides for the Best Management Practices in the most complete manner. Option B includes 9550 square feet. It addresses the most important functional requirements in a reduced square foot allocation. Option C includes 7796 square feet, but eliminates space for some required functions. City staff recommends that the Thurston Fire Station be designed in accordance with City of Springfield Council Regular Meeting Minutes October 15,2007 Page 8 Option B because it meets all the requirements consistent with Best Management Practices in the most economical manner. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR WOODROW TO APPROVE FUNCTIONAL AND SPACE PROGRAM FOR THE THURSTON FIRE STATION #16 FACILITY AND DIRECT STAFF TO PROCEED WITH OPTION B. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 Absent - Ballew). BUSINESS FROM THE CITY ATTORNEY Mr. Leahy noted that Councilor Woodrow's wife won the award during the Bellotti Book Brigade for her involvement with the SMART Reading Program last year. ADJOURNMENT The meeting was adjourned at approximately 7:37 p.m. " Minutes Recorder Amy Sowa Attest: City~4~