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HomeMy WebLinkAbout07/14/2015 Joint Elected Officials (JEO)MINUTES OF THE JOINT ELECTED OFFICIALS MEETING OF THE SPRINGFIELD CITY COUNCIL, AND LANE COUNTY BOARD OF COMMISSIONERS TUESDAY JULY 14, 2015 A joint elected officials meeting with the City of Springfield and Lane County was held in the Library Meeting Room, Springfield City Hall, 225 5`h Street, Springfield, Oregon, on Tuesday July 14, 2015 at 5:30 p.m. with Council President Marilee Woodrow presiding. ATTENDANCE Council President Woodrow opened the meeting of the Springfield City Council. Board Chair Bozievich opened the meeting of the Lane County Board of Commissioners. Present from Springfield were Council President Marilee Woodrow and Councilors VanGordon, Wylie, Moore, Ralston, and Pishioneri. Springfield City Manager Gino Grimaldi and other Springfield staff were also present. Mayor Lundberg was absent (excused). Present from Lane County were Board Chair Bozievich and Commissioners Leiken, Stewart, Farr and Sorenson. Lane County Administrator Steve Moh and other Lane County staff were also present. PUBLIC HEARING 1. Glenwood Amendments to the Eugene Springfield Public Facilities and Services Plan (PFSP) a Refinement Plan of the Eugene Springfield Metropolitan Area General Plan (Metro Plan). Springfield Planner Mark Metzger presented the staff report on this item. ORS 197.712 (2)(e) requires cities to "develop and adopt a public facility plan for areas within an urban growth boundary containing a population greater than 2, 500 persons. The public facility plan shall include rough cost estimates for public projects needed to provide sewer, water and transportation for the land uses contemplated in the comprehensive plan and land use regulations." The PFSP is a refinement plan of the Metro Plan that contains the project lists, maps, estimated costs and timing for significant water, stormwater, sewer, and electric infrastructure. As significant new infrastructure projects are identified, the PFSP must be amended to show these projects. The City of Springfield proposes to amend the Eugene Springfield Metropolitan Area General Plan by amending the Public Facilities and Services Plan (PFSP) to: 1) add three stormwater outfalls; 2) relocate a planned electric substation; and 3) add transmission lines connecting the substation to the Alvey Substation in Goshen and the Laura St. Substation in Springfield. The planned facilities shall be added to the applicable PFSP Maps 3 and 4; and project lists found in Tables 6, 8 and 18. Each of the proposed new facilities is intended to fulfill the Council goal of preparing Glenwood for planned future development. Mr. Metzger described the amendments. The projects will help prepare Glenwood for future development. He presented photos of stormwater outfalls to illustrate what they looked like and their function. The facilities will fit in the 75 foot setback already protected for clean water purposes. He noted the pole mounted lines that are also on the project list. Areas that will be developed in Glenwood will be underground, but these provide connection to Goshen and Laura Street. Mr. Metzger said a letter was submitted by the Seaver family regarding concerns they have regarding stormwater outfall and transmission line on their property. City and Springfield Utility Board Staff met with the Seavers to let them know that the facilities will be in the right-of-way rather than on their July 14, 2015 Joint Elected Officials - Public Hearing City of Springfield Lane County Page 2 of 4 property. He noted a diagram showing the new outfall locations. The facilities in Glenwood need to be acted on by both the City of Springfield and Lane County as they span the city limits and the area in the urban growth boundary. City Attorney Lauren King explained the quasi-judicial hearing process and said the public has an opportunity to provide comments. Testimony must be regarding the criteria listed. By statute anyone can request that the record be held open for one week. Staff received a request to leave the public record for two weeks. She asked the Council President and Board Chair to poll the elected officials regarding ex parte contact. Council President Woodrow polled the Council regarding ex parte contact. None of the Council members had any ex parte contact. Board Chair Bozievich polled the Board regarding ex parte contact. None of the board members had any ex parte contact. City Manager Gino Grimaldi read the Springfield ordinance title: SPRINGFIELD ORDINANCE NO. 1 — AN ORDINANCE AMENDING THE EUGENE - SPRINGFIELD METROPOLITAN AREA GENERAL PLAN CONSISTENT WITH POLICY G.3 IN CHAPTER III SECTION G. PUBLIC FACILITIES AND SERVICES ELEMENT; AMENDING TABLE 6 TABLE 8 AND TABLE 18 AND MAP 3 AND MAP 4 OF THE PUBLIC FACILITIES AND SERVICES PLAN TO UPDATE THE PROJECT LISTS AND MAPPED LOCATION OF PLANNED PUBLIC FACILITIES IN GLENWOOD; AND ADOPTING A SEVERABILITY CLAUSE (FIRST READING) Board Chair read the Lane County ordinance title: LANE COUNTY ORDINANCE NO PA 1318/ IN THE MATTER OF AMENDING THE EUGENE -SPRINGFIELD METROPOLITAN AREA GENERAL PLAN (METRO PLAN) CONSISTENT WITH POLICY G.3 IN CHAPTER III, SECTION G, PUBLIC FACILITIES AND SERVICES ELEMENT; AMENDING TABLE 6, TABLE 8, AND TABLE 18, AND MAP 3 AND MAP 4 OF THE PUBLIC FACILITIES AND SERVICES PLAN (PFSP) TO UPDATE THE PROJECT LISTS AND MAPPED LOCATION OF PLANNED PUBLIC FACILITIES IN GLENWOOD• AND ADOPTING A SAVINGS AND SEVERABILITY CLAUSE. (LANE COUNTY FILE NO. 509 -PA 15-05397) (SPRINGFIELD FILE NO. TYP415-00002)(SECOND READING) Board Member Sorenson asked if there was still a combined Eugene Springfield urban growth boundary (UGB). Mr. Metzger said they have separate UGB's and these actions take place inside the Springfield UGB. Some of the facilities in the PFSP are inside city limits and some are outside city limits. Council President Woodrow opened the public hearing for the Springfield City Council. Board Chair Bozievich opened the public hearing for Lane County. Mr. Metzger said a packet of information was presented to the Council which identifies the criteria of approval. He reviewed the criteria for approval for the Metro Plan and Refinement Plan amendments. July 14, 2015 Joint Elected Officials - Public Hearing City of Springfield Lane County Page 3 of 4 The following criteria from Springfield Development Code Section 5.6-115 will be considered tonight: A. In reaching a decision on the adoption or amendment of refinement plans and this Code's text, the City Council shall adopt findings that demonstrate conformance to the following: 1. The Metro Plan; 2. Applicable State statutes; and 3. Applicable State-wide Planning Goals and Administrative Rules. B. Applications specified in Section 5.6-105 require co -adoption by the Lane County Board of Commissioners. (6279) For the record, he noted that the date was incorrect under Finding # 1. Rather than September 14, 2015, it should read September 15, 2014. At 3:00 pm today, staff received an email from Charles Stewart and Diana Garcia with concern regarding substations E9 and E10. These substations are located west of I-5 in Eugene's UGB and are proposed by Eugene Water and Electric Board (EWEB). They are on the map already and not subject to this process. He noted the request to keep the record open for two weeks which came from Mr. Stewart. Springfield will hear this item again on September 8 and Lane County on September 15. This is a housekeeping exercise, but is very important. Board Member Sorenson asked about the stormwater facilities and if there was any coordination of other public facilities that would need to be coordinated with water and electric. Mr. Metzger said as part of their development review process, the City did make contact and provide notice to other Springfield related agencies. There is no conflict with this proposal and it is consistent with the other public facilities. Charles StewartSeavey Loop Road, Eugene, OR. Mr. Stewart thanked Mr. Metzger for explaining some of this to him just prior to the meeting. This information came to him and his neighbors late and they did not have a chance to look it over. He asked to keep the record open for one month rather than two weeks, which was his original request. He said he had served as a coordinator of information for the Seavey Loop neighbors who have a lot of concern regarding any activity between Franklin Boulevard and Lane Community College (LCC). Some of the groups they work with are the Arboretum, Friends of Howard Buford Park, the Sierra Club, and Willamette Farm and Food Coalition. He would like more time for review. Mr. Metzger said there were two published notices, one for the Planning Commission meeting and one for tonight's meeting. The City also sent mailed notice within 300 feet of any of the facilities proposed. He wants to make sure they are respectful of their concerns. Ms. King said by statute, the elected officials need to leave the record open for seven days because of the request. Staff will then need time to respond to any comments. Mr. Metger said it would likely take about three weeks to prepare a response to any comments received. Commissioner Farr said the changes are going to last years for those living in the area, so two weeks wasn't a long time. Councilor Moore said it is her understanding that Springfield has no jurisdiction over substations #9 and #10. July 14, 2015 Joint Elected Officials - Public Hearing City of Springfield Lane County Page 4 of 4 Mr. Metzger said that is correct. Mr. Stewart is mostly concerned about the impact on the Seavey Loop area, although these amendments are in Glenwood. Councilor Moore said if they have a concern about those substations, the proper jurisdiction is Eugene and Lane County. Board Chair Bozievich said any request mandates that they keep the record open for seven days. It is disappointing to have to hold another meeting on something they could have taken action on this evening this is a housekeeping item. He appreciated Commissioner Farr's comment about the concerns. Mr. Metzger would recommend Friday, August 14 as the last date for the record to remain open. Springfield would then bring recommendations and a summary of any other information to the September 8, and the County to their September 15 meeting, for them to consider taking action. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR WYLIE TO KEEP THE RECORD OPEN UNTIL AUGUST 14 AT 5:00 P.M. AND CLOSE THE PUBLIC HEARING TONIGHT. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COMMISSIONER STEWART WITH SECOND BY COMMISSIONER FARR TO MOVE THE SECOND READING AND SETTING THE THIRD READING FOR SEPTEMBER 15, 2015, CLOSING THE PUBLIC HEARING AND KEEPING THE RECORD OPEN UNTIL AUGUST 14 AT 5:00 P.M. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. ADJOURNMENT The meeting was adjourned for the Springfield City Council and Lane County Board of Commissioners at 6:01 p.m. Minutes Recorder Amy Sowa City Recorder Christine L. Lundberg Mayor Attest: dA440ck City Reco er