HomeMy WebLinkAbout06/15/2015 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY JUNE 15, 2015
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday, June 15, 2015 at 6:59 p.m., with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, Woodrow and
Pishioneri. Also present were Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith,
City Recorder Amy Sowa and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. Mayor's Recognition
a. National HIV Testing Day Proclamation.
Mayor Lundberg read from the proclamation. She proclaimed June 27, 2015 as "National HN
Testing Day" as a day for all residents to, "Take the Test, Take Control".
2. Other
a. Citizen Recognition — Police
Police Chief Tim Doney presented this item. He introduced the following citizens: Italo Dominic
Fortier, Kelly Fortier, Claire Eugene Holland, Steven Richard Wooley, and Bradley Hale
Christopher. He recounted the incidents of each of the following events.
Italo Dominic and Kelly Fortier
On April 19, 2015 Mr. Fortier and his wife were traveling eastbound on MLK where it crosses
Interstate 5. They observed a female who had scaled the pedestrian barrier cyclone fence on the
bridge and was near the top. Mr. Fortier and his wife stopped their vehicle. He contacted the
female and was able to engage her in conversation and talk her into coming down off the fence.
Mr. Fortier was then able to talk the distraught female into walking to a safer location until police
arrived on scene. The suicidal female was ultimately transported to a local hospital for a mental
health evaluation. One of the responding officers believes that Mr. Fortier's willingness to take
action may have saved this woman's life. As a result, the City of Springfield and the Springfield
Police Department would like to recognize Mr. and Mrs. Fortier for their actions.
Claire Eugene Holland, Steven Richard Wooley, Bradley Hale Christopher
On March 11, 2015, a lone gunman walked into Albertsons on Main Street near 58th. The suspect,
who was wearing a ski mask and brandishing a handgun, approached the counter of the US Bank
branch located within the store. There were numerous customers and employees within the
store/bank. Mr. Holland, who was standing in a nearby grocery check-out line, observed the
suspect "flashing" the gun around and noticed that the suspect pulled the trigger. Mr. Holland
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Council Regular Meeting Minutes
June 15, 2015
Page 2
realized the gun didn't fire and believed the suspect was brandishing a pellet gun. Mr. Holland
charged the suspect and placed him in a choke hold and took the suspect to the ground. Two other
store customers, Wooley and Christopher, assisted in restraining the suspect until police arrived
and took the suspect into custody.
Normally, authorities don't recommend taking physical actions beyond self-defense, when
encountering an armed and violent offender. In this case, the citizens who sprang into action truly
saved the day.
The suspect has since pled guilty and has been sentenced to prison for his involvement in the
robbery.
The City of Springfield and the Springfield Police Department would like to recognize Mr.
Holland, Mr. Wooley and Mr. Christopher for their heroic actions. Chief Doney presented them
each with a certificate of appreciation.
Councilor Pishioneri said he walked into the store not long after the incident, and thanked the
citizens for their courage. He thanked staff for recognizing the citizens.
CONSENT CALENDAR
1. Claims
a. Approval of the May 2015, Disbursements for Approval.
2. Minutes
a.
April 27, 2015
— Work Session
b.
April 27, 2015
— Regular Meeting
c.
May 4, 2015 —
Work Session
d.
May 4, 2015 —
Regular Meeting
e.
May 11, 2015
— Work Session
f.
May 18, 2015
— Work Session
g.
June 1, 2015 —
Regular Meeting
3. Resolutions
a. RESOLUTION NO. 2015-17 — A RESOLUTION AUTHORIZING THE ESTABLISHMENT
OF THE HEALTH REIMBURSEMENT ARRANGEMENTNOLUNTARY EMPLOYEE'S
BENEFICIARY ASSOCIATION ("HRA VEBA")PLANS.
4. Ordinances
5. Other Routine Matters
a. Authorize the City Manager to Sign the First Amendment to the Contract with McKenzie
Defense Consortium, LLC for Court Appointed Attorney Services for the Period from July 1,
2015 to June 30, 2016 with Two (2) One (1) Year Renewals.
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Council Regular Meeting Minutes
June 15, 2015
Page 3
b. Authorize the City Manager to Sign the Second Amendment to the Contract with the Firm of
Leahy, Van Vactor, Cox & Melendy LLC for City Prosecutor Services for the Time Period
July 1, 2015 through June 30, 2016.
c. Authorize the City Manager to Sign the First Amendment to a Contract with Drawn, Inc.
(formerly Treeman Design, Inc.), in the Amount not to exceed $257,000 for 2015 FireMed
Campaign Advertising and Marketing Services.
d. Authorize City Manager to Sign an Amendment to a Revenue Contract with Life Flight
Network, LLC for FireMed Administrative Services.
e. Authorize City Manager to Sign a Contract Extension with Hughes Fire Equipment, Inc. for
Maintenance and Repair of Fire Apparatus.
f. Endorsement of Liquor License Application for 100 Mile Bakery, Located at 418 A Street,
Springfield, OR.
g. Approve the Signing of the Amendment And Restatement Of The Intergovernmental
Agreement Of The Southern Willamette Private Industry Council To Serve As The Chief
Elected Official For The Lane County, Oregon Pursuant To The Workforce Innovation And
Opportunity Act of 2104 And To Change Its Name To The Lane Workforce Council.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
ITEMS REMOVED
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
1. Supplemental Budget Resolution.
RESOLUTION NO. 2015-18 — A RESOLUTION ADJUSTING RESOURCES AND
REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, SPECIAL REVENUE,
TRANSIENT ROOM TAX, BUILDING CODE, SANITARY SEWER CAPITAL
DEVELOPMENT PROJECTS, STORM DRAINAGE CAPITAL, STREET CAPITAL STORM
DRAINAGE IMPROVEMENT SDC, STORM DRAINAGE REIMBURSEMENT SDC
SANITARY SEWER REIMBURSEMENT SDC, SANITARY SEWER IMPROVEMENT SDC
SDC TRANSPORTATION REIMBURSEMENT, SDC TRANSPORTATION
IMPROVEMENT, STORM DRAINAGE OPERATIONS BOOTH -KELLY INSURANCE AND
VEHICLE & EQUIPMENT FUNDS.
Finance Director Bob Duey presented the staff report on this item.
At various times during the fiscal year the Council is requested to adjustments the annual budget to
reflect needed changes in planned activities, to recognize new revenues, or to make other required
changes. These adjustments to resources and requirements change the current budget and are
processed through supplemental budget requests scheduled by the Finance Department on an annual
basis.
This is the last of three scheduled FYI supplemental budget requests to come before Council. The
supplemental budget being presented includes adjusting resources and requirements in: General,
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Council Regular Meeting Minutes
June 15, 2015
Page 4
Special Revenue, Transient Room Tax, Building Code, Sanitary Sewer Capital, Development Projects,
Storm Drainage Capital, Street Capital, Storm Drainage Improvement SDC, Storm Drainage
Reimbursement SDC, Sanitary Sewer Reimbursement SDC, Sanitary Sewer Improvement SDC, SDC
Transportation Reimbursement, SDC Transportation Improvement, Storm Drainage Operations,
Booth -Kelly, Insurance and Vehicle & Equipment Funds.
The City Council is asked to approve the attached Supplemental Budget Resolution.
Mr. Duey pointed out some of the highlights in the supplemental budget as outlined in the agenda
packet.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT RESOLUTION NO. 2015-18. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
2. Resolution Certifying the City's Eligibility to Receive State Shared Revenues from Cigarette, Gas
and Liquor Taxes.
RESOLUTION NO. 2015-19 — A RESOLUTION OF THE COMMON COUNCIL OF THE
CITY OF SPRINGFIELD CERTIFYING ELIGIBILITY FOR STATE -SHARED REVENUES
FROM CIGARETTE. GAS AND LIQUOR TAXES APPROVING THE CITY OF
SPRINGFIELD'S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM AND
DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES PURSUANT TO
OREGON REVISED STATUTES 221.760 AND 221.770.
Finance Director Bob Duey presented the staff report on this item.
The law provides that cities located within counties having more the 100,000 inhabitants, according to
the most recent Federal decennial census must provide four or more municipal services from a specific
list to be eligible to receive state -shared cigarette, liquor and highway taxes under ORS 221.760. The
accompanying resolution will satisfy that requirement
To be eligible to receive state shared revenues in the ensuing fiscal year, the City must provide at least
four of seven eligible services, and perform five additional actions:
1. Advertise and hold a public hearing before the Budget Committee
2. Advertise and hold a public hearing before the City Council
3. Adopt a resolution certifying the City is eligible to receive funds under the ORS 221.760
4. Adopt a resolution approving the City's participation in the program
5. File a copy of the resolution with the State of Oregon by July 31 st
A public hearing was advertised and held before the Budget Committee on April 28, 2015. The
attached resolution will satisfy items 2, 3 and 4. Upon adoption, the City's Budget Officer will file the
appropriate documentation with the State.
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Council Regular Meeting Minutes
June 15, 2015
Page 5
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT RESOLUTION NO. 2015-19. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
3. Fiscal Year 2015/16 City Budget Adoption.
RESOLUTION NO. 2015-20 — A RESOLUTION ADOPTING THE FISCAL YEAR 2015/16
SPRINGFIELD CITY BUDGET, MAKING APPROPRIATIONS AND LEVYING A
PROPERTY TAX.
Finance Director Bob Duey presented the staff report on this item. The budget before the Council was
approved by the Budget Committee and forwarded to the Council for final adoption. There was only
one change made by the Budget Committee to the budget as presented by the City Manager. That
change was for an additional $5000 from transient room funds for the Springfield Chamber of
Commerce contract. The total budget for FYI 5/16 will be $340,611,422, which is a 7.7% increase
over the current budget. The operating budget is $99, 891,651 which is a 4.3% increase over the
current budget. Capital Projects budget is $34,839,266 which is a 22.9% increase over the current
year. The FTE count for the current year is 407.9 which will be increased by 0.6FTE to a total of
408.5FTE. The tax rate will go down slightly. There are four separate levies as part of that rate. The
permanent rate is 4.7403 which does not change, the fire levy at $0.36/$1000, the police levy at
$1.28/$1000, and a bonded debt. The actual rate of the bonded debt last year was $0.73 71/$ 1000. The
1995 bonds were sold and it is estimated the rate will go down about $0.25/$1000.
Mr. Duey noted that the three largest departments in terms of operations are Development and Public
Works ($41,000,000+ budget), Police ($20,000,000+), and Fire and Life Safety ($18,000,000+).
Mr. Duey noted the Budget Message in Brief that was created by Budget Officer Paula Davis and was
included in the agenda packet. This document summarizes the City Manager's budget message and
budget changes in each department.
Councilor Wylie congratulated the Finance staff and City Manager on the process, presentations and
job well done on the budget process.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT RESOLUTION NO. 2015-20. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
City of Springfield
Council Regular Meeting Minutes
June 15, 2015
Page 6
4. South 50 Street Vacation.
ORDINANCE NO. 1 — AN ORDINANCE VACATING A PORTION OF SOUTH 59TH
STREET NORTH OF MOUNTAINGATE DRIVE (FIRST READING)
Senior Planner Andy Limbird presented the staff report on this item
The City, acting by and through the Springfield Utility Board (SUB), has entered into an earnest
money agreement with SunTrust Land Company for purchase of 10 vacant residential lots that border
an existing water reservoir facility at the north end of undeveloped South 59t' Street. SUB intends to
consolidate the 10 residential lots and vacated right-of-way into a single parcel for future water system
improvements.
Staff advises that vacation of the right-of-way will have no adverse impact on public utilities or
services as there are no public improvements to the segment of South 59`h Street requested for
vacation. The right-of-way serves as a gated, unpaved access driveway to the existing SUB Water
reservoir tanks on the hillside. The right-of-way proposed for vacation is intended to remain in public
ownership under the terms of the earnest money agreement between SUB and SunTrust Land
Company dated March 17, 2015. The applicant will be providing a streetside public utility easement
along Mountaingate Drive to accommodate existing underground utilities that cross beneath the
intersection of South 59`h Street and Mountaingate Drive.
Staff is recommending two conditions of the vacation for the provision of access and utility easements.
These measures will ensure that the existing legal lots continue to be afforded access to Mountaingate
Drive until such time as the lots are replatted into a single consolidated parcel as planned by the
applicant and connect existing street side public utility easements.
In accordance with Section 3.204(1) of the Springfield Municipal Code, disposition of public right-of-
way requires that the applicant pay an assessment of special benefit for the value of the vacation area
that inures to the benefiting property. Staff advises that this vacation request does not qualify for an
assessment of special benefit because the right-of-way is undeveloped and will remain in public
ownership upon vacation.
Mayor Lundberg noted that page 2 of Attachment 2 of the agenda packet had a map that included lot
numbers which was helpful.
Councilor Moore asked about the property directly behind the proposed vacation.
Mr. Limbird said all of the adjacent lots are part of the area proposed for consolidation. They are
currently owned by SunTrust and SUB is negotiating the purchase of those lots. The land to the east is
owned by Willamalane and comes down from the Park.
Councilor Pishioneri referred to Lot # 124 and the lots with the two tanks
Mr. Limbird said the tank lots are separate and not currently annexed to the City. SUB may go through
the annexation process at a future date for those lots. He described the easement currently in place up
to the tanks.
Councilor Ralston asked if Lot # 129 could still be serviceable as a residence.
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Council Regular Meeting Minutes
June 15, 2015
Page 7
Mr. Limbird said it is part of the 10 lots and is where they have looked at adding water system
improvements.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
5. Fire Special Operating Levy Renewal.
RESOLUTION NO. 5 — A RESOLUTION REFERRING TO THE ELECTORS OF THE CITY
A BALLOT MEASURE AUTHORIZING THE LEVY OF A FIVE YEAR LOCAL OPTION
TAX FOR FIRE SERVICES TO STAFF A FIFTH FIRE ENGINE CREW IN THE AMOUNT
OF $0.36 OF ASSESSED VALUE BEGINNING IN 2016/17
Finance Director Bob Duey presented the staff report on this item.
The current Fire Special Operating Levy passed by voters in November of 2010 provides for the
staffing of an engine crew at Springfield's Station #3 and will expire on June 30, 2016. After
discussions in work session on May 11t` and May 26t`, Council asked staff to prepare a ballot title and
explanation directing that at the general election on November 3, 2015 the renewal of the current levy
at again a rate of $0.36 per thousand be put before the voters of Springfield.
Potential high election costs in November for the City provided by the Lane County Elections Office
has resulted in staff providing an additional option for Council's consideration for the timing of the
levy renewal election. The Council could vote to table any decision on the timing of the election until
July 20 (the last meeting prior to summer recess). This would allow time to learn if any other agency
was planning on a November election resulting in a lower election cost to Springfield and then make a
decision at that time as to continuing with the November election date or delaying any election on the
issue until the May 17, 2016 ballot.
Mr. Duey reviewed the history of the Fire Operating Levy from the time it was first passed in 2002.
During the last four year period, tax revenue has fallen short of the needed amount, so there is a
current deficit. He described the options of putting this on the ballot in November 2015, which would
incur a high cost for the City (up to $88,000), or the ballot on May 2016, in which there would be no
cost to the City. If other jurisdictions put measures on the November 2015 ballot, those costs could be
slightly less. Tonight, Council could hold the public hearing and either proceed with the action to refer
this to the election, or to table it until July 20, the last meeting before recess to see if they have new
information on the costs. If the Council chose to wait until July 20 to refer the measure, they would
still have time to get it on the November 2015 ballot. If they were not interested in spending those
funds on the election, they may want to consider waiting until the May 2016 election. There are pros
and cons of putting this on the November or May ballot. The November election has the high cost, but
offers more certainty as they move forward with the FYI 6/17 budget. The May election allows them
to have figures on the assessed value for the following year, which could affect the dollar amount they
choose.
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Council Regular Meeting Minutes
June 15, 2015
Page 8
Mayor Lundberg said she would like to proceed with the public hearing and then hold Council
discussion.
Mayor Lundberg opened the public hearing.
1. Mike Barnaby, Eugene, OR. Mr. Barnaby said he was speaking on behalf of the Lane
Professional Fire Fighters Association IAFF Local 851 who represents both the Springfield
and Eugene firefighters. The firefighters have a long tradition of being involved and part of
the solution to any of the issues and challenges that have faced our communities throughout
the years. The firefighters have been at the forefront of the Eugene/Springfield consolidation
saving both of our communities significant amounts of taxpayer dollars and increasing safety
and efficiency of the fire department and emergency medical services. The firefighters are
committed to doing whatever they can to insure the Eugene/Springfield Fire Department has
the adequate resources to respond to the ever-growing demand for their services. They find
their organization cut to the point that they can no longer avoid operational impacts if their
funding is further reduced. As the Council weighs several of the options before them, which
includes adequately funding the fifth fire company at a rate of .44/$1000, or .36/$1000 which
would put the fire department in a position in which they would have to reduce services and
response capability, the union respectfully asks the Council to approve the levy funding at the
rate recommended by the City finance officials at .44/$1000 to fully fund the fire company for
the duration of the levy. Their personnel find themselves in a position where the replacement
of fire apparatus, personal protective equipment, has been deferred to insure they can respond
at full strength. This deferred investment in crucial equipment can have an effect on the safety
of their members and the public they serve. At .44/$1000, it gives the Council the latitude to
tax within the approve range, and still have the option not to utilize the full amount if it is not
needed. The rate of .36/$1000 leaves the fire department with a projected deficit of
approximately $300,000 per year. It is highly likely that this option will result in a reduction in
vital pre -hospital and fire response services to the citizens of Springfield. This comes at a time
when the merger has increased resource reliability and cardiac arrest revival rates. Any
reduction in service would have a negative affect system -wide. Due to the negative impact this
rate is projected to have on public safety, IAFF Local 851 would not be in a position to
support the levy at .36/$1000 publicly or financially. The IAFF Local 851 respectfully
requests that this Council support the rate that adequately funds the fire emergency services at
the current level throughout the entire duration of the levy. Public safety, the safety of their
membership and the long-term health of this organization that so many have worked hard to
build is at stake. The union looks forward to working with the City of Springfield to ensure
that the mission of the Eugene/Springfield Fire Department is met long into the future.
Mayor Lundberg closed the public hearing
Councilor VanGordon asked about the deficit from the current levy and if the projected deficit of
$300,000 for the .36/$1000 rate is new or incremental from the current deficit.
Mr. Duey said it was incremental from the current deficit. His figures show FYI about $246,000 and
FY21, about $370,000. Part of this has been financed through the reserves from the previous levy that
are nearly gone.
Councilor Wylie said the intention is not to cut services, but to use the General Fund for the deficit and
start moving the levy into the regular budget. She is a strong supporter of moving the levy to the
regular budget in order to maintain the services for years in the future. They also want to see the levy
City of Springfield
Council Regular Meeting Minutes
June 15, 2015
Page 9
pass and that is the intention of staying with the same rate. Voters have been looking at their property
tax bills carefully, and they need to be sensitive of that. The Council intends to support the fire
department, but also needs to listen to what the constituents want to keep their support.
Councilor Moore asked if they are obligated to maintain the 5th fire engine crew at capacity with this
levy as it is stated.
Mr. Duey said he put language in the ballot title to indicate that this levy does not fully fund the
services. It is too early to know what Council's priorities will be in next budget and this language
allows them to have those discussions.
Councilor Pishioneri said he would like to know sooner than later and is fine revisiting this on July 20.
He doesn't think it's wise to wait too much longer because it is important they know the outcome and
level of support. He is saddened to hear that the union is not going to support it (at the .36/$1000
level). He is not supportive of increasing the amount above .36/$1000. It is wise to go forward and
know ahead of time so they can plan.
Councilor VanGordon said he is comfortable to wait until July 20 to know the full cost before making
a final decision. The goal is to get off the levy long term with keeping the same level of service, and
holds everyone accountable. That is what they are working towards and he hopes they can find a way
for the union to partner with the City to make that happen. Fire service is a critical part of the City of
Springfield. If they could bring the uncertainty down by getting off the levy, it would be best for
everyone.
Councilor Woodrow said historically the success of this levy was based on the community expecting
the services would still be provided. She agrees they don't want to take those services away, but would
like to have the opportunity to go out for the levy at a level the community is willing to support, and at
the same time garnering funds to continue the services from an area that would give us a stepping
stone away for the levy every four or five years. Council supports continuing with services, and the
community has expressed their desire for that through past support of the levies. A levy at .36/$1000
would get the support of the community and expectations for services. The Council would then have
the obligation to provide the funds not received through the levy to provide those services.
Mayor Lundberg said the Council needs to make a decision regarding the timing of the election. It is
accurate to note that at .36/$1000 there will not be enough money to cover all of the need. The Council
can say they will fulfill the obligation, but there are other things going on, including the fact that this is
now a combined department with a combined union. They need to be very deliberate about what they
plan to do, the timing and what the public wants. If they postpone their decision until July 20, they still
have the opportunity to put it on the November ballot. They are waiting to see who else might be on
the ballot that could share the costs. The other choice is to bump this out to the May election. If it
doesn't pass in May, there would be no time to go back out for another try. She asked the Council if
they would like to wait until July 20 to see if anyone else is on the November ballot.
Councilor Moore expressed concern that the Council is responsible for other city services that have
already been cut. They need to be aware of the whole City and the services provided. It is a difficult
task to balance all of those needs and fulfill them. She appreciates the union asking for more in the
levy, but there is balance.
Mr. Grimaldi said the City of Eugene may go on the November ballot, but staff may not know for sure
until after July 20. They could call together a special session if needed.
City of Springfield
Council Regular Meeting Minutes
June 15, 2015
Page 10
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO TABLE RESOLUTION NO.5 TO THE POINT IN TIME WHEN THEY HAVE
INFORMATION REGARDING OTHER ITEMS ON THE BALLOT IN NOVEMBER. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
Mayor Lundberg noted that Paul Homan and Karen Murphy from the HIV Alliance were now here to
accept the National Testing Day Proclamation made earlier in the evening.
BUSINESS FROM THE AUDIENCE
Emily Reiman, Eugene OR. Ms. Reiman said she was representing NEDCO at 212 Main
Street. She was speaking on behalf of NEDCO's application for CDBG funding for structural
improvements at SPROUT that would allow them to hold events. She hoped to come back to
Council shortly to talk more about NEDCO's partnership with the City. NEDCO and the City
shared a vision for SPROUT to be a hub of economic development activity and unique event
space to draw people to downtown Springfield. In the last 6-9 months, they have made
measurable progress at SPROUT towards that vision. Both anchor spaces are full and their
restaurant incubator Cafe is open every day except Sunday allowing customers and
community members to come in and support economic development activities. They have
seen increased interest in use of the market hall as an event facility with events that reflect
their vision of what SPROUT can be. They see families and businesses using it for personal
events, non -profits in the local area using it for fundraisers, community -wide events that draw
thousands of people to downtown Springfield, and statewide conferences. In the last year,
activities at SPROUT generated more than $1.2M internally to SPROUT and more than
$150,000 in business for downtown businesses. Once SPROUT is fully functioning, that
amount will increase. They recently hit a major hurdle in the use of that building when they
learned from the Fire Marshal that they are not approved to hold events in the building due to
the Code. They are working actively with the Fire Marshal, who has been incredibly generous,
in figuring out a stop -gap solution, but that solution is temporary and costly. They are actively
working with an architect to figure out the structural changes that are needed. The request for
CDBG funds is to cover a significant portion of the cost of those improvements so they can
make sure SPROUT remains an asset to the community.
2. Terry McDonald, St. Vincent DePaul, Eugene OR. Mr. McDonald said he is the Director of
St. Vincent DePaul of Lane County. He spoke in support of St. Vincent DePaul's application
for HOME funds for the acquisition of a housing project at 1035 J Street in Springfield. This
is a 9 -unit project of small studio apartments and small housing. The purpose is to create
affordable housing, a need that is crucial in the community. Springfield has been instrumental
in helping St. Vincent DePaul develop over 200 units of housing in Springfield, including the
Aster Apartments. Their continued support will help move this project forward.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
C a
ORDINANCES
City of Springfield
Council Regular Meeting Minutes
June 15, 2015
Page 11
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Historic Commission Appointment.
Jeff Paschall presented this item on behalf of Molly Markarian.
The City received three applications for the three vacancies. The Council interviewed Terra
Wheeler and Tim Hilton at the June 8, 2015 Work Session. Mr. Berg was unable to attend and be
interviewed due to a family emergency. At the Work Session, the Council favored re -appointing
Mr. Hilton and Mr. Berg for second terms and appointing Ms. Wheeler to fill the remainder of Ms.
Scherrer's term.
Appointments to the Historic Commission must be confirmed during a Regular Session.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO RE -APPOINT TIM HILTON AND BRUCE BERG TO THE HISTORIC
COMMISSION, EACH TO SERVE A SECOND, FOUR-YEAR TERM EXPIRING ON
JUNE 14, 2019. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO APPOINT TERRA WHEELER TO THE HISTORIC COMMISSION TO
SERVE THE UNEXPIRED PORTION OF EMILY SCHERRER'S TERM, WHICH
EXPIRES OCTOBER 19, 2018. THE MOTION PASSED WITH A VOTE OF 6 FOR AND
0 AGAINST.
BUSINESS FROM THE AUDIENCE
The Mayor noted that that third speaker was now in the audience and ready to speak under Business
from the Audience.
Janinne Parisi, Eugene, OR. Ms. Parisi said she is one of the owners of Claim 52 Brewing
Tap House located in SPROUT. They have only been open for the past 9 months, but during
that time has seen the energy and positive momentum for the activities at SPROUT grown at a
remarkable pace. Every weekend as she explains the different vendors and activities going on
in the building while pouring a beverage, customers tell her how wonderful the location is and
that they just heard about it. People are coming from Eugene to the SPROUT building.
Springfield residents are thrilled to have a community gathering place to call their own and
were very supportive of the local vendors and entrepreneurs that share the space. There is now
a consistent range of activities going on outside at the Friday Market so more people are
accustomed to stopping by during the week to support the vendors. Soon 100 Mile Bakery will
officially open so there will be two anchor businesses, besides Claim 52 Brewery, open for
business. This is neighborhood building in its purest form. The charm of the old church
converted to a shared space for small business incubators, purveyors and events is hampered
by its age. Without the required fire safety upgrades, the very real potential for SPROUT to
become the regional destination and more of an economic engine for downtown is limited.
People want to hold festivals, do fundraising events, or take advantage of the commercial
kitchen for private events are limited in using the market hall due to Code issues. Approval for
such events that introduce more people to the transformation happening in downtown
City of Springfield
Council Regular Meeting Minutes
June 15, 2015
Page 12
Springfield are more expensive and more cumbersome to obtain from a permitting
perspective. The required improvements are very expensive and absolutely necessary for this
building to survive. She thanked City staff for their continued support of NEDCO's vision for
SPROUT as a vital and unique economic development tool for Springfield, and she urged the
City Council to approve the allocation request for the CDBG funds to allow NEDCO to
continue to grow the concept to its full potential. There are other needs, but from her
perspective, this investment is a sure bet and will pay back dividends. She is happy to help in
any way she can.
2. Other Business.
a. Councilor Woodrow offered congratulations for a great K9 competition over the weekend.
Our newest K9, Flex along with his officer partner Brian Keetle, won everything but one
in which he came in 2°d. Second and third place medals went to members from
Washington and Douglas County. It was a great competition, the stands were full and it
was beautiful weather.
b. Councilor Pishioneri referred to a memo in the Communication Packet about placement of
a cell tower in a specific location that he feels would be of interest to the Council. He
made the following motion:
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY
COUNCILOR VANGORDON TO ELEVATE THE TYPE III DESCRETIONARY
USE APPLICATION SUBMITTED BY VERIZON WIRELESS FOR A
MONOPINE WIRELESS TRANSMISSION SYSTEM FACILITY AT 4164
JASPER ROAD, CASE #TYP315-00003 TO A TYPE IV PUBLIC HEARING
BEFORE THE CITY COUNCIL ON MONDAY, JULY 6, 2015 AS ALLOWED BY
SPRINGFIELD DEVELOPMENT CODE SECTION 4.3-145(H)(4).
Councilor Ralston asked what the purpose was of elevating this to a Type IV.
Councilor Pishioneri said he feels the location and type of cell tower warrants discussion.
THE MOTION PASSED WITH A VOTE OF 5 FOR 1 AGAINST (RALSTON).
City Attorney Mary Bridget Smith said there was a placeholder on the July 6 regular
meeting for the Council to hold a public hearing. The Council will then be the decision
makers for the application of the wireless tower.
Councilor Wylie asked if someone would lay out the issues involved.
Ms. Smith said there would be a staff report and information provided to the Council.
BUSINESS FROM THE CITY MANAGER
1. HOME Consortium 2015 RFP Recommended Funding Allocation.
Erin Fifield presented the staff report on this item.
The Eugene —Springfield HOME Consortium Evaluation Committee has reviewed one proposal from
St. Vincent de Paul for acquisition at 1095 J Street & 1101 J Street and prepared a funding
City of Springfield
Council Regular Meeting Minutes
June 15, 2015
Page 13
recommendation for the FY2015-2016 program year. The recommendation is being forwarded to the
City Council for consideration and approval. The Evaluation Committee's funding recommendation is
consistent with Springfield's local funding priorities and identified community development needs as
documented in the 2010 Eugene -Springfield Consolidated Plan.
The Eugene -Springfield HOME Consortium has about $1 million available in prior year funds,
approximately $400,000 of which needs to be committed by Aug 31, 2015 or the money will be
forfeited. This $400,000 had been allocated to Springfield in the past, and is a roll -up of multiple
years' worth of carry -forward and postponed projects.
Ms. Fifield said the two funding allocations were not competing against each other. Each fund type
received only one application each.
Councilor VanGordon thanked Ms. Fifield for putting the meeting together. He felt it was very
informative. Affordable housing is a critical need in the community. He would encourage low-income
housing developers to increase the actual amount of units available. He supports this project, but feels
they need new units as well to meet the need.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT THE HOME CONSORTIUM RECOMMENDED FUNDING
ALLOCATION AS SHOWN ON ATTACHMENT 1. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO AUTHORIZE THE CITY MANAGER TO SIGN THE CONTRACT ONCE
FINALIZED WITH ST. VINCENT DE PAUL FOR THE USE OF FUNDS OUTLINED IN
ATTACHMENT 1. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. CDBG FYI 5/16 RFP Recommended Funding Allocation.
Erin Fifield presented the staff report on this item.
The Springfield Community Development Advisory Committee (CDAC) has reviewed one project
proposal and prepared a CDBG funding recommendation for the FY2015-2016 program year. The
recommendation is being forwarded to the City Council for consideration and approval. The CDAC's
funding recommendation is consistent with Springfield's local funding priorities and identified
community development needs as documented in the 2015 Eugene -Springfield Consolidated Plan.
The City of Springfield has $124,737 of CDBG funds available through an RFP process for fiscal year
beginning July 1, 2015 and ending June 30, 2016 (FY2015-16). The Council Briefing Memo provided
in the agenda packet included details regarding the CDBG RFP process and the CDAC's
recommended funding allocation.
Councilor Moore said NEDCO is requesting $100,000, yet CDAC recommended giving them the total
amount of $124,737. She asked if the extra $24,737 can be carried over if they only award them the
$100,000.
Ms. Fifield said they can carry it forward to the next year.
City of Springfield
Council Regular Meeting Minutes
June 15, 2015
Page 14
Mayor Lundberg said there was an original discussion about keeping money back, but because there
was only one proposal, the CDAC thought they should give it all. She is concerned about giving it all
and not having some to carry over. She is very supportive of NEDCO and SPROUT, but would
recommend they award only the $100,000 requested and hold onto the other $24,737 for next year.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT THE FY2015-2016 FUNDING ALLOCATION IN THE AMOUNT OF
$100,000 FOR FUNDING AS SHOWN ON ATTACHMENT 1. THE MOTION PASSED WITH
A VOTE OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO AUTHORIZE THE CITY MANAGER TO SIGN THE CONTRACT ONCE
FINALIZED WITH NEDCO FOR THE USE OF THOSE FUNDS. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned 8:17 p.m.
Minutes Recorder Amy Sowa
r
Christine L. Lundberg
Mayor
Attest:
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City Recor er