HomeMy WebLinkAboutItem 10 An Ordinance Amending the Springfield Municipal Code Section 2.703, 2.708, 2.709 and 2.710 Regarding Public Contracts AGENDA ITEM SUMMARY Meeting Date: 7/20/2015
Meeting Type: Regular Meeting
Staff Contact/Dept.: Jayne McMahan, FIN Staff Phone No: 541-726-3708
Estimated Time: Consent Calendar
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Provide Financially Responsible and
Innovative Government Services
ITEM TITLE: AN ORDINANCE AMENDING THE SPRINGFIELD MUNICIPAL CODE SECTION 2.703, 2.708, 2.709 AND 2.710 REGARDING PUBLIC CONTRACTS
ACTION
REQUESTED:
Conduct a second reading and adopt/not adopt the following ordinance:
AN ORDINANCE OF THE COUNCIL OF THE CITY OF SPRINGFIELD AMENDING SECTIONS 2.703, 2.708, 2.709, and 2.710 "PUBLIC
CONTRACTS" OF THE SPRINGFIELD MUNICIPAL CODE
ISSUE STATEMENT:
Whether Sub-Sections 2.703(5), 2.708(3)(e), 2.709(2)(a) and 2.710(2)(a), (b) and
(c) should be amended to address housekeeping changes for exempt procurements,
to add health care professionals to the class list of professionals as an exemption, update language to accurately reflect contracting under State of Oregon Revised
Statues and to correct the Municipal Code to provide for exemption to competitive
bidding of public improvement contracts not exceeding $5,000.00.
ATTACHMENTS: ATT 1: Proposed Ordinance
DISCUSSION/ FINANCIAL IMPACT:
These amendments arose after a review of the Springfield Municipal Code with respect to the State of Oregon Public Contracting Law as well as the need for
process improvement. A public hearing and first reading were conducted for this
ordinance on July 6, 2015.
The first requested change to Springfield Municipal Code, Exempt Contract
2.703(5), is to assure the exemption for declaring an emergency is consistent with current public contracting law under the State of Oregon Revised Statutes (ORS)
and the change clearly defines the circumstances of an emergency. The second requested change to the Springfield Municipal Code, General Personal
Services Contracts. 2.708(3)(e), is to add “health care professionals” to the class list of professionals that are exempt. This will be a process improvement for Human Resources, Fire and Life Safety and the Municipal Jail by giving them the latitude
to direct appoint health care professionals to positions where locally there aren’t choices to fulfill the needed contractual services. This change will not diminish
competition and it will save staff time by not conducting a sourcing activity and
only getting one response.
The third and fourth changes address housekeeping wording to ensure consistency
with public contracting law under ORS. Public improvement contracts valued in excess of $5,000 will require more work by staff. The net result of the change is
that fFor public improvement contracts not exceeding $5,000, an informal quote
process may be used.
RECOMMENDED ACTION: Direct City Staff to update the Municipal code.
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