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HomeMy WebLinkAbout05/04/2015 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY MAY 4, 2015 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, May 4, 2015 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, Woodrow and Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Mayor's Recognition a. Earth Day Poster Contest Winners. Amber Fossen said this was the 9t" Annual Earth Day Poster Contest. This year they received 408 entries! In honor of Earth Day 2015, both fourth and fifth grade students in the Springfield School District were asked to share why "Water Matters!" to them. The winners were called forward and received a plaque from Mayor Lundberg. They were: Fourth Grade Winners • First Place: Emily Reyes • Second Place: Madison White • Third Place: Paige Gault • Fourth Place: Cassie Zerr • Fifth Place: Kassandra M. Fifth Grade Winners • First Place: Jay Veach • Second Place: Katie Anderson • Third Place: Zoe Johnson • Fourth Place: Quealey Carpenter • Fifth Place: Alyssa Blilie The winning posters from each grade are on display in the City Hall lobby for the entire month of May. Mayor Lundberg thanked all of the students and said all of the entries were outstanding. FIV74 City of Springfield Council Regular Meeting Minutes May 4, 2015 Page 2 b. National Nurses Week Proclamation. Mayor Lundberg read from the proclamation. Nurses Nancy Deyhle and Kevyn Paul came forward to accept the proclamation. Mayor Lundberg thanked them for all they do as nurses. c. Kids to Parks Day Proclamation. Mayor Lundberg read from the proclamation. d. Salvation Army 150`h Anniversary Proclamation. Mayor Lundberg read from the proclamation. Salvation Board Member Chris Stole and Major Mitham Clement came forward to accept the proclamation on behalf of the Salvation Army. Ms. Stole noted that Chief Tim Doney was also a Board member of the Salvation Army. e. Municipal Clerks Week Proclamation. Mayor Lundberg read from the proclamation. Springfield City Recorder Amy Sowa came forward to accept the proclamation. 2. Other a. Employee Recognition: Dean Bishop, 25 Years of Service. Gino Grimaldi, City Manager, presented the staff report on this item. He acknowledged Mr. Bishop's years of service with the City of Springfield and the many things he does to keep our traffic moving smoothly. He noted the many projects Mr. Bishop had been involved in over the last 25 years, including traffic control for all events in the City. Mr. Bishop is also a very talented musician (piano), woodworker and sailor. Mayor Lundberg said she received all of the praise at a group home when a light was put in, but she knows it was his work that helped with that light. Mr. Bishop said he had enjoyed working for Springfield. Councilor Woodrow noted that he helped coordinate the Springfield Christmas Parade every year. Councilor Pishioneri thanked Mr. Bishop for his service during the Vietnam War. CONSENT CALENDAR 1. Claims 2. Minutes a. March 23, 2015 — Work Session b. April 6, 2015 — Work Session c. April 6, 2015 — Regular Meeting d. April 20, 2015 — Work Session e. April 20, 2015 — Regular Meeting City of Springfield Council Regular Meeting Minutes May 4, 2015 Page 3 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Allow Pavement Overlay Activities Outside of the Hours of 7:00 a.m. and 6:00 p.m. for Grinding and Paving Work for the Franklin/McVay Sanitary Sewer Extension Project. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Setting Local and Regional Wastewater and Stormwater User Fees Effective July 1, 2015. RESOLUTION NO. 2015-12 — A RESOLUTION OF THE CITY OF SPRINGFIELD SETTING LOCAL AND REGIONAL WASTEWATER (SEWER) USER FEES AND LOCAL STORMWATER (DRAINAGE) USER FEES AS SET FORTH IN THE SPRINGFIELD MUNICIPAL CODE. Matt Stouder, Environmental Services Manager, presented the staff report on this item. Each year, the City Council reviews and establishes the rates for local wastewater and stormwater user fees and adopts regional wastewater user fees set by the Metropolitan Wastewater Management Commission. Council action is needed to establish new user fees for FY 15-16. These rates are established to provide adequate revenue to fund operation and maintenance (O&M) of Springfield's wastewater (sanitary sewer) and stormwater systems, and a portion of the Capital Improvement Program (CIP) for each program. The Council also adopts the user fees set by the Metropolitan Wastewater Management Commission (MWMC) for the Regional Wastewater Program. The City Council reviewed and discussed options for local wastewater and stormwater user fee adjustments at its April 27, 2015 work session. Council provided guidance to staff to prepare a resolution based on Option 1 for both wastewater and stormwater services. Staff has prepared a schedule of user charges for a public hearing, based on the 2.5% increase in the local wastewater user fees and a 3.7% increase in the local stormwater user fees. In addition, the Council was informed that the MWMC adopted a 2.0% increase in the regional wastewater user fees that also needs to be incorporated into the schedule of user charges for FY 15-16. Staff continues to explore options to reduce pressure on user fees while continuing to meet environmental and regulatory standards. A successful strategy will take multiple years to implement and will, in part, depend on the City's ability to significantly reduce reliance on user rates as a source of capital, by improving the ability of System Development Charge (SDC) revenues to fund a greater portion of the capital investment. This could reduce and/or defer the need to rely on future debt financing City of Springfield Council Regular Meeting Minutes May 4, 2015 Page 4 and reduce the importance of providing coverage for debt service as an operating budget constraint in the long-term financial forecast. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO APPROVE RESOLUTION NO. 2015-12. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Liquor License Endorsements for the Renewal Period of 2015-2016. Sophia Seban, Property Management Specialist, presented the staff report on this item. On December 19, 1994, Council approved Ordinance No. 5768 that established specific criteria to be used when reviewing an application for a liquor license endorsement. Council may recommend denial based upon reliable, factual information as it relates to any of the criteria listed in Section 7.302 of the Springfield Municipal Code. Some of the required information for liquor license renewal, i.e., ownership of the establishment, cannot be determined until staff receives the actual application. However, some determination about meeting the listed criteria can be made now since the criteria relates to the level of police activity associated with the establishment. In the Police report, Lieutenant Rappe notes a slight increase in police activity compared to last year due mainly to criminal trespass and the addition of newly licensed premises such as Candlewood Suites. The public hearing this evening is scheduled for Council to receive community testimony relative to the liquor license renewal endorsement. At the conclusion of the public hearing, Council is requested to provide one of the following recommendations to the Oregon Liquor License Commission for the license renewal of the listed establishments: 1. Grant; 2. No Recommendations; 3. Do Not Grant Unless (applicant demonstrates commitment to overcome listed concerns); or 4. Deny. At this time, staff has no information that would tend to support negative recommendations on these renewals. Accordingly, subject to any public input received at the hearing, and final submission of applications meeting all of the criteria, staff recommends that the Council provide a positive recommendation for renewal to the Oregon Liquor Control Commission. Ms. Seban said there were two establishments that were not included in the Police Activity Report due to recent applications. These liquor licenses are eligible for renewal. Although the police responses have increased by 3%, the overall increase is due to criminal trespassing which are generally calls requested by the establishment to keep more control on the premises. Councilor Pishioneri asked if the Police Department had any concerns with any of the business that applied for renewals. Ms. Seban said based on the Police reports, none of them had risen to an area of concern. Councilor Pishioneri noted two establishments that had a higher level of calls for service. City of Springfield Council Regular Meeting Minutes May 4, 2015 Page 5 Ms. Seban said they had been at that level in years past. There was not significant change. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO GRANT THE LIQUOR LICENSE ENDORSEMENTS FOR THE RENEWAL PERIOD OF 2015-16. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Self -Certification Inspection Housing Checklist for Licensed Rental Properties. ORDINANCE NO. 1— AN ORDINANCE AMENDING SPRINGFIELD MUNICIPAL CODE SECTION 7.342 REGARDING BUSINESS LICENSES REQUIRED. (FIRST READING) Matt Ruettgers, Building and Land Development Manager, presented the staff report on this item. As part of the City's Business License program for rental properties, staff is recommending the addition of a Self -Certification Inspection Housing Checklist as a requirement to obtain a rental business license or license renewal. In the City of Springfield's continued commitment to safe rental housing, staff has researched and developed a Self -Certification Inspection Housing Checklist to be included as a part of the application and renewal of business licenses for rental properties. The inclusion of this form in the license/license renewal process would require property owners to evaluate the condition of their rental properties and self -certify that the minimum requirements for health and safety protection, and the preservation of these dwellings, have been met at the time of application for business license or annual renewal. The change to Springfield Municipal Code Section 7.342 would establish, as part of obtaining a rental business license, the requirement to complete a Home Safety Checklist. If adopted at the second reading on May 18'' 2015, the Checklist will be included with rental license renewals, which will be mailed shortly after adoption. Those checklists will be due to the City by July 1, 2015. Because this is a new process, an extension for the deadline can be allowed. The license is required for four-plexes and larger. Single family homes that rent out bedrooms would not be included. Councilor Moore said this was appropriate. She would hope the minimum requirements are being met by landlords. Councilor Pishioneri asked if any of the items on the checklist are different than what is required by State law. Mr. Ruettgers said there was not. The purpose of the checklist is to put responsibility on the property owners and managers to ensure they are providing safe housing. City of Springfield Council Regular Meeting Minutes May 4, 2015 Page 6 Mr. Grimaldi said the City did not have an active inspection program. This is as way to communicate to property owners to make sure they understand the requirements, and for the City to have a checklist showing they have met the requirements. Councilor VanGordon asked if the property owner would be denied a license if they did not comply. Mr. Ruettgers said that is correct. There are some items on the checklist that don't apply to all properties. Councilor VanGordon asked if this was just a way to communicate to property owners about the requirements. If so, he is not sure self -reporting is the best way. Mr. Grimaldi said it was not the complete solution. If Council would like a work session to discuss this further, staff could get that scheduled. Councilor VanGordon said he would be interested in a work session. Questions were raised about enforcement and liability issues. Mayor Lundberg said currently we just issue a license assuming they are doing the right thing. This puts the responsibility back on the property owner. The City would not be going out with this checklist. She felt they should include the Code language that defines and explains some of the requirements such as the "approved emergency exit". Mr. Ruettgers said that information was not included with the checklist, but is available online. Councilor Pishioneri said another checklist item was that "all gas lines are free of leaks". Not all property owners are going to manually check each gas line. He said he would hope they were, but wondered if there would be a legal issue if something happened and each line hadn't been checked. Councilor Woodrow said they are only asking property owners to self-report on the checklist. If they have a concern if there is a leak, they can hire someone to do that inspection. Councilor Pishioneri asked if the landlord would need to hire an inspection service to do that and how often. He is supportive of making housing safe for our citizens, but feels this process needs some additional work. Mayor Lundberg said the point of this is to avoid situations with faulty facilities. She asked if the Council wanted a work session to clarify. Councilor Ralston asked about the costs to implement this reporting. Mr. Ruettgers said it would be part of the licensing, so would not require additional staff. Councilor Moore asked if they had a place for renters to come for information or to report issues with their rental. Ms. Smith said a renter has recourse through State law or Lane County Legal Advocacy. The Oregon State Bar also has a lot of information. There is not anything city produced for renters and this is not part of that program. This is focusing on the landlords. There are other options for renters. City of Springfield Council Regular Meeting Minutes May 4, 2015 Page 7 Council agreed they would like a work session on this item. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. No action requested. First reading only. 4. 16t1i Street Vacation. ORDINANCE NO.2 — AN ORDINANCE VACATING A PORTION OF 16TH STREET BETWEEN G AND I STREETS. (FIRST READING) McKenzie -Willamette Medical Center is requesting vacation of a two -block segment of 16th Street between G and I Street to facilitate a planned expansion of the hospital campus, including the principal hospital building, ancillary facilities, parking lots and walkways. McKenzie -Willamette Medical Center has initiated the vacation action in accordance with Section 3.200 of the Springfield Municipal Code and Section 5.2-120 of the City's Development Code. The two -block section of right-of-way proposed for vacation is a 36 -foot wide paved street within a 60 - foot wide right-of-way. Sixteenth Street is classified as a local street and currently provides a continuous connection between Main Street and Centennial Boulevard. According to the applicant's project narrative, the subject street vacation is requested to facilitate expansion of the existing hospital building and ancillary facilities, and to improve the function, safety and security of the hospital campus at 1460 G Street. The right-of-way requested for vacation is inside and central to the Hospital Support Overlay District (HS), a delineated zone to the east and south of the McKenzie -Willamette Hospital that is identified for future hospital expansion and related hospital support services. The HS District boundary encompasses public streets and private properties generally between 14th Street/Mohawk Boulevard to the west and 18th Street to the east, and between F and J Streets. Staff advises that vacation of the right-of-way also would require provision of a public utility easement across the vacation area to allow for maintenance, repair, and replacement of existing utility infrastructure. A public access easement also would be required to accommodate a planned multi -use bicycle/pedestrian connection to replace the existing sidewalk that runs along the east edge of the subject right-of-way. Mr. Limbird noted some changes in Section 4 of the ordinance that were made after the agenda packet was put together. That language was distributed to the Mayor and Council. Those changes describe the vacation area easements in more detail. In accordance with Section 3.204(1) of the Springfield Municipal Code, disposition of public right-of- way requires that the applicant pay an assessment of special benefit for the value of the vacation area that inures to the benefiting property. Section 3.204(3) states that the City Council may waive the requirement for an assessment of special benefit if the vacation is deemed to be in the public interest. City of Springfield Council Regular Meeting Minutes May 4, 2015 Page 8 If the City Council determines that waiver of the assessment of special benefit is warranted for this vacation request, staff recommends commemorating that action through adoption of a Resolution. Councilor Woodrow asked if this had been reviewed by first responders. Mr. Limbird said it had been reviewed by the Fire Marshal's office. Points of entry would be on G and I Streets and the vacation would not block emergency access. The Fire Marshal noted that if the vacation occurred, provision for some type of connections through H Street should be considered. Staff and the Fire Marshal's office will review that at the time of site plan review. There were two phone calls inquiring about this, but no written comment to date. Councilor Moore referred to the staff report, Section C5 regarding the right-of-way reverting back to public ownership if the hospital did not proceed. She would like to see that in the resolution. Councilor Ralston said vacation makes it harder for people to get into H Street. He suggested making a loop at the end for access. Mr. Limbird said the plan is to create a `c' at the end of that turnaround to allow access. The right-of- way is also wide enough to allow two-way traffic. It would, however, cut off direct access to 16d' Street. Councilor Pishioneri said the traffic analysis mostly addressed south -bound on 16th rather than other directions of travel. Shutting off this road would push people further into the neighborhood or put them all on Mohawk. Mr. Limbird said the traffic engineer could respond regarding the findings. There is a lot of delivery truck access on the east side of the hospital, as well as employees who park in that location. There is a lot of inbound traffic to those locations. Traffic Engineer Kelly Sandow of Sandow Engineering responded to the question. She said most of the traffic heading southbound are people coming off of Centennial Boulevard onto 16`h Street They are then cutting through and heading south past the hospital. Her assumption would be that those were mostly work to home trips going into the neighborhood. Councilor Pishioneri asked if something was sent out to the impacted areas allowing them an opportunity to respond. Mr. Limbird said notice was mailed out to properties 450 feet in all directions from the center line of the road. The mailout went to hundreds of businesses, residents and property owners. Some of those who had contacted the city are out of town property owners checking on access for their tenants. The tenants would have also received the same notice. The notification was more generous than what was required. There will also be notification through the application process. Councilor Pishioneri asked if staff had received feedback Mr. Limbird said he had only received two phone calls and those concerns were addressed. Councilor Moore said she is excited about the hospital expanding in Springfield. She asked if the City could partner with the hospital for some community outreach and needs being met if they decide to City of Springfield Council Regular Meeting Minutes May 4, 2015 Page 9 waive the assessment. She would like to see the City get something that would benefit the community as a whole. Mr. Limbird said staff is offering this for Council consideration. Representatives from the hospital are in attendance and could speak to that tonight or after the meeting. Staff will proceed with any direction received from the Council regarding that topic. Mayor Lundberg opened the public hearing. 1. Joe Rodemacher, Springfield, OR. Mr. Rodemacher spoke in opposition to the vacation of 16th Street. The notice sent out said there would be no negative effect to traffic circulation, but it will have a negative affect for people travelling to and from the neighborhood. The notice stated that the applicant "shall post two signs approved by the director on the subject property, or if a right-of-way is proposed to be vacated notice shall be attached to a telephone pole or similar utility pole within the vacation area". The signs were posted very low on surveyor stakes, not visible to drivers who would be most affected. The 450 foot area doesn't come close to encompassing those who will be affected. This will affect drivers from Centennial to Main, and 10 to 21 '. He opposes this vacation due to the disruption to traffic circulation for a large number of people. The letters should have gone out to that entire area from 14t` to 21St and Centennial to Main Street. 2. Douglas Jones, Springfield, OR Mr. Jones said he just found out about this vacation in the last 48 hours. He saw the flyer and thought it was for a lost dog or cat. He made phone calls in the area around him and no one knew about this at all. Not long ago, that area lost the light at 14`h and E Street, putting more pressure on 16a' Street in terms of traffic. He supports the hospital, but didn't believe they had done their best in letting everyone know. 3. Kimberly Clark, Springfield, OR Ms. Clark did not appear to speak. 4. Chris Carter, Springfield, OR Mr. Carter did not appear to speak. Jay Thom, Springfield, OR Mr. Thom said due to convergence of certain public institutions and the hospital, there is a geographic barrier dividing north and south Springfield. Some of those barriers include Springfield High School, Silke Field and other athletic fields, Willamalane Park and Pool, and McKenzie Willamette Hospital. This is forming a mega - block from 7a' to 21St Street with only three streets that allow access north to south in that area from Centennial to Main Street: Mohawk, 10th Street and 16a' Street. By taking away 16'h Street, they are taking away a critical north/south arterial corridor, making it difficult to go from north to south Springfield. The City of Eugene does not vacate streets. His proposal is to suggest that the architect go back to the plans and keep the grade of 16th Street and expand the hospital by going above or below grade. This vacation will cause a lot more congestion in the residential neighborhoods all around the park, high school and hospital. 6. Colin McArthur McKenzie Willamette Hospital (Applicant's Representative) Mr. McArthur said the applicant requests to vacate the two -block segment of 1661 Street extending from G Street to I Street. This request aligns with the original vision and regulations of the HS overlay zone. These updates anticipate the future expansion of the hospital campus within the overlay zone boundary. These updates were intended in part to facilitate expansion and retention of the hospital in its current location. Representatives from McKenzie Willamette and the design City of Springfield Council Regular Meeting Minutes May 4, 2015 Page 10 team are here to speak on the project, highlight their reinvestment in Springfield, and convey the importance of this request in realizing the vision. Mr. McArthur said there are three criteria of approval. The first criterion addresses easements which does not apply to this request. The second criterion contains three sub -parts which address consistency within Springfield's Comprehensive Plan (Metro Plan) framework, City Code, and the function of the transportation system. The first sub -part evaluates conformance with the Metro Plan and other local plans. Staff confirmed that no adopted refinement plans or conceptual plans apply to this area, and the request does not change plan or zone designations, and helps achieve the Comprehensive Planning goals of implementing directives for hospital support. The second sub -part evaluates consistency with the Springfield Development Code which found this aligns with the intent of the HS overlay zone. The third sub -part seeks to ensure the vacation facilitates a safe and efficient transportation system and that there is greater public benefit from the vacation. The applicant prepared a street connectivity study to analyze the effects of the vacation. The study demonstrates: the request will improve the site and help create a pedestrian, walkabout campus; the signage , driveway and walkway design will help direct traffic; improve access or reduce speeds on campus; north -south access through the hospital will be maintained but reconfigured; and the street grid will continue to operate within minimum acceptable level of service standards. The vacated right-of-way will be incorporated in a major hospital campus expansion that maintains utility and multi -modal access for pedestrians and cyclists. The area will serve a greater public purpose than its current status as a local street. Compliance is further insured through the conditions requiring recording of a public utility easement and public access easements within the vacated area. They have no objections to those two conditions applied by staff. Staff recommends approval of the vacation with those two conditions. Approval of this request is vital to the project and in the public interest. 7. Chad Campbell, CEO of McKenzie Willamette, Springfield OR. Mr. Campbell said they are very excited about this project. It is a $90M expansion building a four-story building that will benefit the community. Their employees (about 850) are very excited. The hospital has been looking at staying or moving, and they are excited to stay at the current location. Part of the street vacation will allow safety and their ability to expand. The expansion will help the community by expanding services, bring more job growth, and support Springfield by working together and continue their partnership. They feel they have been a great community partner and will continue that great relationship. He thanked the Council for their consideration. He acknowledged City staff and their process. 8. Brian Willer. Architect and Project Manager, Representing McKenzie Willamette: He has been working on this project since 2010 in both master planning and designing. It has been a long process and he shares Mr. Campbell's enthusiasm for this project. It has been great working with the community and staff on this project. This project will nearly double the size of the emergency department, which is currently very inadequate. The cardiovascular and surgical services will be consolidated which will increase efficiencies for the hospital and hopefully improve outcomes. They will be adding a patient tower for the ED (Emergency Department) and Surgery areas. That tower will be stressed to allow additional floors in the future. This is going to grow and that's why the request for the vacation is so vital. They are looking fifteen years from now and possible future expansions. The vacation is for safety. There are currently two parking areas across the street and having them contiguous for biking and walking is very important. He urged Council to approve the vacation. City of Springfield Council Regular Meeting Minutes May 4, 2015 Page 11 Councilor Pishioneri asked about the tower. Mr. Willer said with the expansion, they will be demolishing part of the building and adding private beds. Councilor Pishioneri asked if another analysis was needed for the number of beds. Mr. Willer said they have done that and are in good shape. Those capacities are analyzed about every five years so they have planned it so additional floors can be added if needed. Steven Wildish, McKenzie Willamette Board of Directors: Mr. Wildish said as a member of the McKenzie Willamette Board of Trustees, and a resident of the Eugene/Springfield community, he is pleased to speak in favor of vacation of 16th Street for the planned expansion of McKenzie Willamette Medical Center. The upgrades to the hospital will provide our community with a first-class facility helping our professionals to provide the very best in health care. The vacation of 16th Street is critical to the design of the new McKenzie Willamette Medical Center, allowing visitors and patients to easily access the east entrance of the hospital. Removing traffic on 16fl' Street will increase safety for all those accessing the hospital and make the campus environment more of a pedestrian, rather than a vehicular, setting. He thanked the City of Springfield's willingness to be a partner with McKenzie Willamette in making this project possible. True to the spirit of what makes Springfield special, they can lend a hand in providing an asset to our community that will serve us for generations to come. 10. Mike Schwartz, McKenzie Willamette Board of Trustees Chair. Mr. Schwartz thanked the City for being great partner with McKenzie Willamette to get this project to this point. One of the things they should be proud of is that McKenzie Willamette is the only hospital in Oregon to be named "Top Performer in Key Quality Measures". It is also the only Lane County hospital with chest pain accreditation. They opened a satellite wound care clinic that has been very successful, and a cardiac pulmonary rehabilitation center. They are creating positions in both cardiology and cardiovascular surgery, and just opened a primary care physician's clinic next door. They have a $1.5M Ob/Gyn floor that just opened that is state of the art. Their mission is "Caring for people in extraordinary ways". Their values are to take the moral high road and do the right thing. Their goal is to give the best patient care in the community. Their 30 -minute response time in the emergency department has been spectacular. This expansion allows them to build an $80M -$90M tower. He recommends approval of the ordinance for vacation of a portion of 16`h Street. Mayor Lundberg said this is s first reading so no action would be taken tonight. 11. Irene Carlile, Springfield, OR Ms. Carlile said she heard there was going to be a medical building on the empty field near St. Alice. She is not sure why they can't build something in that field, rather than through this street. Closing this street will hurt traffic going through the city. There are already a number of streets that can't be used with the School and Willamalane. She would like them to find another way to expand without taking away 16th Street. 12. Nicolas Cazares, Springfield, OR Ms. Cazares said he is part owner of a home on H Street. The home and property in question is in the middle of that block on the north side. His uncle resided in that home for the last twenty or more years. He purchased the home from an elderly City of Springfield Council Regular Meeting Minutes May 4, 2015 Page 12 couple who did not want to sell their home to the hospital because more people will be affected the more of a foothold they have in this area. It could be the entire area that was already sectioned off. Anything in that area can be accessed by this hospital. He believes there was a criminal agenda to chase his family out of Lane County and away from his uncle before he died so they didn't pose a risk in acquisition of his property. He noted issues with his uncle's home and his questionable death. Mr. Cazares said he has been stalked and harassed with death threats while trying to get his family into a good, safe neighborhood away from 69`h Street. He has been trying to start a business and was oppressed, harassed and cyber harassed. He noted the FBI involvement in trying to cover up his uncle's death. St. Vincent DePaul who was the property management company, was aware of the harassment. He asked if the community was aware of the possible manipulation by land developers and interested parties. Mr. Grimaldi said Council will be revisiting this ordinance on May 18 during a public meeting. Councilor Moore said she would like to see language added into the resolution about the right-of-way reverting back to public ownership if the hospital did not proceed. Ms. Smith said that could be added into the resolution. Mayor Lundberg closed the public hearing. Councilor Moore said she had other questions she would get answered before May 18. No action requested. First reading only. BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Jim Straub Regarding the Urban Growth Boundary (UGB) Expansion in College View. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES 1. Ordinance Amending Springfield Municipal Code 6.020 and 6.060. ORDINANCE NO.2 — AN ORDINANCE AMENDING CHAPTER 6 VEHICLES IN TRAFFIC SECTION 6.020 "RESTRICTED IN TIME" AND SECTION 6.060 `ENFORCEMENT" OF THE SPRINGFIELD MUNICIPAL CODE. (FIRST READING) Courtney Griesel, Management Analyst, presented the staff report on this item. City of Springfield Council Regular Meeting Minutes May 4, 2015 Page 13 Beginning July lst, 2015, the City of Springfield will begin full enforcement of parking in Downtown. The program is structured to include managed permit parking, clarity on how citizens should park on - street as well as resolving citations/fees. These actions would require an ordinance amending multiple sections 6.020 and 6.060 of the Springfield Municipal Code. The City of Springfield has entered into a contract with Republic Parking Northwest to provide Downtown Parking Program services. The Springfield Municipal Code currently allows for parking enforcement and parking permitting but in order to most effectively provide these services, several key amendments to the code are needed. • 6.020(1) - Provide more clarity as to where a vehicle may move after exceeding the posted time - stay. • 6.020(2)(e) —Establishes authority for Council to set fees for permitting parking on municipal lots. • 6.020(2)(f) — Identifies specific parking lots and zones. • 6.060(3) — Establishes authority for Council to set fines associated specifically with the violation of prohibited parking activities. • 6.060(4) — Sets placement of citation and responsibility for payment. • 6.060(5) — Establishes time -period for which tickets must first be addressed by citizen. • 6.060(6) — Requires that the issued citation state penalty for failure to comply. • 6.060(7) — Establishes authority to review and resolve citations through administrative hearings process. • 6.060(8) — Provides for additional communication to citizens who do not respond to tickets within an initial established time -period. • 6.060(9) & 6.060(10) — Allows for the City or contracted enforcement entity to use methods of immobilization (booting) or impound (tow) for vehicles with outstanding citations as well as manage collection of delinquent fines, and impose additional charges (ex. Late fees, collection fees, impoundiboot fees, etc.). Council is asked to conduct a first reading of the proposed ordinance amendments to Chapter 6 of the Springfield Municipal Code in order to allow for implementation of the Downtown Springfield Parking Program. No immediate fiscal impact is anticipated from these amendments. No action is requested. This is a first reading only. There were no questions from Council. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Arts Commission Applicant Appointments. Assistant City Manager Jeff Towery, presented the staff report on this item on behalf of Librarian Kristen Cure. The Arts Commission has one vacancy on its board of nine commissioners. One position opening was advertised. The vacancy was due to a resignation with 8 months remaining in the term. The Arts City of Springfield Council Regular Meeting Minutes May 4, 2015 Page 14 Commission received one application. The applicant attended the April 14, 2015 Arts Commission meeting for an interview. On April 20, 2015, the applicant was interviewed'by the City Council. In response to a news release in March of 2015, the Arts Commission received one application. The applicant was interviewed by the Arts Commission at their April 14, 2015'meeting. On April 20, 2015, the applicant was interviewed by the City Council. The Arts Commission recommends that Kimberly Lyddane be appointed to the Arts Commission to complete the vacancy left by a resignation for a partial term that expires December 31, 2015. Kimberly Lyddane has a M.S. in Arts Management from the University of Oregon and is the Special Events and Volunteer Coordinator at Willamalane Park and Recreation District. The Arts Commission believes Kimberly Lyddane is eligible and qualified to serve on the commission. The Council is requested to appoint the candidate, Kimberly Lyddane to the Arts Commission during the Regular Meeting. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO APPOINT KIMBERLY LYDDANE TO THE ARTS COMMISSION WITH A TERM EXPIRING DECEMBER 31, 2015. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports 1. Councilor Woodrow said Mayor Lundberg was honored at the Travel Lane County (TLC) luncheon with the Inaugural Community Leadership Award. The award was carved and was beautiful. It was very well deserved. Mayor Lundberg said she was happy to accept the award on behalf of the City of Springfield. 2. Councilor Moore attended the FertiLab pitch for funding at the Wildish Theater. She heard that Ms. Griesel was very involved in getting them into the building on Main Street. The winner was the Cricket Flour Company. It is great to see all of the young people in downtown with amazing ideas being presented to FertiLab. It is called the FertiLab Innovation Cube at 138 Main Street. b. Other Business BUSINESS FROM THE CITY MANAGER 1. Ratification of the Metropolitan Wastewater Management Commission (MWMC) FY 2015-16 Regional Wastewater Program Budget and Capital Improvement Program (CIP). Matt Stouder, Environmental Services Manager, presented the staff report on this item. As provided for in the MWMC Intergovernmental Agreement (IGA), the City of Springfield, the City of Eugene, and Lane County, as governing bodies, must ratify the annual MWMC's Budget and CIP. City of Springfield Council Regular Meeting Minutes May 4, 2015 Page 15 The FY 2015-16 (FY 15-16) Regional Wastewater (RWP) Budget and CIP document was approved by the MWMC on April 10, 2015. In preparing and reviewing the Budget and CIP, the MWMC convened three work sessions and a public hearing prior to taking action to adopt the FY 15-16 MWMC Budget. The FY 15-16 Budget funds all operations, administrative services, and capital projects planned for the Regional Wastewater Facilities. The approved operating budget is $17.35 million, which includes a total increase of 4.0% ($665,625) in FY 15-16. The CEP outlines and describes the capital projects planned for the next five years. The FY 15-16 RWP Budget and CIP document reflects a continued focus on the completion of facilities upgrades and expansion, and operations and maintenance activities to provide wastewater treatment for a growing community through 2025 in a manner that protects the public's health and safety, and the environment. The Commission took a corresponding action to adopt a 2.0% increase in regional wastewater user charges in order to fully fund the Budget and CIP. En accordance with the IGA, the MWMC contracts with the City of Eugene for operations and maintenance services, and with the City of Springfield for administrative services. The attached budget document provides regional program and budget summaries as well as detailed budgets for services provided by Eugene and Springfield. The budget document also provides information about how the RWP activities are driven by the MWMC established goals and performance measures. The FY 15-16 RWP Budget and CIP must be approved by the MWMC and ratified by Lane County, the cities of Eugene and Springfield, and then finally adopted by the MWMC, prior to the beginning of the next fiscal year (July 1, 2015). The Eugene City Council is scheduled to ratify the MWMC Budget and CIP on May 11, 2015, and the Board of Commissioners is scheduled to ratify the MWMC Budget and CIP on May 19, 2015, with MWMC final budget adoption on June 12, 2015. Mr. Stouder highlighted some of the projects planned for the coming year. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO RATIFY THE FY 2015-16 REGIONAL WASTEWATER PROGRAM BUDGET AND CAPITAL IMPROVEMENT PROGRAM (CIP). THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 8:34 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: aP 4rwp- City Reco er