HomeMy WebLinkAboutItem 09 City Prosecutor Contract Renewal AGENDA ITEM SUMMARY Meeting Date: 6/15/2015
Meeting Type: Regular Meeting
Staff Contact/Dept.: Jeff Towery, CMO Staff Phone No: 541-726-3627
Estimated Time: Consent Calendar
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Strengthen Public Safety by Leveraging
Partnerships and Resources
ITEM TITLE: CITY PROSECUTOR CONTRACT RENEWAL
ACTION
REQUESTED:
Authorize the City Manager to sign the second amendment to the contract with the firm of Leahy, Van Vactor, Cox & Melendy LLC for City Prosecutor services for
the time period July 1, 2015 through June 30, 2016.
ISSUE
STATEMENT:
The City Prosecutor contract expires June 30, 2015.
ATTACHMENTS: Attachment 1: Second Amendment to the Leahy, Van Vactor, Cox & Melendy LLC Contract
DISCUSSION/ FINANCIAL IMPACT:
In January of 2013 the City entered into an agreement with the firm of Leahy, Van
Vactor, Cox and Melendy to provide prosecution services as a result of a request for
qualifications. The contract expires June 30, 2015 and the city is renewing their agreement for an additional year.
The Financial and Judiciary Committee met on May 11, 2015 to review the contract, the firms request for an increase and the results of the Supplier Business
Review (SBR) conducted on May 6, 2015. The committee all supported the request for an increase and was pleased with the results of the SBR. The firm was evaluated by City Staff, Judges, Court Staff, Police Department Management,
members of the Springfield Police Association and attorneys (both the court appointed attorneys as well as privately retained). The overall survey results total score 1.86 (1= exceptional performance - 5 = does not meet job requirements). The
2013 score was 2.47 (2013 survey was conducted after their first six months). There were overwhelming positive comments from the surveyors.
Since the inception of the services the contract value has remained the same. The second amendment increases the annual cost from $186,220.80 to $214,153.92 for
city prosecutor services. Additional costs are justified to allow for increased cases
per attorney workload, to recognize increased DUII enforcement and to acknowledge increased complex cases no longer being filed by the DA’s Office.
Staff requests, with approval of the Financial and Judiciary Committee, the council to authorize the City Manager to sign the second amendment.
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FIRST AMENDMENT TO CITY OF SPRINGFIELD
INDEPENDENT CONTRACTOR AGREEMENT BETWEEN
THE CITY OF SPRINGFIELD
AND
Leahy, Van Vactor, Cox and Melendy
Contract#821
July 1, 2014
Parties:
The City of Springfield City"
225 Fifth Street
Springfield, OR 97477
And
Leahy, Van Vactor, Cox and Melendy Independent Contractor"
The Parties hereby agree that the Independent Contractor Agreement dated January I, 2013
between the City of Springfield (City) and Leahy, Van Vactor, Cox and Melendy (Independent
Contractor) included herein as Attachment I, is hereby amended for the first time as follows:
5. Term. This Agreement is effective as of the date first set forth above and shall continue until
June 30, 2015 unless earlier terminated in accordance with the provisions of this Agreement or
by mutual consent of the parties. The Agreement may be amended annually, to extend the term
stated herein, for not more than one (1) successive one-year period, upon mutual agreement of the
parties. In negotiating any extension CITY shall consider the requirements or SMC Section
2.708(3)and each extension shall not be effective until reviewed and approved by the Springfield
Common Council.
Except as amended herein, all other terms and conditions of the Independent Contractor
Agreement between Parties dated January 1, 2013 will remain in full force and effect.
CITY OF ; NGF = INDEPENDENT CONTRACTOIZ
Name: Name `%
ria,c- CoX r trick 5„He12m YTitle: C"
I,/
Kl1 Title:
Date: /7 / Date:
lug-6.3.i
evie ed by City Contract &cer
u Attorney Review
C821 First Amendment Leahy,Van Vactor. Page 1 of 106
Cox and Melendy
ATTACHMENT 1, Page 2 of 108
ATTACHMENT fp
CITY OF SPRINGFIELD
INDEPENDENT CONTRACTOR AGREEMENT
Contract#821
Dated January 1, 2013
Parties: City of Springfield CITY")
A municipal corporation of the State of Oregon
and
Leahy, Van Vactor, Cox and Melendy ("Independent Contractor ')
Additional Independent Contractor Information:
A. Type of Entity: Sole Proprietorship 0 Partners Limited Liability Company Corporation
B. Address: 188 West B Street, Building N, Springfield, OR 97477
C. Telephone, 541-746-9621
D. Fax No- 541-746-4109
E. SSN or Fed. I.D. No:
F. Professional License(s)No
G. Oregon Agency Issuing License Oregon State Bar Association
H. Foreign Contractor Yes ® No
Foreign means not domiciled in or registered to do business in Oregon)See Exhibit B(11).
CITY Account Number(s) To Be Charged (Include Percentages):
Account Number Percentage
I
In consideration of the mutual covenants contained herein, the parties agree to the following terms,
provisions and conditions:
1. Payment by CITY. CITY shall pay Independent Contractor according to the sum and
schedule described on Attachment 1 attached hereto and incorporated herein by this
reference and in an amount not to exceed annually $186,220.80. Invoice monthly in theamountof$15,518.40 to be sent to Crty of Springfield, Accounts Payable, 225 511
Springfield, OR 97477.
2. Intergovernmental Cooperative Purchasing. The Seller agrees to extend identical pnces
and services under the same terms and conditions to all public agencies. Quantities stated
in this bid reflect the City of Springfield usage only. A public agency wishing to purchase
items will execute its own contract with the awarded bidder for its requirements.
3. Services to be Performed by Independent Contractor. Contractor will provide Municipal
Court Prosecutor services. Independent contractor shall perform the services in Attachment
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2, attached hereto and incorporated herein by this reference. Attachment 2- RFO # 740responsedatedMay 24, 2011.
4. Solicitation Process. This contract was awarded pursuant to the City's RFQ #740Municipal Court Prosecutor Services
5. Term. This Agreement is effective as of the date first set forth above and shall continue
until June 30, 2014 unless earlier terminated in accordance with the provisions of this
Agreement or by mutual consent of the parties. The Agreement may be amended annually,to extend the term stated herein, for not more than two (2)successive one-year periods,
upon mutual agreement of the parties. In negotiating any extension CITY shall consider the
requirements or SMC Section 2 708(3) and each extension shall not be effective until
reviewed and approved by the Springfield Common Council.
6. Independent Contractor Status. By its execution of this Agreement, Independent
Contractor certifies its status as an "Independent Contractor"as that term is used under thelawsof the State of Oregon, and that all performance of any labor or services required to be
performed by Independent Contractor under the terms of this Agreement shall be performed
in accordance with the standards set forth in ORS 670 600, and as more specifically setforth on Exhibit "A" attached hereto and incorporated herein by this reference.
7. Conformance with Oregon Public Contracts Law(ORS Chapter 279). Independent
Contractor shall comply with all applicable provisions of Oregon law for public contracts,
including, but not limited to ORS 2796.220, ORS 279B.225, ORS 279B 230, and ORS279B 235, and as more fully set forth on Exhibits "A" and "B" attached hereto and
incorporated herein by this reference
8. Work Performed. The work to be performed by Independent Contractor includes services
generally performed by Independent Contractor in his/her/its usual line of business.
9. Tax duties and Liabilities. Independent Contractor shall be responsible for all federal,
state and local taxes, if any, applicable to any payments received pursuant to this
Agreement, including but not limited to income tax, payroll tax, social security and self-
employment tax. CITY shall not withhold, pay, or in any other manner be responsible for
payment of any taxes on behalf of Independent Contractor
10. Reimbursement Of Expenses. Independent Contractor shall not be entitled to
reimbursement by CITY for any expenses incurred by Independent Contractor unless
otherwise agreed in writing.
11. Materials and Supplies. Independent Contractor shall supply all materials and supplies
needed to perform the services required unless otherwise agreed in writing.
12. No Authority To Bind CITY. Independent Contractor shall have no authority to enter into
contracts on behalf of CITY, its' officers, agents and employees This Agreement shall not
create a partnership or joint venture of any sort between the parties
13. Federal Employment Status. In the event payment made pursuant to this Agreement is to
be charged against federal funds, Independent Contractor hereby certifies that it is not
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currently employed by the Federal Government and the amount charged does not exceed
Independent Contractor's normal charge for the type of services provided
14. Indemnification and Hold Harmless. The Independent Contractor shall assume all
responsibilities for the work, and bear all losses and damages directly or indirectly resulting
to the Independent Contractor, the City, or to others on account of the character or
performance of the work, unforeseen difficulties, accidents, or any other cause whatsoever.
The Independent Contractor shall assume defense of, indemnify and save harmless the
City, its officials, agents, and employees from all claims, liability, loss, damage and injury of
every kind, nature and description, directly or indirectly resulting from activities in the
performance of the Contract, the ownership, maintenance or use of motor vehicles in
connection therewith, or the acts, omissions, operations, or conduct of the Independent
Contractor or any Subcontractor under the Contract or any way arising out of the Contract,
Irrespective of whether any act, omission or conduct of the City connected with the Contract
is a condition or contributory cause of the claim, liability loss, damage or injury and
irrespective or whether act, omission, or conduct of the Independent Contractor or
Subcontractor is merely a condition rather than a cause of a claim, liability, loss damage or
injury. The Independent Contractor shall not be liable for nor be required to defend or
indemnify, the City relative to claims for damage or damages resulting solely from acts or
omissions of the City, its officials, agents or employees. The absence of or inadequacy of
the liability Insurance required in section 15 below shall not negate Independent Contractor's
obligations in this paragraph.
15. Insurance.
15.1. General Insurance. The Independent Contractor shall maintain in force for the
duration of this agreement a Commercial General Liability insurance policy written on
an occurrence basis with limits not less than $2,000,000 per occurrence and
3,000,000 in the aggregate for bodily injury or property damage The policy will
contain a "per project" aggregate endorsement. Automobile Liability (owned, non-
owned and hired) insurance with limits not less than $1,000,000 per occurrence shall
be maintained. The City, its employees, officials and agents will be named as an
Additional Insured where operations are being conducted related to this contract, on
the General Liability policy as respects to work or services performed under this
agreement to the extent that the death or bodily injury to persons or damage to
property arises out of the fault of the Independent Contractor or the fault of the
Independent Contractor's agents, representatives or subcontractors. This insurance
will be primary over any insurance the City may carry on its own.
15.2. Professional Liability. Independent Contractor shall maintain in force during the
duration of this Agreement (and, if it is a claims made policy, for a year following
completion of the project) a professional liability policy, approved by the City's Risk
Manager as to terms, conditions and limits.
15.3. Workers' Compensation. Independent Contractor shall provide and maintain workers'
compensation coverage for its employees, officers, agents, or partners, as required by
applicable workers' compensation laws. If Independent Contractor Is exempt from
coverage, a written statement signed by Contractor so stating the reason for the
exemption shall be provided to the City
15.4. Evidence of Insurance Coverage, Evidence of the required Insurance coverages
issued by an Insurance company satisfactory to the City shalt be provided to the City by
way of a City approved certificate of Insurance before any work or services commence.
15.5. Notice of Cancellation or Material Change in Coverage. The certificate of
Insurance shall contain a requirement that the Insurance company notify the City 30
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days prior to any cancellation or material change in coverage If the approved
insurance company will not provide this 30 day notice, the Contractor shall
provide written notice to the City contract manager within 2 days after the
Contractor becomes aware that their coverage has been canceled or has been
materially changed The Contractor shall either fax 541-726- 3782 said notice or email
it directly to Bob Duey (rduey@springfield-or.gov), Finance Director at the City.Regardless of what circumstances caused Contractors insurance coverage to ceaseorbemodified, it is the contractor's responsibility to notify the City. Failure to
maintain proper insurance or provide notice of cancellation or modification shall begroundsforimmediateterminationofthiscontract. Contractor initials)
15.6. Equipment and Material. The Independent Contractor shall be responsible for anyloss, damage, or destruction of its own property, equipment, and materials used in
conjunction with the work.
15.7. Assignment/Subcontract. Independent Contractor shall not assign, sell, transfer,
subcontract or sublet rights, or delegate responsibilities under this agreement, in
whole or in part, without the prior written approval of CITY. No such written approval
shall relieve Independent Contractor of any obligations of this Agreement, and anytransferee or subcontractor shall be considered the agent of Independent Contractor
Independent Contractor shall remain liable as between the original parties to thisAgreementasifnosuchassignmenthadoccurred
15.8. Exception or Waivers. Any exception or waiver of these requirements shall be subjecttoreviewandapprovalfromtheCity's Risk Manager
16.Termination. The performance of work under this Agreement may be terminated by CITY,in whole or in part, whenever for any reason CITY shall determine that such termination is in
the best Interest of CITY Any such termination shall be effected by delivery to theIndependentContractorofaNoticeof Termination specifying the extent to which
performance of the work under the Agreement is terminated and the date on which suchterminationiseffective
17. Rights In Data. All original wntten material, including programs, Card decks, tapes, listings,
and other documentation originated and prepared for CITY pursuant to this Agreement, shall
become exclusively the property of CITY. The ideas, concepts, know-how, or techniques
developed during the course of this Agreement by Independent Contractor personnel can byusedbyeitherpartyinanywayitmay deem appropriate. Material already in IndependentContractor's possession, independently developed by Independent Contractor outside the
scope of this Agreement, or rightfully obtained by Independent Contractor from third parties,
shall belong to Independent Contractor. This agreement shall not preclude Independent
Contractor from developing materials which are competitive, irrespective of their similarity tomaterialswhichmight be delivered to CITY pursuant to this Agreement Independent
Contractor shall not,however, use any written materials developed under this Agreement in
developing materials for others, except as provided in this section
18.Confidentiality, During the course of performance hereunder, Independent Contractor or
its agent, employees, or contractors, may receive confidential information. Independent
Contractor agrees to use its best efforts to maintain the confidentiality of such information
and to Inform each agent and employee perforning services of the confidentiality obligationthatpertainstosuch Information.
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19.Assignment/Subcontract. Independent Contractor shall not assign, sell,transfer,
subcontract or sublet rights, or delegate responsibilities under this agreement, in whole or in
part, without the prior written approval of CITY. No such written approval shall relieve
Independent Contractor of any obligations of this Agreement, and any transferee or
subcontractor shall be considered the agent of Independent Contractor. Independent
Contractor shall remain liable as between the original parties to this Agreement as if no such
assignment had occurred
20. Successors In Interest. The provisions of this Agreement shall be binding upon and shall
inure to the benefit of the parties to this Agreement and their respective successors and
assigns
21.Compliance With All Government Regulations. Independent Contractor shall comply
with all Federal, State and local laws, codes,regulations and ordinances applicable to the
work performed under this Agreement. Failure to comply with such requirements shall
constitute a breach of contract and shall be grounds for termination of this Agreement
Damages or costs resulting from noncompliance shall be the sole responsibility of
Independent Contractor
22,Attorney Fees. In the event a lawsuit of any kind is instituted on behalf of CITY to enforce
any provision of this Agreement, Independent Contractor shall pay such additional sums as
the Court may adjudge reasonable for attorney fees plus all costs and disbursements at trial
and on any appeal.
23. Force Majeure. Neither party to this Agreement shall be held responsible for delay or
default caused by fire, riot, acts of God and/or war which is beyond that party's reasonable
control. CITY may terminate this Agreement upon written notice after determining such
delay or default will unreasonably prevent successful performance of the Agreement.
24.Assistance Regarding Patent And Copyright Infringement. Inthe event of any claim or
suit against CITY on account of any alleged patent or copyright infringement arising out of
the performance of this Agreement or out of the use of any material furnished or work or
services performed hereunder, Independent Contractor shall defend CITY against any such
suit or claim and hold CITY harmless from any and all expenses, court costs, and attorney's
fees in connection with such claim or suit.
25.Severability. If any provision of this Agreement is declared by a court to be Illegal or in
conflict with any law, the validity of the remaining terms and provisions shall not be affected
and the rights and obligations of the parties shall be construed and enforced as if the
Agreement did not contain the particular provision held to be invalid.
26.Access To Records. CITY and its duly authorized representatives shall have access to
books, documents, papers and records of Independent Contractor which are directly
pertinent to this Agreement for the purpose of making audit, examination, excerpts and
transcripts.
27.Waiver. Failure of CITY to enforce any provision of this Agreement shall not constitute a
waiver or relinquishment by CITY of the right to such performance in the future nor of the
right to enforce any other provision of this Agreement
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28.Amendments. The terms of this Agreement shall not be waived, altered, modified,
supplemented or amended in any manner whatsoever, without prior written approval of
CITY No modification of this Agreement shall bind either party unless reduced to writing
and subscribed by both parties, or ordered by a Court.
29. Nondiscrimination. Independent Contractor shall comply with all applicable requirements
of Federal and State civil rights and rehabilitation statutes, rules and regulations.
30. Dual Payment. Independent Contractor shall not be compensated for work performed
under this contract from any CITY agency other than the agency which is a party to this
contract-
31. Remedies. This Agreement shall be governed by and construed in accordance with the
laws of the State of Oregon, and any litigation arising out of this Agreement shall be
conducted in the courts of the State of Oregon, County of Lane
32. Entire Agreement. This Agreement signed by both parties is the parties' final and entire
Agreement and supersedes all prior and contemporaneous oral or written communications
between the parties, their agents and representatives There are no representations,
promises, terms, conditions or obligations other than those contained herein.
IN WITNESS WHEREOF the parties have executed this Agreement to be effective the date first
set forth above.
CITY OF SnfaN INDEPENDENT CONTRACTOR
By
Name: Name:
Title:n,, F is Title.yf., Q fyv
Date: r r J&6 Date: 1- 1 Z
s .,,pcvre, by City Contract Officer
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ATTACHMENT 1
EXHIBIT "A"
CITY OF SPRINGFIELD
INDEPENDENT CONTRACTOR AGREEMENT
Independent Contractor Status
All performance of any labor or services required to be performed by Independent Contractor
shall be performed in accordance with the standards set forth in ORS 670.600 (2005), and as
follows:
A person is customarily engaged in an independently established business if any three of the
following six requirements are met:
1. The person maintains a business location:
a. That Is separate from the business or work location of the person for whom the
services are provided; or,
b. That Is In a portion of the person's residence and that portion is used primarily
for the business.
2. The person bears the risk of loss related to the business or the provision of services as
shown by factors such as:
a. The person enters into fixed-price contracts;
b. The person is required to correct defective work;
C. The person warrants the services provided; or,
d. The person negotiates indemnification agreements or purchases liability
insurance, performance bonds or errors and omissions insurance.
4. The person provides contracted services for two or more different persons within a 12-
month period, or the person routinely engages in business advertising, solicitation or
other marketing efforts reasonably calculated to obtain new contracts to provide similar
services.
S. The person makes a significant Investment in the business, through means such as:
a. Purchasing tools or equipment necessary to provide the services;
b. Paying for the premises or facilities where the services are provided; or
C. Paying for licenses, certificates or specialized training required to provide the
services.
6. The person has the authority to hire other persons to provide or to assist in providing
the services and has the authority to fire those persons.
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EXHIBIT "B"
City of Springfield
Public Contracts
Conformance with Oregon Public Contractors Laws
Puna.at in Oregon loo,e+et) public contract shall con lam the following candmonv
I 1 Make Payment promptly,m due,to all persons supph1119 to the contractor Inboor material far the performance ofthe stork Pxm idedformthecontractORS27913120(1)
21 Pas all comilhuhons m amnunh due the Indu,(,aat Ac.,dmt Fund frotn the,. I...%a,or ah.onlmclor meuneJ In the P,,fomnaoce orihetunlradORS-'79B220121
Nnl Permit anv hen or claim In be filed or pmte,ared a¢anl,l the slate or a county.+choul duns municipality.m)motpal corporation
in whdnt+ton thereof on..,count of any labor or material fum-hed ORS_'7413:^2(1131
41 Pay to the Department of Re, enue all gums x lthheld lmm employee.under ORS a 11167 ORS 219B 2_ 044)
5) Ifthe agreemem-for lawn and landscape manici tt It ehall emnl.m a condition requiring the contractor to salsage_rm),le,
eompo. l or mulch>ad wall,material at an apl rmed.ife,Sfrasrhle and usbetYcell,c ORS 2790 225
b) prumpily ac due.malt:payment to.my perem,.op.mnarshtp,a.wI.Wam or corporation fmm,hmg medical. surgical and boyntalcareceteesoretherneededcareandmtrnuun,tne, dent Ni a,knes,or mjury,to the employe¢of the tonbado..of ail um, that the
contractor agrees to pay for the sin ses and all money,and sun-that the ,oalmew,cmlle.led or deducted horn the wage,of
anplo)ees under any law,wmrml or aVocluent ho the purpm.e of proytdmg m papng for the+enaco All canplovers shall complywnhORS65o017ORS179R230
71 A person may not he employed for more than w Iloun man)ooe day.or 40 hours m an)one neck,eicepi In cases of ne,e,sn},emergency or efi en the pubhe pnbcy ah+olutdy regmre+d.and m weh ernes.eecrpt m cases o(emntta.l.Cot prrsemal yen rtes
desgnmcd undo URS:79d U%,the employee shrill he pall oI least ume anJ a hall pay
al For all o,mime m toles of right hours n dat or to hours mans one week when the wort weal 1,lo,r .nsecun,,
day,. or
III For alloy rtone m e,cess of 10 hymn m son one day or aU hour,to an,one week soh.the,ar+k„ceL n four
cnn,cculnc days Ffonda,through Friday,and
el roc all work pedonned on Samoll,and on any legal holiday,pec,ied in ORS 2'9B 0.'0
An emplovef must gne nonoc m wrong to employees who work on a public mntra,l.either at the time of hoe of betorc
sommeneemcnt of work on the contract,m fi hinging a notice m a location frequrnted by employee,,of the number of hour,per dalandday,per week that the employee.maybe requned to work ORS 2790 2?50 ryh
S) It the agreentrm I,(err personal seramr+ the contras+hall asnmm a pros-son that the employee shall he paid o least ume and o halffarallo,cosine rooked rn eacros of40 hours m am.nc„cck,«ceps im mdn Idea is under personal smyres eonrrau,oho ate
e,duded under ORS 653 Ulu m G5a_'61 or under 291'S f 2nl-spy from remnog.,mime ORS_17YLl 745(})
41 Contracts!mr sin Ira must contem a prm-ton that rcgmre,that Pzrs.ns employe)undtt cont...r„hall recene at ka,l rime and half
pay for woe,performed on the legal holidays specified In a calleclne bargatmng agoneane ,or in ORS 279B 02011 XbxT)-(W end(or
all brae wmkcJ m excess of 10 hours m any one day or m e,cem of40 hours m any onewick „hnhe,cr rs ipeaty Emplayer shall
Pp,<soiree m wiring m employ<es xbo,cod on a contras(m+rn Ices.other at the ume of hire or hefine sommencemrnt of xbd on
the«iamcl,or by pmtmg a.1,ce in a location fra7uenied by employees.ofthe number hours per da)and den per reek that the
employcc.maybcrcqutredtnwork ORS279B21951
If this lar"ment Is for.public impro.ement,the contract,h.11 contain the following conditions:
101 ASake payment pmnrptly,as Jac,to ell pecan.+upplpng In the con(m,1or la6ot m metenal Cu:the pedormantt of the wok pin,IdtJfonn[hecomm,i OM279(-5n5(Ilta)
11) P.Y.Il contnlamom.....worts due the Indu,tnal Acctderm Fund from the c.mrict.,or wbconIntact IncwTeJ in the performance of
the ecmtiwl ORS 279C 50511Xb)
111 Not permit any hen or Oman to he Men or prveccuted agam,t the sale or a county,.chw1 distinct mumspahty municipal cmptaaton
or.uldn faun thereof.mI account of am labor at ma.mal fumuhcd ORS 2740 51150 hc)
1?1 Pay to the Depanment of Re,mue all sum,wa lhhcld(rona ernplo)ea,under ORS 716 167 nRC.79C 505(l)(it)
Ill 71,e comraolor+hall Jemmsstrate,het an rnrylvytie dog ta+nng prm¢mm u m plecc rIR5 2790 W1_11
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1 S) if the im umcbr fads.neglects or refuses to make prompt payment of any claim for labor or sm ices fumsshed w the awasuctor m
ubeommotar by any pcwm in connection with the public mup,o,emrm sarimi t as the claim becomes due,the prop.office,or
officers m1m:ac tag the slate ar a county,school district,mums Pahty,muse pa) eorpormsem or subdoo rsnn thereat as llwe4'c may
be,may pa)such chum to the per.fum,shumg labor or Ben ices and charge the amount ofthe payment against the funds,due or to
become due the aonsum t bs reason of the eunuael Lithe connotes"or first-no suboantia,im fads. neglects or refuse,to male
payment In a Pinson ferar hug luhur m materials in connection with The pubbc amprosement contract wathm 30 days after racipt of
Payment from the contracting agency or a contractor,the contractor or fin-ti.subcontractor shall owe the person the amount due
plus Interest charges,osamenang atthe end ofthe 10-day period that payment is due undo ORS 279C 580(4) ad is subject to a good
faith dispute as defined in ORS_'79C 580 ifthe amuactor Ora subrontractor(ads,neglects ar refus,et to make payment Ina person
furnishing labor ar malertals m connection with the pubhe rmino,crvmt contract, the parson may file a complaint with the
Constmcuon(antmctors Board.unle,spayment is subject to a good faith dispute as defined in ORS 2790 580 ORS 279C 515
16) The pe)meni ofa clam does not rehcwv the cuntactor or the eonraeteri.surety from obligaitan wBh rcepeet to any unpaid claims
ORS 2790 515(41
17) A pttson may not be employed for more Ihan I0 lsuurs m any one day,or 40 houo m an)one week.eaKpt In cases of neccasny.
emergent)or when the public policy absolutely requires it,and in such cases-except in cases ofcontracts fapersonaIsm Kea
de•mgnated under ORS 2799 100 the employee shall be paid at least hue mid a halfpay
a) For all.,mime an excess of eight hunts a day or 40hours,in any one wack when the work week is the consmmne
days,or,
IsI For all os crane in e>.scis of 10 hours to anyone day or 40 hours in any one,eck when the work meck is four
cons,eutoc days,hlondsy through Friday.and
c) For all work performed on S3mrday and an any legal holiday spec,fled in ORS 2798 020 ORS 279C 5211(1)
An employer shall gne mane[in wntmg to enspbyxes who w'mt on.public commit either at the time of hire or before
commeuconent of wark on the contract.ur by posting a notice in a location frequented by employees of the number ofhours per dal
and da)s per week that the employees ma)M required to work ORS 2798 520,2)
113I If The agreement is for personal sm,ces,the cs mmi shall contain a prat,stun that the employee shall he paid at leas)lime and a half
for all scimme2s,o,ked on excess of40 hours in any one reek-except for nodn duals made,personal sin uses co mach x h0 are
excluded under ORS 653 010 to 651 261 at under 29 U S C 201-209 from ices mg o,mime ORS 279C 52n(i)
19) Contracts for en, ec,must contain a prowision that requires that persons employed under contracts shall tree,ee at least time and hall
pay lur work i+erfomsed on the legal holiday,spe thed m a coll" tivc bargaining agreement m in ORS 2279(540(1111,8B)-(G)and for
all time,asked on excess of 10 hours in any eve day os in easee.a1`40 hours an tins one week,whmhes er is great. An employer
shall gr,c moticc in wrung to employ res,ho n ask on a contras for sin so,either at the time ofhire or befmc cnmmencdnem of
work nn the contact,or by poahvg a notice us a locsnm frequented by employees,of the nond,,of hours per day end dais per wrek
that the eniplo,ac,eras he rtqu,md to,ark ORS 2790 520(5)
20) S,di,amon doeummis for a public,mpraw ement carbact shall make specific reference to federal,state and local agencies that has,,
enacted ordmances.roles or regulations dealing wuh the pm soon ofanrrrnunental pollution and the pte,met asn ofmNral
renurees that affect(be prdoratumm ofthe contract A solaa Malian daenment must also male special reference to known conditions
at the can,rtuelmn site that may require the sua+nsful bidder to comply with the ordmanan,,roles or mgulatuans identified und.ORS
2790 52511) Ifthe successful budder.wOumeR n codmoo oat referred 10 to the..reflation documents,not caused by the
uccc,,fu) bolder cod not d,sce crable by a reasonable prebid wmsual sole inspection,and the condition requires compharice withthe
ordinances,rules,or regulations referred to under ORS 27K 525(1),the successful bidder shat]immediately gne notice of The
emdns.+n to the.-amuacung sgrnc) The w,.cssPol hrddn may not csweavamae w+wk oar incur any edd,uonal job site inns m regard
to the ovmdvi n encountered and d.,.I d m ORS 279 525(3n without mnmen dmccbon from the contacting agency ORS 279('5.25
I) Promptly,as due.make payment to any person,copartnership.association or corporation furnishing medical,suriwal and hospital
sere sinones or other aceded care grid arzamum,m,vdemr to sackmess or mime,to ilae employees of the eonmaemr,ofall s,ums that the
canua.or agrm,to pay to,the aca,, cs and s,0 moneys and..that the cmdraclm colic;n d in deducted must the raga of
cmplo)ees under any tae.nmirael or egieensenl for thepusjpo.e ofpmstdmg orpaymg for the acnucs, All emploversshall comply
nh ORS656017 ORS2790530
2T A canimet for pubhe works shall aantam a pm,rvoa stating the ex,mvg stoic pr ,admg rate and wage and,ifappluble.the federal
preyadmg tale of ws,age reyuirtd Esers contract and subcomme(shall coniam a pmstunn that markers shall be paid not Ic.s than the
Specified Minimum hourly rate of%see in accordance with ORS 279- 81x URS 279( 870(1)
If this agreement is fordemolition,the comtaaH shall also contain the falloeing conditions
23) Conttaator must,ahage or mecyde caysut l,.end demolition dehns,if feamble ad cost-dfoctne ORS 2279('510(1)
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SCOPE OF SERVICES
Act as the City Prosecutor pursuant to an independent contractor contract or other similar agreement
administered by the City Manager, or the City Manager's designee. More specifically,the City Prosecutorshall
I Authorize, File, prepare, and try major misdemeanor criminal cases, major traffic cases,and
attorney-represented infraction cases. including those outside the usually criminal offense
categories ( nuisance, zoning,building, licensing, and so forth),in the City of Springfield MunicipalCourt,and if appealed, in the Lane County Circuit Court first
2. Negotiate and settle cases prior to trial including yet not limited to pretrial conferences,and or
settlement offers as a first step prior to settings of trial dates. Evaluate cases and provide discoverytodefendantsandtheirattorneys. Establish settlement policies to protect victims,obtain restitution,
and recommend appropriate settlement penalties on defendants
3. Provide legal counsel and opinions to Police personnel concerning criminal matters potentially oractuallyunderSpringfieldMunicipalCourtjurisdiction. Advise the Police Department of changesinstatutoryandcaselawasthey affect Policc procedures
4 Provide advice and information to Springfield citizens regarding criminal law generally and theapplicabilityofCityordinances, with referral to other agencies as appropriate
5 Provide legal advice to the City Council and City Manager on criminal matters and draft Cityordinances
G Be responsible for the City Prosecutor's budget, including the preparation of proposals and
authorized expenditures within appropriations
7. Maintain office hours in the office space provided by the City Monday through Friday gam—5 pm
and staffed with Prosecutor present from 9 30 a.m.to noon,Monday through Friday and when
attorney trials are scheduled Be available for arraignments and other matters on Mondays and
other hours during the week such that satisfactory service is provided to the public, city staff, andotherswhointeractwiththeCityProsecutor, The City Prosecutor will provide monthly time
records of the amount of time expended The compensation will be reviewed annually, and may be
adjusted according to time to be expended on the basis of an annual performance evaluation
g. Employ all secretarial and clerical support necessary to effectively carry,out the work of the CityProsecutor's Office
9 In order to provide the City Prosecutor access to the Tegtonal Law Enforcement Data System
LEDS) and maintain the system's security and imegriiv. the City will provide office space,
mhardware, computer records management software and office supplies in the Justice Center for the
Cih' Prosecutor and support staff at no charge.The City Prosecutor will be required to ensure that
all staff members who access or run LEDS records are able to complete and obtain LEDS
certification, re-ecrtify as required LEDS and otherwise comply with all LEDS requirements
Failure to comply with LEDS requirements would result in denial of access to the LEDS system
C8 1?
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10. In the event that back up prosecutor services are required resulting from conflict of Interest,
workload,scheduling or other issues the City Prosecutor will secure those services from the City
Attorney's Office unless conflict of Interest, workload, scheduling or other issues preclude the City
Attorney's Office from providing those services
Performance Standards
Submit quarterly reports which include data and/or narrative related to the following information-
Attorney Cases Scheduled in Court, Cases Resolved,Average Number of Days Cases Remain on Docket,
and Documents Prepared,and number of cases resolved prior to day of trial
The above information should be provided for the existing quarter and in a format that compares the
existing quarter to previous quarter and the same quarter for the previous year. Conclusions regarding
trends and actions which need to be taken regarding trends should be provided in a written narrative
1. Propose and implement where appropriate cost containment measures and process improvement
with regard to prosecution in the City of Springfield Municipal Court As a stakeholder in the
criminal justice system,participate in change processes as the Springfield Police Department and
Springfield Municipal Court continues to move towards near-paperless processes. As funding and
opportunity arises, this will include participation in changes pertaining to a new City Prosecutor
computer records management system.
2 Maintain professional and harmonious working relationships with the Springfield Police
Department, Municipal Court, City Attorney's Office, City Manager's Office,and public
3 Arrive at meetings and trials on time and respond to all phone calls in a timely fashion,normally
within 24 hours or sooner in the case of emergencies,
4. Advise the City Attorney's Office of potential civil liability on the part of the City as it may pertain
to the prosecution function.
5 Stay abreast of statutory and case law concerning matters ofpotential prosecution in the Municipal
Court Advise the Police Department and other city offices as appropriate.
6. Submit a monthly itemized record of the time and services provided under this contract (City will
provide a template for the data.) Additional metncs to evaluate services will be agreed upon by
both City and Independent Contractor upon commencement of services.
7 Submit billings under this contract to the City on a monthly basis.
R Maintain good standing with the state and local bar associations.
9 Meet with the City Manager or his/her designee monthly.
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LEAI-R',VAN VACTOR COX&MFITNDY,LL1
Attorneip at Law
188 West B Street,B.ading N
Springfield,Oregon 97477
541)746-9621
541)746-4109-Fax
RFQ# 740 Municipal Court Prosecutor Services
City of Springfield
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188 WBTBkSNWt 8trlg N Matthew j Cox
SpnngReld, OR 97477-4500 Patrick S Melendt
t I i Mart Bridget Smith
S41)746-9621 Kav Hide-Patton
4 ; I FAX(S41)746-4109 Tailor Murdoch
Joseph J. Leahi, Of Counsel
Bill Van Vactor, Of Counsel
May 24, 2012
City of Springfield
Attn: Jayne McMahan, Sr. Management Analyst
Finance Department
225 Fifth Street
Springfield, OR 97477
RE: RFQ# 740 Municipal Court Prosecutor Services
Dear Ms. McMahan:
The law firm of Leahy, Van Vactor, Cox& Melendy, LLP thanks the City for allowing us
the opportunity to submit this letter of qualifications.
Leahy, Van Vactor, Cox & Melendy, LLP is an established law firm located in Springfield,
Oregon. Although our firm has seven attorneys, attorneys Matt Cox and Patrick
Melendy would be the two primary Springfield Municipal Prosecutors with 2nd year
associate Taylor Murdoch as a backup. Other firm attorneys including Mary Bridget
Smith would be available to cover prosecution duties on occasion if necessary. All
attorneys of the law firm are members of the Oregon State Bar in good standing. The
firm also has an agreement with the University of Oregon School of Law which provides
2 law student externs each semester including summer term as municipal law clerks.
CONTACT INFORMATION:
Firm Name: Leahy, Van Vactor, Cox & Melendy, LLP
Mailing and Physical Address: 188 West B Street, Building N
Springfield, OR 97477
Telephone No: 541-746-9621
Fax No: 541-746-4109
Tax PayorID: 93-0700427
PRIMARY CONTACT:
Matthew J, Cox, Partner
Cell: 541-510-7569
Email: mjc@emeraldlaw.com
RESIDENT BIDDER/LICENSING:
Leahy, Van Vactor, Cox & Melendy, LLP is a currently licensed limited liability
partnership, licensed to do business through the Oregon Secretary of State's office,
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City of Springfield
May 24, 2012
Page 2
Registration No. 825313-94. Leahy, Van Vactor, Cox& Melendy, LLP is a "resident
bidder" per ORS 279A.120(1)(b).
This proposal includes the following:
1. Response to Application Questions per RFQ Attachment 2;
2. Documentation in support of proposal;
3. Signed Attachment 4 - Authorization to Legally Bind Bidder; and
4. Signed Attachment 5 - Minority Women Emerging Small Business Form
MWESB).
Our goal is to provide effective and efficient prosecution services to the City that is
responsive to the City's needs,
The proposal presented herewith responds to the City's RFQ and outlines our firm's
strengths for providing prosecution services to the City.
The firm's partners have read and understand the RFQ and this proposal is made in
accordance with it.
Sincerely,
LEAHY, VAN VACTOR, COX & MELENDY, LLP
Matthew I Cox, Partner Patrick S. Melendy, Partner
Mary Brl'get Smith, Partner Kay Hyd Pa on, Partner
WC:rdd
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Question 1: Describe your experience with criminal law processes.
Our firm has extensive experience in criminal law with particular expertise in municipal
prosecution. Matt Cox began his legal career as an Assistant District Attorney at the
Lane County District Attorney's Office and currently contracts with the City of Eugene to
handle cases as a prosecutor in Eugene Municipal Court. Our newest partner Patrick
Melendy currently is the City Prosecutor for Junction City and Oakridge in addition to
experience in the Cottage Grove, Sutherlin and Florence Municipal Courts. Mary Bridget
Smith has past municipal court experience in her previous position as an Assistant City
Attorney with the City of Yakima, Washington and Taylor Murdoch has experience
working in the Springfield Municipal Court.
Matt x:
As a Prosecutor:
Twelve years experience with evaluating police reports and fling misdemeanor
and felony charges;
Plea bargaining and negotiation with defense attorneys and pro se defendants of
misdemeanor and felony cases of all degree, including misdemeanor traffic and
assault cases as well as minor infraction cases;
Establishment of settlement policies for instance standards for first, second, third
DUII or reckless driving cases;
Communicating and preparing of criminal cases with victims, witnesses and
police officers;
Working with victims, court staff, municipal prosecution staff and police officers
to obtain and collect restitution on behalf of victims;
As assistant DA for Lane County and Eugene City prosecutor, have provided legal
counsel and opinions to police personnel regarding criminal matters especially
pending cases during motion to suppress processes;
Violation, misdemeanor and felony trial practice including hundreds of bench
trials and jury trials tried to completion including on appeal from Municipal Court
to Circuit Court.
As a Defense attorney:
On behalf of a divorce client, handled a charge of Assault IV which went to jurytrialatLaneCounty Circuit Court In 2006;
On a behalf of client, negotiated settlement of criminal drug charges in Polk
County Circuit Court in 2006; and
At United States Federal District Court in Eugene, Oregon defended clients
charged with environmental Impact crimes concerning unpermitted river bank
restoration in 2011.
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Patrick Melendy:
As a Prosecutor:
Junction City Municipal Prosecutor (July, 2007 to present):
Evaluation of police reports and filing misdemeanor charges and select violation
cases including nuisance abatement and code enforcement matters.
Post judgment show cause and probation violation matters including actions forcontemptofcourtfornon-payment of court fine obligations.
Worked with police, court and municipal probation officer to hold offenders
accountable after judgments are entered.
Police trainings and maintenance of Prosecution News & Update - intended as an
online blog with updated information regarding current Case law, DUII cornerinformationand search and seizure issues.
Oakridge Municipal Prosecutor (July, 2006 to present):
Evaluation of police reports and prosecution of select actions in Oakridge
Municipal Court to include FTA ("Failure to Appear' on violation proceedings andContemptofCourt actions to hold offenders accountable after the Oakridge
Municipal Court lost services previously provided by the Lane County DistrictAttorney's Office and the Justice Court System.
Training with Oakridge P.D. and availability to field calls from officers regardingcurrentandongoingcases, investigation and prosecution.
Cottage Grove Municipal Court Prosecutor (January 1 2000 until June 1 2007):
Evaluation of police reports, consultation with officers and witnesses, negotiate
with defense counsel, work with court staff and municipal judge to successfullyprosecute misdemeanor crimes in the City of Cottage Grove.
As a Defense Attorney:
Sutherlin Municipal Court (indigent defense contract 2001 to present)
Retained defense work in both State and Municipal Courts throughout the StateofOregon.
As a Civil Attorney:
Extensive experience in the arena of civil litigation including both FAPA and
Stalking Protective Cases where the interplay of civil and criminal law is
significant.
Taylor Murdoch:
Attorney Murdoch has substantial experience with criminal law for an attorney who has
recently been admitted. During the summer of 2011, attorney Murdoch worked as the
pro tem City of Springfield Prosecutor where he successfully tried DUII cases as a courtcertifiedlawlawstudentwhilestillinlawschool.
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Prior to law school, attorney Murdoch worked at the Louisiana Capital Assistance
Center, a non-profit law firm dedicated to providing the highest quality of criminal
defense work to indigent clients facing the death penalty throughout the deep south.
During his time there he worked as an investigator and clerked on several capital
murder cases. Currently, attorney Murdoch practices some criminal defense law with
jurisdictions outside of the Eugene/Springfield area.
Mary Bridget Smith:
Before coming to Springfield, attorney Smith started her legal career as an Deputy
District Attorney for Yakima County prosecuting cases in the Yakima County District
Court. She worked for the.Clty of Yakima where she continued her prosecution practice
focusing on DUI, theft, Domestic Violence cases in Yakima Municipal Court which is
similar to Springfield in that both cities have a municipal jail. Currently she fills in for
attorney Melendy at Junction City Municipal Court when he is unavailable.
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Question 2: Describe your background, including the number of years in
prosecution work and litigation experience. Describe any specific experience
in Municipal prosecution. Include a statement describing why are you
qualified to perform the work outlined in this RFQ and detailing the proposed
approach to performing this work.
Matt Cox:
Background: Attorney Cox became interested in criminal law with an emphasis on
criminal prosecution during law school. After his first year of law school, he worked as
a full time law clerk for the US Attorney's office in Eugene, Oregon (summer 1996). In
the summer of 1997, he worked for the Jackson County District Attorney's office in
Medford, Oregon. His dudes included legal research and writing as well as trial work (5jurytrials). He was hired as a full time Assistant or Deputy District Attorney for Lane
County in September 1998 upon admission to the Oregon State Bar. Attorney Cox
worked as a full time Deputy District Attorney at the Lane County District Attorney's
office from September 1998 until April 2004 (6 years) in the Criminal Division. He
Handled primarily a misdemeanor case load from 1998 until 2002 whereby upon
promotion he began doing non-violent felony cases including drug cases, burglary
cases, car theft, etc. From April 2004 to current, attorney Cox has been employed full
time at the Leahy firm whereby he has focused his practice on litigation including
domestic relations litigation, contract and tort litigation including multiple civil jury trials
on both plaintiff and defense side. He was hired as a Municipal Court Prosecutor for the
City of Eugene in January 2007 (5 years). That contract continues at present.
Specif c Experience in Municpal Prosecution: For attorney Cox, a specific experience
that has continued to stand out regarding municipal prosecution concerns an assault
case following a road rage incident which attorney Cox prosecuted the case that went
to trial in 2006. The victim suffered fairly serious injury and was very concerned about
testifying/facing the accused. After successfully convicting the defendant at Municipal
Court iconductingsentencing, obtaining restitution, etc., the victim has stayed n
C over the following years, It has been an eye opening experience for attorney
Cox to talk to the victim as the years go by and to understand how the road rage and
assault incident continues to be a major incident and circumstance of the victim's life.
Ouaiifications to Perform the Work Outlined in RFQ: During the seven years at the Lane
County DA's office, attorney Cox received extensive training in DUII prosecution
including DRE training at an academy in Salem, domestic violence training specialized
including training in Salem, working with victims and witnesses as well as search and
seizure training. The five years spent working for the Eugene City Prosecutor's office
have provided substantial on the job training concerning Municipal Court case load
management case load settlement policies and speaking with victims and witnesses
about misdemeanor Municipal Court crimes. One of the transitions that was necessary
to achieve from the DA's office to working in Municipal Court was the scope of the work
concerning level of crime/level of offender For Instance, many of the cases fled in
Municipal Court would be no-filed or not brought in Circuit Court. The DA's office focus
was on dealin with serious offenders creatin9 criminal records for serious offenders
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and putting them in prison where applicable to protect the public, Attorney Cox's
experience in Municipal Court with many cases has lead him to understand the
importance of what he now calls livability crimes. These can include Criminal Trespass,
Consumption, Theft III, etc. These are crimes that have substantial impact on people's
lives but are often overlooked or given short attention by felony and/ or major crime
prosecutors when such crimes are compared to things such as Burglary, Arson, Rape,
Robbery, Kidnaping, Murder, etc. Working with victims, witnesses and police officers in
regards to livability crimes and their importance to the community has given attorney
Cox a great appreciation of how positive an impact successful prosecution of such
livability crimes can have on a community.
Patrick Melendv:
Specifc Experience in Municipal Prosecution/Litigation:
Junction City Municipal Prosecutor (July 2007 - Present).
Oakridge City Municipal Prosecutor(July 2006 - Present).
Cottage Grove Office of City Prosecutor (January 2000 - July 2007)
City of Sutherlin Indigent Defense Contract (2001 - Present)
15 years experience with criminal defense in State and Municipal courts
throughout the State of Oregon.
15 plus years civil litigation experience
Qualifications to Perform the Work Outlined in the RFO: Fifteen (15) plus years arguing
cases to judges and juries. Nearly twelve (12) years experience as a municipal
prosecutor in multiple jurisdictions. Springfield City resident and property owner since
1997.
Proposed Approach to Performing Springfield Prosecution Work: If awarded this
contract, our firm would work with the court, jail and police to implement a system that
will result in cases being handled in a consistent and efficient manner. We are
passionate about the role a municipal court plays in preserving the quality of life in a
community and believe the Springfield Municipal Jail can play a significant role in
keeping defendant's accountable because, in cases where a jail sentence is appropriate,
citizens of Springfield will know that there will be consequences for unlawful behavior,
More specifically, our approach will include a prosecutor being present at arraignments.
The purpose of this system is to give the defendants an offer to settle their case before
it is set for trial. This method has proved to reduce indigent defense costs because
many cases can be resolved before a court appointed attorney Is appointed. Further, it
is appropriate for many cases in Municipal Court that do not rise to the level of requiring
a substantial penalty such as a long jail sentence. This way, the cases involving repeat
offenders, serious safety risks such as a repeat drunk driver can be given more focus
because cases involving less serious situations are already resolved. In addition, we are
interested in establishing a trial status review hearing approximately 35 days after
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arraignment. These kinds of status hearings help keep a case moving forward because
it requires the parties to work on their case before the trial date and allows the court to
limit the number of times a case is reset.
Although our firm has several attorneys with prosecution experience, our plan is to have
attorneys Cox and Melendy as the lead attorneys for the Prosecutor's Office and
attorneys Murdoch and Smith would assist as needed.
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Question 3: Submit an up-to-date resume(s). Also, include proof that you
are licensed to practice law in the State of Oregon and are an active member
in good standing with the Oregon State Bar.
Resumes of attorneys Cox, Melendy, Murdoch and Smith are attached.
Proof of all firm attorney active membership and good standing in the Oregon State Bar
are attached.
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Question 4: What steps will you take as Prosecutor to assure that violators
are prosecuted to the full extent of our community's standards?
Vertical Prosecution: We will ensure that police reports are thoroughly reviewed at the
outset by a prosecutor who will be able to determine if it is appropriate to file criminal
charges. The same prosecutor will handle the case during the pretrial phase and if
appropriate, negotiate a plea bargain. If the case is not resolved, then it is set for trial,
Vertical prosecution has two main benefits. First, it creates accountability for the
prosecutor because that same person must see the case through from start to finish,
As a result, there is more incentive to thoroughly evaluate the case in the beginning of
the process. The second benefit is efficiency. Once a criminal case is filed, a whole
administrative process is put in motion that includes court staff time, police overtime,
issuing subpoenas and preparing for trial. Vertical prosecution saves on the costs
associated with this process because of the practice where every case is filed and then
the weaker cases are weeded out later, only the stronger cases are filed.
Consistent Sentencing Practices: Our firm would strive to have a consistent sentencing
policy that is fair, tough, just and consistent with our community standards.
Contempt Filings: When a prosecutor files a contempt filing in a criminal matter, it
allows the court to enforce the defendant's fine payment obligations because the
defendant is required to come to court and explain why they have not paid their fines.
Our firm has had success with this process in Junction City and Oakridge Municipal
Courts and if awarded this contract, would like to implement the same practice. See
attached forms for reference. We believe this practice is consistent with the values of,
the community of Springfield where voters have demonstrated that they support law
enforcement and believe offenders should be held accountable for their actions. See
contempt forms attached.
Prosecutor Involvement at Probation Violation Hearings: Attorneys from our firm would
attend probation violation matters and make recommendations when defendants fail to
comply with the requirements of their court mandated probation. Similar to contempt
filings, this practice ensures accountability and deters further criminal conduct because
defendants learn that if they fail to comply with probation they are subject to sanctions
including jail time.
Springfield Municipal Jail: Unlike many cities, Springfield has a municipal jail that
provides an important component to effective law enforcement. Our firm believes that,
where appropriate, a jail sentence can deter further criminal activity and help
Springfield in its goal to reinvigorate downtown. We understand the purpose of a
municipal jail as opposed to a county or state facility as a means to enforce
misdemeanor crimes and would incorporate jail sentences into our sentence
recommendations on a consistent and appropriate basis.
Another function of the municipal jail is its role setting pretrial release conditions for
defendants because the court can now impose bail and hold a defendant in custody
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until that person provides the bail set by the court, or in circumstances where the
defendant fails to appear for a subsequent court hearing the court can issue a warrant
and once the police find the defendant that person is held in custody. Our firm would
have a prosecutor available to make recommendations on bail and warrants using
factors such as whether the person is a flight risk, previous criminal history and the
seriousness of the event charged.
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Question 5: Please discuss fully your philosophy pertaining to pretrial
settlement processes, plea bargaining and/or trials and how you would applyitinthisposition.
Municipal court prosecution involves dealing with a high volume of cases and pretrial
settlement and plea bargaining can be an effective way of resolving cases and reducingcourtcostsiftheyarehandledcorrectly. For example, some cases should not go totrialbecausethefactualbasisissostrong or the offense is relatively minor andoffenderiswillingtoresolvethecaseearly. In this circumstance it makes sense to
resolve the case with a plea bargain early in the process without putting a lot of time
and effort in trial preparation. By Instituting a practice where a prosecutor is present at
arraignment and the status review hearing, we believe we can identify the cases thatshouldsettleearlierintheprocess.
Attorneys at Arraignment/Offers Made: Through his work in Cottage Grove andJunctionCity, attorney Melendy developed the system where defendants are given an
offer to settle their case at arraignment. Our experience in handling arraignments inthismannerhas been that many cases are resolved at the arraignment for the samelevelofpenaltyaswouldhave been achieved after a public defender or retained
attorney had been hired by the defendant, discovery has been copied and received, and
subsequent hearings have been held. This process also reduces indigent defense
attorney fees and municipal court staff time. Not all cases will or should resolve this
way, but it is an effective method for dealing with the high volume of cases that occurinamunicipal court. See packet of forms attached.
It is important to note that in this process both the court and the prosecutor inform thedefendant about their right to an attorney and offers are only given after the defendanthassignedanattorneywaiverexpressly stating they wish to waive their right to an
attorney. The offer will be made by the same attorney who filed the charges and is
already familiar with the case. Such offers need to be firm but fair and take into
account the severity of the crime and the offender's criminal history, If the defendant isinterestedintaking the plea at that time, they are provided with the appropriate
paperwork and a plea is entered at the same court proceeding.
TSRs135 Day Call: The second phase for cases that do not resolve at arraignment
would be a TSR (trial status review) hearing usually 35 days after arraignment. A firm
attorney would always staff TSR hearings. The firm's policy with TSRs would be that
only attorneys or pro se defendants who absolutely want and were prepared for trial
would file a trial report. If necessary, a second TSR hearing can be requested. Once atrial report is filed, the defendant's opportunity to plea out the case is waived unless
under circumstances where the City Prosecutor's office still wants to settle.
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Question 6: What steps would you take to assure a timely resolution of
cases, staff requests and related matters?
Timely Resolution of Cases: We would work with the Municipal Court and Court staff to
review the current court calendering system as it relates to arraignments, status
reviews, and trial settings to see if Improvements can be made and improve the current
DOD" (days on docket) statistic. In addition, we will make suggestions for the
implementation of a paperless discovery system whereby all police reports, photos, stop
videos, audio recordings, etc. are transmitted to our office electronically thereby saving
staff time and cost. We believe that by going paperless this will save time and money
for all departments involved. We are currently using a partial paperless system in
Junction City and we would work to revise and improve the system for Springfield.
Plea Offers Waived with Trial Report Filing: Up-front offers to settle need to be
maintained throughout the course of a case whenever possible. To explain, it is not in
the City's best interest to start the bidding on a Criminal Mischief II misdemeanor at 15
days jail up front but as trial approaches with a semi weak case to work with, the offer
gets better for the defendant Including less jail or no jail, etc. We have found this to be
an ineffective way of resolving cases early. Defense attorneys pick up on this and will
often work to string things out knowing that their offers will get better. Furthermore,
providing discovery as quickly as possible to defense counsel and setting deadlines
regarding settlement offers would be a process we would use to resolve cases quickly.
This cuts down on Indigent defense fees.
TSR 35 Day Call: We would work with the Municipal Court to establish a TSR/35-day
call docket. Following arraignment, cases not settled would be set for TSR (trial status
review) approximately 35 days later. If any pretrial motions were to be filed by the
defense, they should be filed by TSR date. Pretrial motions would take place on the
morning of trial so as to prevent SPD officers from having to be available on more than
one setting. This also saves on indigent defense costs.
Restitution/Victim Letters: Notices to victims would be handed out at the point of first
contact by SPD. See sample letter attached. Setting a time limit for restitution
responses ensures that cases do not need to be set over which is a costly and time
inefficient process.
Staff Requests: Staff requests would be handled in as expeditious a fashion as
possible. We would work diligently and corroboratively with the Municipal Court, SPD
and City staff to provide effective and efficient services,
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Question 7: Now would you describe the role of City Prosecutor and its
relationship to the Court, Police Department, victims, witnesses and thecommunity?
Court: The City Prosecutor's relationship with the Municipal Court should be one of
mutual respect and collaboration. The City Prosecutor and the City Prosecutor's officemusthaveeffectiveandopencommunicationwithCourtstaffconcerning scheduling,discovery, and trial status. If awarded the contract we recommend having monthlymeetingswithCourtstaffasawaytodiscusssomeofthe changes such as the status
review hearings and going paperless as a way to ensure the operations involving theMunicipal Court and the City Prosecutor are run efficiently.
Police Department: The City Prosecutor works corroboratively with SPD to provide legaladvicethatwillenablethemtodotheirjobcorrectlyandwithintheboundsofthelaw.This includes staying up to date on changes in the law and keeping SPD informed ofthosechanges. The City Prosecutor is also a gate keeper between SPD and theMunicipalCourtinregardstodecidingwhatcharges should be filed with each individual
case. The City Prosecutor in this role can and often does find itself in a situation whereitmaybetellingSPDofficersthatcharges will not be filed or that more investigation isneeded. This can have to do with a wide variety of issues including search and seizureissues, suppression of evidence, and plea bargaining issues, The City Prosecutor musthaveastrongworking relationship with SPD because although the City Prosecutor andSPDareonthesameteam, there may be times when the City Prosecutor must actindependentlyfromSPDwhenevaluatingacaseor recommending a change inprocedure,
Victims and Witnesses: The City Prosecutor's relationship with victims and witnesses
can be complicated because while they are integral to the process they are not theProsecutor's client. The City Prosecutor has different roles in regards to victims and
witnesses on a case by case basis. For instance, if witnesses are hostile to the City'scase, the City Prosecutor's role is to make sure the witnesses understand their
responsibilities and the pitfalls of failing to comply with subpoenas and/or the
consequences of giving false testimony. Many victims and witnesses that the CityProsecutor's office deals with can be reluctant to be involved. The City Prosecutor's roleistocommunicateeffectivelywithallvictimsandwitnessessothattheCity's case ispresentedinthemosteffectiveandsuccessfulmannerpossible.
Community: The City Prosecutor needs to hear and listen to the people of the City itserves. A large part of our approach is that our prosecutors will be at the courthouse
conducting arraignments and hearings and present during office hours so we can beavailabletomeetwiththe public every day. Community members often show up atthesehearingsandhavequestionsforCitystaffwhichsometimestheprosecutorisbestabletoanswer.
Our approach will be that the community is our client. We will focus on not onlyholdingoffendersaccountablebutalsoprovidingcrimevictimsand witnesses with theassistanceand sup ort they need, Everyone we come into contact with in our role asC89R,r M%7 X8AYACte,a WJ C4gfldy Fade d9r lid
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prosecutor will be treated professionally and respectfully. Defendants being sent to the
Springfield Jail and their families will know we were tough adversaries but that we were
fair and respectful.
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Question 8: Describe the approach you would use to communicate and
coordinate with Prosecution Office staff, defense attorneys, victims, and theMunicipalCourtStaff.
Office Hours: Attorneys Cox, Melendy or Murdoch will be available for office hours at
the Justice Center location Monday through Friday. It will be an Important part of our
approach to communicate face-to-face with Prosecution Office staff, defense attorneys,
victims and Municipal Court staff at the Springfield Justice Center everyday.
Phone: An attorney from the firm will be available during business hours from 8:00
a.m. till 5:00 p.m. Monday through Friday to communicate with City Prosecutor staff,
defense attorneys, victims and Municipal Court staff. One complaint we have heard
about some municipal prosecutor offices is that the defense attorneys struggle to get a
hold of the prosecutor. We would ensure phone calls are returned on the same day orwithin24hours. A paperless file system would allow for the timely response to a phoneinquirybyany of our attorneys.
Email: We have found communicating as prosecutors with defense attorneys can be
effectively accomplished with the use of email. Email creates a written record of
discussions including plea negotiations. We use email almost as much as telephone to
communicate regarding prosecution cases.
Municipal Court Staff: We plan on being present every day in the Municipal Court to
ensure a high level of contact and communication with Court staff, SPD and the public.
Our current staff does a professional and effective job with communicating with all of
our clients and this would continue with the communication with the Municipal Court
staff victims, defense attorneys, etc,
Current City Prosecutor Staff: We are open to retaining one or more of the existing CityProsecutorstaffiftheyareinterestedandwefeeltheyareagoodfittoworkwith.
Contact and interviews would happen immediately. Whether with our existing firm staff
or with current City Prosecutor office staff, we will staff the Justice Center CityProsecutor's office Monday through Friday, 8:00 a.m. to 5:00 p.m.
Our Reputation: Our firm's attorneys have an earned reputation of being honest, fair
and hard working regarding our cases and the attorneys who work on the other side of
our cases. We enjoy communicating with defense attorneys and negotiating cases.Our objective Is to be a tough adversary and advocate for our clients but pleasant todealwith.
Victim : We will communicate with victims directly by phone and in person at our
offices and at court. If SPD is not able to provide a victim notice form during theincidentcall, then one of our staff members will be In charge of sending victim notices
out in appropriate cases early on in the criminal process, usually at or near time of
arraignment. See sample victim notice attached.
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Question 9: As Prosecutor, how will you handle subpoenas, discovery and
related public disclosure requests
Subpoenas: To save SPD time, we will attempt to draft and serve subpoenas for
officers at TSR settings. Otherwise, subpoenas in most cases will be served by SPD to
the witnesses. In cases where witnesses are out of the area, we can mail or even email
subpoenas, however, a prosecutor will want to verify that the witness is cooperating.
See Junction City Subpoena form attached as an example.
Discovery: We will work to establish an e-discovery paperless program for the City
Prosecutor's office as we have done with the ]unction City office. Persons requesting
hard copy discovery will be so provided. Retained attorneys will be charged a
reasonable fee for discovery.
Public Disclosure Requests: Our office has extensive experience in dealing with public
disclosure requests. We already handle many of the public disclosure requests that are
received by SPD.
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Question 10: The City strives to continually improve internal processes.
Please discuss what your philosophy is regarding how technology might
improve your processes, Please include your ideas on improvements that can
be made in the criminal justice system (stakeholders such as Police, Courts,
Criminal Defense Attorneys, forensic service providers, etc.) from your
personal observations and/or experiences in dealing with criminal case work.
Paperless Prosecution: One of our firm goals if awarded the Prosecution contract would
be to go to a nearly paperless practice within 6 months. We would purchase IPads for
our attorneys who would be attending arraignments and TSR hearings. The files,
including file notes, offers, etc., would be placed in drop files for easy retrieval on the
IPads. Attorneys could put notes from these hearings on to these files as the hearings
progress. As mentioned earlier, we would work the Municipal Court and SPD to go to a
paperless discovery process. Therefore, hard copy files would only be created upon a
case not having been settled at arraignment or TSR and proceeding to trial after the
filing of a trial report by a defense attorney.
Cell Phones/Email: Being able to communicate directly with defense attorneys at all
times on cell phones/IPads via direct phone contact and email or text messages speeds
up the process in settling cases. Since our firm provides cell phones to its partners, we
have no problem providing our cell phone numbers to the defense bar.
Opinion Memos Notebook and Computer Files: Our firm would draft opinion memos
and/ or legal research memos on criminal matters for SPD. These would be kept in an
organized notebook and computer file at our office and be available for our clients.
They would become part of our client's file.
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Question ii: If not using the office space, hardware,computer records
management software provided by the City, discuss your plans for providing
a network system that can interface with the City system to provide for the
transmission of e-mail, documents, spreadsheets and any necessary billing
data.
Use of City Prosecutor's Office Space at Springfield Justice Center: We would plan on
using the office space provided at the Justice Center, We believe that would be an
integral part of our presence for the community, the Municipal Court and SPD. Our
needs would likely be less than the current system and it may be unlikely that we would
need to interface with the current City system. We would likely need access to LEDS
through the City system but that should be accomplished easily. We believe that the
close proximity of our current office to the Justice Center will help with our transition
plan (we are only 3 blocks away).
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Question 12: What level of availability would you have to Police department
and other staff during both working and off hours?
Office Hours: Attorneys from the firm will be available to SPD and other staff includingMunicipalCourtstaffduringallbusiness hours from 8:00 a.m. to 5:00 p.m, and often
times until 6:00 p.m. Monday through Friday. We will have attorney office hours at theJusticeCenterProsecutor's office Monday through Friday, 8:00 a. m. to noon.
As mentioned earlier, our proposal is that an attorney from this firm will attend all
arraignment and TSR hearings in an effort to resolve cases expediently. Officers would
be encouraged to drop by during office hours or arraignment/TSR times to discuss
matters of concern. We would meet with officers after normal business hours for trial
preparation whenever necessary.
SPD Training: This firm's proposal also includes attorney training of police officers on a
quarterly basis or as requested by SPD. Attached find an outline titled SPD Municipal
Prosecution Training which describes the subject matter of proposed training including:
DUII training;
Controlled substance or DIRE cases;
Search and seizure training;
Domestic violence training;
Protective order training including FAPA, stalking orders, etc.;
Evidence collection
Trial preparation (testifying/cross examination)
Both attorneys Cox and Melendy have conducted trainings for police officers. We have
found this to be beneficial not only to the officers but to the prosecutors as well. The
interactive process of discussing specific situations with officers including situations
which happen out on the street and in courtrooms are very helpful to talk through for
both the officers and the prosecutors. If we were to obtain the City Prosecution
contract, training would be a vital and consistent part of our annual workload.
After Hours Cell Phone Contact: As part of this proposal, attorneys Cox and Melendywillalsoofferto carry cell phones which are provided by the law firm to the attorneys
partners. All SPD officers would be encouraged to contact either attorney Cox orMelendywithpolicelegaladvisoryquestionsonmisdemeanorcases, Calls would be
answered whenever possible and if either attorney Cox or Melendy were unavailable,
then a voicemail message would be returned at the next possible opportunity directly totheofficer.
Email: Officers would have our work email addresses. Therefore, officers could email
or text us even late at night (for instance graveyard patrol) and emalls will be returned
as soon as possible and no later than the next day.
Blog: Please see a sample of our prosecution blog (copy attached). This blog was
started by attorney Melendy in his work with the Cottage Grove Police Department andC821Leahy,Van Vactor,Cox and Melendy Page 32 of 105C821FirstAmendmentLeahy,Van Vactor, Page 33 of 106
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later the Junction City Police Department. We try to put new cases that would be of
interest to the police community up on the blog with short summaries. We have found
this to be a helpful tool especially with younger officers who are used to being online
and/or looking at this type of information on their cell phones. The blog is interactive.
Officers can post questions which we will respond to. Younger officers often seem
more inclined to post a question to our attorneys than to call or come in for an office
visit.
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Question 13: Provide three references who can be contacted for
confirmation regarding your past experience and quality of services in
Municipal Court Prosecution. Include contact name, current phone number
and email address.
Matt Cox:
Dan 8arkovic
Eugene City Prosecutor
915 Oak Street, Suite 310
Eugene, OR 97401
541) 682-8414
See the Letter of Reference attached,
Eugene Municipal Court Judge Marc A. Spence
Spence &Sabitt, LLP
975 Oak Street, Suite 700
Eugene, OR 97401
541) 343- 9909
Patrick Melendy:
Honorable Gary Carl
48175 E. 1" Street
Oakridge, OR 97463
541) 782-4000
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Question 14: Please submit a proposed schedule of fees and costs you would
be seeking as compensation. (Final agreement will be negotiated under an
independent contract or other similar agreement.)
Our firm will provide exemplary municipal prosecution services for the City of Springfield
at a significant savings, Savings will be realized not only though the budget for the
Office of the City Prosecutor but also savings in your current indigent defense budget.
Municipal Prosecutor Budget: The FY12 budget is currently set at $232,776.00. We
offer a twenty-percent (20%) cut or $46,555.20 right off the top and bid Prosecution
Services for $186,220.80. Out of that amount we would provide for all support staff
needed to effectively assist with the Office of City Prosecutor.
Indigent Defense Budget: The FY12 budget for indigent defense is currently
186,000.00. We propose the implementation of a system of"front loading" offers to
criminal defendants thereby drastically cutting down on costs for court-appointed
attorneys. Attorney Melendy has used this procedure in both Cottage Grove, Junction
City, and Oakridge municipal courts.
In many Circuit and municipal courts throughout Oregon, criminal defendants are
typically appointed attorneys at the time of arraignment and prosecutors have little or
no contact with the defendant during that time. This typically creates a system where
significant money is spent on criminal defense attorneys when, in reality, defendants
may be willing to plead guilty to their charged offense if they were simply asked if they
thought a certain plea negotiation was fair or not?
Prior to implementing our system, we would meet with the Municipal Court judges to
discuss our proposed system, In our system, we would staff an attorney at every
criminal arraignment and make offers to settle cases with any criminal defendant who
did not already have an attorney and voluntarily wanted to talk to us. Before attorney
Melendy started using this procedure in 3unction City Municipal Court, the budgeted
amount for indigent defense services in 2006 was $23,500.00. In 2007 the actual
amount spent on indigent defense services was $14,525.00, nearly a forty-percent
40%) savings in less than one-year.
As a sampling, we researched the budgeted and actual defense attorney expense in
Junction City Municipal Court between 2006- 2010. Those amount are as follows:
Year Budget Actual
2006 23,500.00 22,512.00
2007 20,000.00 14,525.00
2008 25,000.00 6,412.00
2009 20,000.00 6,185.00
2010 10,000.00 7,370.00
Although, we would have no actual control over the budget for indigent defense
services in Springfield Municipal Court, we are confident that significant savings would
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flow from the Implementation of our system. After the successful implementation of
this system the indigent defense budget should stabilize as it did in Junction City, Athreeyearaveragebetween2008-2010 of indigent defense services comes to7,323.00 which is nearly a sixty-eight (68%) cut in the actual amount spent in 2006,
the year before the system was implemented. See documents provided by JunctionCltyFnanceattached.
We believe we could cut the indigent defense budget in Springfeld Municipal Court byuptofifty-percent within the first two years. Estimated savings from the existingindigentdefensebudgetareasfollows:
FY12 budget 186,000
200/c savings 37,200
35% savings 65, 100
50% savings 93,000
If our estimates are correct, and we can achieve a 50% savings in indigent defense
costs, we believe we can save the City of Springfield annually (between both budgets),139,555.20 within two years.
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Question 15: Please submit a transition plan that includes - timing, roles and
responsibilities.
Leahy, Van Vactor, Cox & Melendy, LLP Transition Plan:
July 2012: Attorneys Cox, Melendy or Murdoch will attend all arraignments and
implement the new arraignment plea offer policy. In addition, we will start working
with Municipal Court to institute the 35 day review hearing procedure and a method for
transmitting discovery materials such as police reports and citations electronically.
Trials Scheduled July 1st-15th: Any trials that were previously set for early July 2012
would be immediately evaluated by attorneys Cox or Melendy. If the trial is one
whereby little preparation is necessary and neither attorneys Cox or Melendy have a
conflict, the trial would stay on schedule; otherwise, we would ask the court to
postpone the trial for approximately month so we can properly prepare. Any trials
scheduled after July 15 will remain on the docket as scheduled,
Filino/Offers: Attorneys Cox and Melendy will do all of the initial filing intake and
attorney Murdoch will work in to this rotation under supervision by attorneys Cox and
Melendy, Note: Attorney Murdoch has already worked at the City Prosecutor's office as
a backup and done case review, filing and one DUII trial.
Training: Within the calendar month of July 2012, our office would speak with SPD
command in regards to implementing a training schedule. The bldg would be posted
and made known and available for all SPD personnel. SPD officers would also receive
email and cell phone contact information of attorneys Cox and Melendy to promote
open lines of communication and/or police legal advisory matters on misdemeanor
matters.
Current Firm Staff: Our firm has four full time legal assistants who would all be
required to provide some assistance in regards to the City Prosecutor's office if we were
awarded the contract. This would include: answering phones, e-discovery, hard copy
discovery, scheduling, trial preparation, running criminal history reports, editing and
monitoring of spreadsheets concerning necessary billing and statistical data regarding
cases handled, outcomes, etc. Note: our staff already does this type of work for us for
other clients concerning billing and reporting monthly workload. Firm staff would help
us prepare monthly reports to submit to the City. Robyn Dougherty would become our
City Prosecutor's Office Victim's Assistance contact person.
Retention of Current City Prosecutor's Office Staff: We are open to retaining up to the
equivalent of one full time staff member from the current City Prosecutor's office. This
will mean we would have direct communication with the current staff members of the
City Prosecutor's office to see who was interested and who we were interested in hiring.
We are open to having one or more of the current City Prosecutor's office staff retained
on a long term basis. There will be a smooth transition regarding phone calls,
discovery, trial preparation, etc.
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Monthly Reports to City: By the end of July 2012, and continuing each month
thereafter, our firm would provide a detailed report to City management including:
billing breakdown, hours billed by each attorney and explanation of work performed for
each attorney; cases described: fled, settled, trials/hearings, dismissals,
outcome/results.
Meeting with Municipal Court and City Management: By the end of July 2012 and
continuing at least monthly thereafter, City Prosecutor attorneys would meet with
Municipal Court representatives to discuss practice and procedure to allow open
communication and efficient operation.
Semi-annual Meetings Between City Prosecutor Attorneys and City Management:
Discussion topics could include: review of monthly reports, efficiency measures, budget,
etc.
Transition to Paperless Prosecution Practice: Our goal is for all of our City Prosecutor
attorneys to work towards a near paperless system. We would set a goal of 6 months
or by January 1, 2013, for a near paperless Clty Prosecutor attorney practice.
IPads: We would purchase 2 or 3 IPads. Our City Prosecutor attorneys would use
these IPads for arraignment and TSR hearings. City Prosecutor staff would create drop
box flies for each hearing and the attorney attending the hearing would put any file
notes directly into the specific files drop box.
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Question 16: Provide any other information you believe is important or
relevant to the RFQ.
Civil Forfeiture: Our office would propose to SPD that misdemeanor civil forfeiture
could be utilized on select cases. See attached outline explaining the civil forfeiture
process.
We would meet with SPD command to see what their level of interest would be in this
practice. The practice would be used selectively on targeted individuals.
CONCLUSION:
In conclusion, we want it to be clear that this is not an outpost assignment for us. The
Springfield City Prosecutor's contract will not be used as a training ground for our firm's
young lawyers to be cycled through to obtain experience before being promoted.
Attorneys Cox and Melendy are veteran prosecutors who want to conduct the
Springfield Prosecution work out of a commitment to the City of Springfield and pride in
SPD and because they truly enjoy the work of a criminal prosecutor. We have the
experience as prosecutors, the energy and desire to put in the hard work to ensure the
Springfield City Prosecutor's office is an exceptional department. We believe our cost
containment measures as described in the RFQ can speed up the criminal action
process in the City of Springfield and save the City significant dollars while obtaining
justice and prosecuting offenders to the full extent of the law. We plan to live, own
property and work in Springfield for the long term.
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OSB ACTIVE STATUS/GOOD STANDING
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MATTHEW J. COX
188 West B Street, Building N
Springfield, OR 97477
541) 746-9621
EMPLOYMENT HISTORY
Leahy, Van Vactor, Cox & Melendy, LLP, Springfield, Oregon
Associate Attorney from 4/04 to 6/30/07. Partner from 7101107 to current. City Attorney for
the City of Springfield, In-house counsel for the Springfield Utility Board, general civil practice
with emphasis on litigation including domestic relations and criminal prosecution.
Contract Prosecutor for the City of Eugene, Eugene, Oregon
Contract Municipal Court Prosecutor for the City of Eugene since January 2007 prosecuting
misdemeanor cases. Duties include courtroom trial days of one per month plus plea
bargaining, probation violations and criminal motion practice, 2 - 3 hours per week.
Lane County District Attorney, Criminal Division, Eugene, Oregon
Employed as Assistant District Attorney from 9/98 - 4/04, duty included: start to finish
handling of several hundred misdemeanor and felony cases per year, responsible for; filing or
non filing of charges, plea bargaining, victim and witness management, legal motion practice,
trial, sentencing and probation violation matters.
Jackson County District Attorney, Criminal Division, Medford, Oregon
Summer of 1997, law clerk in criminal division (5 jury trials completed).
United States Attorney, Eugene, Oregon
Summer of 1996, legal research and writing, assisted with trial preparation and prosecuted
violation matters,
Marketing Director - Retail Sales Department, Parsons Pine Products, Inc., Ashland,
Oregon. Employed full time from 9/93 - 3/95, marketing and retail sales department.
EDUCATION
University of Oregon, School of Law, Eugene, Oregon, 1995 - 1998
J.D. May 1996, Oregon State Bar, member in good standing since 9/ 98
University of Oregon, Eugene, Oregon, 1989 - 1993
B.A.; Major - Political Science, 2 + years of University Spanish
Flagstaff High School, Flagstaff, Arizona - graduated 6/88
LANGUAGE/EXPERIENCE AND HOBBIES
High School and University Spanish
Ice Hockey
River Rafting
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Patrick S. Melendy
188 West B Street, Building N
Springfield, OR 97477
541) 746-96u
psm@emeraldlaw,com
EMPLOYMENT HISTORY
Leahy, Van Vactor, Cox & Melendy, LLP, Springfield, Oregon.
Of Counsel with the firm from 10/11 to 12/11. Partner from 01112 to present. Civil practice
focusing on litigation including family law, real estate and estate planning. Currently serves asJunctionCityMunicipalProsecutor (since 2007) and Oakridge Municipal Prosecutor (since2006). Current contract with the City of Sutherlin to provide indigent defense services.
Ackley, Melendy & Kelly, LLP, Cottage Grove, Oregon.
Partner with the firm from January 1, 2001 to October, 2011. Civil litigation practice and
municipal prosecution/ defense.
Melendy & Kelly, LLP, Cottage Grove, Oregon. January 1, 2000 to December 31, 2000,
Genna &Associates, Cottage Grove, Oregon. Associate Attorney, February, 1997 toDecember, 1999.
EDUCATION
University of Oregon, School of Law, Eugene, Oregon, J.D., 1996.
Western Oregon University, Monmouth, Oregon, B. S., History, Magna Cum Laude, 1993.
Gonzaga University, Spokane, Washington, Summer law fellowship, Summer 1992.
Central High School, 1989.
INTERESTS
Music (drums, piano, guitar)
Hiking (South Sister, Mt. Shasta, Mt. Thielsen, Diamond Peak, Broken Top, Mt. Whitney)Reading
NETWORKS
Oregon State Bar
Lane County Bar Association
Springfield Chamber of Commerce
South Valley Business Networking International
Cottage Grove Hospital Foundation Board of Directors
C821 Leahy,Van Vector,Cox and Melendy Page 42 of 105C821FirstAmendmentLeahy,Van Vector, Page 43 of 106
Cox and Melendy
ATTACHMENT 1, Page 45 of 108
ATTACHMENT
ATTACHMENT
Taylor Layne Metteer Murdoch
797 ]anus Street, Springfield, OR 97477 • (541) 746-9621 • tlm@emeraldlaw.com
PRESENT WORT(
Leahy,Van Vactor, Cox & Melendy LLP, Springfield, OR 2011-present
Associate Attorney
Law practice focused on litigation, including family law, real property disputes,
land use, & administrative law. Assistant City Attorney for City of Springfield
Springfield City Prosecutor pro teem, Springfield, OR August 2011
Filed complaints, reviewed police reports, signed warrants
WORK EXPERIENCE
Leahy, Van Vactor & Cox LLP, Springfield, OR 2008-2011
Law Clerk
Drafted memoranda, motions, & pleadings; researched legal issues for
Springfield City Attorney's Office, Springfield Utility Board, City of Eugene
Prosecutors Office & numerous private clients
Springfield City Prosecutor's Office, Springfield, OR December 2009-May 2010
Court-Certified LawStudent
Successfully prosecuted DUII trial in Springfield Municipal Court
Oregon Department of Justice, Salem, OR 2009
Legislative Session Law Clerk& Special Assistant, Office ofthe Attomey General
Provided legal research & drafted legislation for the Attorney General
Louisiana Capital Assistance Center, New Orleans, LA 2006-2007
Law Clerk& Capital Caseworker
Investigated & clerked for cases involving indigent capital defendants & Indigent
defendants facing charges related to the aftermath of Hurricane Katrina
Portland State University, Portland, OR 2003-2005
University Studies Mentor; Research and Academic Support
City of Springfield, Springfield, OR Summers 2001, 2002
Public Works Summer Intern
EDUCATION
University of Oregon School of Law, Juris Doctorate 2010
Volunteer Income Tax Assistance ( VITA) Program Director
Portland State University, Bachelor of Arts, English 2006
Oregon Laurels Scholar
University per Stranieri di Siena, Siena, Italy Winter 2006
SERVICE &COMMUNITY INVOLVEMENT
Springfield Bicycle & Pedestrian Advisory Committee 2011-present
Springfield Chamber of Commerce 2011-present
Springfield City Club 2011-present
GV?
olunteer Attorney, Lane County Senior Law Service 2011-present
C8218Fiislerrrtsen rnenVeahy/an VacordY Pag ed4 01'1065
Cox and Melendy
ATTACHMENT 1, Page 46 of 108
ATTACHMENT
ATACHMENT 2
MARY BRIDGET SMITH
1441 Ranchwood • Eugene, Oregon 97401 • (541) 525-1981 • stuartmary@)msn.com
EDUCATION
Seattle University School of Law
Juris Doctor, May 2002
California Maritime Academy
Bachelor of Science, Business Administration, May 1994
PROFESSIONAL EXPERIENCE
Leahy, Van Vactor, Cox & Melendy, LLP, Springfield, Oregon
Partner, 2012 - present
Local Government Law, Real Estate, Land Use, Employment Law
Leahy, Van Vactor & Cox, LLP Springfield, Oregon, 2007 - 2011
Associate Attorney, 2007 to present
Local Government Law, Real Estate, Land Use, Employment,Law
City of Yakima Legal Department, Yakima, Washington
Attorney tI, Criminal Division, November 2004 to June 2006
In addition to prosecutorial duties, advised other city departments and police officers in the
filed on legal issues, trained police officers on search and seizure procedure, researched
public disclosure requests, served on public safety committees, assisted judges and city
prosecutor in developing new structure for public defender system in municipal court.
Attorney I, Criminal Division, July 2003 to November 2004
Prosecuted misdemeanor crimes in municipal court involving theft, driving under the
influence, illegal drug use and domestic violence. Responsibilities included conducting
witness Interviews, case preparation, arguing pretrial motions, managing congested court
dockets, writing and arguing appeals in superior court and jury trials.
Yakima County Prosecuting Attorney's Office, Yakima, Washington
Deputy Prosecutor, August 2002 to July 2003
Prosecuted misdemeanor crimes in District Court division
SeaRiver Maritime Incorporated, Houston, Texas
Third Mate, October 1994 to July 2003
Responsible for bridge and cargo watches, supervised docking and undocking operations,
trained other ship personnel on safety matters, piloted ship through highly congested ship
traffic areas in Europe and Asia.
BAR MEMBERSHIPS
Oregon State Bar Association, January 2007
Washington State Bar Association, October 2002
C821 Leahy,Van Vactor,Cox and Melendy Pape 44 of b 5C821FirstAmendmentLeahy,Van Vactor, Peg O 4 0 1
Cox and Melendy
ATTACHMENT 1, Page 47 of 108
ATTACHMENT
i19l12 Welcome 10 the Oregon Slate Bar Online
ATTACHMENT2
Oregon Bar
05B Membership Directory N.biimh Refine Uiirch
Matthew Joseph Cox
Dar Humber 982000
Staty Pcbw ember
Adm It Date 10211999
Company Leahy Van Vector Cox B W Andy LLP
Mailing Address Matthew Joseph Cox
LeahyVan Vector Cox&lAetendy
188 W B St Bldg N
Springfield OR 97477
County Lane
Phone 541746-9621
Fax 5417464109
Email mlc@emeraidlaw cum
Website www emeraldlaw.com
Disciplinary History
Date Sanctions Details Source
rib Disciplinary Sanctions for the Mermer
Sanction Definitions
Reprimand:Aform of disciplinary action that declares a lawyers
conduct to be Improper,buldoes not resmctor limit Vie
lawyers ability U practice law.usually because Vie
misconduct is not particularly aggravated or serious.
Suspension:Atorm of dlsciplmary action that prohibits a lawyer from
pracbang law fora penod of bme The Iengn of
suspension may range from 30 days to five years,
depending on the nature oflhe lawyer's misconduct.
Probation:In some cases,a lawyer whose conduct warrants a
disciplinary suspension may nevertheless continue to
piactice law,provided the lawyer complies with terms of
probation for a period cfbme.
Disbarment:The permanent removal of a lawyer from the pracke of
law in Oregon,due to the extreme nature ofthe lawyer's
misconduct
Resigned-Alawyerwho resigns from the Oregon State Sarwhlle a
Disciplinary-disciplinary investigation orproceeding is pending forfeits
his or her right to ever practice law in Oregon again
This is a summary of Information from 1991 to date Contact tree Public
Records Coordinator for additional mfemiation:
disciolmeonw biZboslxar.om
503.431 6394,toil-free in Oregon 800.4 52.8260 x 394
c6W14tei@hih4flACLIbb Sj?'t/e4P WIP Y PS A@16 Pr1 `
my osba r orgrrrR%0rA%sp%=982000&s=19aw=11
ATTACHMENT 1, Page 48 of 108
ATTACHMENT
r!9/12 Welcome to the Oregon State Bar Online
ATTACHMENT
Oregon . Bar
OSB Membership Directory N.56arch Win,Srarelr
Patrick S Melendy
Bar Number 970807
tatue Active Member
Admit Date 4/1511997
Company Leahy Van Vector CoxS Melendy LLP
Mailing Address Patrick S Melendy
LeahyVan Vactor CexB Wendy
188 W B St Bldg N
Springfield OR 97477
County Lane
Phone 541746-9621
Fax 541746-4109
Enlall Psm@emeraldlaw_com
Website www emeraldlaw com
Disciplinary History
Date Sanctions Details Source
W Dsciplinary Sanctions for this Wnber
Sanction Definitions
Reprimand Aform of drsciplinaryaction that declares a lawyer's
conduct lobe Improper,but does not restrict or limit the
lawyers ability to practice law,us ually beca use(he
misconduct is not particularly aggravated or serious
Suspension:Aform of disciplinary ection(hat prohibits a lawyer from
pracacmg law for a penod oftime.The length of
suspension mayrenge from 30 days to Eva years,
depending on the nature of the lawyer's miseonducL
Probation.In some cases,a lawyerwhose cenductwarrants a
dibciptinarysuspensron niaynewrtheless continue to
practice law,provided the lawyer compbes with(arms of
probaton for a period orbme
Disbarment:The permanent removal of a lawyer from the practice of
taw in Oregon,due to the extreme nature of the lawyer's
misconduct
Resigned-A lawyer who resigns from the Oregon Slate Bar while a
Disciplinary:discrphnaryinvestigaton orproceedmg is pending forfeits
his or her right In ever practice law In Oregon again
This Is a summaryof information from 1991 to date Contact the Public
Records Coordinator for additional information
iti c'olineonweb(cfosbar arq
rr;; 22 1
503 431 6394,toll- free in Oregon 800 452 8260 x 394
C8;Wi stteFaa' Vfinenjffihy Ian a a{dy
osbar orgCa®a oeY3Jr6 r espnb=9708078s=1Haw=
1/
ATTACHMENT 1, Page 49 of 108
ATTACHMENT
tl9l12 welcome to the Oregon State Bar Online
ATTACHMENT2
Oregon Bar
OSB Member6hip Directory New 5.vnh Roane E"rah
Taylor L M Murdoch
Bar Number 111307
StatuE PcOw Member
Admit Date 51612011
Company Leahy Van Vector Cox&Melendy LLP
Mailing Address Taylor L M Wfdoch
Leahy Van Vector Cox&Melendy
188 W B SI Bldg N
Springfield OR 97477
County Lane
Phone 541746-9621
Fax 541746-0109
Email Um @emeraldtaw com
Webslte www.emereldlaw.com
Disciplinary History
Date Sanctions Details Source
W Disciplinary Sancbons for Ih6 Wnber
Sanction Definitions
Reprimand: Aform of disciphnaryection that declares a lawyer's
conduct to be improper,but does not restrict or limit the
lawyer's ability to practice law,usually beta us a the
misconduct is not particuladyaggrevated or serious.
Suspension:Aform of disciplinary action that prohibits a lawyer from
practicing law for a penod of bme The length of
suspension mayrange from 30 days to fiw years,
depending on the nature of the lawyers misconduct
Probation'In some cases,a lawyerwhose conductwarrants a
disciplinary suspension maynewrtheless continue to
practice law,proeded the lawyer complies with terms of
probation for a penod of time
Disbarment,The permanent removal ota lawyer tom the pracbceol
law In Oregon due to the sAteme nature of the lawyer's
misconduct
Resigned•Alawyerwho resigns from no Oregon State Bar while a
Disciplinary:dlsciplinaryinwstlgation or proceeding is pending forfeits
his or herdght to ever practice law in Oregon again.
This is a summaryef hnlormehon horn 1991 ID date Contact the Public
Records Coordinabr for additional Information
discloline nwebftosbaroro
503.431.6394,loll-tree In Oregon 800 452.8260 x 394
8 1 e h Ian V tor,Cox and Melendy PaRl oP1065
mw osbar org
C82 firs n m b.eahy ran Vector, peg 1!
ATTACHMENT 1, Page 50 of 108
ATTACHMENT
19112 welcome to the Oregon State Bar Online
ATTACHMENT2
Oregon Bar
OSB Membership Directory lwv axarN Refinx Srxren
Mary Bridget Smith
Bar Number 070299
Statu6 Acltve Wmher
Admit Date 11312007
Company LeahyVan Vactor Cox&Melendy LLP
Mailing Address Mary Bridget Smith
LeahyVan Vactor Cox&Melon ly
188 IN 8 St Bldg N
Springfield OR 97477
County Lane
Phone 541746-9621
Fax 541746-4109
Email robs @emeraldlaw com
Webslte www.emeraldlaw,com
Disciplinary History
Date Sanctions Details Source
No Dsciplinary SancOons for]his Weber
Sanction Definitions;
Reprimand:Aform ofdisciplinary action ihatdeclares a lawyer's
conduct to be improper,but does not restrict or limit the
lawyers abihly to practice law,usually becausa the
misconduct is not particufadyaggravated or serious
Suspension:Aform ofdisapllnaryaclion Nat prohibits a lawyer from
practicing law for a period of time The length of
suspension may range from 30 days to five years.
depending on the nature of the lawyer's misconduct
Probation- In Some cases.a lawyer whose conduct warrants a
disciplinary s us pension may nevertheless continue to
practice law,provided the lawyercomplles with terms Of
probation for a period of time
Disbarment:The permanent removal of a lawyer from the practice of
law in Oregon,due to the extreme nature oflhe lawyer's
misconduct
Resigned-A lawyer who resigns from the Oregon State Bar while a
Disciplinary:disciplinary investigation or proceeding is pending forfeits
his or her right to ever practice law in Oregon Again.
This is a Summary of information from 1991 to Bete Contact the Public
Records Coordinator for additional information
Msctplineonweb(alosbar org
503 431 6394,toll-free in Oregon S00 452 8260 x 394
C821 Leahy.Van Vactor Cox and Melendy pa VIM,C821 First Amendment Leahy,Van Vactor, Pa
ia'
m 0
xw osbar crgljpxrabdrWdleploy asp?b=070299&s=1&air-
I/
ATTACHMENT 1, Page 51 of 108
ATTACHMENT I .
J9112 Welcome to the Oregon Stale Bar Online
ATTACHMENT2
Oregon o Bar
l Membership Directory N.rsi re.nri.s..ru
Joseph J Leahy
Bar Number 700835
Status Acme Member
Admit Date 1011211970
Company LeahyVan Vacter Cox B Melendy LLP
Meiling Address Joseph J Leahy
Leahy Van Vector Cox&Melendy
1 BB W B St Bldg N
Springfield OR 97477
County Lane
Phone 541 746-9621
Fax 541746-0109
Ernst( 111@emeraldlaw_cum
Website www.emeraldlaw corn
Disciplinary History
Date Sanctions Details Source
Pb Disciplinary Sanctions for the Member
Sanction Definitions
Reprimand: Aform ofdisciplinary action that declares a lawyer's
conduct to be improper,but does not restrict or limit the
lawyers ability to practice law,usually because the
misconduct is not particularly aggravated or serious
Suspension:Aform of discipimaryaction that prohibits a lawyer from
practicing law for a penetl oftime The length of
suspension may range from 30 dii to five years,
depending on the nature oftie lawyer's misconduct.
Probation:In some rases,a lawyer whose conduct warrants a
disciplinary suspension maynevertheless continue to
practice law,provided the lawyer complies with terms of
Probation fora period oftme
Disbarment:The permanentremoval of a lawyer from the practice of
law in Oregon.due to the wdrame nature of the lawyer's
misconduct
Resigned-A lawyer who resigns from the Oregon State Bar while a
Disciplinary:disciplinary investigaton or proceeding is pending forfeits
his or her nght to ever practice law in Oregon again
This is a summaryof information from 1991 to date Contactthe Public
Records Coordinator for additional information
discmlineonweb(a)esbef om
t
503
44311
6394,loll-lree in Oregon 800 452 8260 x 394
C82C1 irstf n men eeehy, an Vacjondy
vw osbar orgtnfllr rtfy(4LMH1USyesp b=7006358s=18ah+—1/
ATTACHMENT 1, Page 52 of 108
ATTACHMENT
J9112 Welcome to the Oregon Slate Bar Online
ATTACHMENT2
Oregon Bar
OSB Membership Directory N-w 3nrah Stvr
William AVan Vactor
Bar Number 753751
Statue Acute Member
Admit Dale 9/19(1975
Company Leahy Van Valor Cox& Melendy LLP
Mailing Address William A Van Vactor
Leahy Van Vactor Cox&Melendy
188 W B St Bldg N
Springfield OR 97477
County Lane
Phone 541 746-9621
Fax 541746-4109
Email bw@emeraidlaw cam
Wehsite www.emeraldlaw cam
Disciplinary History
Date Sanctions Details Source
lib Dsc:plmary Sanctions id thei Member
Sanction Definitions
Reprimand Aform of disciplinary action that declares a lawyers
conduct to be improper,but does not restrict or limit the
lawyers ability b practice law,usually because the
misconduct is not particuladyaggrav ted or serious
Suspension:Aform of disaplinaryacuon that prohibits a lawyer from
practicing law for a period of time The length of
suspension may range from 30 days to fire years,
depending on the nature of the lawyer's misconduct
Probation. In some cases,a lawyer whose conductwarrents a
disciplinary suspension may nevenhetess continue to
Practice law,prodded the Jawyercomplies with terms of
probation fora period of time
Disbarment:The permanent removal of alawyer from the practice of
law in Oregon,due to the extreme nature of the lawyer's
misconduct
Resigned-Alawyerwho resigns from the Oregon State Bar while a
Disciplinary:disciplinary investigation or proceeding is pending forfeits
his or her aghl to ever practice law in Oregon again
This is a s um mery of information from 1991 to date Contact the Public
Reoord3 Coordinator for additional information
dis ciolineonwaboos bar org
503 431 6394,loll-free in Oregon 800 452 8260 x 394
C821 Leahy,Van Vactor,Cox and Melendy Pa e551 1 Qf t0.5C821FirstAmendmentLeahy,Van Vactor, Fag o I
ne osbai org/@WlS 1 i"Mg[d7y25p7b=753751&s=1&aw=1r
ATTACHMENT 1, Page 53 of 108
ATTACHMENT
79112 Welcome to the Oregon State Bar Online
ATTACHMENT
Oregon Bar
OSB Membership Directory Nar search ii search
Kay Hyde-Patton
Bar Number 033467
StatU¢ Active Member
Admit Date 9262003
Company LeahyVan Vector Cox&Melendy LLP
Mailing Address Kay Hyde-Patron
LeahyVan Vector Cox&Melendy
188 W B St Bldg N
Springfield OR 97477
County Lane
Phone 541 746-9621
Fax 54174E-4109
Email krip@emeraldlaw com
Website www.emeraldlawcom
Disciplinary History
Dale Sanctions _ Details Source
Na Disciplinary Sanctions for the:Member
Sanction Definitions
Reprimand:Aform of disciphnaryacllon that declares a lawyer's
conduct to be improper,but does not restrict or limit the
lawyer's ability tu practice law,usually because the
misconduct is not pareculadyaggrar led or serious
Suspension:A form of disciplinary action that prohibits a lawyer from
practicing law for a period of time.The length of
suspension may range from 30 days to file}ears,
depending on the nature ofthe lawyers misconduct
Probation:in same cases.a lawyer whose conduct warrants a
disciplinary suspension may nevertheless continue to
practice law,provided the lawyer complies with terms of
probation for a period oftime-
Disbarmenb The permanent removal of a lawyer from the previce of
law In Oregon, due to the extreme nature of the lawyers
misconduct
Resigned-A lawyer who rah xgns from the Oregon State Bar while a
Disclpllnary7 disaphnarymvesligation or proceeding is pending forfeits
his or her right to ever practice law in Oregon again
This is a summaryof information from 1991 to dale Contact the Public
Records Coordinator for additional information.
dis ciollnsonwebOosbar om
503 431 6394,toll-free in Oregon 800.452.8260 x 394
C6116F1'rS4eRlffd Ilril 4ieanY° M(ontly P$9W10P3bg5
vw osbar orgAhKrtmt5Ntuphihasp?b=033467&s=1&aw=it
ATTACHMENT 1, Page 54 of 108
9 ATTACHMENT
J
ATTACHMENT
iY
j
11
s+
J
CONTEMPT FORMS
q
A1
4
C621 Leahy,Van Vactor.Co> and me!enoy Pal,52 of 105C821FirstAmendmentLeahy,Van Vector, Page 3 of 106
Cox and Melendy
ATTACHMENT 1, Page 55 of 108
ATTACHMENT
ATTACHMENT2
2
3
4 IN THE MUNICIPAL COURT OF THE CITY OF SPRINGFIELD
FOR THE COUNTY OF LANE, STATE OF OREGON
s
6
CITY OF SPRINGFIELD,
Docket No.
7
Plaintiff,
COMPLAINT OF CONTEMPT
8
vs. SEEKING PUNITIVE SANCTIONS
9
10
Defendant.
11 The City of Springfield, by the undersigned City Prosecutor, hereby charges the
12 above- named defendant with willfully disobeying an Order or Judgment entered on
13 on the above-entitled Court in case number
14 which required the defendant to pay fines and fees in the amount of$ plus
15 a show cause fee $ added, payable in monthly payments until paid in full, with
16 a balance owing of $ for which contemptuous acts or omissions the City
17 seeks imposition of the following punitive sanctions:
18 Confinement for a period not to exceed 30 days, or confinement not to
19 exceed one day in jail for every $25.00 of fine owed, whichever Is less.
20 This Complaint is based upon ORS 33.105 to 33.155, ORS 137.126, ORS 161.685,
21 LJTC Chapter 19, and the Affidavit attached hereto and incorporated herein.
22 Endorsed for prosecution by the City Attorney.
23 DATED this day of 20_
24
25
City Prosecutor
26
PW NGFIELO CITY
PROSECUTORSOFFICE
1 P Svee:
6Frm e1E Oregon
Sall]&9d]I 1Pa e 1 - COMPLAInN.,
tT
OF CONTEMPT SEEKING PUNITIVE SANCTIONS
C8 1rs4 nom""en°8 hjanVaE°lgi,dy papa lf 695
Cox and Melendy
ATTACHMENT 1, Page 56 of 108
ATTACHMENT
ATTACHMENT2
I
2
3
4 IN THE MUNICIPAL COURT OF THE CITY OF SPRINGFIELD
FOR THE COUNTY OF LANE, STATE OF OREGON
5
6 CITY OF SPRINGFIELD,
Docket No.
7 Plaintiff,
AFFIDAVIT IN SUPPORT OF
9 vs. COMPLAINT OF CONTEMPT-
SEEKING PUNITIVE SANCTIONS
9
iu Defendant.
11 STAT E OF OREGON )
ss.
12 County of Lane
13 I, having been duly sworn, depose as follows:
14 I am a duly appointed clerk with the above-entitled court. I have reviewed the court
is file in Case No. charging the above-named defendant with the crime of
16 As part of the sentence imposed in that case on
which required the defendant to pay fines and fees in the
to amount of$ plus a $ show cause fee added for a total balance still owing
19 of$
20 A copy of the Oregon Uniform Citation and Complaint with Judgment of Conviction in
21 that case is attached hereto as Exhibit 1 and incorporated herein.
22 On _ a show cause citation was mailed to the defendant to the last
23 known address. The show cause citation was mailed by first class mail, and mail was not
24 returned, a copy of which is attached hereto as Exhibit 2 and incorporated herein.
2s //
26 /
PRINGFIELO t7
PAOSECl1TOR'S
OFFICE
Da"ypeN
P„naodalo
Page 1 - AFFIDAVIT IN SUPPORT OF COMPLAINT OF CONTEMPT - SEEKINGrwism/w,o3
C 2 PL NJFT E SANC S
C81 11rifVA Menat eahy°,'fan a o7dy FaJ@%§4c fjW
Cox and Melendy
ATTACHMENT 1, Page 57 of 108
ATTACHMENT
ATTACHMENT
1 Based upon my review of the court file in that case, I have determined that the
2 defendant has failed to comply with the sentence of the court by not paying the fine as
3 agreed.
4 Based upon my review of the court file mentioned above, I therefore believe that the
5 defendant has willfully disobeyed the sentence of the Court and is therefore in Contempt of
6 Court.
7 DATED this day of 20_1
e
9
Court Clerk
to
SUBSCRIBED AND SWORN to before me this _ day of May, 2012.
11
12
13 Notary Public for Oregon
14
is
16
17
18
19
20
21
22
23
24
25
26
PRMGFIELDC"PROSECUTOR'S
OFFICE
230P 340vI
Sirngfi.b
Page 2 - AFFIDAVIT IN SUPPORT OF COMPLAINT OF CONTEMPT - SEEKINGX21541)746-X21
PUNIvTIVE SANCTIdO,N.
tS
C82 is m h enl+ahyan aLPtlondy Pf 16r';P{dg5
Cox and Melendy
ATTACHMENT 1, Page 58 of 108
ATTACHMENT
ATTACHMENT 2
2
3
4 IN THE MUNICIPAL COURT OF THE CITY OF SPRINGFIELD
FOR THE COUNTY OF LANE, STATE OF OREGON
s
6 CITY OF SPRINGFIELD,
Docket No,
Plaintiff,
CITY ATTORNEY'S INFORMATION
e vs- ORS 153,992
9 —
10 Defendant.
11 THE ABOVE-NAMED DEFENDANT IS ACCUSED BY THE CITY PROSECUTOR FOR THE
12 CITY OF SPRINGFIELD, LANE COUNTY, OREGON BY THIS INFORMATION OF THE CRIME
13 OF:
14 FAILURE TO APPEAR ON A VIOLATION PROCEEDING
15 COMMITTED AS FOLLOWS:
16 The Defendant, on or about the day of 20. in the City of
17 Springfield, Lane County, having been served with a citation to appear in court on a charge
1a of a violation, unlawfully and knowingly failed to make
19 a first appearance within the time allowed,
20 CONTRARY TO THE ORDINANCESf STATUTES IN SUCH CASES MADE AND PROVIDED, AND
21 AGAINST THE PEACE AND DIGNITY OF THE CITY OF SPRINGFIELD.
22 ENDORSED FOR PROSECUTION BY THE CITY PROSECUTOR.
23 DATED this day of 20^
24
25 City Prosecutor
26 CLASS A MISDEMEANOR
SPRINGFIELD CFFV
PROSECUTOR'S
OFFICE
730 4'SINL
spn'grwC Ompcn
Fu 109 Page I - CITY ATTORNEY'S INFORMATION
C 2 _ ORS 1p153.92
C82 rhi An[men`eBhFj°, a V'a E6, y PaEj@%?fb?i1bV
Cox and Melendy
ATTACHMENT 1, Page 59 of 108
ATTACHMENT
ATTACHMENT 2
1
2
3
4 IN THE MUNICIPAL COURT OF THE CITY OF SPRINGFIELD
FOR THE COUNTY OF LANE, STATE OF OREGON
s
6 CITY OF SPRINGFIELD,
Docket No.
7
Plaintiff,
CITY'S EX PARTE MOTION AND
8 vs. ORDER FOR ARREST WARRANT
PUNITIVE SANCTIONS FOR
9
CONTEMPT
10
Defendant.
11 The City Prosecutor for the City of Springfield, Lane County, Oregon, respectfully
12 moves the Court to issue a warrant of arrest for the defendant based upon the Complaint of
13 Contempt Seeking Punitive Sanctions and Affidavit filed herewith.
14 DATED this day of 20
Is
City Prosecutor
It appearing to the Court that the City Prosecutor has filed a Complaint of Contempt
17
Seeking Punitive Sanctions, pursuant to ORS 33.015 to 33.155, 137.128, ORS 161.685, and
18
UTC Chapter 17, duly supported by a sworn Affidavit showing probable cause to believe that
19
the defendant is in contempt of Court; thus
20
IT IS HEREBY ORDERED THAT:
21
A warrant shall be issued for the arrest of defendant for the Complaint of Contempt
22
Seeking Punitive Sanctions, Any peace officer of this State is commanded to arrest the
23
defendant and bring said person before the Court issuing the warrant.
24
Issued this day of 20. at City of Springfield, Lane
25
County, Oregon.
26
Security $
1PKMGFIELDCITf Municipal Court Judge
PROSECMOffsOFFICE
2N Sv t
Smwf
abse2JUI)
7DO
1&%2l Page 1 - CITY'S EX PARTE MOTION AND ORDER FOR ARREST WARRANT PUNITIVEU1)74 jW SANCTIONS FOR CONTEMPT
CB i}St4n Rfle nL@ rf1?'E R dElSP°y P g bPtb@`'
Cox and Melendy
ATTACHMENT 1, Page 60 of 108
ATTACHMENT
ATrACHMENT2
1
2
3
4 IN THE MUNICIPAL COURT OF THE CITY OF SPRINGFIELD
5 FOR THE COUNTY OF LANE, STATE OF OREGON
6 CITY OF SPRINGFIELD,
Docket No.
7 Plaintiff,
AFFIDAVIT IN SUPPORT OF
8 vs, ARREST WARRANT FOR FAILURE
TO APPEAR IN A VIOLATION
9 PROCEEDING
10 Defendant.
11 STATE OF OREGON )
55.
12 County of Lane
13 1, - Court Clerk for the above-entitled Court, being first
14 duly Sworn, do depose and say:
15 I have reviewed the Court file on this matter and am familiar with its contents. That
16 file shows the following:
17 Defendant was issued a citation for violations, and an Oregon Uniform Citation and
Is Complaint was duly filed with the Court, a copy of which is attached hereto as Exhibit 1.
19 Defendant did not appear at the time listed in the citation or has not made any attempt to
20 contact the Court.
21 DATED this day of 20
22
23 Court Oerk
24 SUBSCRIBED AND SWORN to before me this day of May, 2012.
25
26
Notary Public for Oregon
YR0SECUIo CRY
AROOFFICL A'SO4.SUM1 h.ld '.'s,
Un 7
e
X2, ,Page 1 - AFFIDAVIT IN SUPPORT OF ARREST WARRANT FOR FAILURE TO APPEARfYp1a&962
Y"7610
IN A VIOLATION PROCEEDING
Cali i}s4n f?Heyii'@atfy°iNAA6!!dy P gIBgS P 6A5
Cox and Melendy
ATTACHMENT 1, Page 61 of 108
ATTACHMENT
ATTACHMENT
SPRINGFIELD MUNICIPAL COURT
230 40 Street, Springfield, OR 97477
541) 726-3748
CM OF SPRINGFIELD,
Plaintiff, Docket No(s).
VS.
Plea
Defendant. ODL
INSTALLMENT PAYMENT APPLICATION/AGREEMENT
The above named defendant has been assessed fine(s) and fee(s)of$ in regards to the above-
entitled matter, plus a payment agreement fee of$15 if fines total$300 or less; $25 for over$300 for a total
owing of$ to the above entitled court and the defendant agrees to pay that amount as follows:
1)_IN FULL by If fine is paid by this date, the court shall waive the above
mentioned payment fee,
2)_By making minimum payments of$ beginning and continuing each month until
PAID IN FULL.
3)_Payment consecutive to any previous case(s) defendant is presently making current monthly payments
on, except for any case(s)that have either been suspended and/or sent to collections. Monthly payment of
payable on and continuing each month until PAID IN FULL.
Case(s) is being referred to collection agency for non-payment of fine(s) and/or failure to appear in the
amount of$ plus a collection fee of$ 25% of find balance) for a total owing of$
Other:
DEFAULT(FAILURE TO PAY ANY INSTALLMENT WHEN DUE) SHALL RESULT IN THE ENTIRE DEBT
BECOMING DUE AND PAYABLE EFFECTIVE THE DATE OF DEFAULT.
Defendant hereby requests and agrees to make the Installment payments according to the schedule
above. Defendant agrees to immediately inform the Court of any change of address. Defendant hereby consents
to the release of all information on this document and all information that is part of the record fo this proceeding
to a credit reporting agency or collection agency for the purpose of collecting this debt. Defendant hereby
acknowledges that In the event of a default(failure to make any payment when due), one or more the following
sanctions may be imposed plus imposition of additional fees and costs:
1. Show Cause/Delinquent Letter: 25.00
2. Suspension/Reinstatement of driving privileges:25.00
3. Commencement of contempt proceedings and issuance of warrant of arrest: $100.00
4, NSF Check fee; 25.00
5. REFERRAL OF THE DEBT TO A COLLECTION AGENCY
plus a collection fee of 25%of fine balance),
Date Signature DOB
Social Security # Phone/MSG #
Mailing Address
City Zip
Physical Address (if different)
Place of Employment
C821 Leahy,Van Vector, Cox and Melendy Pape 9 of 105
C821 First Amendment Leahy,Van Vactor, Page 6 of 106
Cox and Melendy
ATTACHMENT 1, Page 62 of 108
ATTACHMENT
ATTACHMENT
1
2
3
IN THE MUNICIPAL COURT OF THE CITY OF SPRINGFIELD
5
FOR THE COUNTY OF LANE, STATE OF OREGON
6 CITY OF SPRINGFIELD,
Docket No.
7 Plaintiff,
CITY'S EX PARTE MOTION AND
e vs• ORDER FOR ARREST WARRANT
9
10 Defendant.
11 The City Prosecutor for the City of Springfield, Lane County, Oregon , respectfully
12 moves the Court to issue a Warrant of Arrest in the above case, based on the reasons set
13 forth in the attached Affidavit.
14 DATED this day of_ 20,
15
16 City Prosecutor
t7 POINTS AND AUTHORITIES:
ORS 133.060
18
19
ORDER
20
ALLOWED
21
DENIED
zz
SECURITY/SAIL $
23
DATED this day of 20_
24
25
Municipal Court Judge
26
iPRINOFIELD CT'
PROSECUTORSOFFICE
230 4"St.L
S,,vWd trap..
5G])]ap-oa2t
P Qp I CITY'S E( PARTE MOT10 ORDER FOR ARREST WARRANTC21LealigbanVaCIOr,Cox entl Melendy 4B kt g''
r
C821 First Amendment Leahy,Van Vactor, Pag eG 0 10
Cox and Melendy
ATTACHMENT 1, Page 63 of 108
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ATTACHMENT
AT7ACHMENT 2
PLEA FORMS
A
Y
1
1
h
Y
ienetiedh /
ane
actor,cfy g ela?5y,
Vacilen
Pa o
Cox and Melendy
ATTACHMENT 1, Page 64 of 108
ATTACHMENT 1
ATTACHMENT
In the Municipal Court of the City of Springfield
County of Lane, State of Oregon
CITY OF SPRINGFIELD; DOCKET#
Plaintiff, CASE #12-0201
Vs WAIVER OF RIGHT TO
ATTORNEY FOR PLEA
NEGOTIATIONS ONLY
John Doe,
Defendant.
I waive my right to counsel voluntarily and enter into plea negotiations with the City Prosecutor, without threat
or promise. I am not under the influence of any intoxicants and I am of sound mind. I understand if 1 am not a
citizen of the United Stales; conviction of a crime may result in deportation or exclusion from citizenship.initial
I am voluntarily waiving my right to counsel. I understand there may be advantages to being counseled by an
attorney and disadvantages by representing myself. I understand there may be defenses available to me of
which an attorney could advise me, and that an attorney has skills, knowledge and resources that I do not have.
I further understand that an attorney might provide advantages such as investigation of the case, interviewing
witnesses, plea-bargaining, understanding law and courtroom procedure and also assist me in other ways not
mentioned here. I hereby waive my right to an attorney for the purposes of plea negotiations in the above
entitled proceeding and wish to represent myself in plea negotiations. I understand that if I am indigent the
Court would appoint an attorney to represent me throughout the proceedings. (initial
I have read and understand all of the above language in this document. (initial I wish to enter into plea
negotiations with the City Prosecutor and waive my right to be represented by any attorney in those plea
negotiations Further I have been advised ofmy rights by the court prior to my entering into plea negotiations
with the City Prosecutor or signing this form My waiver of right to counsel prior to plea negotiations was
knowingly, voluntarily and intelligently given. (initial
Date:
John Doe,Defendant
C821 Leahy,Van Vaetor,Cox and Melendy Pa a 62,71105C821FirstAmendmentLeahy,Van Vactor, Page 63 106
Cox and Melendy
ATTACHMENT 1, Page 65 of 108
ATTACHMENT
ATTACHMENT
CITY OF SPRINGFIELD MUNICIPAL COURT
PLEA OFFER
DATE: 6-15-2012 DEFENDANT: John Doe
CASE NO: 12-0201 DEF. ATTY:
OFFER EXPIRES: 6.15.12 PROSECUTING ATTY:[X] Matthew J. Cox
DOCKET NO: 12-0201
If the defendant:
pleads guilty or no contest to:
admits violating probation in case#
and accepts that probation should be revoked.
agrees to pay restitution:
Amount$ Amount$
Victim Victim
agrees to pay a fine to be determined by the court or $
agrees to pay court-appointed attorney fees.
agrees to write a letter of apology to
OTHER
Then the City:
will move to dismiss
will not prosecute defendant for
will not ask the Court to revoke defendant's probation in case#
will not ask the Court to impose a longerjail term than
OTHER:
This is the City's entire proposal. It may be changed only in writing or on the
record in open court. Defendant may accept this proposal only by actually
entering the pleas listed here today.
Please Note: The court is not bound by the City's recommendation; the court is
merely informed by the City's recommendation, The actual sentence imposed by
Cg2the
Court may be higher or lower than the
gCity'
s
S
recommendation.
C821?Wr eArhi 8n menjnL,6hy°,Van VacllondI A@e6 o411Uti
Cox and Melendy
ATTACHMENT 1, Page 66 of 108
ATTACHMENT
ATTACHMENT
IN THE MUNICIPAL COURT OF THE CITY OF SPRINGFIELD.
COUNTY OF LANE. STATE OF OREGON
CITY OF SPRINGFIELD,OREGON
PETITION TO ENTER
Plaintiff PLEA OF[ IGUILTY/1 I NO CONTEST TO
vs J MISDEMEANOR
VIOLATION
John Doe, DOCKET p
Defendant
CASE t; 12-0201
The Defendant represents to the Court:
My full and true name is
and I am also known as.
I here been charged with the offense of
which is a f ] Class Misdemeanor [ ]Violation I understand the charge; I have not been threatened by anyone;nor have IbeenpromisedanythingandIwishtoenterapleaof[ ]GUILTY/[ ] NO CONTEST to the charge.
I understand that by pleading guilty 1 give up the following rights-
a) My Right to a trial by the Court,
b) My Right to be represented by an attorney,including the right to have an attorney appointed to represent me at public
expense if I cannot afford one;
C) My Right to confront and question all witnesses;
d) My Right to call witnesses in my own behalf;
e) My Right against self incrimination,and,
D [ ] My Right to the presumption of innocence until proven guilty beyond a reasonable doubt.
My Right to the presumption of innocence by a preponderance of the evidence,
I know that if I plead guilty to this charge the maximum penalty is days in jail and a fine ofS if 1 am on parole
or probation this guilty plea may have a serious impact upon that parole or probation.
When sentenced, I understand that 1 have the right to appeal that sentence by filing a written notice of appeal as required by law withinthirty(30)days
I hereby enter my plea of[ ]GUILTY/[ ]NO CONTEST freely and voluntarily and with full understanding of all the matters setforthinthecomplaintandthispetition
Defendant's Signature.
Address—Street& Mad
City, State&Zip
Phone—Home&Work.
ACCEPTED this day of 2012
Municipal Court Judge
C8211'irsteA4dn me^1rLetBnyo
an Vacjor,Pa18% l`fig
Cox and Melendy
ATTACHMENT 1, Page 67 of 108
ATTACHMENT
ATTACHMENT
IN THE MUNICIPAL COURT OF THE CITY OF SPRINGFIELD,
COUNTY OF LANE, STATE OF OREGON
CITY OF SPRINGFIELD,OREGON
Plaintiff WAIVER OF RIGHT TO LEGAL
COUNSEL
vs
DOCKET#
John Doe, CASE# 12.02D1
Defendant
i understand that I have a right to be represented by an attorney in the above case. I understand that if I cannot afford an attorney that
I may request that the Court appoint one for me at public expense
1 have been advised ofthe charges filed against me, the elements,and have received copies of the complaints I understand what the
charges allege and have been advised of the maximum penalty that can be imposed if I am convicted.
I further understand that an attorney could help me with many things,including.
I. Investigating my case,calling witnesses,and obtaining evidence;
2 Researching the law and raising constitutional issues such as possible defenses and motions to exclude results of illegal
searches or confessions;
3. Knowing and explaining courtroom procedure and arguing my case;
4 Plea bargaining for a reduced charge or sentence with the city prosecutor;
I understand that if I waive(give up)my right to an attorney I must be prepared to do those things for myself
I HEREBY FREELY AND VOLUNTARILY WAIVE THE RIGHT TO BE REPRESENTED BY AN ATTORNEY IN THE ABOVE
CASE(S).
John Doe,Defendant
Dated this day of 2012.
Municipal Court Judge
C8 1aF'}sll4 n 7fleYR`L@b',''reRN Ef`oP,dY PkgVt@% 4685
Cox and Melendy
ATTACHMENT 1, Page 68 of 108
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ATTACHMENT
ATTACHMENT2
f
VICTIM NOTICE LETTER
jq
JI
Ftt
5
4
v C821 FvstOQm ndment'ffe'ehy'V'annVector, Page' 7of1fO65
Cox and Melendy
ATTACHMENT 1, Page 69 of 108
ATTACHMENT
ATTACHMENT
City of Springfield Municipal Court
Victim's Rights Notice
You have been identified as a victim in a case being prosecuted in Springfield
Municipal Court. As a victim, under Oregon Law, you have the following rights as a
victim to a crime:
1. The right to be informed of these rights as soon as practicable,
2. The right to be present at and, upon specific request, to be informed in
advance of any critical stage of the proceedings held in open court when
the defendant will be present, and to be heard at the pretrial release
hearing and the sentencing or juvenile court delinquency proceeding.
3. The right, upon request, to obtain information about the conviction,
sentence, imprisonment, criminal history and future release from physical
custody of the criminal defendant or convicted criminal and equivalent
information regarding the alleged youth offender or youth offender.
4. The right to receive prompt restitution from the convicted criminal who
caused the victim's loss or injury; see reverse for restitution procedure,
S. The right to refuse an interview, deposition, or other discovery request by
the criminal defendant or other person acting on behalf of the criminal
defendant provided, however, that nothing in this paragraph shall restrict
any other constitutional right of the defendant to discovery against the
City.
6. The right to have a copy of the transcript of any court proceeding in open
court, if one is otherwise prepared,
7. The right to be consulted, upon request, regarding plea negotiations
involving any violent felony.
If you want information regarding the proceedings being prosecuted by the City
of Springfield in which you are involved as a victim, you can contact the following
individuals for court scheduling regarding your particular case:
Office of the City Prosecutor Sphngf+eld Municipal Court
Robyn Dougherty, Assistant Court Clerk
186 West B Street, Building N 240 4" Street
Springfield, OR 97477 Springfield, OR 97477
541) 745-9621 541) 726-3748
C821 Leahy,Van Vector,Co and Melendy Paa 8 oP1
U65
C821 First Amendment Leahy,Un vactor, 9
Cox and Melendy
ATTACHMENT 1, Page 70 of 108
ATTACHMENT 1
AT7ACHMENT2
RESTITUTION PROCEDURE
The person convicted of the crime, for which you are a victim, may be ordered to
pay for the property that was either destroyed, stolen, damaged, or converted. If you
have had an injury which resulted in your need to seek medical attention, which was
not compensated by your insurance company, or for which you had to pay a co-
payment, you may be able to recover restitution for those costs as well. Further, your
insurance company, should they provide the Information as outlined below, may be
entitled to seek restitution for their costs. This is the only notice you or your insurance
company will receive.
In order for you to recover restitution, you need to deliver to the Springfield
Police Department, within the next 10 days, the slip from the bottom of this form
indicating you wish to recover restitution as the victim of a crime. Attached to the
request you will need copies of all receipts or estimates for which you seek restitution.
If we do not have receipts of estimates, we will not be able to recover restitution for
you. If you need additional time to provide this information, you need to deliver the
notice on the bottom of this form, along with your request for additional time, to the
Springfield City Prosecutor's office within 10 days. If this form and the r uired
information is not delivered to the Sprinofield City Prosecutor's office within the next 10
days you may be barred from recovering any restitution for your out-of-pocket
expenses.
Restitution Slip
Today's Date:
Name:
Address:
Phone #:
Defendant's Name (if known)
Date of Incident:
Amount of Restitution Sought: $
Do you wish to be notified of future Court dates? Yes 0 No
I need o 1 more week 2 more weeks to provide information.
C821 Leahy.Van Vactor Cox and Melendy pag BSC821FirstAmendmentLeahy,Van Vactor, Page y ogtofiad(I
Cox and Melendy
ATTACHMENT 1, Page 71 of 108
ATTACHMENT 1
TAT ACHMENTI
SUBPOENA
or.Cpxjan VM1Ielendy
Eirsmenmeneahyan actor, Pap$94%V1 9'
Cox and Me;endy
ATTACHMENT 1, Page 72 of 108
ATTACHMENT
N
CT
JUNCTIONC/
TYMUNIC(
PAL
COURT '
V?;•
fl7
N
o
CRIMINAL
ACTION
SUBPOENA
f
in
the
Name
of
the
City
of
Junction
City
To:
NOTE:
TRIALS
ARE
SUBJECT
TO
CHANGE.
PLEASE
CALL
998-
1113
BEFORE
4:
00
P.
M.
0
THE
DAY
BEFORE
THE
TRIAL
DATE.
THANK
YO
U.
STATE
OF,
OREGON
City
of
Junction
City
vs
Case
No.
CITY
OF
JUNCTION
CITY )
ss.
You
are
hereby
eonmumded
to
appear
before
the
Junclion
City
Municipal
Court
of
the
Slate
of
Oregon
for
Lane
County,
located
at
the
Junclion
City
Municipal
Building,
680
Greenwood
Strect
i
l-_
m.
on
the
day
of
as
a
witness
in
a
arimnal
action
proseculed
by
the
City
of
Junction
Cil).
ti
OFFICE
OF
THE
JUNCTION
CITY
PROSECUTOR,
JUNCTION
CITY,
OREGON
n
Dated
the
day
of
BY
a
o
Junction
City
Prosecutor
to
IMPORTANT
NOTICE
1.
For
your
convenience
and
ours
in
preparing
for
trial,
please
meet
the
above
named
City
Prosecutor
at
the
City
Hall
at
m,
on
tlm
day
of
the
trial.
2.
Should
you
have
any
questions
concerning
this
subpoena
or
the
proceedings
in
court,
please
contact
the
Junction
City
Prosecutors
Office,
telephone(
541)
942-
2453.
Bring
this
subpoena
when
appearing
as
a
wuness
To
obtain
payment
for
witness
fee
and
mileage,
complete
the
siaicmcut
below
and
rctuui
this
subpoena
10
the
Muascip.
d
Court
Clerk
in
the
Courts
office
immedmtcly
upon
being
released
as
a
witness
is
this
action
I
hereby
certify
that
I
served
the
within
subpoena
in
this
Slate
and
County
I
do
hereby
solemnly
swear
or
affirm
that
I
was
in
attendance
upon
the
on
the
day
of
on
the
within
named
court
pursuant
to
this
subpoena
for
day(
s)
and
that
in
the
witness
by
deliveung
a
copy
of
tile
said
witness
personally
and
in
person
perfornlanua
of
my
duties
as
a
witness,
J
have
been
required
to
travel
a
total
of
miles
in
going
to
and
returning
from
the
courthouse.
smgnaturc
of
wmic"
t [')
Maiing
Address
y
Will
I
L.
COPY-
WI
INLSS
YELLOW
CCZge
R
of
1176
IOR'
S
OI'
1'
I(
L
PINK
COPY-
COURT
C821
First
Amendment
Leahy,
Van
Vactor,
P
Cox
and
Melendy
ATTACHMENT 1, Page 73 of 108
ATTACHMENT I
ATTACHMENT 2
fA
TRAINING OUTLINE
BLOG
fi
Rj
rq
niKeyKeh p?gWt7jbfj6g5C8ilthA
Cox and Melency
ATTACHMENT 1, Page 74 of 108
ATTACHMENT
ATTACHMENT,'.
LEAHY, VAN VACTOR, COX & MELENDY, LLP
ATTORNEYS AT LAw
188 WEST B STREET,BUILDING N
SPRFNGFIELn,OREGON 97477
mKrmEW J.Cox TELEPHONE: (541)746-9621PATRICKS.MELENDY FAx: 541)746-4109MARYBnmcErSwra
KAY HYDE•PATTON
JOSEPH J.LEAHY,OF COUNSEL
BILL VAN VAc7oR,OF COUNSEL
TAYLOR L M.MuROom,ASSOCIATE
June 15, 2013
Springfield Police Department
Municipal Prosecution Training Notes
DUII Cases:
1 Stop—"reasonable suspicion of a traffic infraction'
a. Subjective Standard - NOT Objective
b. Example: "I thought his license plate light was out`
2. FST's (you must have consent)
a. Burden on State/City to prove that there is consent to get around
warrant requirement
b. Will you "CONSENT" to perform field sobriety tests?
c. Answer must be audible response—not just nodding head.d. If NO— then give FST admonishment
3 RHORS admonishment—will you perform tests of a purely physical nature
that will not require you to reveal your thoughts or beliefs such as the "HGN
test, walk and turn test, one-leg stand?"
4 If RHORS not given OR if specific tests not listed then all FST's can be
suppressed.
5 Lay Observations— more of these observations
a. Staggering
b Holding onto side of car for balance
c Observations back at police station
d. Very powerful with Jury— (i.e., we've all been in line at the store and
know the person ahead of us was drunk)
6 Breath Test
a. 15 minute observation period
b. Must be "Certain" that there was no vomiting, burping, belching, etcc. Be able to testify that you were paying attention
d. Dennett has won many DMV hearings on this issue.
7. FST notes:
a. HGN — 12 to 15 inches
b. Heel to Toe (should be instructed as touching heel to toe)
c Don't isolate one FST to make your determination
d. Should be a totality of the circumstances
e. Each test shows an indication of impairment
f. Your expert opinion is drawn from all of your observations
CO FirsleRhridn meiio,'9hy°,k?anVaclgr'dI PaP$P/7S7oy11
Cox and Melendy
ATTACHMENT 1, Page 75 of 108
ATTACHMENT
AT7ACHMENT2
June 15, 2013
Page 2
6. Diversion:
a. NOT eligible if you have a commercial drivers license
9 DRE:
a. State vs. Sampson
b. 12 step protocol (only partial list below)
I. FST's
ii. Eye tests (dark room exam with pupilometer)
iii. Look for injection sites
iv. Ask what drugs have you taken?
c. The UA is the 12°i Step
d. Question: Are first 11 steps admissible 6 D refuses UA?
e Take UA even if no DIRE available
f. Marijuana cases can be difficult
g Carboxy vs. Hydroxy THC
h. In system for up to 4 weeks (or longer)
License Suspensions:
1. DUII
a. 1" conviction (1 year suspension)
b. 2"d conviction within 5 years (3 year suspension)
c. 3`d conviction (revocation of license)
d. However, plea without an attorney cannot count.
2, Reckless Driving (90 days wl immediate hardship)
3. Hit& Run (90 days wl immediate hardship)
4. PCS less 1 oz. (6 months)
Search & Seizure Issues.
1 Community Caretaking:
a. Driving Example:
I. Driver asleep?
li. Not responding? (probably not enough by itself)
iii. Slumped over wheel? Not breathing?
b. Enter but the evidence may not be admissible
c To be used you must be able to articulate a"specific victim" or a
specific perpetrator when exercising community caretaking function.
d. Example: Gunshot—or explosion coming from house.
e. Example: "I saw peril, enter house with a gun.°
2. Whose backpack is this anyway?
a Backpack in backseat can't be opened if Driver doesn't claim
ownership and does not consent. Only Owner can consent to
opening backpack.
3. Recent case law: Can't open lust because it's in inventory. Must inventory
one opaque bottle with unknown liquid' — unless container"announces it' s
contents to the world"
Domestic Violence Cases:
1. Crawford case: confrontation clause of U.S. Constitution
2. VictimsANitness must testify:
a Let victimstwitnesses know that they may have to testify
CH7t 4e h V n Victor.Co r, e)endy pEeg5 off a65CeC
Firs n men eahy,fan"c or,
Cox and Melendy
ATTACHMENT 1, Page 76 of 108
ATTACHMENT
ATTACHMENT
June 15, 2013
Page 3
3. Children victims/witnesses:
a Use Kids First (formerly Child Advocacy Center)
b Videos are a great tool to resolve cases
c. Example: 4 year old boy on video "He didn't.come down to help"
Protective Orders:
1. FAPA (family abuse prevention act)
a. Eligibility:
b. Parties related by blood, marriage or adoption
c. Parties currently cohabit or have cohabitated
d. Parties involved in a sexually intimate relationship in the last 2 years.
e. Parties who share a minor child
f. Physical injury; threatened abuse; or forced to engage in sexual
relations within the previous six months.
g. Valid for one year and is renewable
h. Affects rights to possess firearms
2. Stalking Protective Orders (SPO):
a. Eligibility-
b. No relationship between parties is required
c. Repeated, unwanted contact that is alarming or coercing
d. Initial order is temporary
e. Permanent is of"unlimited duration"—however, may be modified or
changed later by the court.
f Prohibits all contact including third party
g Affects rights to possess firearms
h. Communicative versus Non-communicative Contact (It makes a
difference)
3. Elder Abuse:
a. Petitioner must be 65 years or older or have a disability
b. Doesn't specify relationship between parties
c. Abuse may be verbal, coercive, neglectful, physical or financial In
nature.
d Removes respondent from residence
e. Valid for one year, may be removed, may be modified
4. Mandatory arrest if violation:
a. "A peace officer shall arrest and take into custody a person when the
officer has PC to believe that an order has been served that restrains
the person in some way, and that order has been violated." (ORS
133.310).
Restitution:
1. Prosecutor's office needs accurate figures
2. Officer estimate is ok if that is all you have
3. Get follow up statement on damages (supplemental report, copy to City
Prosecutor)
Misc Matters,
1 Contempt/ FTA Procedures (see packet)
C82,8Fir$teAniontlment ea4ounVac or,tlY Pagp IPilb65
Cox and Melendy
ATTACHMENT 1, Page 77 of 108
ATTACHMENT
ATTACHMENT
June 15, 2013
Page 4
2 MJ cases.
a PCS less than 1 oz.
b. 1000 feet of a school
c. D doesn't have to be on notice of location of school
d- NIK test(admissible in court now)
e. Endanger the welfare of a minor (evenly applied policy)
3. MIP:
a. Consumption vs. possession
Questions from Officers:
1. Charlie Diaz. "Is an Emancipated Minor treated as an adult or a minor for
non-criminal/criminal offenses?
2. Answer ORS 4198.558(3), "An emancipated minor shall be subject to the
jurisdiction of the adult courts for all criminal offenses."
3. Same for Non-criminal offenses
4. Minors and Parents:
a. Parents are liable for up to $7.500.00 for the intentional torts of their
minor children.
b. Negligence is another issue
i. Negligent Entrustment (with cars or motorcycles)
Contact Me
1 After hours consultation wk: (541) 746-9621; cell: (541) 510-7569
2 Call me with questions!!
3 e-mail: mjc@emeraldlaw.com; psm@emeraldlaw.com
C8,1IRJ, nVCffieXf4%nl°fr R Ma6I8F'y P$g oPti B@5
Cox and Melendy
ATTACHMENT 1, Page 78 of 108
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Case Law Update
DU'll Cornet
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Case Law Review: Establishin Venue
March 11. 2012 omelends Leave a comment
The Court of Appeals recent]), upheld the dental of D's MJOA because the State had failed to
precisely establish Jackson County as the venue in a DUII prosecution. In Stare vs Stephanie Faye
Davis. (CTA. Februan- 23. 2012); the Court explained that in the instant case the State had established
that the offense took place in Medford. Oregon with specific references to street names and other
references. In such a case. ajuiy Nas not required to "stack inferences" to establish venue. This type
of et idence is the difference between speculation of venue(not pennissible) versus being able makeinferencesfromcircumstantialevidence (permissible).
Categoies: Uncateeorized
Case Law Review: Understanding Implied Consent
March 1 ]. 2-012 omclends Leap e a cominent
The Oregon Supreme Court recently held that the suspension for refusing a breath test cannot be
suppressed simply because a defendant cannot understand what is being read to them under the
Implied Consent laws. In Stare vs Jose Nunez Cahanilla (March 1,2012)_ the Defendant(a non-
English speaker) was arrested for DUlf and read the implied consent provisions. After refusing,theDefendant moved to suppress the refusal The court held that under the law_ -`a driver has alreadyconsentedtothetest. The driver cannot legally refuse. when a driver is asked to take a breath test.
his or her only decision is whether to physically refuse."
Categories. Uncateeodzed
Case Law Review: Interfering with a .Peace Officer
July 24. 2011 omelends Lense a comment
Interfering v,ith a Peace Officer(ORS 162 247). prohibits conduct when someone "intentionally acts
in a manner that prevents. of attempts to present, a peace officer from performing the laAfol duties ofthepeaceofficerAithreeardstoanotherperson." ORS 162 247(l )(a) ,ks applied. the quesno»dts,".
CeR r F{iYe d4Aev1<i3`a ee4f E a4,°y PRjFe V1iW
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whether or not this conduct is extended to speech? In Slate vs Brent Wai Lam, 176 Or App. 149
2001).the Court of.Appeals held that " the statute was not intended to reach speech alone:' In
support of its decision the Court relied heavily on the legislative history of the bili"s sponsor.
Representative Floyd Prozanski. who's testimony provided, 1 want to make clear that the intent, my
intent. is not to limit speech. It's to deal %ith the physical contact or I should say, conduct of an
individual " !d. at 155
Categories: Lncateeorized
Court of Appeals clarifies DUII "statutory
counterpart" language
July 10. 2011 pntelend\ Leave a comment
In Stare r% Abdul Nuleem Riaherfor d(Court of.Appeals. June 29. 2011),the court of appeals affirmed
the trial courts ruling that the Defendants two prior Nevada convictions for DUII were equal to or
statutory counterparts'" to Oregon's DUII late. ORS 81'.010. At issue in Rudrerford was whether-or
not the Defendant \could be subject to Oregon's enhanced provisions for a lifetime license suspension
on his third DUII conviction Rutherford argued that his two prior convictions in Nevada were not
statutory counterpartss" based largely on the argument that his first Nevada conviction was more akin
to Oregon's own diversion program. and therefore should not be considered as a --conviction— In
refuting Defendant's argument, the Court again clarified it's position that "A statutory counterpart to
ORS 813. 010 is one that is either remarkably similar to or that has the same use. role.or
characteristics as ORS 813.010." Stale vs Rau leigh, 222 Or. App. 121. (2008). Additionally, "a
statute may be a statutoq counterpart to ORS 813.010 even if it does not have the same elements as
ORS 813.010."
Categories Uncalcgori>_ed
I nition Interlock proposed for all DUII Diversion Cases
June 17, 2011 pmelendt Lcate a comment
HB 1075 passed the Oregon House on Thursday which would require those entering Oregon's
DUII diversion program to install iginition interlock devices on their vehicles so the) "blow before
the) go" as they say. Currently. only those who are convicted of DUII in Oregon typically face
installation of the interlock device. The bill now goes to the Senate for consideration. For full teat of
the bill go to. htto ' tv%v lee state or usrl I rectrnt ensures/iib3000.dirAib3075.1ha.lttn7l. The cost of
administering the program would allegedly be funded out of an additional $25.00 diversion fee.
Categories. Uncategorized
Case Law Update: Lidar finallv scientifically reliable?
tune 15. 2011 pirtelendt I.eat e a comment
C821 First Vfthdmenfe,&y,, anVacjor dy
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The Oregon Court of Appeals recently held that LIDAR was scientifically reliable as to not require
the state to present foundational evidence as to its admissibility—at least as that evidence pertains to
measuring distances. In State r. Brmich, (A 140218. June 1. 2011). the court did not go so far as to
hold that LIDAR was scientifically"reliable for determining the speed of an automobile. However,
this is clearly the first step in determining that evidence such as LIDAR should be admissible and
considered scientifically reliable given it's overwhelming use throughout the country. (LIDAR has
been used by the Portland Police Department for over thirteen years). In Branch, the defendant had
been arrested and corn icted on two counts of unlawful delivery of cocaine within 1.000 feet of a
school (ORS 475.882). The officer used LIDAR to measure the distance fiom where the defendant
sold to an undercoxer officer and the adjacent school. In rejecting the defendant's argument, the court
held. "We conclude that the scientific principles and the means of applying those principles to the
problem involved are so clearly apt for the end of measuring distances that thnse principles and their
use for that purpose are indisputably valid. Accordingly" the admission of the evidence in this case
derived from the LIDAR device present' a"clear case"'...and the state was not required to present
foundational evidence. in order to establish the admissibility ofthe evidence."
Categories: I incate,oriz.d
DUII Corner: Use of Rohrs Admonishment
June 12. '_011 nnielends Leave a comment
If a Defendant imtialiv refuses to do SFST's remember that to give a propel Rohrs admonishment that
y ou must actually recite which specific STST's you aie going to ask them to do(that are non-
testimonial). It is important that you recite what those tests actually are (i. e . maalk and turn. modified
Romberg. and one leg stand). If you only giN e a partial admonishment and do not specifically list in
yuui report the non-testimonial SFST's that you want them to do then evidence of their reftisal will
more than likely be suppressed. As the Court in Rohrs held. "In the absence of evidence ofwhat tests
mere actually intended. the use of the term "physical tests." even when accompanied by the caveat
that defendant will not be required to speak, is not sufficient to render the request constitutionallypermissible."
Categories- Uncateenrized
DU11 Corner: ineligible for diversion?
June 12. 2011 pmelendm Leah e a comment
A Defendant may not be eligible for a DUII diversion program when they have participated in a priori
alcohol or drug rehabilitation program. In State v. Warrington. (Oregon Court of Appeals. May 7.2008). the court examined ORS 811220(8) which provides that one is ineligible for a DUII diversion
program where one has previously participated in any similar alcohol or drug rehabilitation program.
What is similar under the statute really means when a defendant participates in such a program "to
avoid substantial.judicially imposed adverse consequence." Accordingl)" at) N41P (or other crime)
diversion where one participates in alcohol classes for a benefit (i.e - deferred prosecution). would
potentialty male on meliRible for the DUII diversion program.
Categories: Uncmeeou[ed
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Prosecution News & Update
June 11, 2011 pnxlend\ I comment
Prosecution News and Update returns after a short absence but in an updated format thanks to
WordPress.com
Prosecution News and Update is a biog intended for the clients. coileaaues and friends of Leahy, Van
Vactor_ Cox & Melend\, LLP, Attorneys in Springfield. Oregon focusing on the needs of our
municipal clients and their police departments. Please subscribe to our blog for timely updates on
Oregon Court of Appeals and Supreme Court cases. review of legal issues on suppression, search and
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Case La\i Update
DLII Corner
CHaC821F
rste,
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hIJFPnPtyli i$YlendS.woidpress.com'51211201
ATTACHMENT 1, Page 83 of 108
ATTACHMENT 1
ATTACHMENT 2
REFERENCE LETTER
r.
Cox and Melency
ATTACHMENT 1, Page 84 of 108
ATTACHMENT
ATTACHMENT
rn i Central Services
City Prosecutors Office
City of Eugene
915 Oak Street Suite 310
Eugene, Oregon 97401
541) 682-8401
541) 682-8430 Fax
May 15, 2012
Reference Letter for Matt Cox
To Whom it May Concern,
I am the City Prosecutor for the City of E ugene, For the last five years Matt Cox has worked for our
Office as one of our part time Assistant City Prosecutors. I have supervised his work In our Office during
his tenure here Mr Cox has handled his assignments in our Office with distinction. During that time he
has tried numerous jury and non-jury teals, partiapated in hundreds Of settlement conferences,and
represented the City of Eugene in various motions, demurrers and other pre-trial matters. Mr. Cox has
always been well prepared for the matters assigned to him, and has been willing to take on assignments
with little advance notice when other attorneys in our Office have had conflicts that required them to
shift case assignments.
I have also appreciated Mr.Cox's cheerful and professional attitude toward our staff members and
other prosecutors in the Office. Many of our staff members have expressed to me how much they enjoy
working with Matt, and appreciate his helpfulness when they have questions on some of our cases For
all of these reasons I would highly recommend Matt Cox for other prosecution positions, and feel that
any agency would be well served by his efforts.
Sincerely,
O .
Daniel J. Ba rkovic
C821 Leahy,Van Vector,Cox and Mefendy- = -- = p9pe et' y'c. C821 First Amendment Leahy,Van Vactor, Page 83 of 106
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ATTACHMENT 1, Page 85 of 108
ATTACHMENT 1
ATTACHMENT 2
JUNCTION CITY FINANCE FORMS
ttt
Cox and Melendy
ATTACHMENT 1, Page 86 of 108
ATTACHMENT
General
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ATTACHMENT 1, Page 87 of 108
ATTACHMENT
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Van
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ATTACHMENT 1, Page 91 of 108
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ATTACHMENT 2
CIVIL FORFEITURE OUTLINE '
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Cox and Melendy
ATTACHMENT 1, Page 92 of 108
ATTACHMENT
ATTACHMENT
Civil Forfeiture Guidelines
PI, Particular definitions. (ORS 131A.005(12)).
a. "Prohibited CDnducV' means any felony or misdemeanor.
i. There is no requirement that the prohibited conduct that gives rise to forfeiture
be the same prohibited conduct that gave rise to the initial police contact.
ii. Ultimately, unless ex-parte or with consent, forfeiture requires conviction for
the prohibited conduct that resulted in the seizure.
II Property subject to forfeiture. (ORS 131A. 020).
a. Controlled substances.
b. Production materials.
c. Container for a controlled substance or production materials.
d. Conveyances of any kind.
e. Computers, books, data, etc.
f. Money, negotiable instruments, deposit or other accounts, securities or" other things of
value."
g. Real property, including equitable interests in land-sale contracts.
h. Weapons
i. Any property used to attempt, solicit, or conspire.
III. Particular requirements for certain kinds of property.
a. Controlled substances, (ORS 131A.020(1)).
i. Must have been manufactured, distributed,dispensed, possessed or acquired,
ii. In the course of prohibited conduct.
iii. Destruction requires written consent of DA.(ORS 131A.350(4)).
IV. Note In most cases,the possession itself will constitute the prohibited conduct.
However, narrow exceptions may exist. For example, possession of a legally
prescribed controlled substance discovered in the course of a non-criminal
traffic stop would not be subject to forfeiture.
b. Production materials.(ORS 131A.020(2)).
I. Includes raw materials, products, or equipment of any kind,
if. Used In providing, manufacturing, compounding, processing, delivering,
importing or exporting,
iii. Any service or substance,
iv. in the course of prohibited conduct.
v. Note This provision is actually fairly broad, and may likely encompass any
tangible thing not otherwise provided for. Some are obvious—scales, drug
components, etc.Others are not so obvious-cellular phones, PDAs,computer
equipment(other than computers—Le monitors, printers,etc),postage
meters,credit card processing equipment, copiers, scanners, USB drives and
other external computer storage devices.
22 '
Civil FdorfeitudreMGuidelines
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Cox and Melendy
ATTACHMENT 1, Page 93 of 108
ATTACHMENT 1
ATTACHMENT
c. Conveyances. (ORS 131A.020(4)).
Yw i Used to transport,or
Facilitate the transportation, sale, receipt, possession or concealment of
controlled substances or production materials.
iii. Used in prohibited conduct, or
iv. Used to facilitate prohibited conduct In any manner
v Note:There must be some evidence that the conveyance was actually used in
the manner or for the purpose described above. For example, although it can
be fairly presumed that a drug dealer uses his car to make deliveries,the mere
fact that a car is in the driveway of the drug dealer's residence would likely be
insufficient, in and of itself.
vi. See below for additional discussion regarding motor vehicles.
d. Money, etc. (ORS 131A.020(6)).
i. Furnished in the course of prohibited conduct.
ii. Proceeds of prohibited conduct.
Iii. Used to facilitate prohibited conduct.
iv. Must be deposited into an interest-bearing trust account.(ORS 131A.090(1)).
1. Account must be solely for seized property.
2. Cash must be deposited only when no longer needed for evidence in
criminal prosecution.
3. Also deposit money from sale,lease,rent or operation of seized
property.
e. Real property. (ORS 131A.020(7)).
i Includes appurtenances and improvements,
ii. Used in any manner,
iii. In whole or in part,
iv. To commit or facilitate prohibited conduct.
v. Note for example, a grow room in a shed on a 100-acre tract of land would
subject the entire 100-acres to forfeiture.
f. Weapons.(ORS 131A.020(8)).
i. Any instrument of offensive or defensive combat,or
ii. Anything used,or designed to be used in destroying, defeating or injuring a
person,that was
iii. Possessed,
iv. Used,or
v. Available for use in any manner
vi To facilitate prohibited conduct.
vii. Destruction requires written consent of DA.(ORS 131A.350(4)).
viii. Note: Unlike other elements, this does not include the requirement to " commit"
prohibited conduct. Presumably"commit" necessarily encompasses"facilitate."
Z Civil Forfeiture Guidelines
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ATTACHMENT 1, Page 94 of 108
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ATTACHMENT
IV. Special requirements regarding search of motor vehicles. (ORS 131A.025).
a. If property seized solely on the basis of a consensual search of a motor vehicle,then not
subject to forfeiture unless,
I. Before consent,
U. "A person"
iii. Is provided written, multilingual(English/ Spanish) notice,that includes,
1. Advising the person has a right to refuse to consent to a search,
2 Advising that refusal to consent cannot be used against that person for
any purpose,
3. Advising that anything found in the search can be seized as evidence of
a crime or can be seized for forfeiture.
b. Note: Although statute allows for providing notice to "a person," adequate notice
probably requires that person be the owner or someone with a possessory interest. For
example, the consent of one of three passengers in a car would not permit the search of
other passengers'or their items.
c. Note: There is no requirement that the person acknowledge receipt or understanding of
the notice.
V. Motor vehicles with hidden compartments. (ORS 131A.030)
a. "Hidden compartment" means vehicle's original design modified by somebody other
than the manufacturer,
i. To create a container, space or enclosure,
li For the purpose of concealing, hiding or otherwise preventing discovery of its
contents,
iii. And that is used or intended to be used to facilitate the commission of a
criminal offense.
b. if car retained by law enforcement,
i No need to disable compartment.(ORS 131A.030(1)).
C. If car not retained by law enforcement,or upon later sale,then
i If cost of disabling compartment exceeds value of car,
1. Car must be sold for scrap or salvage, and
2. Buyer must disable compartment or the vehicle.
ii. Otherwise, compartment must be disabled prior to sale.
1. Cost of disabling compartment is deducted from proceeds of sale prior
to distribution.(ORS 131A.030(3)).
VI. How seizure is made.
a. Without warrant. (ORS 131A.065).
I. Probable cause to believe property is subject to forfeiture, and
1. Warrantless seizure is otherwise constitutional;
Ii. Seized in course and scope of a constitutionally valid criminal investigative stop,
arrest or search, and
1. Probable cause to believe property Is subject to forfeiture;
iii Directly or indirectly dangerous to the health or safety of any person;or
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iv. An owner consents to a search.
1. Note It is because of this language that the notice given to"a person"
during the search of a motor vehicle likely requires that person to be
the owner of the property to be searched(i.e. bag).
v. Note: Probable cause exists when cash,weapons or negotiable instruments are
in close proximity to controlled substances or"instrumentalities of prohibited
conduct."
1. "Instrumentality" means property used or intended to be used in
prohibited conduct or that facilitates prohibited conduct.
vi. Note: It is unlikely that intangible objects can be seized without a warrant.
b with warrant (ORS 131A.060).
I. Provide affidavit to judge establishing probable cause that property is subject to
forfeiture.
1. Affidavit may come from forfeiture counselor police officer.
ii Order may be made as part of a search warrant.
1 "Judge" includes municipal judge who has powers of a justice of the
peace (ORS 131A.060(2), 133.525).
2 Order may specify manner in which intangible property may be seized.
3 Order shall direct person with custody or control to turn over to officer
c. Deadlines.
i. Once property is seized for any purpose,the seizing agency must determine
whether the property is subject to forfeiture.
1. Such determination MUST be made within 30 days of seizure. (ORS
131A.105(1)).
2. NOTE:Statute appears to require"consultation"with the district
attorney prior to decision on seizure for forfeiture The purpose of the
consultation is unclear.
a. Question: Is this intended to apply when criminal proceeding is
In municipal court? Even if it is,who wilt care? Does the DA
really want to be "consulted" on this every single time?
h. Once property is determined subject to forfeiture, Notice of Seizure for
Forfeiture and Receipt must be completed and served. (ORS 131A.150).
1. Service must be on person or persons who were in possession or control
or apparent possession or control)of the property at the time it was
seized.
2. Service must comply with requirements of ORCP 7D. (ORS 131A.150(4)).
a. Appropriate methods of service are noted on the Notice.
3. Service must take place within 15 days of seizure for forfeiture. (ORS
131A.150(3)).
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VII. Interim happenings.
a Liens (ORS 131A.075).
1. Liens and security interests remain in force and subject to foreclosure or other
enforcement action as if no seizure had taken place. (ORS 133A.075).
ii. An action by a financial institution may be consolidated for trial with the
forfeiture action.
iii. If sold prior to conclusion of forfeiture action, proceeds distributed as follows:
1. Expenses of sale.
2. Cost of disabling hidden compartment in motor vehicle.
3. Payment of foreclosed security interests.
a. Order of payment to be determined by court.
4. Seizing agency or court in which forfeiture action is pending.
a. Note-Presumably payment to court would only be required
where a claim had been filed but not resolved.
b. Storage (ORS 131A 080).
I. Property must be maintained "in a manner that is reasonably appropriate"to
preserve the propertys value. (ORS 131A.080(1)).
ii. Property in control of financial institution may remain there. (ORS 131A 080(3)).
1. Transactions involving the account are prohibited without a court order.
a. Exception for deposits, reinvestment of dividends or other
normally recurring payments on the property.
2 Accrued interest and/or principal disbursed as follows: (ORS 131A.090).
a. if forfeiture fails, then to person from whom property was
seized.
b. If forfeiture entered, but some third-party rights established
that, rn the aggregate, are equal to or larger than the
accumulated interest,then to those parties in order of priority
of their claims.
c. If forfeiture succeeds, and if funds remain after paying lien-
holders, remainder distributed pursuant to ORS 131A.360 and
131A.365.
c. Sale, lease, rental and operation. (ORS 131A 085).
i. Can apply to court for order authorizing sale, lease, rental or operation of seized
property.
1. Subject to need to retain for evidence In criminal prosecution.
2. Court may set terms of sale,lease, rent or operation.
ii. Must be in commercially reasonable manner.
iii. May not materially reduce the property's value
w. Prerequisites to order:
1. Notice and opportunity to be heard to all known interested persons,or
who claim to have an Interest.
2. Consent of all holders all recorded security interests.
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v. Proceeds paid into Interest bearing trust account
1 Rights of recorded security Interest holders attach to proceeds in
account in order of priority of their claims
d. Probable cause hearing. (ORS 131A.100).
i. Person with an interest may file show cause to determine probable cause for
seizure for forfeiture.
1. Must be filed with 15 days of service of Forfeiture Notice,or
2. Within 15 days person has actual knowledge, whichever is later.
3. Copy must be served on forfeiture counsel.
ii. Court must hold hearing to determine probable cause.
1. Probable cause must exist on date of hearing.
a. Note:This appears to allow property seized without probable
cause to remain subject to seizure If probable cause is
developed between date of seizure and date of hearing.
2. If no probable cause,property must be released.
a. Note.This provision, unlike that following a substantive trial,
does not appear to provide for recovery of costs,disbursements
or attorney fees. Nor does it appear to require payment of costs
of seizure,including satisfaction of chattel liens.
Vltl. Claims processing.
a. Claim must be filed within 21 days after service of forfeiture notice. (ORS 131A.165).
i. If notice served by publication,then 21 days from last publication.
1 Extensions to file claims are prohibited.(ORS 131A.165(2)).
b. Claim requirements.
i. Signed under penalty of perjury.
1. Note: Does this mean notarized, or does a simple statement suffice?
it. True name of claimant.
1. Note This may end the deal right there for those claimants who have
issues about"true"names,etc.
iii. Mallingaddress.
Iv. Statement that the claimant has an interest in the seized property.
1. Note: No requirement to state nature, degree or basis of interest.
c. Expedited hearing. (ORS 131A 170).
i. Claimant may petition for an expedited hearing.
1. Petition must be filed 15 days after service of forfeiture notice.
2. Time may be extended by court for good cause.
it. Petition may contain the claim if none has been previously filed.
1. Same claim requirements apply as stated above.
iii. Petition requirements.
1 Must state one or more.
a. Determination of any affirmative defense provided in ORS
131A.260.
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b. Restoring custody during pendency of forfeiture proceedings.
c. Appointment of a receiver.
2. Must be served on "all persons known to have an interest in the
property"
a. Note:There is no explicit requirement that it be served on
forfeiture counsel. Does the sei2ing agency automatically
acquire an "interest"for purposes of the forfeiture process?
iv. Hearing must be held within 15 days after service.
1. Hearing limited to relief sought in Petition.
v. Court may return custody of property to claimant.
1. Only if court finds property will remain available for forfeiture.
2. Court must also find a "reasonable probability'that petitioner will
ultimately prevail.
3. Findings must be by a preponderance of the evidence.
vi Petitioner may refiie if"subsequently discovers evidence relevant to the claimed
relief."
1. New petition must be served according to ORS 131A.23O.
a. Basically pursuant to ORCP 7D. Not clear how this is different
than service of first petition.
vu. Parties may stipulate to return of custody iforder complies with ORS
131A.18O(1).
d. Expedited hearing on affirmative defenses.(ORS 131A.175).
i. Evidentiary hearing relating to those affirmative defenses set forth in ORS
131A.26O.
ii. If successful, property returned pending forfeiture proceeding
1. Unless forfeiting agency shows return will"prejudice"ability to seek
forfeiture of other claimants'interest in the property.
iii. Failure to prove affirmative defense at expedited hearing,case is continued as a
regular forfeiture proceeding.
1 Note Presumably,this means the request for an expedited hearing on
an affirmative defense constitutes a response that otherwise triggers a
full-blown trial, even if that request is denied.
e. Restoring custody.(ORS 131A.18O).
i. If custody of seized property is ordered restored pending the outcome of the
forfeiture action,then the order shall
1. Prohibit use or allowing use of property for unlawful conduct.
2. Require petition to service or maintain property in a"reasonably
appropriate" manner to preserve its value.
3. Require petition to inform court of property's exact location at time of
trial and to deliver property immediately upon issuance of judgment of
forfeiture.
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ii. Court may include any other provision it deems appropriate.
1. Seizing agency not liable for diminution of value as a result of disabling a
hidden compartment in a motor vehicle.
in. Order restoring property is enforceable by a contempt action that is:
1. "Brought on the relation of forfeiture counsel."
a. Note: What does that mean? Does failure of the seizing agency
to return the property to the custody of the petition result in
forfeiture counsel being held in contempt?
2. By an order directing petition to deliver property to custody of forfeiting
agency.
3. By an order awarding the forfeiting agency its reasonably incurred
attorney fees,costs and investigative expenses.
a. Note:This is the only place where "investigative expenses" are
specifically mentioned. Presumably this contemplates the cost
of re-locating the property to be for-felted afterjudgment?
4. By an order providing other remedies as the court deems appropriate.
Ix. Ex-pane process. (ORS 131A.200).
a. Requirements.
i. Personal property.
ii. No third-party interest known
iii. No claim filed.
b. File Petition for Forfeiture
i Must state that the above requirements are met.
ii Must include affidavit of service on all persons claiming an interest
1. Or, setting forth FACTS showing efforts to accomplish service.
2. Attach proof of publication if relevant
c. Submit Petition, Affidavit and Judgment at ex-parte.
X. Forfeiture lawsuit(other than ex-parte). (ORS 131A.225).
a. Mandatory when
i. Real property
ii. Manufactured home
iii. Floating home
iv. Claim filed, or
v. Third party has an interest(i e. lien).
b. Timing.
i. Suit must be filed within 15 days of receipt of a claim.(ORS 131A.225(2)).
ii. Otherwise, within 30 days of seizure.
1. Note: Statute is unclear whether"seizure" means initial seizure,or
seizure for forfeiture. Because notice is required to be submitted not
later than 15 days after notice of seizure for forfeiture,then it would
seem that's the "seizure"contemplated.
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c. Venue
i. Real property—county in which property is located
ii. All other—county in which property was seized orcounty in which any part of
prohibited conduct took place.
d. Filing.
i. Complaint for forfeiture. (ORS 131A.225(4)).
1. Must attach inventory.
2. Must allege that there is probable cause for seizure
a. Alternatively, can allege that there was a court order under ORS
131A 060 for seizure
3. Do NOT need to allege that any claimant has been convicted of a crime
a Complaint may be amended at any time to allege conviction.
4. Not subject to any motion to strike, MSJ or any other motion based
solely on lack of conviction.
a Complaint IS subject to such motions when they allege acquittal
or dismissal of the charges on which the forfeiture is based.
e. Service. (ORS 131A.230).
L Service and summons pursuant to ORCP.
ii. Must also publish notice of action in addition to service.
1. Exception if notice was previously published.
iii. If forfeiting a vehicle,service per ORCP 71)(4) is permitted IF personal service
cannot otherwise be"reasonably accomplished."
1. DMV service grants jurisdiction over registered owner or operator.
2. Would still need to serve a lien holder separately
iv. If a manufactured or floating home, forfeiting agency most record notice "In all
public offices maintaining records that impart constructive notice of matters
relating to manufactured dwellings or floating homes"
1. Note: Need to identify those agencies and prepare a list
f. Response.
i. Person claiming an interest must file a response. (OR5 131A.235).
1. If respondent has not previously filed a claim,such claim must be
attached to the response.
ii. Response or affidavit must be filed within 30 days of service of summons and
complaint.
1. Note:Publication of notice of action is not contemplated when
calculating deadline for response. (ORS 131A.240(3)).
g Response by certain third parties( including successors in interest).(ORS 131A.240).
i. Note:This is basically an out-0f-the-blocks MSJ, prior to filing a response.
ii. Financial institution may respond by affidavit establishing its interest.
iii. Contract buyer/seller may respond by affidavit stating that:
1 Did not acquire property with intent to defeat forfeiture.
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2. Did not know,and did not have reason to know,that property
constituted proceeds or an instrumentality of prohibited conduct
a. Acquiescence requires claimant to have known of the
prohibited conduct,AND
3. Did not acquiesce in the criminal conduct.
a. Failed to take"reasonable action under the circumstances"to
either terminate the conduct or prevent the use of the property
to facilitate the conduct.
iv. Mandatory objections.(ORS 131A.240(5)).
1 Forfeiting agency must file objections to any assertions in the above
affidavits within 20 days of filing. (ORS 131A.240(4)).
a. Claimant may file supplemental affidavit in response to
objections. (ORS 131A.240(4)).
i. Must be limited to issues raised In objection.
ii. Must be filed within five days after filing of objections.
2 Failure to file objections conclusively establishes facts in claimant's
affidavit for all purposes.
v. Hearing on objections. (ORS 131A.245).
1. Court shall make determination from affidavits whether there is a
genuine issue of material fact with respect to the assertions of the
financial institution, buyer/ seller or successor in interest.
a. If none, then:
L Third party wins.
Ii. Transferor, conveyor or successor in interest shall be
deemed a"financial institution"for purposes of
cha pter.
iii. Forfeiting agency must pay costs,disbursements and
attorney fees.
b If questions of fact, then:
i Third party must file a full responsive pleading within 15
days of order.
ii. Court may order third party to pay attorney fees
incurred in contesting third party affidavit IF affidavit is
deemed "frivolous." (Whatever that means).
h. Mandatory foreclosure.(ORS 131A,250).
i. Upon filing of a responsive pleading or affidavit, the court shall foreclose
1. All security interests,
2. Liens
3. Vendor's interests
a. Including contracts for transfer or conveyance,
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4. If court determines legal or equitable basis for foreclosure
a. Presumably this requires a proper party to request foreclosure
of its interest.
if. Claimant may obtain a deficiency judgment if law otherwise allows.
iii. Note: Have no idea what this means. As written, It would appear that the act of
responding (in any fashion)to the forfeiture suit triggers an automatic
foreclosure of all interests.Alternatively, it may simply provide a mechanism
whereby lien-holders or other interested parties( claimants)can ensure their
place in the chow line.
I. Our burden in forfeiture action. (ORS 131A.255).
i. NOTE:This elements should be pleaded in the complaint.
li. Must prove the following: (ORS 131A.255(1)).
1. "A person has been convicted of a crime"
2. "That constitutes prohibited conduct"
3. Property to be forfeited is:
a. Proceeds of the crime for which the person has been convicted,
or of one or more other,similar crimes
b An instrumentality of the crime for which the person has been
convicted,or of one or more other,simdor crimes
Iii. Alternatively, if claimant not convicted, then (ORS 131A 255(2)).
1. Another person has been convicted of a crime that constitutes
prohibited conduct.
2. The above requirements are met.
3. Claimant either
a. Took property with the intent to defeat forfeiture,
b. Knew or should have known that property was proceeds of
prohibited conduct,or
c. Acquiesced in the prohibited conduct.
iv. Standard of proof.(ORS 131A 255(3)).
1. Personal property
a. Preponderance of the evidence
2. Real property
a, Clear and convincing.
v. Burden shift. (ORS 131A.255(5)).
1. If cash, weapons or negotiable instruments found in close proximity to
controlled substances or instrumentalities of prohibited conduct,
a. Burden shifts to claimant to prove by a preponderance of the
evidence that the cash, weapons or negotiable instruments are
neither proceeds nor instrumentalities of prohibited conduct.
vi. Affirmative defenses.(ORS 131A,260).
1 Property seized in violation of ORS 131A.025(consensual search of
motor vehicle).
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2. Controlled substance was for personal use if forfeiture action is against
real property used as an instrumentality of prohibited conduct relating
to controlled substances.
a. Note: Probably negates areal property forfeiture for a
marijuana grow If the amount grown is limited to personal use
3. Affirmative defenses must be proven by a preponderance of the
evidence.
a. If so proven, claimant wins.
4. Above defenses appear to be the exclusive affirmative defenses that are
available to a claimant.
I. Stay of action. (ORS 131A.265).
I. Bymotion, and
li For good cause, including but not limited to:
1. By claimant.
a A reasonable fear that claimant could be prosecuted for
conduct arising out of same factual situation.
2. By forfeiture counsel.
a. Buy time for conviction.
iii. Upon filing of criminal charges. (ORS 131A.265(2))
1. Stay remains in effect until final resolution of criminal proceeding.
2. Motion for stay by defendant in the related criminal proceeding
constitutes a waiver of double jeopardy as to both the forfeiture action
and any related criminal proceeding
iv. Stayed action can be consolidated with any related criminal proceeding.
1. Note: Because forfeiture action must be filed in circuit court, it is
unlikely this would ever occur.
v. Stay can be lifted upon motion showing good cause for stay no longer exists.
XI. Judgment (ex-parte and contested).(CRS 131A.3O0).
a Must recite basis for judgment.
b. Copy of judgment must be sent to the Asset Forfeiture Oversight Advisory Committee
c. If court rinds against ALL claimants who have appeared in the action: (ORS 131A.3O5(i)).
I. Judgment should note transfer of title to forfeiting agency.
1. Free of any interest or encumbrance in favor of any person who has
been given notice of the proceedings.
d. If any party's interest is NOT foreclosed:(ORS 131A.3056(2)).
i. Judgment should note transfer of title to forfeiting agency,subject to non-
foreclosed interests.
1. Note:See below regarding distribution of proceeds to holders of non-
foreclosed interests.
ii. Seizing agency shall pay costs of all storage,towing,and ensure discharge of any
chattel liens created as a result of the seizure.
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1. Note:This appears intended to ensure that the non-foreclosed
claimants do not lose their interests to superior chattel liens.
XII. Post judgment.
a. Complete and mail AFOAC Seizure Information Form (Form-1).(ORS 131A.450(2)).
XIII. Disposition of property.
a. Options.(OR5 131A 350).
i. Sell, lease, lend or transfer to any government agency.
ii. Sell to public "or other commercially reasonable sale"and pay expenses of
keeping and selling the property.
Iii. Retain property.
iv. Destroy firearms or controlled substances.
1. Requires written authorization of DA.
b. Distribution upon sale.
i, Use AFOAC Asset Distribution(Form-2).
ii. Orug-related forfeitures. (ORS 131A.360).
1. Costs, disbursements and attorney fees.
a. Includes special expenses such as provision of currency for
undercover use.
b Includes costs of disabling a hidden compartment in a vehicle.
c. Includes expense of maintaining the seized property.
2. Illegal Drug Cleanup Fund.
a. 5-percent.
b. Department of Environmental Quality, Business Office,811 SE
Sixth Ave., Portland, OR 97204.
3. Asset Forfeiture Oversight Account.
a. 2.5-percent
b. AFOAC,c/o Oregon Criminal Justice Commission, 885 Summer
St. NE,Salem,OR 97301.
4. Oregon Criminal Justice Commission
a. 20-percent
b. Oregon Criminal Justice Commission,885 Summer St NE,
Salem,OR 97301.
5 State Commission on Children and Families (for Relief Nurseries).
a 10-percent
b. State Commission on Children &Families, 530 Center Street NE,
Suite 405,Salem, OR 97301.
6. County.
a. Pursuant to IGA
7. Remainder( mandatory and exclusive list). (ORS 131A.360(6)).
a. Purchase of equipment necessary for the enforcement of drug
laws.
b. Currency for undercover law enforcement operations.
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c. Drug awareness&education programs in middle and high
schools.
d. Expenses for operating joint narcotics operations with other
forfeiting agencies.
e. DA expenses for drug prosecutions.
S. Grow and lab equipment seized maybe donated to any public school,
community college or institution of higher education. (ORS
131A.360(7)).
a. This distribution is in lieu of those Identified above.
b. Note: Last one likely includes private universities
9. Timing. (ORS 131A360(g)).
a. Must sell enough property to make distributions.
b Must make distributions within 20 days of the end of each
quarter.
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SPRINGFIELD
OREGON
Attachment 4
Authorization to Legally Bind Bidder
The person executing this Bid and the instruments referred to
herein on behalf of the Bidder has the legal power, right, and actual
authority to submit this Bid, and to bind the Bidder to the terms and
conditions of this Bid.
Signature of 6efson authorized to bind Bidder) Dated
Matthew J. Cox
Print Name of Person signing as authorized to bind Bidder
Partner
Title of Person signing as authorized to bind Bidder
inahy, Van Vactor, Cox & Melendy, TI.P 541) 746-9621
Firm Name Phone
188 West B Street, Building N 541) 746- 4109
Address Fax
Springfield, Oregon 97477 mjc@emeraldlaw.com
City, State, Zip email address
RFQ#740 Municipal Court Prosecutor Services Page 23 of 25
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ATTACfJJTJq" t_a_
SPRINGFIELD
te^z A
OREGON
MWESB/DBEVoluntary Self-Declaration for City Procurement k RFQ#740 or Project No. P N/A
The City of Springfield is seeking information on the various business entities that submit bids and proposals
for working with the City. We request that you provide the following Information to assist us with evaluating
our efforts at reaching the underrepresented sectors of the business and construction communities. The City
does not intend to use this data as criteria for selecting the successful bidders or proposers for city-funded
procurements For procurements with state or federal DBE requirements,the City will use the forms and
criteria established by the state or federal agency for selecting the successful bidders or proposers
Please include this form with your bidlproposai submittal to the City.
Busmess Name I-ealaY Van Vactor, Cox & Melendy, UP
Contact Person
Business Address IBB West B Street, Building N Springfield, Oregon 97477
Business Phone (
541) 746-9621
Please check each box indicating the business certification type that your firm has with the State of Oregon or
the federal government,if any
Oregon Minority-owned Business
Oregon Woman-owned Business
Oregon Emerging Small Business
Federal Disadvantaged Business Enterprise(DBE)
QNone of the above
RFG#740 Municipal Court Prosecutor Services Page 25 of 25
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