The URL can be used to link to this page

Home My WebLink About04/20/2015 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY APRIL 20, 2015 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, April 20, 2015 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Council President Woodrow and Councilors VanGordon, Wylie, Moore, Ralston and Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Mayor's Recognition a. Child Abuse Prevention Month Proclamation. Council President Woodrow read from the proclamation. She encouraged all citizens, community agencies, faith groups, medical facilities, and businesses to increase their participation in our efforts to support families, thereby preventing child abuse and strengthening the communities in which we live. a. Employee Recognition: Dean Bishop, 25 Years of Service. This item was rescheduled to May 4. CONSENT CALENDAR 1. Claims a. Approval of the March 2015, Disbursements for Approval. 2. Minutes 3. Resolutions a. RESOLUTION NO. 2015-10. —A RESOLUTION REQUESTING SURRENDER OF JURISDICTION OF PORTIONS OF GLENWOOD BOULEVARD AND EAST 17TH AVENUE 4. Ordinances 5. Other Routine Matters a. Authorize and Direct the City Manager to Execute the Intergovernmental Agreement (IGA) Pavement and Sidewalk Improvements and Jurisdictional Surrender of Portions of 19th Street and Yolanda Avenue to the City of Springfield with Lane County on Behalf of the City. City of Springfield Council Regular Meeting Minutes April 20, 2015 Page 2 b. Authorize and Direct the City Manager to Execute the Local Agency Agreement Surface Transportation Program — Urban Glenwood Connector Path Extension City of Springfield Intergovernmental Agreement (IGA) Amendment #I with the Oregon Department of Transportation (ODOT) on Behalf of the City. c. Allow Pavement Overlay Activities Outside of the Hours of 7 a.m. and 6 p.m. for Grinding and Paving Work for the Gateway Overlay Projects. d. Award the Purchase of a Combination Sewer Cleaning Machine to Owen Equipment for $326,375. e. Liquor License Application for Haggen #2082, Located at 5415 Main Street, Springfield, OR. f. Liquor License Application for Steve's Breakfast & More, Located at 117 S. 141` Street, Suite A & B, Springfield, OR. IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR MOORE TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. 2016-2020 Capital Improvement Program, A Community Reinvestment Plan. Jeff Paschall, Civil Engineering Manager, presented the staff report on this item. The City of Springfield's 2016-2020 CLP — A Community Reinvestment Plan has been drafted by staff, reviewed by the Planning Commission (February 18, 2015 and March 3, 2015), and reviewed by the City Council in work session (March 16, 2015). It is now ready for public hearing and adoption. The Planning Commission reviewed the Draft City of Springfield 2016 — 2020 CIP at their February 18, 2015 meeting. The Commission recommended Council approval of the plan at their March 3, 2015 meeting. The City Council reviewed the draft CIP in work session on March 16, 2015 and provided direction to bring the CIP as drafted to a Council regular session for public hearing and approval. After hearing public comments, Council is requested to adopt the 2016 — 2020 Capital Improvement Program by motion. Councilor Moore asked about the two fire stations listed as being moved. She noted the station in the east Thurston area and asked how often fire stations needed to be built or refurbished. Mr. Grimaldi said the Thurston Fire Station had mold issues and had to be rebuilt. Fire Station #4 on 5t' Street is older and needs some upgrades. At this time, they are still settling in with the merge of the two departments, which could alleviate the need to move Station #4. At one time, it was being consider to move Station #4 closer to the downtown area. Calls for service are being tracked in east Springfield. At one time, they thought they may need to move a station out on Bob Straub Parkway from Main Street, but that may no longer be needed. That land, which is owned by the City, may be put up for sale at the right time. Councilor Moore said fire stations are a huge investment. City of Springfield Council Regular Meeting Minutes April 20, 2015 Page 3 Mr. Grimaldi said if things continue to move forward as they are, they won't need to move the two fire stations. Councilor Pishioneri noted that the property on Bob Straub had a home on it that is being rented out, keeping it a residential designation. Mr. Paschall said those have remained in the CIP in the event one does need to be rebuilt or relocated. Having that in the CIP allows the City to apply for grant funds for those needs. Councilor Woodrow opened the public hearing. No one appeared to speak. Councilor Woodrow closed the public hearing. IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR MOORE TO ADOPT THE 2016-2020 CAPITAL IMPROVEMENT PROGRAM, A COMMUNITY REINVESTMENT PLAN. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS :D ORDINANCES BUSINESS FROM THE CITY COUNCIL, 1. Committee Appointments a. Planning Commission Appointment. Greg Mott, Planning Manager, presented the staff report on this item. The seven -member Planning Commission has one vacancy: Mr. John DeWenter resigned his March 16, 2015 appointment to the planning commission on April 2, 2015. The City Council appointed three new members to the Planning Commission on March 16, 2015; Michael Koivula, Sean Dunn and John DeWenter. Prior to Mr. DeWenter's initial participation on the Planning Commission he accepted an appointment to the Springfield Utility Board. Section 3.10 of the Springfield City Council Operating Policies and Procedures, addresses the question of multiple volunteer commitments as follows: "When possible, the Council will not appoint people currently serving on another governing body". As Mr. DeWenter's appointment to the SUB Board was nearly simultaneous to his selection to the Planning Commission the purpose and intent of Section 3.10 was met. In light of the Council's policy Mr. DeWenter subsequently submitted his resignation from the Planning Commission on April 2, 2015. City of Springfield Council Regular Meeting Minutes April 20, 2015 Page 4 When the Council conducted the initial interview process last February that resulted in the appointment of Mr. Koivula, Mr. Dunn and Mr. DeWenter to the Planning Commission, Mr. Landen received the fourth highest number of votes for appointment. As the Council's interview process was so recently conducted, Mr. Landen is eligible for appointment to the Planning Commission with an affirmative vote by the City Council on April 20, 2015. Staff recommends Council accept Mr. DeWenter's resignation and appoint Mr. Landen. IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR MOORE TO APPOINT ANDREW LANDEN TO SERVE ON THE PLANNING COMMISSION WITH A TERM EXPIRING JULY 31, 2018. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports 1. Councilor Pishioneri reported on the Metropolitan Wastewater Management Commission (MWMC) meeting and the discussion of their budget. MWMC was proposing a 2% rate increase. BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY City Attorney Mary Bridget Smith said she would bring a revision of the Lane Workforce Partnership intergovernmental agreement (IGA). They are looking to add some additional cities (Florence, Cottage Grove, and Junction City) to that organization, and working on a reorganization within that structure. She hopes to bring it to the Council before Summer break. Jean Vinson from the Relief Nursery came forward to receive the proclamation for Child Abuse Prevention. She knows the City's commitment to child welfare and wellness. Hosted by the Relief Nursery in Springfield, she works on a prevention initiative awarded to the City of Springfield by the Children's Trust Fund, Casey Family Programs. They continue to work on finding ways to serve Springfield to keep children safe. This proclamation further endorses Springfield's commitment. ADJOURNMENT The meeting was adjourned 7:10 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: City Recor e