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HomeMy WebLinkAbout04/06/2015 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY APRIL 6, 2015 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, April 6, 2015 at 7:03 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Wylie (by conference phone), Moore, Woodrow and Pishioneri. Also present were City Manager Gino Grimaldi, Community Relations Manager Niel Laudati, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. Councilors VanGordon and Ralston were absent (excused). PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Mayor's Recognition a. National Service Recognition Day Proclamation. Mayor Lundberg read from the proclamation and declared April 7, 2015 as National Service Recognition Day. She encouraged residents to recognize the positive impact of national service in our city; to thank those who serve; and to find ways to give back to their communities. CONSENT CALENDAR 1. Claims 2. Minutes a. January 26, 2015 — TEAM Springfield Annual Meeting b. March 9, 2015 — Work Session c. March 9, 2015 — Special Regular Meeting d. March 16, 2015 — Work Session e. March 16, 2015 — Regular Meeting 3. Resolutions 4. Ordinances a. ORDINANCE NO. 6335 —AN ORDINANCE AMENDING SPRINGFIELD MUNICIPAL CODE SECTIONS 8.300-8.338 ABOUT GRADING AND ADDING NEW SECTIONS 8.400-8.420 CODIFYING THE LAND AND DRAINAGE ALTERATION PROGRAM 5. Other Routine Matters City of Springfield Council Regular Meeting Minutes April 6, 2015 Page 2 a. To Approve the Subject Change Order to City Project P21101 with Lantz Electric, Inc. b. Begin Phase III of the Asset Management project (P41024) for $254,000, Which Includes Contracting with David Evans and Associates, Inc. (DEA) for $169,000 and Authorize and Direct the City Manager to Execute all Documents Required to Effect the Transaction. c. Contract with Hawes Technologies (Hawes/HTL) for $50,000 and Authorize and Direct the City Manager to Execute all Documents Required to Effect the Transaction. d. Approve a Purchase Agreement with Motorola Solutions, Inc. for Interoperable Radio Equipment and Authorizing the City Manager to Execute the Agreement. e. Allow Construction Activities Outside of the Hours of 7 a.m. and 6 p.m., in Order to Complete Construction Activities in Association with the Upcoming Lane County Overlay Project of 19th Street and Related Utility Construction. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR MOORE TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2 ABSENT — VANGORDON AND RALSTON). ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. BUSINESS FROM THE AUDIENCE Renee, Altman -Anderson Springfield OR Ms. Altman -Anderson said she lived on Main Street and felt that there needed to be crosswalks with flashing lights in several locations between 52"d Street and 69"' Street. She said there were six public bus stops along that part of Main Street and no safe crossings to help people get from one side of the road to the other. She asked Council to consider lowering the speed limit to 30 mph where it is currently set at 45 mph. Cars often drive at speeds closer to 50 or 55 mph along that stretch of road that goes right in front of her home. She presented a petition with signatures and contact information from many other concerned residents who feel the same way. She has four children ranging in age from 2 to 13 and it is very scary pushing their strollers or walking along Main Street with cars going so fast. Lowering the speed would allow both vehicles and pedestrians more reaction time. Mayor Lundberg asked if staff could meet with Ms. Altman -Anderson to talk to her about her suggestions and to let her know what was currently being done or considered. Mr. Grimaldi asked staff to meet with Ms. Altman -Anderson. He also assured the Council that Ms. Altman -Anderson's suggestions would be added to others that will be considered. Council will hear those suggestions presented by staff during the April 27 work session. Elizabeth Dowdy, Springfield OR Ms. Dowdy said she coordinated a couple of food distribution programs in her mobile home park through Food for Lane County (FFLC). She told of a family that lives in this mobile home park who are living off of less than $1000 a month. The husband and wife are near 60 and have a disabled son in his mid -30's. By the time they pay the rent on their space, they have just under $600/month for food and clothing. They receive services such as food stamps and food baskets through two of the programs she coordinates, but that is all. She would like the Council to educate themselves to find out all City of Springfield Council Regular Meeting Minutes April 6, 2015 Page 3 the things FFLC does if they don't already know. She invited them to come to her mobile home park on Thursday at 3:00pm to see the distribution program. They will be serving about 35-40 households. 3. Hanalei Rozen, Springfield OR Ms. Rozen said the first full week of April is Oregon Arbor Week. Ms. Rozen said she is a former member of Urban Forest Advisory Committee. The trees that are on the drawing board for our corridor, Franklin Boulevard, Glenwood and many other developments need to be able to grow and have a great canopy. In the archives from ten and twenty years ago, there is a lot of information and research for new standards for trees growing in the City that is nearly ready for the Council to approve. She recommends that the City appoint a task force of five people, including her, that can bring together those materials by September. If they don't pull information from what they already have, they won't have the canopy that's depicted in the drawings. COUNCIL RESPONSE Mayor Lundberg said she would make note of Ms. Rozen's suggestion. CORRESPONDENCE AND PETITIONS 1. Correspondence from Jim Straub, Springfield, Oregon, Regarding the UGB Expansion. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR MOORE TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (COUNCILORS VANGORDON AND RALSTON WERE ABSENT). BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Budget Committee Appointments. Nate Bell, Accounting Manager, presented the staff report on this item Two vacancies have occurred on the City's Budget Committee due to the term expirations of members from the Ward 3 and Ward 4 positions. Each full term of the Budget Committee is for a 3 -year period, with the positions staggered to have two vacancies occur every December. After interviews on March 23rd, Council members directed staff to prepare as AIS for the appointment of Nathan Mischel to the Ward 3 position and Gabrielle Guidero to the Ward 4 position. The City's charge for the Budget Committee states as a qualifier 6 members from the Council and 6 citizens by Ward (Citizen members may not be officers, agents or employees of the City, per ORS 294.336(4). City of Springfield Council Regular Meeting Minutes April 6, 2015 Page 4 IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR MOORE TO APPOINT NATHAN MISCHEL TO THE BUDGET COMMITTEE FOR WARD 3 WITH A TERM EXPIRING DECEMBER 31, 2015. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. (COUNCILORS VANGORDON AND RALSTON WERE ABSENT). IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR MOORE TO REAPPOINT GABRIELLE GUIDERO TO THE BUDGET COMMITTEE FOR WARD 4 WITH A TERM EXPIRING DECEMBER 31, 2017. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. (COUNCILORS VANGORDON AND RALSTON WERE ABSENT). 2. Business from Council Mayor Lundberg noted that John DeWenter was recently appointed to the Planning Commission. At the same time, he had applied to serve on the Springfield Utility Board (SUB) board and was appointed to that position. With that appointment, Mr. DeWenter has resigned from the Planning Commission. Andrew Landen and Mr. DeWenter both received four votes from Council, so she is recommending the Council appoint Mr. Landen to the Planning Commission on April 20 to take the place of Mr. DeWenter. a. Committee Reports 1. Councilor Moore spoke regarding Housing Policy Board and their work on the Consolidated Plan which will be forwarded to Housing and Urban Development (HUD) in mid-May. The Plan will come to Council for formal action on April 27. Councilor Woodrow reported on the Metropolitan Policy Committee (MPC). Everyone at that meeting is focusing on the safety on Main Street. Ideas, thoughts and concerns came from everyone. It is an ongoing process beyond Springfield. There is community -wide involvement working towards formulating the most successful plan. b. Other Business BUSINESS FROM THE CITY MANAGER 1. Swanson Group Manufacturing LLC Request Regarding Enterprise Zone Extension in Springfield. RESOLUTION NO. 2015-09 — A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AGREEMENTS WITH LANE COUNTY AND THE SWANSON GROUP MANUFACTURING LLC TO EXTEND THE PROPERTY TAX EXEMPTION TWO YEARS FOR A VENEER PEELING AND PLYWOOD LAYUP MILL IN THE DOWNTOWN SPRINGFIELD AREA. John Tamulonis, Community Development Manager, presented the staff report on this item. He acknowledged Steve Swanson and Cameron Krauss from Swanson who were in the audience. As co-sponsor of the Springfield Enterprise Zone II with Lane County, consider approving the resolution to extend property tax benefits for an additional two years to the Swanson Group Manufacturing LLC for its proposed $44.85 — $54.75 million veneer peeling and plywood layup operation to replace the facility lost to fire in July 2014. Swanson Group has requested that both sponsors (Lane County and the City of Springfield) of the Springfield Enterprise Zone (EZ) approve extending enterprise zone benefits. In Swanson Group's decision to replace the facility lost in July 2014 with a $44.85 — $54.75 million veneer peeling and plywood layup operation to replace the facility lost to fire in July 2014, Swanson Group needs to know if it will have an additional two years (five years total) of enterprise zone benefits to ensure compensation and hiring meets the zone requirements. A three-year exemption requires the firm to merely increase its employment level by 10% and maintain it throughout the exemption period. The extended five-year exemption also requires that the Average Annual Compensation level for new hires be maintained above 150% of Lane County's average wage of $38,353 or above $57,530 throughout the five-year exemption. Mr. Tamulonis reviewed the figures and noted that Swanson planned to hire additional employees bringing the total to approximately 190 employees when fully built. Councilor Pishioneri asked what percentage of the employees were Springfield citizens. He asked if when hiring in the future, they could offer positions to equal candidates to a Springfield resident. He would like to see preference hiring. Mr. Tamulonis said the EZ used to have that requirement, but it was declared unconstitutional throughout the United States and in Oregon so is no longer allowed. Councilor Moore expressed her appreciation for Swanson and their belief in Springfield. She hoped it would work out well for all concerned. Mayor Lundberg thanked them for being here. Springfield is a mill town and she is proud of that history. Logging and timber continues to be a big part of Springfield. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR MOORE TO ADOPT RESOLUTION NO. 2015-09. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. (COUNCILORS VANGORDON AND RALSTON WERE ABSENT). Mr. Tamulonis said the next step is to go to the Lane County Board of Commissioners on April 14, 2015 for their approval. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:27 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: City Recor r