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HomeMy WebLinkAbout02/17/2015 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD TUESDAY FEBRUARY 17, 2015 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Tuesday February 17, 2015 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, Woodrow and Pishioneri. Also present were City Manager Gino Grimaldi, Finance Director Bob Duey, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT CONSENT CALENDAR 1. Claims a. Approval of January 2015, Disbursements for Approval. 2. Minutes a. February 2, 2015 — Work Session b. February 2, 2015 — Regular Meeting 3. Resolutions 4. Ordinances a. ORDINANCE NO. 6334 — AN ORDINANCE AMENDING THE FIRE CODE FOR THE CITY OF SPRINGFIELD BY ADOPTING AMENDING ADDING AND DELETING SECTIONS TO THE STATE OF OREGON 2014 FIRE CODE AMENDMENTS REGULATING AND GOVERNING THE SAFEGUARDING OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE HANDLING AND USE OF HAZARDOUS SUBSTANCES MATERIAL AND DEVICES AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES AS HEREIN PROVIDED; PROVIDING FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREFORE; AND REPEALING ORDINANCE NO. 6320 ADOPTED JUNE 16th OF 2014 BY THE CITY OF SPRINGFIELD 5. Other Routine Matters City of Springfield Council Regular Meeting Minutes February 17, 2015 Page 2 IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR VANGORDON TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Main Street Corridor Vision Plan: A "Roadmap" to Support Achievement of the Community's Preferred Future Land Use and Transportation Outcomes (TYP413-00006). RESOLUTION NO 2015-02 — A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD ACCEPTING THE SPRINGFIELD MAIN STREET CORRIDOR VISION PLAN. Anette Spickard, Interim Development and Public Works Director, presented this item on behalf of Senior Planner Linda Pauly. Tonight's public hearing is an opportunity for the Council to receive input on the Main Street Corridor Vision Plan. Following the public hearing, staff is asking Council to adopt the resolution and confirm the list of priority projects. Beginning in the summer of 2013, hundreds of caring citizens, business owners, city leaders, and property owners have participated in a visioning process to identify a preferred future for Springfield's Main Street Corridor. The Vision Plan is the product of this process. The Plan will serve as a strategic blueprint for short and long-term changes in the Main Street Corridor between 10th and 69th Streets. An open house was conducted on January 20th. The Planning Commission held a public hearing to receive testimony on January 21St. Two individuals testified, one in favor and one neutral. The Planning Commission forwarded a unanimous recommendation to the Council in support of Plan adoption. Project consultant Tom Litster from OTAK provided a brief overview presentation regarding the Main Street Corridor Vision Plan. Mr. Litster said the vision that came out of this process is that Main Street is the heart of the community. It is a State highway and has a big transportation function, but also has a big function to the neighborhoods attached. Whatever is good for Main Street is good for the neighborhood, and vice versa. Mr. Litster said because it is a large corridor, they broke it into segments to look at bike/pedestrian mobility, land use, and transportation options. This was a very robust public process with over 500 people participating through a variety of venues. He noted some of the overall guidance from the input received. He spoke regarding each segment and characteristics of each. He discussed the Transportation Framework plan in which they looked at projects which addressed beauty, safety, mobility, public art, public wayfinding, and a pilot green street program. Transit, which is an ongoing topic, was also discussed. Each of the projects has an implementation plan. The last framework plan is the Lane Use Framework. There was a different land use vision for each of the three segments, and they tried to address those in a series of maps and options. The plans seemed to be widely supported at the end of their process Mayor Lundberg opened the public hearing City of Springfield Council Regular Meeting Minutes February 17, 2015 Page 3 Dan Egan Executive Director of the Springfield Chamber of Commerce 101 South A Street Springfield, OR. Mr. Egan gave the Council credit for tackling Main Street. It has not received a lot of attention, likely because it is very complex and long. Arriving at this spot is a minor victory for the Council and all of the partnerships they had formed along Main Street. He is in favor of adopting this and knew there would be changes as time went by. Economic revitalization was key and there is huge potential on Main Street. Transportation choices and safety is always important on Main Street. Some work has already been done related to safety and there is a lot more to do. A sense of identity is important and adds quality of life for families and businesses. They need to start identifying these areas on Main Street. He felt it was a very good process. It takes a lot to tackle, but there is a lot to be gained. 2. Tom Drag og o, Springfield, OR. Mr. Draggoo said he still considers downtown as the heart of downtown. He compared development and lifestyles in the west, with placing large quantities of things up in space. Things have now changed and this study is a great place to start addressing those changes. The study is well thought out with reasonable conclusions based on great data from numerous sources, goals are sound and achievable, and he encouraged Council to adopt it. Translating plans into reality, even over a span of twenty years, is the hard part, although possible. A plan that delegates all of the implementation to the City will be in trouble. There are a number of tasks uniquely suited to the City such as zoning and streamlining processes. The Plan mentions the importance of leveraging partnerships with other agencies, but he would encourage the City to leverage partnerships with civic entrepreneurs, individual citizens, neighborhood groups and non- profit organizations that have a stake in the health of their business and residential neighborhoods. Give them the encouragement, tools, seeds and infrastructure and let them have a hand in accomplishing this vision. They all pay taxes to support the City, but not enough for the City to do everything. Give civic entrepreneurs opportunities to contribute their energy and expertise and realize the vision together. Bob Macherione, Our Money Our Transit Eugene, OR Mr. Macherione said they had a representative on the stakeholders advisory committee (SAC) and they noted that the survey consisted of at least half public entities. Because this corridor is so heavy in small businesses and private landholders, he wondered why they aren't better represented. The SAC included several members that had a direct conflict of interest, such as Mike Eyster, former Lane Transit District (LTD) Board President and Randy Hledlik from the Wildish Land and Development Company. The Wildish Company got a $56.5M contract to build the West Eugene EmX. They claim this was determined by a fair, public process, but he felt it was steered by certain bureaucrats from LTD. They resent the fact that goes on because he thought Springfield was different than Eugene. He thinks they should eliminate those conflicts when setting up the groups and be more inclusive of true stakeholders. He wanted to know who chose the SAC and what their requisites were. He also noted that the SAC only met during daytime hours. Their representative had to leave work and lose wages to attend, while public employees were getting paid during the meetings. He didn't feel this was an open and fair process and the results weren't open and fair. Joel (Andy) McClure Eugene OR Mr. McClure said he grew up in Eugene, but also lived in Springfield for a time and currently owns a couple of properties in Springfield. He is very excited about the Plan and said Springfield has evolved and is changing. He has a good tenant now in his commercial property, and is excited and wants to go forward. Funding comes from all different sources and can do good things. He sees this as very positive. He has a vision for his property, although has limited funds. He thinks the Plan is great. City of Springfield Council Regular Meeting Minutes February 17, 2015 Page 4 Jim McHugh, NEDCO, Discover Downtown 212 Main Street Springfield OR Mr. McHugh said the merchants are very excited about what's been done, what is planned and the opportunities for the future. People speak highly of the changes taking place, the direction the City is moving forward, and how the businesses are moving forward. These are entrepreneurs and small business owners. They understand they need to provide their sweat equity and investment into Main Street to make these things happen. They are the people that are supporting the schools and everything happening in Springfield. There is strong encouragement and strong passion to move forward and see a successful Springfield community all through town. They know it is a long-term goal and objective, but they know it is going in the right direction. On behalf of Discover Downtown and its businesses, they fully support the Plan. 6. Jeff Thompson, Springfield Chamber of Commerce Springfield OR Mr. Thompson attended all three of the meetings and enjoyed meeting the property and business owners and having real conversations about their feelings about the idea and plan. Their feelings ranged from being unsure to contributing and coming up with the final product. The more we can do these types of things and the more people involved, the better the outcome. He fully supports the project. Mayor Lundberg closed the public hearing Mayor Lundberg said tonight Council is voting on the Main Street Vision Plan. There is a separate process for the corridor that is under consideration for LTD. Mr. Grimaldi said there was a Citizen Advisory Committee formed for that process. Council would be receiving the recommendation for the CAC for that process in April. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO ADOPT RESOLUTION NO. 2015-02. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Councilor Woodrow said Council would wait on the list of priority projects pending further discussion during a work session. BUSINESS FROM THE AUDIENCE Robert Dubois Springfield OR Mr. Dubois said he has a lot of new ideas that follow along with the Main Street presentation. He needs to know who to talk to about his ideas. His project is a four -stage project spanning at least 10 years, but the outcome could turn Springfield into a family, outdoors, recreational hub. We have the rivers that can be available for drift boats and mountains for bike riding. We could have agreements with other cities from here to the coast and offer things like beach access, gun ranges, etc. It would provide an opportunity for people to come to Springfield. Many things we already have in place. He asked who he could meet with to discuss his ideas. Mayor Lundberg said the contact may be with Willamalane Park and Recreation District. Mr. Grimaldi said they would contact him with a contact. City of Springfield Council Regular Meeting Minutes February 17, 2015 Page 5 2. Beverlee Potter, Director of Food for Lane County Eugene OR. Ms. Potter said she had been with Food for Lane County (FFLC) for seven years and also served as the Chair of the Human Services Network of Social Providers. She thanked the Council for their past support in funding non-profit agencies in our community whose mission is to improve and protect our neighbors and community. FFLC strives to ease hunger throughout Lane County. She recounted a story of a man who received a food box for the last time because he had been able to get a new job. He had only needed a temporary hand to get through until he could work again. Later this week, the Network of Funded Service Providers is meeting with the Human Services Commission (HSC) to discuss what they are doing that's innovative and creative. FFLC has completely changed the way they are doing business regarding the kind of food distributed. With the obesity and diabetes problems in our country, they now provide food by counting nutrition, not pounds. They talk about nutritious food and teach people how to cook and eat better. She thanked them for supporting the many non -profits through funding as they strive to improve the stability and resiliency of their families, individuals and communities. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports 1. Mayor Lundberg said they had a productive meeting in Washington DC during the United Front trip. They are hopeful for a TIGER Grant or other funding, and are well poised to apply for the last portion of Franklin Boulevard. She had a couple of good meetings about advanced wood products. It would be nice to advance that by putting in a wooden parking structure in Glenwood and becoming a cutting edge for advanced wood. There were a few difficult things regarding funding, but it was still a productive trip. They decided on priorities before they left and stuck with those so the message was very concise. 2. Councilor Ralston said Springfield needs a representative for the Lane Regional Air Protection Agency (LRAPA) Budget Committee. Also, because the City of Springfield's population went over 60,000, we can now have an additional representative on the LRAPA Board. Currently, that position is held by an At -Large member. Years ago, there was an argument that Eugene had substantially more representation, so having this extra seat for Springfield will be a benefit. Mayor Lundberg said there are currently discussions regarding filling those positions with staff and council leadership. City of Springfield Council Regular Meeting Minutes February 17, 2015 Page 6 b. Other Business BUSINESS FROM THE CITY MANAGER 1. Supplemental Budget Resolution. RESOLUTION NO. 2015-03 — A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, SPECIAL REVENUE, BUILDING CODE, REGIONAL WASTEWATER REVENUE BOND CAPITAL PROJECT, STORM DRAINAGE CAPITAL, REGIONAL WASTEWATER CAPITAL, STREET CAPITAL REGIONAL WASTEWATER STORM DRAINAGE OPERATIONS REGIONAL FIBER CONSORTIUM, VEHICLE & EQUIPMENT FUNDS. Bob Duey, Finance Director, presented the staff report on this item. At various times during the fiscal year the Council is requested to make adjustments to the annual budget to reflect needed changes in planned activities, to recognize new revenues, or to make other required changes. These adjustments to resources and requirements change the current budget and are processed through supplemental budget requests scheduled by the Finance Department on an annual basis. This is the second of three scheduled FYI supplemental budget requests to come before Council. The supplemental budget being presented includes adjusting resources and requirements in: General, Special Revenue, Building Code, Regional Wastewater Revenue Bond Capital Project, Storm Drainage Capital, Regional Wastewater Capital, Street Capital, Regional Wastewater, Storm Drainage Operations, Regional Fiber Consortium, Vehicle & Equipment Funds. The City Council is asked to approve the attached Supplemental Budget Resolution. The overall financial impact of the Supplemental Budget Resolution is to increase Operating Expenditures of $484,011, Capital Projects $172,786, and Interfund Transfers $200,000. These are offset by decrease Reserves ($550,136), and new revenue $306,661. Mr. Duey explained some of the adjustments in the supplemental budget. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO APPROVE RESOLUTION NO. 2015-03. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Natural Hazard Mitigation Plan Update. RESOLUTION NO. 2015-04 — A RESOLUTION OF THE CITY OF SPRINGFIELD COMMON COUNCIL ADOPTING THE DECEMBER 2014 EUGENE/SPRINGFIELD MULTI - JURISDICTIONAL NATURAL HAZARDS MITIGATION PLAN AND REPLACING THE PLAN ADOPTED BY RESOLUTION NO. 09-50. Ken Vogeney, City Engineer, presented the staff report on this item. The cities of Springfield and Eugene updated their Multi -Jurisdictional Natural Hazards Mitigation Plan (NHMP) and are now required to approve the plan. City of Springfield Council Regular Meeting Minutes February 17, 2015 Page 7 The cities of Eugene and Springfield updated their Multi -Jurisdictional NHMP funded in part by the Federal Emergency Management Agency (FEMA) Pre -Disaster Mitigation Grant Program over the course of 2013 and 2014. "Soft -match" for the grant was provided by staff time and other planning activities by the cities. Plan development was supported by the Oregon Partnership for Disaster Resilience at the University of Oregon. FEMA requires that the N14MP be updated every five years. The NHMP is non -regulatory in nature and does not set forth new policy. The proposed NHMP has been tentatively approved by FEMA. For the plan to be formally approved by FEMA the cities must adopt the plan via resolution. Formal approval by FEMA will allow both cities to apply for federal disaster mitigation funds and grants. The proposed NHMP includes the results of the Hazard and Climate Vulnerability Assessment that staff described to Council at its May 20, 2013 work session. During the Assessment, which is summarized in the NHMP, representatives from eleven community sectors met with staff and described their sectors vulnerabilities to various natural hazards. Through this Assessment process and public outreach performed during the NHMP development, well over 200 members of the public, staff, and various other public and private agencies and businesses provided input on the preparation of this NHMP. Mr. Vogeney said his recommendation is for Council to adopt the resolution approving the Plan. The Plan is not regulatory or binding, but guides the community and makes the City eligible for certain grants. Councilor Moore asked about Lane County's involvement. Mr. Vogeney said Lane County did have staff participate in hazard vulnerability. The County has a separate Plan and refers to the City's Plan for land inside City limits. They did make sure goals and priorities were aligned in both Plans. Councilor Moore said Eugene Water and Electric Board (EWEB) was mentioned in the Plan several times in terms of generating power and water, but not Springfield Utility Board (SUB). Mr. Vogeney said SUB participated actively in the development of the Plan, and EWEB had a couple of members on the steering committee. Because of EWEB's power generation capabilities, they were mentioned more often in Plan. Councilor Woodrow said the input received was very impressive. It is very comprehensive and she was very impressed with the number of people involved. Mr. Vogeney said they did much more outreach than the minimum required. There were about fifty- seven different businesses and agencies in the metro area that participated, and well over 200 individuals. Mayor Lundberg thanked Mr. Vogeney for his work, and for his upcoming work with fisheries and FEMA. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR WYLIE TO APPROVE RESOLUTION NO. 2015-04. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield Council Regular Meeting Minutes February 17, 2015 Page 8 BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:50 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: City Record r