HomeMy WebLinkAboutItem 05 P21105 FY 2015 Slurry Seal Change Order #1 Approval AGENDA ITEM SUMMARY Meeting Date: 12/1/2014
Meeting Type: Regular Meeting
Staff Contact/Dept.: Jeff Paschall/DPW Staff Phone No: 541-726-1674
Estimated Time: Consent Calendar
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Maintain and Improve Infrastructure and
Facilities ITEM TITLE: P21105 FY 2015 SLURRY SEAL CHANGE ORDER #1 APPROVAL
ACTION REQUESTED: Approve or reject the following motion: TO APPROVE THE SUBJECT CHANGE ORDER TO THE FY 2015 SLURRY
SEAL CONTRACT WITH BLACKLINE, INC. IN THE AMOUNT OF $45,105.25, INCREASING THE TOTAL APPROVED CONTRACT TO $128,367.75, AND CHANGING THE CONTRACT COMPLETION DATE TO
JUNE 30, 2015.
ISSUE STATEMENT: The majority of the work on the City Council directed Slurry Seal project has been
completed; however, a City Council approved change order is required due to the
condition of the streets included in the project.
ATTACHMENTS: 1. Change Order #1
DISCUSSION/ FINANCIAL IMPACT:
At the direction of the City Council during the June 9, 2014 Work Session DPW staff evaluated the best way to expedite a slurry seal solicitation under state and local procurement rules in order to accomplish a project before the end of summer.
Settling on the formal quote process, a solicitation was posted and quotes were received with a contract awarded to the lowest responsible bidder prior to August
1st. The contract required the contractor to complete the work on or before
September 30, 2014.
The contractor completed the work required on September 30, 2014, however due
to weather conditions a portion of the slurry did not cure. Payment was withheld for the work in question and the contractor has agreed to return in late spring 2015 to
reapply slurry to the segments in question. To facilitate this through the contract, change order #1 extends the contract to June 30, 2015.
Also included in this change order is a request to increase the Slurry Seal Crack Seal quantity. This change is necessary as the original solicitation was based on a best guess of need; however, the condition of the streets chosen for the project
required the use of more product to adequately prepare them for the slurry seal.
There is sufficient funding in the project account and Street fund reserve to cover
the total cost of change order #1. Staff recommends that the City Council approve change order #1.
A4 Rev 03-13-13
CITY OF SPRINGFIELD, OREGON Change Order Number 1
Project No: P21105
Project Title: FY 2015 Slurry Seal
It has been found to be in the best interest of the City to make certain changes regarding certain items of work
under this contract as indicated below. Said changes do not in any way affect the general requirements of the
contract, nor the Specifications for other work items thereof. This is a work agreement and hereby becomes a
part of, and shall be governed by, the requirements of contractual documents.
The Slurry Seal Crack Sealing needs to be increased in the contract quantities as the condition of the streets
selected for slurry seal application were in worse condition than anticipated when quotes were solicited. The
increase in quantity increases the total final contract price more than 30% of the original triggering the need for a
change order. The Slurry Seal Crack Seal quantity has been increased at the original unit price, as the original unit price is in line with other bids and quantities solicited in our region. The completion date is being changed from September 30, 2014 to June 30, 2015. This change is to allow for the contractor to return in the spring to complete necessary repairs. Due to weather limitations, the contractor was
unable to complete these repairs this year.
Bid Item
Item Description
Unit
Quantity
Unit Price
Total Price
746.000.00. Slurry Seal Crack Sealing POUND 10,613 $4.25 $45,105.25
$45,105.25
Total Amount Added $45,105.25
Original Contract Amount: $83,262.50
Amount of Previous Change Orders: $0
Amount of This Change Order: $45,105.25 Increase
New Contract Amount: $128,367.75
Extend on Contract Completion Date to: June 30, 2015
For City of Springfield: For Contractor’s Company:
Project Leader Company Name
Date Name (Please Print)
City Construction Inspector Signature
Date Title
Attachment 1, Page 1 of 2
A4 Rev 03-13-13
Managing Civil Engineer Date
Date
The Contractor is authorized to complete the work in accordance with the above agreement and prices specified.
(This change order is not valid unless signed by Contractor and City Engineer.)
City Engineer Date
If over $25,000 additional authorization is required as indicated below.
Up to $100,000:
DPW Director Date
Over $100,000:
City Manager Date
Attachment 1, Page 2 of 2