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HomeMy WebLinkAbout12/03/2001 Regular . . . ., . MINUTES OF THE REGULAR SESSION OF THE SPRINGFIELD CITY COUNCIL HELD ON MONDAY, DECEMBER 3, 2001 The Springfield City Council met in work session at Springfield City Hall, 225 Fifth Street, Springfield, Council Meeting Room, on Monday, December 3,2001, at 7:00 p.m., with Mayor Leiken presiding. ATTENDANCE Present were Mayor Leiken, Councilors Ballew, Fitch, Hatfield, Lundberg, Ralston and Simmons. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Attorney Meg Kieran, City Recorder Kim Krebs, and members of staff. PLEDGE OF ALLEGIANCE Mayor Leiken led the Pledge of Allegiance. SPRINGFIELD UPBEAT 1. Nancy Moreno from the Springfield Utility Board presented the Groundwater Guardian Plaque to Mayor Leiken. She said the Springfield Groundwater Guardians would like to thank the City of Springfield for it's continued support of the Groundwater Guardian Group. She highlighted to different projects that have occurred throughout the year, and talked about the different classes offered at all local schools in Springfield. 2. Mike Kelly Recognized Dana Burwell, Fire and Life Safety Department for 15 years of Service to the City of Springfield. 3. Mike Kelly Recognized De Little Development Services Division for 15 years of service to the City of Springfield. 4. Nick Amis recognized representatives from Wildish, as well as city staff members Brian Barnett, and Kristi Mayes for their dedicated and outstanding work on the Roundabout at 58th and Thurston. Councilor Hatfield said he realizes the project was easy to accomplish, and he himself responds to many concerns of the neighbors in the area. He said the traffic problems appear to have been resolved with the addition of the Roundabout. He thanked staff for developing the idea, and taking it to fruition, and thanked Wildish for their hard work. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH TO APPROVE THE CONSENT CALENDAR WITH THE EXCEPTION OF ITEM 3-b, WHICH WILL BE REMOVED. THE MOTION PASSED WITH A VOTE OF 6 IN FAVOR AND 0 AGAINST. 1. Claims Springfield City Council Regular Session - December 3, 2001 Page - 2 . 2. Minutes a. October 1, 2001 - Work Session b. October 1, 2001 - Regular Meeting c. October 22,2001 - Work Session d. November 13,2001- Work Session 3. Resolutions a. RESOLUTION NO. 01-66 - A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS AMOUNTING TO MORE THAN $15,000 DURING THE PERIOD OF DECEMBER 1 L 2001 TO JANUARY 6, 2002, WHILE THE CITY COUNCIL IS IN RECESS. b. RESOLUTION NO. 01-67 - A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF SPRINGFIELD TO EXECUTE AND ENDORSE AN AMENDMENT TO THE AGREEMENT WITH THE LEAGE OF OREGON CITIES GOVERNING THE LEAGUE STATUS AS A UNIT OF LOCAL GOVERNMENT, SIMILAR TO OTHER COOPERATIVE INTERGOVERNMENTAL AGENCIES IN WHICH CITIES CREATE AND PARTICIPATE. 4. Ordinances 5. Other Routine Matters . a. Approve Endorsement ofOLCC Liquor License Application for 7-Eleven 2353, located at 411 Harlow Road, Springfield, Oregon. b. Authorize the City Manager to execute a contract with Paradise Media in the amount of $140,825.00 for the annual FireMed Ambulance Membership Advertising and Marketing Campaign. c. Approve the November 6,2001 Special Election Report of the Board of Canvassers and Proclamation for the Election on the Springfield Ballot Measure 20-55, City of Springfield adopting a new revised Charter repealing, replacing 1893 Springfield Charter. ITEMS REMOVED FROM THE CONSENT CALENDAR 1. RESOLUTION NO.2 - A RESOLUTION REQUESTING THE BOARD OF COMMISSIONERS OF LANE COUNTY SURRENDER JURISDICTION OF A PORTION OF GLENWOODBOULEV ARD TO THE CITY OF SPRINGFIELD. Councilor Simmons said unless there is some legal mandate it does not make any sense for the city to take possession of an urban road, it is a county road, it serves county residents, and should be paid for by the county. He said he does not see any value in doing it, unless there is some prior obligation or justification. He said he would oppose the process. . City Manager Mike Kelly said Councilor Simmons called him earlier in the day to express his concerns, and asked City Surveyor Don Rogers to attend tonight to respond to the questions. Springfield City Council Regular Session - December 3,2001 Page - 3 . Mr. Rogers said there was an Urban Roads Transition Agreement between Lane County and the City of Springfield. He said that agreement states that there will be no county roads within the city. He said G1enwood Blvd was completely within the City of Eugene, it was then transferred to Springfield in 1999, and therefore, this is the [mal paperwork necessary to transfer the jurisdiction from Lane County to Springfield according to the Urban Roads Transition Agreement. Mr. Kelly said what Mr. Rogers said is correct, and said typically when the city begins to annex land that is unincorporated and there are major county roads, we typically do not accept jurisdiction until an agreement is made. He said in this case it was unique in that this road was in the city limits of Eugene, and we acquired jurisdiction. He said the earlier agreement was created approximately 13 - 14 years ago that stated there would be no county roads in either city. Councilor Ralston asked if there are other roads in the city limits that are considered county roads? Mr. Rogers said no. Councilor Simmons asked if there is a legal obligation where there was a county road for the city to take over maintenance. Unless there is a legal mandate, he still stands opposed. City Attorney Joe Leahy said he has not reviewed the agreement and will do so to assist city staff. . Councilor Hatfield requested that this item be tabled until more information is made available. IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH TO TABLE RESOLUTION NO.2. THE MOTION PASSED WITH A VOTE OF 6 IN FAVOR AND 0 AGAINST. PUBLIC HEARINGS 1. Resolution initiating an expedited annexation to the City of Springfield, Journal Number 2001-10-0215. RESOLUTION NO. 01-68 - A RESOLUTION INITIATING EXPEDITED ANNEXATION OF CERTIN TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION APPROVE THE ANNEXATION IMMEDIA TEL Y. . Sarah Summers was present for the staff report. She said Sony has requested expedited annexation of a parcel of land in order that a full range of urban services is available to that parcel. The council is authorized to initiate annexation upon receiving consent in writing from a majority of the property owners and registered electors within he territory to be annexed. She said the land is currently vacant and there are no registered voters. The territory is contiguous to the Springfield limits, and is designated Campus Industrial. The property is being purchased by Pacific Source to be developed as their corporate headquarters, which is an allowed use in this zone designation. The city can insure a full range of urban services, and staff recommends adoption of the resolution initiating expedited annexation, and requesting the Boundary Commission approve the annexation. Springfield City Council Regular Session - December 3,2001 Page - 4 . Mayor Leiken opened the public hearing. Noone appeared to speak. Mayor Leiken closed the public hearing. IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH TO ADOPT RESOLUTION NO. 01-68, THE MOTION PASSED WITH A VOTE OF 6 IN FAVOR AND 0 AGAINST. 2. Annexation of Property (Arlie and Company) to the City of Springfield, Journal Number 2001-10-207. RESOLUTION NO. 01-69 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORIES TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION APPROVE THE ANNEXATION, AND REQUESTING THAT THE ANNEXATION REVIEW BY THE BOUNDARY COMMISSION OCCUR DURING A PUBLIC HEARING. . Colin Stephens was present for the staff report. The request is to annex 41 acres of property owned by Arlie and Company in the Gateway area, zoned Medium Density Residential, and is to the east of Baldy View and east to a 94 acre parcel that was annexed into the city earlier this summer. He said the City Council is being asked to conduct a pubic hearing to determine if key urban services as described in the Metro Plan can be made available to serve this site. If it is determined that these services can be satisfactorily extended, the council is asked to give favorable recommendation to the Boundary Commission. He said essentially the development of this property will be grouped with the 94 acres into a consolidated development area. He said like the 94 acres staff and the property owner recognize that all of the key urban services are not currently available to serve this site. He said therefore, in order for staff to support this annexation the property owner has agreed to commit to a development agreement that will be attached to the deeds of this property, which will do several things. It will state only limited development will occur on this site until key urban services are in place. He said it also details the expectations the city has of the property owner's participation in the extension of these services. He said the specific language is still under negotiation, and has not formally be signed off, however staff does expect that that will take place prior to the Boundary Commission public hearing on this issue which will be held on February 7, 2002. Mr. Stephens sited the following that will be included in this agreement: . . This project will be included in the master plan of the 94 acres, which totals 135 acres committed in the master plan; . The development on the site will be limited until Pioneer Parkway is extended, and an east-west extension is made from Pioneer Parkway to this development area; . This extension ofthe roadway and right-of-way will contain sanitary sewer extension that will hook into a sanitary sewer main that will hook up at Pioneer Parkway; . Water extension, electrical and other utilities. Springfield City Council Regular Session - December 3,2001 Page - 5 . Mr. Stephens highlighted the specific area on the overhead map. Mr. Stephens respond to yarious questions of the council. Mr. Leahy said his recollection of the discussions that have taken place, is that this would be presented to the council tonight contingent upon reaching an agreement with the applicant prior to the Boundary Commission meeting. This agreement would come back to the council, and they would then be assured that the key urban services could be provided. In the event that agreement was not reached then the city would pull that from the Boundary Commission meeting, which is scheduled for February 7th. Mr. Stephens said that is correct. Mr. Leahy said to be clear, the city did not provide as a staff any indication with respect to 15 acres that is going to be taken and presented to the Planning Commission, and the City Council at the time of the master plan, and be requested at that time. Staff has no authority over the balance of the 15 acres. Mr. Stephens said that is correct. Mayor Leiken opened the public hearing. . 1. Tom Bowerman, 33707 McKenzie View, Eugene, Oregon. He highlighted his property on the overhead map, and said the reason he is interested in this issue is because it is between his property and one of the adjoining family properties. He said when he hears the suggestions of the great value of this site from a development prospective, he has some serious concerns. He said approximately 20% of this property is in the floodway, and approximately 90% is in the floodplain. He said it seems under these circumstances that 3-C of the Metro Plan should be reviewed, and believes that annexation this particular piece of land opens the door for this city to assume a lot of responsibility. He said the city should be cautious this area would eventually flood. He said what would occur is a flood similar to that, which predates the dams that exist today. He said how smart is the city when it relates to development. There are a lot of unanswered questions, some are still being resolved. 2. Bonnie Ullmann, 3350 Oriole Street, Springfield, Oregon, said she represents the Game Farm Neighbors are requesting that the council use extreme caution, and they ask that the council request a delay of the annexation until there is some idea of how the property is going to be developed. . 3. Larry Reed, 722 Country Club Road, Eugene, Oregon, said he is the Director of Planning and Development for Arlie & Company. He said Arlie & Company owns the 94 acres that is indicated on the map. He said they are in agreement with city staffthat the 40 acres does need to be incorporated in a master plan. There will be additional annexation requests that ) will encompass 180+ acres. He said it will consist of three elements, 1) hospital and medical facilities, including medical office buildings, 2) a smaller area of commercial consisting of retail goods and services, providing the day to day support for not only the hospital, but also the underserved area of the city. 3) 40 acres of Medium Density Residential which under the Metro Plan and City Ordinance could accommodate somewhere between 600 and 800 dwelling units. He said this area is within the UGB, and is ready to be annexed. He said the Springfield City Council Regular Session - December 3,2001 Page - 6 . city has been clear and direct about Arlie's responsibility for development for the site, and they are in agreement for approximately 85% of all of the issues at this time. He said they are confident that they will conclude the details of the annexation agreement prior to the Boundary Commission meeting in February 2002. 4. Jan Wilson, 1260 President Street, Eugene, said she urges the council to deny the annexation requested based on a number of concerns as development of this property would require a significant expansion of key urban services, even beyond what was required for the 94 acres. Specifically the Public Works Department requested that Baldy View to be included in this proposal. She higWighted a number of parcels on the map that do not want, or have not requested annexation. Most importantly the riparian parcels are not included. She submitted her written letter and comments. She said the delay of this annexation is necessary until the development plans are clear, the infrastructure plans are clear, and the neighbors are more supportive, and the riparian parcels are included. 5. Ariane Norberg, 306 W. D Street, Springfield, she recommends the city council postpone their decision to annex the 40 acres for development. She said having traveled through many lands; she tries to see what is most attractive and special than others. She said she has also noticed that people can ruin places with grand ideas conceived by a lack of understanding in the function of nature, like riverbanks and flood plains. She urged council about the irreplaceable riverbanks of the McKenzie River. The possibility of flooding, the cost of development, and requested again that the decision be postponed. . 6. Eric Hall. 304 Wait Street, Eugene, said he represents Eric Hall Architects. He would like to recognize a couple of comments that were made earlier. He said the master plan process has to involve lands that have actually been annexed. As much as they would like to develop and show in it's completion the master plan, that annexation process has to occur in order for that to proceed. He said second, there are number of parcels on the drawing currently that will be involved in further requests for annexation as those processes move forward. He said he does not think the elements that have been stated regarding parcels being left out of this process is correct. He said there are those folks across the freeway that council will be hearing a great deal about this process as it moves forward. He said he did not want to speculate as to their motivations, but he wants to assure the council that it is Arlie & Company and his intent as an architect to provide a very excellent project, one that will recognize the nodal aspects of this site, and the opportunities to cluster a village between two large employment centers those of Sony and PeaceHealth, and they are very excited about this development. 7. Russ Norberg, 306 W D Street, Springfield, said he submitted his written testimony, and said he opposes the annexation because of the flood potential. He would recommend postponement of this decision, and does not see the need to rush into the decision. He said he is studying hydrology as a student at the University of Oregon. . 8. Jim Williams, 2870 Riveria Ct., Springfield, he said he has lived at this location since 1974. He said he brings two unique prospectives to the discussion. He lives right up the channel from where his new neighbor Sacred Heart will enjoya10ng the backside of the channel. His . mother in law owns a parcel ofland at the end of Belt1ine Rd, and Game Farm Rd. He said he does not see a hurry to rush into the annexation, he knows he is being selfish, but would like to hear more about the master plan. Springfield City Council Regular Session - December 3,2001 Page - 7 . ( Mayor Leiken closed the public hearing. . Councilor Hatfield asked if this annexation was subject to the council policy regarding flood plain analysis and if necessary mitigation that was discussed in September? Mr. Stephens said yes. Under that council policy it will be the responsibility of the applicant to go back and determine which areas are in the flood plain and perhaps flood way based upon the evidence of prior floods, not based upon FEMA maps. And to the extent that there is any flood plain to be filled would have to come to the city with mitigation strategies to do that. Mr. Leahy said the discussions with the applicant that we alluded to earlier, that will be the basis for an annexation agreement that would be brought back to the council. He said those discussions include very strongly the need of the implementation of that council policy. He said to the extent that the council policy is implemented, council will have the opportunity to review that at the time council review's the annexation agreement, and make a decision as to whether or not council wanted staff to continue the proposal before the boundary commission, or whether they wish to withdraw it at that time. policy and annexation agreement. Councilor Hatifeld asked if the existing annexation agreement on 94 acres require a master plan of the subject property prior to this annexation. Mr. Stephens said no, it makes no mention of that. . Councilor Hatfield asked if land has to be annexed prior to master planning. Mr. Stephens said no that is not accurate. They could master plan something that is outside the city limits but within the UGB, however it would have to involve the hearings official to provide eventual approval of that. He said this would be elevated to a Type 4 for council approval. Mr. Leahy said it is better that the property be annexed first in order for the city to have input. Councilor Hatfield asked if there were any parcels that Arlie & Company has purchased was rezoned in the Gateway area? Mr. Stephens said no. Mr. Leahy responded to questions of the council related to the process of a master plan. Mr. Leahy said tonight the City Council is making a decision related to the annexation only. The actual master plan will be subject to the public hearing process, and is subject to site review. IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH TO ADOPT RESOLUTION NO 01-69, SUBJECT TO THE COUNCIL APPROVAL OF THE ANNEXATION AGREEMENT AND SAID APPROVAL, IF GIVEN HAS TO BE DONE BEFORE FEBRUARY 4,2002, OR THE ANNEXATION REQUEST WILL BE PULLED FROM THE BOUNDARY COMMISSION DOCKET. THE MOTION PASSED WITH A VOTE OF 6 IN FAVOR AND 0 AGAINST. . Springfield City Council Regular Session - December 3, 2001 Page - 8 . BUSINESS FROM THE AUDIENCE 1. Steve Moe. P.O. Box 847. Springfield. Oregon, said he had the pleasure today oftaking Matt Cooper from the Register Guard on a tour of Springfield today. He said there has been considerable activity around the Springfield bridges lately with survey crews. He said he stopped an inquired as to what they were doing. He said the State of Oregon is going to refitting both bridges in the city. In doing!,io they will be closing each bridge independently, and installing temporary traffic signals at the end of both bridges. He said it is important that the city and SUB and Willama1ane, and L TD all be a part of this process. Mr. Moe said more trivia information about Glenwood. According to the 2000 Census, there are 1200 people there; he said the McVey Highway traffic count is higher than Franklin Blvd. He said there were 88 businesses in Glenwood in 1955, there are 55 today. He said in 1938 the second largest super market was located in G1enwood. CORRESPONDENCE AND PETITIONS 1. Correspondence from 1000 Friends of Oregon, 534 SW Third Avenue, Suite 300, Portland, Oregon, Regarding Correspondence accepted by Council at its November 19,2001 council meeting, requesting consideration of an Urban Growth Boundary Amendment. 2. Correspondence from Brownsville Municipal Court, P.O. Box 188, Brownsville, Oregon, Regarding Municipal Courts, the Unitary Assessment, and the Loss of Court Revenue. . Mr. Grimaldi said in addition to the 2 items listed on the agenda, there are seven additional items received regarding the annexation of property in the Gateway Area. They are from Jan Wilson, Bonnie Ullmann, Sue WoWing, Lori Segal, Larry Reed, Linda Shaver, and Russ Norberg. ITW AS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH TO ACCEPT THE CORRESPONDENCE FOR FILING AND THOSE PIECES OF CORRESPONDENCE RELATED TO THE SUBJECT ANNEXATION BE PLACED IN THE PUBLIC FILE. THE MOTION PASSED WITH A VOTE OF 6 IN FAVOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Budget Committee Appointment. IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH TO APPOINT HILLARY ANITAJ. LARSEN-WYLIE TO THE WARD 2 BUDGET COMMITTEE POSITION FOR A THREE YEAR TERM WHICH WILL EXPIRE ON DECEMBER 31,2004. BUSINESS FROM THE CITY MANAGER 1. Acceptance of Project P20l5l: 58th Street and Thurston Road Roundabout. . . . . '\ . Springfield City Council Regular Session - December 3,2001 Page - 9 RESOLUTION NO. 01-70 - A RESOLUTION TO ACCEPT PROJECT P20 151 FROM WILDISH CONSTRUCTION CO., IN THE AMOUNT OF $234,688.78. Kristi Mayes was present for the staff report. She said the purpose of the Roundabout was to approve the intersection, to decrease delays, increase capacity, and decrease accidents. She highlighted the construction process, and said this was a pilot project. She said staff would report to council after evaluating the roundabout for one year. The evaluation will include information related to delays, complaints, and accidents. She said staff recommends approval of this resolution. IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH TO ADOPT RESOLUTION NO. 01-70. THE MOTION PASSED WITH A VOTE OF 6 IN FAVOR AND 0 AGAINST. BUSINESS FROM THE CITY ATTORNEY There was none. ADJOURNMENT The meeting was adjourned at 9: 1 0 p.m. Minutes Recorder - Kim Krebs ATTEST:~ ~. Kim Krebs, City Recor er Ir