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HomeMy WebLinkAbout10/06/2014 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY OCTOBER 6, 2014 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, October 06, 2014 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore and Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Lauren King, City Recorder Amy Sowa and members of the staff. Councilor Ralston was absent (excused). PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Patriotism Begins at Home Proclamation. Mayor Lundberg read from the proclamation and declared October 11, 2014 as Patriotism Begins at Home Day in honor of National President Ann Panteleakos and all members of the Ladies Auxiliary VFW for their outstanding volunteer service to veterans and their families, the City of Springfield, Oregon and our great country. 2. Fire Merger Recognition. Eugene -Springfield Fire Chief Randall Groves presented this item. Tonight was a celebration of the full merger between the Eugene and Springfield Fire Departments. The last step took place on August 4, 2014 with the integration of the line staff. Now employees from both cities can be found at any stations working side-by-side, trained to the same standards and mostly using the same equipment. Chief Groves said the merger began as a partnership in about 2006 when he and former Springfield Fire and Life Safety Chief Dennis Murphy began discussions about what could be a better system. The two staffs came together and they had good support from the firefighters unions. They worked to bring a response system together so the public got the closest unit regardless of the jurisdiction. In July 2010, they implemented the Functional Consolidation bringing all of the support functions together with both departments functioning under a single administration. Today they have integrated the line staff into a high functioning powerful tool. Chief Murphy said when he retired in 2010, the work was less than halfway done. He left it in the hands of his trusted friend and colleague, Chief Groves, who had the support of two Councils, two Mayors, the labor union and management teams of both cities. He hoped this would be the official retirement of the uniform of the Fire Chief of Springfield Fire and Life Safety in acknowledgement of the uniform in the proud new tradition of Eugene Springfield Fire. The Springfield F&LS was founded in 1886 and was a long and proud tradition. There is a new long and proud tradition that began in August and will continue for hundreds of years. This is an extraordinary accomplishment. There are others in the County that have consolidated and merged. When they started this merger, it was City of Springfield Council Regular Meeting Minutes October 6, 2014 Page 2 extraordinary, but is now a new standard of efficiency and effectiveness. Congratulations to the Council for their leadership. Chief Groves said to commemorate this momentous occasion and to thank the Mayor and Council and city administrations for stepping forward and taking a risk, they presented them with a framed patch and letter. "After years of hard work, commitment and stead progress, the cities of Springfield and Eugene proudly announce the successful merging of our two fire departments and present the new Eugene Springfield Fire Department patch. The patch, developed by an internal team of department members, serves as a symbol of our two cities coming together to share an essential service. We sought to build a stronger and more capable fire service organization, and through the merging of the Eugene and Springfield fire departments, we have successfully improved our service delivery system while effectively reducing our costs to the public. Thank you for your support!" Mayor Lundberg said they appreciated the work that went into creating the merger. She acknowledged Chief Groves and Chief Murphy for having that vision. It was a lot of work and didn't always go smoothly, so they appreciated that everyone stayed committed to what they have been able to accomplish. They are very proud of our fire department. Chief Groves said they are proud of their people that serve and protect every day. CONSENT CALENDAR 1. Claims 2. Minutes a. September 8, 2014 — Work Session b. September 15, 2014 — Work Session 3. Resolutions 4. Ordinances a. ORDINANCE NO. 6326 - AN ORDINANCE TO RESCIND VACATION ORDINANCE NO. 6213 b. ORDINANCE NO. 6327 - AN ORDINANCE AMENDING SPRINGFIELD MUNICIPAL CODE CHAPTER 6 VEHICLES IN TRAFFIC SECTION 6.020 "RESTRICTED IN TIME" AND SECTION 6.335 "ABANDONED VEHICLES — DEFINITION" AND ADOPTING A SEVERABILITY CLAUSE 5. Other Routine Matters a. Award the Subject Contract to Lantz Electric, Inc. for Project P21101 Downtown Lighting — Phase 1, in the Amount of $125,897.00. City of Springfield Council Regular Meeting Minutes October 6, 2014 Page 3 IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE CONSENT CALENDAR WITH THE SEPTEMBER 15, 2014 WORK SESSION MINUTES AMENDED. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (1 ABSENT — RALSTON). ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Annexation of Territory to the City of Springfield — Annex 7.46 Acres of Property Located North of Mt. Vernon Road at Mt. Vernon Cemetery Road, Springfield. ORDINANCE NO. 1 — AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD, AND WILLAMALANE PARK AND RECREATION DISTRICT, AND WITHDRAWING THE SAME TERRITORY FROM THE WILLAKENZIE RURAL FIRE PROTECTION DISTRICT (FIRST READING). Andy Limbird, Senior Planner, presented the staff report on this item. A request for annexation to the City of Springfield has been received from Hayden Homes for a portion of the "Pinehurst" residential subdivision area in southeast Springfield. The subject property is located on the north side of Mt Vernon Road at the intersection with Mt Vernon Cemetery Road in the Jasper-Natron neighborhood. The 7.46 -acre territory requested for annexation is inside the City's Urban Growth Boundary (UGB) and is contiguous with the City limits. The applicant is requesting annexation to facilitate a future residential subdivision phase of the Pinehurst development area. The City Council is authorized by ORS Chapter 222 and SDC Article 5.7-100 to act on annexation requests. In accordance with SDC 5.7-155 and ORS 222.040, 222.180 and 222.465, if approved the annexation will become effective 30 days after signature by the Mayor or upon acknowledgement by the State — whichever date is later. The subject property is contiguous with the existing City limits and is currently vacant. The territory requested for annexation is part of a single tax lot with an assessed value of $1,605. Staff advises that future utility system upgrades and extensions, and connection to the recently -completed Jasper Trunk Sewer line are anticipated for this area of southeast Springfield so an annexation agreement has been prepared to accompany this request. Upon annexation, the proposed development site would be subject to the Tentative Subdivision Plan process. The territory requested for annexation is zoned Low Density Residential with an Urbanizable Fringe Overlay (UF -10) in accordance with the Springfield Zoning Map. Upon annexation, the OF -10 overlay will be removed. As outlined in the staff report, the annexation area can be served with the minimum level of key urban facilities and services as required in the Eugene -Springfield Metropolitan Area General Plan. The staff report also confirms the annexation request meets the criteria established in Section 5.7-140 of the Springfield Development Code. Staff finds the proposal complies with the annexation criteria of approval listed in SDC 5.7-140, and Council is within its authority to approve annexation of the subject territory to the City of Springfield and Willamalane Park and Recreation District; and withdrawal of the subject territory from the City of Springfield Council Regular Meeting Minutes October 6, 2014 Page 4 Willakenzie Rural Fire Protection District. Staff recommends the City Council schedule the ordinance for second reading and adoption. Mr. Limbird displayed maps of the property requested for annexation. Mayor Lundberg opened the public hearing. Jesse Lovrien, Redmond, OR. Mr. Lovrien said he represented the applicant, Hayden Homes, and was available to answer any questions. Mayor Lundberg closed the public hearing. BUSINESS FROM THE AUDIENCE Steve Moe, Springfield, OR. Mr. Moe said the Glenwood Refinement Plan has been modified and the Planning Commission met a few weeks ago during a public hearing and adopted it. The modified plan made some changes to the boundaries of the new proposed Franklin Boulevard corridor. One of the changes was to shift the boundaries of Franklin Boulevard at the first roundabout west of the Springfield Bridge, to the north. The property owner of the affected property is Phil Marvin. Mr. Marvin testified that he had little or no communication with the City since April and wasn't aware of the change until just before the public hearing. He was fine with the previous design, but the new design was too much and he would oppose it with legal action. We just went through a year delay with the previous Plan and he didn't want to see that happen again. As a Planning Commissioner, he told Mr. Marvin that he hoped he and the City could get together and come up with a solution that satisfies everyone. As of last week, Mr. Marvin said he had not heard from the City. Mr. Moe said he wants everyone to meet and work something out. An appeal could delay the project for another year or so. Mr. Moe talked to city staff last week who said there may be some restrictions in meeting with Mr. Marvin. It is imperative that the City and Mr. Marvin communicate and come up with a solution. COUNCIL RESPONSE Mr. Grimaldi said staff would contact Mr. Marvin and would let Council know what they learn after that conversation. Mayor Lundberg said they don't want any hold-ups for another year. Mr. Grimaldi agreed. CORRESPONDENCE AND PETITIONS ow ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Councilor Moore said award of the contract for street lighting downtown was approved under the Consent Calendar and she was very excited to see that moving forward. City of Springfield Council Regular Meeting Minutes October 6, 2014 Page 5 2. Councilor Woodrow said she sent a note to the American Kennel Club letting them know that the McKenzie Cascade Dog Fanciers Club donated 35 oxygen mask sets to the fire departments local and regional, so paid and volunteer departments will have at least one set for response to offer animals the chance to be taken care of at the site of a fire, or given an opportune amount of time to make it to a veterinarian for further evaluation. She is very proud of her club for stepping up to do this, so she sent a note to the American Kennel Club. In response, the AKC posted it on their newsletter as kudos and also in their National newsletter. The secretary of her club contacted her to find out where they ordered the masks because AKC had been overwhelmed with requests by other clubs across the country wanting to know where they could be obtained. She thanked the community, the fire department and the media for their support. She was proud of everyone. 3. Mayor Lundberg said she was happy to be back from her vacation. She learned that in Europe Springfield is a trendy brand that had a lot of fun quips about Springfield being young and refreshing. The City needs to capitalize on that. She also took a lot of traffic pictures to share. BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 7:17 p.m. Minutes Recorder Amy Sowa % Christine L. Lundberg Mayor Attest: City Recor er