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HomeMy WebLinkAbout02/20/2001 Regular . . . .,~t _..~ ... MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL, HELD MONDAY, FEBRUARY 20, 2001 The Springfield City Council met in Regular Session at Springfield City Hall, City Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, February 20,2001, at 7:00 p.m., with Mayor Leiken presiding. ATTENDANCE Present were Mayor Leiken, Councilors Ballew, Fitch, Hatfield, Lundberg, Ralston and Simmons. Also present were Assistant City Manager Gino Grimaldi, City Recorder Kim Krebs, Police Chief Jerry Smith, City Attorney Joe Leahy and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Leiken. SPRINGFIELD UPBEAT Mayor Leiken spoke about the three proclamations on the agenda tonight. Police Chief Jerry Smith recognized retiring canine "Kevin" and his handler, Officer Glen Patrick, for their dedicated service to the City of Springfield. CONSENT CALENDAR 1. Claims 2. Minutes a. November 27,2000 - Work Session b. December 4,2000 - Work Session c. December 4, 2000 - Regular Meeting d. December 8, 2000 - Council Goal Setting Session e, December 8, 2000 - TEAM Springfield Goal Setting Session f. December 11,2000 - Work Session 3. Resolutions a. RESOLUTION NO 01-9 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30177: SYCAN COMMERCIAL PARK, 151 ADDITION PUBLIC IMPROVEMENTS. 4. Ordinances 5. Other Routine Matters a. Approve the January 2001 Disbursements b. Accept the 1999/00 Comprehensive Annual Financial Report and Management Letter . . . Springfield City Council Regular Meeting - February 20,2001 Page - 2 c. Approve the OLCC Liquor License Endorsement for Ruthie B's Antiques & Depot District Tea Room, Located at 100 Main Street, Springfield, Oregon IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH TO ADOPT THE CONSENT CALENDAR, THE MOTION WAS PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. PUBLIC HEARINGS 1. Public Hearing, Second Reading, and Adoption of Resolutions and Ordinances Amending Fees RESOLUTION NO. 01-10 - A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD AMENDING A MASTER SCHEDULE OF MISCELLANEOUS FEES AND CHARGES, RATES, PERMITS AND LICENSES. RESOLUTION NO. 01-11 - A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD AMENDING A MASTER SCHEDULE OF MISCELLANEOUS FEES AND CHARGES, RATES, PERMITS, LICENSES AND OTHER FEES AND CHARGES AS ESTABLISHED BY THE SPRINGFIELD MUNICIPAL CODE. ORDINANCE NO. 5973 - AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD AMENDING APPENDIX L DEVELOPMENT CODE FEES SCHEDULED, AS ESTABLISHED IN THE SPRINGFIELD DEVELOPMENT CODE (JO. NO. 99-05-124), AND DECLARING AN EMERGENCY. ORDINANCE NO. 5974 - AN ORDINANCE AMENDING SECTION 105.9 AND 105.9.1 OF THE UNIFORM FIRE CODE AS AMENDED, CHANGED AND MORE P ARTICULARL Y DESCRIBED AND SET FORTH IN THE "CITY OF SPRINGFIELD 1997 UNIFORM FIRE CODE AMENDMENT" PRESCRIBING FEES FOR INSPECTION OF OCCUPANCIES REQUIRING HAZARDOUS MATERIALS PERMITS AND DECLARING AN EMERGENCY. Finance Director Bob Duey was present for the staff report. He noted that this is the second reading on all four, and there is not a lot of new information on them. He reviewed each of the items. Councilor Ballew if there was 100% reimbursement on all the fees, and not just the fire code reimbursement. Mr. Duey stated that Planning fees are at 25%, Hazmat fees are at 100%, and the other, are between 50% and 100%. Some things, such as library fines and copying fees, are at a point where you cannot raise them higher than a certain level. Some of the miscellaneous ones are looked at individually. Mayor Leiken opened the public hearing. 1. John Benefiel, TG Glass Art, 4739 Main Street, Springfield. They plate only 25-30 days a year, and was wondering if it was worth their while for businesses like his that use such a small amount, versus the shops that are doing the plating six days a week, with a backlog. Mayor Leiken suggested that Fire Marshal Dennis Shew contact Mr. Benefiel regarding his issue. . . . Springfield City Council Regular Meeting - February 20,2001 Page - 3 Mayor Leiken closed the public hearing. IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH, TO ADOPT RESOLUTION NO. 01-10. THE MOTrON PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH, TO ADOPT RESOLUTION NO. 01-11. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH, TO ADOPT ORDINANCE NO. 5973. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH, TO ADOPT ORDINANCE NO. 5974. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Withdrawal from Glenwood Water District Midway Manor Mobile Home Park/Kenneth Garchow Boundary Commission File Number EC SP 00-04 Planning Journal Number 2000-12-0245. ORDINANCE NO.3. AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY KNOWN AS THE MIDWAY MANOR MOBILE HOME PARK, LOCATED IN THE GLENWOOD AREA OF WEST SPRINGFIELD, SOUTH OF FRANKLIN BOULEVARD AND 15TH AVENUE, EAST OF HENDERSON AVENUE, AND NORTH OF 19TH AVENUE; TAX LOTS 13302, 13303, 14000,Tl7S R03W S34 MAP 43; HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE GLENWOOD WATER DISTRICT. Planner II Kitti Gale was present for the staff report. Ms. Gale said the Oregon Department of Revenue requires withdrawal approval be received prior to March 3151 of each year. This requirement applies to all four of her withdrawals. The staff recommends their approval of the application at the second reading, which will be on March 5, 2001. Councilor Ballew asked if we would receive the taxing authority. Mr. Duey said that there is no shifting of taxing authority; not in the rate. Mayor Leiken opened the public hearing. No one appeared to speak. Mayor Leiken closed the public hearing 3. Withdrawal from Glenwood Water District 2203,2203 Yz, 2305 and 2307 Henderson Avenue Boundary Commission File Number EC SP 00-46 Planning Journal Number 2001-02-0026. . . . Springfield City Council Regular Meeting - February 20,2001 Page - 4 ORDINANCE NO.4. AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE GLENWOOD AREA OF WEST SPRINGFIELD, SOUTH OF FRANKLIN BOULEY ARD AND 22ND AVENUE, EAST OF HENDERSON AVENUE, TAX LOT 400 T 18S R03W S03 MAP 13: HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE GLENWOOD WATER DISTRICT. Mayor Leiken opened the public hear. No one appeared to speak. Mayor Leiken closed the public hearing. 4. Withdrawal from Rainbow Water District 1256 West Fairview Drive/Hotenga Boundary Commission File Number EC SP 00-26 Planning Journal Number 2000-12-0246. ORDINANCE NO.5. AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE MENLO PARK AREA OF WESTERN SPRINGFIELD, NORTH OF FAIRYIEW DRIVE, EAST OF TAMARACK, SOUTH OF WEST OUINAULT AVENUE: TAX LOT 1102, T17S R03W S27 MAP 31: HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. Mayor Leiken opened the public hearing. No one appeared to speak. Mayor Leiken closed the public hearing. 5. Withdrawal from Rainbow Water District 3635 Game Farm RoadlRice Farm House/Sony Boundary Commission File NumberED SP 00-44 Planning Journal Number 2000-12-0247. ORDINANCE NO.6. AN ORDINANCE WITHDRA WING CERTAIN REAL PROPERTY LOCATED IN THE GA TEW A Y AREA OF NORTH SPRINGFIELD ON GAME FARM ROAD, AND SOUTH OF INTERNATIONAL WAY: PART OF TAX LOT 600, T17S R03W S15 MAP 30: HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. Mayor Leiken opened the public hearing. No one appeared to speak. Mayor Leiken closed the public hearing. Councilor Simmons asked if they could take these actions prior to the Boundary Commission's action. Councilor Ballew asked if our Fire Department contracts would remain the same with Rainbow and Glenwood, or if there would be a process to make adjustments. . . . Springfield City Council Regular Meeting - February 20,2001 Page - 5 Mr. Duey stated that the Boundary Commission does not act on the water withdrawals at all; we are doing these withdrawals independently. They will only act on the annexation issue. In response to the question on the fire contracts, he stated that all three districts have essentially the same contract. He further explained how the costs of fire services are determined. 6. 2001-2006 Capital Improvement Plan City Engineer Al Peroutka was present for the staff report, He stated that the information they had was the same as they had looked at in work session, with the exception of two additional sheets added to the packet, which were discussed at the work session. He said that this was the opportunity for public comment. Councilor Ballew asked when the State STIP hearing would be and if it would be helpful if the councilors appeared. Councilor Hatfield spoke about the letter that is being written for Mayor Leiken's signature. Public Work Director Dan Brown said that, in his judgment, the answer to Councilor Ballew's question IS no. Mayor Leiken opened the public hearing. No one appeared to speak. Mayor Leiken closed the public hearing. Councilor Simmons spoke about the channel improvements and the storm drainage components. He said that if we are going to spend dollars, we should have a science-based process so that we have valid reasons why we choose one project over another. Mr. Peroutka provided an example of how staff envisions the project for the first year. He said they would be looking at the top priorities in order to eliminate any problems that may come up in the future. IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH, TO ADOPT THE 2001-2006 CAPITAL IMPROVEMENT PROGRAM. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE 1. Richard Tabor, 480 Mallard, Springfield. He spoke about Springfield being his home, but that he is very concerned about the prostitutes and transient traffic in the downtown area. He said he couldn't, with good conscience, allow his 13-year-old son go to the Library on his own. The public drinking is a citation offense and most of the time the defendant does not appear for their court appearance and that it is just a revolving door. He said that if the police need additional funding, it is important to take this one issue to the voters, instead of all the past ballot measures. He recommended making public drunkenness more than a citation, but making it an arrestable offense. Councilor Simmons spoke about his personal experience in viewing the many incidents of the transient actions in the downtown area. We need to determine how to use resources more effectively, and that it is a long-term problem, which is getting much worse as it goes. He suggested that the Police Planning . . . Springfield City Council Regular Meeting - February 20,2001 Page - 6 Task Force (PPTF) brings forth an action plan, maybe in small steps that could be directed at these issues. He also said that we need to do some of the charter amendments to increase the funds. Mayor Leiken informed the Council that Mr. Tabor would be willing to be actively involved on a committee regarding these issues. Councilor Ballew agreed that Springfield does not have the resources to do this on its own. Councilor Lundberg said that there are multiple problems in the downtown area and there possibly needs to be a prioritization set up. She asked what is currently happening right now to solve the problems. Police Chief Jerry Smith responded to Councilor Lundberg's questions. The police staff and school district are both looking at the problems of not enough funding for extra police officers. The PPTF has not yet begun looking at these issues. Assistant City Manager Gino Grimaldi agreed that there is a police issue in the downtown area. He spoke about the many issues that are happening and the process that will help to make a change in the downtown area. He also spoke about the West M project and said that the same approach should be taken downtown as was taken in that project. Councilor Ralston spoke about the bicycle patrol and foot patrol and how effective he thinks they would be. Councilor Ballew said that the downtown area is not a new problem. She said that this is not just a police problem, but that private citizens will need to get involved. Councilor Hatfield said that we do need a tax base in the city, and that the Council is unanimous in pursuing aggressively. He said that we need an anchor in the downtown area, which could be a courthouse. We need to look at the charter and levy fines that are sufficient to meet the issues of today. He also agrees that we need to have partners in policing with not only other agencies, but citizens as well. He thanked Mr. Tabor for appearing, and said the Council is committed to cleaning up the downtown. Councilor Lundberg said she would also be supportive of taking a look at the charter. She asked Cynthia Pappas, the Development Services Director, if there was a downtown association. Ms. Pappas replied that there was a Springfield downtown association that was formed in 1983, and it was funded through an economic improvement district. She provided information ads to what the duties of the association were. Around 1993, the Springfield partnership for progress was formed, which existed for about three years. She said that on Thursday, at TEAM Springfield, she would be making a presentation about doing a phase II of the Meadow Park pilot project, and including the downtown area in that phase. She spoke about SRDC and the issue of the economic vitality for the downtown area is essential. City Attorney Joe Leahy said that he has worked in the downtown area for 25 years and that if there are businesses downtown it is important to patronize them to keep them open. Councilor Simmons said that there are solutions and that they need to let it be known that we will not tolerate this type of behavior. . . . Springfield City Council Regular Meeting - February 20,2001 Page - 7 COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Larry Reed, Arlie & Company Land and Investments, 722 Country Club Road, Eugene, Regarding Eugene City Council Decision to Eliminate the West Eugene Parkway. IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH, TO ACCEPT FOR FILING THE CORRESPONDENCE. THE MOTION WAS PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Budget Committee Appointment. IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR FITCH, THAT DANIEL BOWIE BE APPOINTED TO THE BUDGET COMMITTEE AS THE REPRESENTATIVE FOR WARD 5 FOR A TERM EXPIRING 31, 2003. THE MOTION WAS PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports 1. Councilor Ralston spoke about an LRAP A meeting that he attended last week. SUB installing diesel generators was a major topic of discussion, even though it was not an agenda item. It will be on the agenda next month, and he is hoping that there will be a representative from SUB in attendance. He said that Monaco was also discussed regarding their nuisance odors, and two days later there was a lawsuit filed against them. Councilor Simmons spoke about the diesel generator issue. He said that it is a better quality diesel than the City of Eugene is using in their equipment. Councilor Hatfield confirmed that a temporary permit has been granted for a 3-month period, and they will then need a permanent permit to allow them to operate. Councilor Ralston said that the Housing Policy Board had a new member appointed. Councilor Lundberg said that the Human Services Commission met andrthat she had agreed to chair. She said that the item that needs to be addressed is out-of-cycle budget requests. She further stated that it is important to have some mechanism to get a formal recommendation from the Housing Services Commission and that she hoped that by next month there will be something available. Springfield City Coun~il Regular Meeting - February 20,2001 Page - 8 . Councilor Ballew reported that the Regional and Fiber South are getting close to signing a contract with the provider. Once they get lighted we hope to begin generating income off the franchise fees. Mayor Leiken thanked Councilor Ballew for her attendance in his place at the Fiber Consortium meetings. Mayor Leiken spoke about the Metro Partnership dinner. b. Other Business BUSINESS FROM THE CITY MANAGER 1. Other Business Assistant City Manager Gino Grimaldi said there would not be a council meeting on February 26,2001, however, there will be a Legislative Committee meeting at 5:00 p.m. that evening. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 8:24 p.m. . Minutes Recorder - Heather Underwood ATTEST: .