HomeMy WebLinkAboutResolution 2014-32 10/20/2014CITY OF SPRINGFIELD
FY 2014-2015
SUPPLEMENTAL BUDGET No. 1
RESOLUTION NO. 2014-32
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
General, Street, Jail Operations, Special Revenue, Transient Room Tax, Community Development, Building Code,
Fire Local Option Levy, Police Local Option Levy, Bancroft Redemption, Bond Sinking, Regional Wastewater Debt
Service, Sanitary Sewer Capital, Regional Wastewater Revenue Bond Capital Project, Development Assessment
Capital, Development Projects, Storm Drainage Capital, Police Building Bond Capital Project, Regional
Wastewater Capital, Street Capital, Storm Drainage Improvement SDC, Storm Drainage Reimbursement SDC,
Sanitary Sewer Reimbursement SDC, Sanitary Sewer Improvement SDC, SDC Regional Wastewater
Reimbursement, SDC Regional Wastewater Improvement, SDC Transportation Reimbursement, SDC
Transportation Improvement, Sanitary Sewer Operations, Regional Wastewater, Ambulance, Storm Drainage
Operations, Booth -Kelly, Regional Fiber Consortium, Insurance, Vehicle & Equipment, and SDC Administration
Funds.
WHEREAS, the 2014-2015 fiscal year appropriations for the City of Springfield were made by Resolution No.
2014-19 dated June 16, 20134 and,
WHEREAS, at various times during the fiscal year the Common Council is requested to make adjustments to the
fiscal year budget to reflect needed changes in planned activities, to recognize new revenues, or to make other
required adjustments; and,
WHEREAS, the Common Council handles such requests for adjustment to the budget through Supplemental
Budget Resolutions presented at public hearings at which the public may comment on such requests; and,
WHEREAS, notice of a public hearing, including information regarding such revenues and expenditures was
published in a newspaper of general circulation not less than 5 days prior to the public meeting; and,
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Springfield, a Municipal
Corporation of the State of Oregon, as follows:
Section 1. Resolution 2014-19 is hereby adjusted as follows:
Resources
Beginning Cash Balance
State Conflagrations Funds
Total Resources Adjustments
General - Fund 100
Requirements
213,598 Operating Expenses:
20,648 Fire & Life Safety
Library
Municipal Court
Total Operating Expense
Non -Departmental Expenses:
Interfund Transfers
Reserves
Total Non -Departmental Expense
$ 234,246 Total Requirements Adjustments
$ 20,648
8,500
29,295
$ 58,443
$ 5,571
170,232
$ 175,803
$ 234,246
Attachment 2 Page 1 of 11
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. This request recognized the revenue of $20,648 from the State
conflagration funds and allocates it to F&LS salary, overtime and vehicle expense. The City's contract with Leahy,
VanVactor, Cox and Melendy expired on 6/30/2014. Negotiations completed and approved by Council on
7/7/2014 resulted in anew two year contract with the firm. Request carries forward expenditures from the
Library's book fund that was not fully expensed in FY14 of $8500. Request adjust the ROW revenue transfer for the
remaining FY14 ROW fees charged to Sanitary Sewer Operations and Storm Draining Operations that are based
upon 3% of user fees. Request corrects the funds for the Mohawk Banner/Community Business Development
program and moves $730 to the appropriate Special Revenue fund from General Fund reserves.
Street - Fund 201
Resources Requirements
Beginning Cash Balance $ 88,795 Operating Expenses:
Miscellaneous Receipts 3,600 Development & Public Works $ (63,186)
Transfer from Fund 100 4,841 Non -Departmental Expenses:
Interfund Transfers $ 100,000
Reserves 60,422
Total Non -Departmental Expense $ 160,422
Total Resources Adjustments $ 97,236 Total Requirements Adjustments $ 97,236
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Request adjust the ROW revenue transfer for the remaining FY14 ROW fees
charged to Sanitary Sewer Operations and Storm Drainage Operations that are based upon 3% of user fees.
Secures resources for the Slurry Seal Project for phase one at $100k from the Street Fund Operations. South 70th
Street residents indicated their interest for a thin lift overlay project. Partial funding was dedicated through a
trade for services for pavement restoration performed in 2012 from a SUB waterline replacement project. The
residents and the City shared in the remaining costs. This request transfers $23,449 back to the Division's
operating budget for the SUB project and the residents portion of the cost.
Jail Operations - Fund 202
Resources Requirements
Beginning Cash Balance $ 1,846 Non -Departmental Expenses:
Reserves $ 1,846
Total Resources Adjustments $ 1,846 Total Requirements Adjustments $ 1,846
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Attachment 2 Page 2 of 11
RESOLUTION NO.2014-32
Special Revenue - Fund 204
Resources
Requirements
Beginning Cash
$ 202,118
Operating Expenses:
Grants
46,910
City Manager's Office
$ 3,222
State Homeland SEC Grant Radio
159,000
Development & Public Works
180,654
State Homeland
(17,337)
Police
46,910
Total Operating Expense
$ 230,786
Non -Departmental Expenses:
Reserves $ 159,905
Total Resources Adjustments $ 390,691 Total Requirements Adjustments $ 390,691
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Reallocates Justice Assistance Grants for 2011, 2012 and 2013. Recognizes
2014 Justice Assistance Grant Award which will support the Volunteer Coordinator program. A State Homeland
Security Grant was awarded to the City for $159k to upgrade the Development & Public Works department's radio
system. Request corrects an erratum during the FY15 budget process that stated incorrect grant beginning
balance. CMO request for the SCY Demonstrations storm water project be reallocated from reserves to economic
development for a signage project. Request re -appropriates the remainder of the Comcast grant from reserves for
connectivity projects throughout City facilities.
Transient Room Tax - Fun 208
Resources Requirements
Beginning Cash $ 18,437 Operating Expenses:
Library $ 9,309
Non -Departmental Expenses:
Reserves $ 9,128
Total Resources Adjustments $ 18,437 Total Requirements Adjustments $ 18,437
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Request carries forward expenditures for the remaining Arts Commission
Grant budget from FY14 to FY15 $9309.
Community Development - Fund 210
Resources Requirements
CDBG Federal Grants $ 321,156 Operating Expenses:
HUD Home Grants 137,838 Development & Public Works $ 458,994
Total Resources Adjustments $ 458,994 Total Requirements Adjustments $ 458,994
Comments: The Community Development request to reclass expenditures to correct project accounts. At the time
of the FY15 budget development process the final HUD allocation amounts had not been finalized and the grant
award was an estimate. Request carryforward HOME project related expenditures from FY14. The projects had
unspent balances left at the end of FY14 but the service providers are still in process of completing their projects.
Request to carryforward CDBG project related expenditures from FY14. The projects accounts had unspent
balances left at the end of FY14 but the service providers are still in process of completing their the projects.
Attachment 2 Page 3 of 11
RESOLUTION NO. 2014-32
Building Code - Fund 224
Resources Requirements
Beginning Cash $ (14,015) Non -Departmental Expenses:
Reserves $ (14,015)
Total Resources Adjustments $ (14,015) Total Requirements Adjustments $ (14,015)
Comments: Beginning cash adjustment is being made because prior year expenses were more than predicted and
reserves balance is being adjusted.
Fire Local Option Levy - Fund 235
Resources Requirements
Beginning Cash $ 66,340 Non -Departmental Expenses:
Reserves $ 66,340
Total Resources Adjustments $ 66,340 Total Requirements Adjustments $ 66,340
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Police Local Option Levy- Fund 236
Resources Requirements
Beginning Cash $ (78,841) Operating Expenses:
Municipal Court $ 54,666
Non -Departmental Expenses:
Reserves $ (133,507)
Total Resources Adjustments $ (78,841) Total Requirements Adjustments $ (78,841)
Comments: Beginning cash is being adjusted because prior year end cash was less than expected and balance is
being removed from reserves. Request funds for Court's program for indigent representation with the change to a
single consortium.
Bancroft Redemption - Fund 305
Resources Requirements
Beginning Cash $ 2,022 Non -Departmental Expenses:
Reserves $ 2,022
Total Resources Adjustments $ 2,022 Total Requirements Adjustments $ 2,022
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Bond Sinking - Fund 306
Resources Requirements
Beginning Cash $ 111,718 Non -Departmental Expenses:
Unappropriated Fund Balance $ 111,718
Total Resources Adjustments $ 111,718 Total Requirements Adjustments $ 111,718
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into Unappropriated Fund Balance.
Attachment 2 Page 4 of 11
RESOLUTION NO. 2014-32
Regional Wastewater Debt Service - Fund 312
Resources Requirements
Beginning Cash $ 1 Non -Departmental Expenses:
Unappropriated Fund Balance $ 1
Total Resources Adjustments $ 1 Total Requirements Adjustments $ 1
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into Unappropriated Fund Balance.
Sanitary Sewer Capital - Fund 409
Resources Requirements
Beginning Cash $ 2,143,633 Non -Departmental Expenses:
Reserves $ 878,564
Capital Projects $ 1,265,069
Total Resources Adjustments $ 2,143,633 Total Requirements Adjustments $ 2,143,633
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. The 58th Street Flow Control Facility projected funded in the Sanitary Sewer
Capital Fund has been completed, • the remaining budgeted funds are being placed back into Wastewater Capital
Reserves. Request carryovers money for capital projects that where not completed in FY14: Asset Management
Replacement, Jasper Road Trunk Sewer, 10th & N Street Upgrade, Franklin Blvd Sewer Extension, and South 2nd
Street Sewer Replacement.
Regional Wastewater Revenue Bond Capital Project - Fund 412
Resources Requirements
Beginning Cash $ 956,916 Non -Departmental Expenses:
Reserves $ (488,783)
Capital Projects $ 1,445,699
Total Resources Adjustments $ 956,916 Total Requirements Adjustments $ 956,916
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Request carryovers money for operating, capital outlay and capital projects
that where not completed in FY14: Influent PS/Headworks, Tertiary Filtration I, Biosolids Force Main Rehab,
Thermal Load Implement 1, and WPCF Logon Removal. An increase in funding to Facilities Plan Engineering and
Biosolids Fore Main Rehab projects are being requested to cover additional costs expected since the initial budget
planning. The necessary changes for these projects have been discussed with the MWMC commission and
approved with Resolution 14-07 and 14-08.
Development Assessment Capital - Fund 419
Resources Requirements
Beginning Cash $ 12,362 Non -Departmental Expenses:
Reserves 12,362
Total Resources Adjustments $ 12,362 Total Requirements Adjustments $ 12,362
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Attachment 2 Page 5 of 11
RESOLUTION NO. 2014-32
Development Projects - Fund 420
Resources Requirements
Beginning Cash $ 178,064 Non -Departmental Expenses:
Willamalane Contribution 27,939 Reserves $ 211,098
IFA Grant 300,000 Capital Projects $ 294,905
Total Resources Adjustments $ 506,003 Total Requirements Adjustments $ 506,003
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. CMO has request a reallocation for a partner contribution for the Gateway
Interchange Flame Sculpture. This supplemental budget will move the remaining STP -U funding for the
Transportation System Plan FY14 revenue and budget them in FY15 for the final project expenditures. Request will
update the storm water capital funds in the Development Projects Fund for the FY15 project budget for the
Millrace Storm Water Facility project by recognizing the Willamalane Contribution and update the street capital
funds by recognizing grant revenue for the Beltline-Gateway intersection from the Oregon Infrastructure Finance
Authority. Request will re -appropriate reserves to the City Hall Plaza the City Hall Seismic study and to the Building
Preservation scheduled project.
Storm Drainage Capital - Fund 425
Resources Requirements
Beginning Cash $ 341,019 Non -Departmental Expenses:
Reserves $ 309,746
Capital Projects $ 31,273
Total Resources Adjustments $ 341,019 Total Requirements Adjustments $ 341,019
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. The Firing Range Decommissioning project FY14 expenditures exceeded
estimated actuals which causes the reduction of the project's FY15 budget. This supplemental budget will re -
appropriate $48,273 the FY14 unspent budget for both the Asset Management Replacement project budget and
the Channel 6 project budget into their respective FY15.
Police Building Bond Capital Project - Fund 428
Resources Requirements
Beginning Cash $ 36,990 Non -Departmental Expenses:
Interest Income 250 Reserves $ -
Capital Projects $ 37,240
Total Resources Adjustments $ 37,240 Total Requirements Adjustments $ 37,240
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. This request carryovers funds to the Facilities Maintenance program to used
for four major projects; new phone and data upgrades, new equipment, security upgrades and power upgrades
for the Justice Center.
Attachment 2 Page 6 of 11
RESOLUTION NO. 2014-32
Regional Wastewater Capital - Fund 433
Resources Requirements
Beginning Cash $ 2,313,558 Operating Expenses:
Development & Public Works $ 595,628
Non -Departmental Expenses:
Reserves $ 1,563,706
Capital Projects $ 154,224
Total Resources Adjustments $ 2,313,558 Total Requirements Adjustments $ 2,313,558
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Request carryovers money for operating, capital outlay and capital projects
that where not completed in FY14: Wet Weather Flow, Primary Sludge Thickening, Thermal Load Pre -implement,
Major Rehab, and Equipment Replacement. An increase in funding to Poplar Harvesting projects are being
requested to cover additional costs expected since the initial budget planning. The necessary changes for these
projects have been discussed with the MWMC commission and approved with Resolution 14-07 and 14-08.
Street Capital - Fund 434
Resources Requirements
Beginning Cash $ (128,144) Non -Departmental Expenses:
ODOT IGA 279,918 Reserves $ (128,144)
LTD IGA 3,303 Capital Projects $ 383,221
Transfer from Fund 201 100,000
Total Resources Adjustments $ 255,077 Total Requirements Adjustments $ 255,077
Comments: Beginning cash is being adjusted because prior year end cash was less than expected and balance is
being removed from reserves. Secures resources for the Slurry Seal Project for phase one from the Street Fund
Operations transfer. Request recognizes revenue from ODOT for the Main Street Pedestrian Crossing project and
revenue from LTD for the Main McVey Transit Stud. Re -appropriate funding from FY14 to FY15 for the 58th Street
Ped Crossing and the South Bank Path Extension projects.
SDC Local Storm Improvement - Fund 440
Resources Requirements
Beginning Cash $ 174,471 Operating Expenses:
Development & Public Works $ (661)
Non -Departmental Expenses:
Reserves $ 175,132
Total Resources Adjustments $ 174,471 Total Requirements Adjustments $ 174,471
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Adjust the allocation for Internal SDC Administrative fees charged between
funds. The allocation is based on a percentage of revenues in each SDCfund.
Attachment 2 Page 7 of 11
RESOLUTION NO. 2014-32
SDC Local Storm Reimbursement - Fund 441
Resources Requirements
Beginning Cash $ 23,343 Operating Expenses:
Development & Public Works $ 12,595
Non -Departmental Expenses:
Reserves $ 10,748
Total Resources Adjustments $ 23,343 Total Requirements Adjustments $ 23,343
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Adjust the allocation for Internal SDC Administrative fees charged between
funds. The allocation is based on a percentage of revenues in each SDC fund.
Sanitary Sewer Reimbursement SDC - Fund 442
Resources Requirements
Beginning Cash $ 37,466 Operating Expenses:
Development & Public Works $ (16,983)
Non -Departmental Expenses:
Reserves $ 54,449
Total Resources Adjustments $ 37,466 Total Requirements Adjustments $ 37,466
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Adjust the allocation for Internal SDC Administrative fees charged between
funds. The allocation is based on a percentage of revenues in each SDC fund. At the time of developing the FY15
budget these percentages are estimated.
Sanitary Sewer Improvement SDC - Fund 443
Resources Requirements
Beginning Cash $ 56,940 Operating Expenses:
Development & Public Works $ (4,070)
Non -Departmental Expenses:
Reserves $ 61,010
Total Resources Adjustments $ 56,940 Total Requirements Adjustments $ 56,940
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Adjust the allocation for Internal SDC Administrative fees charged between
funds. The allocation is based on a percentage of revenues in each SDC fund.
SDC Regional Wastewater Reimbursement - Fund 444
Resources Requirements
Beginning Cash $ 38,511 Non -Departmental Expenses:
Reserves $ 38,511
Total Resources Adjustments $ 38,511 Total Requirements Adjustments $ 38,511
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Attachment 2 Page 8 of 11
RESOLUTION NO. 2014-32
SDC Regional Wastewater Improvement - Fund 445
Resources Requirements
Beginning Cash $ 965,176 Non -Departmental Expenses:
Reserves $ 965,176
Total Resources Adjustments $ 965,176 Total Requirements Adjustments $ 965,176
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
SDC Transportation Reimbursement - Fund 446
Resources Requirements
Beginning Cash $ 3,054 Operating Expenses:
Development & Public Works
Non -Departmental Expenses:
(351)
Reserves $ 3,405
Total Resources Adjustments $ 3,054 Total Requirements Adjustments $ 3,054
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Adjust the allocation for Internal SDC Administrative fees charged between
funds. The allocation is based on a percentage of revenues in each SDC fund. At the time of developing the FY15
budget these percentages are estimated.
SDC Transportation Improvement - Fund 447
Resources Requirements
Beginning Cash $ 10,038 Operating Expenses:
Development & Public Works $ 9,470
Non -Departmental Expenses:
Reserves $ (15,908)
Capital Projects 16,476
Total Resources Adjustments $ 10,038 Total Requirements Adjustments $ 10,038
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Adjust the allocation for Internal SDC Administrative fees charged between
funds. The allocation is based on a percentage of revenues in each SDC fund. At the time of developing the FY15
budget these percentages are estimated. Reconciliation of SDC project funds is completed at the close of FY14.
Request adjust actual expenditures to budgets for each project decreases SDC reserves by $16,47.6
Local Wastewater Operations - Fund 611
Resources Requirements
Beginning Cash $ 525,906 Operating Expenses:
Development & Public Works $ 28,000
Non -Departmental Expenses:
Reserves $ 497,906
Total Resources Adjustments $ 525,906 Total Requirements Adjustments $ 525,906
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Request funds a MWMC gap analysis to be completed in FY15.
Attachment 2 Page 9 of 11
RESOLUTION NO. 2014-32
Regional Wastewater - Fund 612
Resources Requirements
Beginning Cash $ 1,957,583 Operating Expenses:
Internal Engineering Fees (150,000) Development & Public Works $ (42,762)
Non -Departmental Expenses:
Reserves 1,850,345
Total Resources Adjustments $ 1,807,583 Total Requirements Adjustments $ 1,807,583
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Request carryovers money for Eugene operations into FY14. Request reduces
internal engineering fee revenue by ($150k) to reflect more closely to the FY14 actual activity. The insurance
premium for FY15 was lower than originally budgeted. At the direction of the MWMC commission, the savings of
$80,800 will be used to build the insurance reserves. This action was approved by the Commission in Resolution
14-08.
Resources
Ambulance - Fund 615
Requirements
Beginning Cash $ 484,178 Non -Departmental Expenses:
Reserves $ 484,178
Total Resources Adjustments $ 484,178 Total Requirements Adjustments $ 484,178
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Storm Drainage Operations - Fund 617
Resources Requirements
Beginning Cash $ 894,039 Non -Departmental Expenses:
Reserves $ 894,039
Total Resources Adjustments $ 894,039 Total Requirements Adjustments $ 894,039
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Resources
Beginning Cash
Booth -Kelly - Fund 618
Requirements
$ 299,668 Non -Departmental Expenses:
Reserves $ 299,668
Total Resources Adjustments $ 299,668 Total Requirements Adjustments $ 299,668
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Resources
Beginning Cash
Regional Fiber Consortium - Fund 629
Requirements
$ (67,051) Non -Departmental Expenses:
Reserves $ (67,051)
Total Resources Adjustments $ (67,051) Total Requirements Adjustments $ (67,051)
Comments: Beginning cash is being adjusted because prior year end cash was less than expected and balance is
being removed from reserves.
Attachment 2
Page 10 of 11
RESOLUTION NO. 2014-32
Insurance - Fund 707
Resources Requirements
Beginning Cash $ 897,448 Operating Expenses:
Claims Recovery 13,140 Human Resources $ 82,116
Internal Contractual 18,000 Non -Departmental Expenses:
Reserves 846,472
Total Resources Adjustments $ 928,588 Total Requirements Adjustments $ 928,588
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Request funds a Volunteer Coordinator program for FY2015.
Vehicle & Equipment - Fund 713
Resources Requirements
Beginning Cash $ 770,828 Operating Expenses:
Development & Public Works $ 326,352
Non -Departmental Expenses:
Reserves $ 444,476
Total Resources Adjustments $ 770,828 Total Requirements Adjustments $ 770,828
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Allocates funding to complete purchases and replacement of. a 1 -ton dump
truck, a chipper and sander $25,0000 and a compressor. These funds were originally budgeted in FY14; request re -
appropriates funds into FY15.
SDC Administration - Fund 719
Resources Requirements
Beginning Cash $ 125,438 Non -Departmental Expenses:
Reserves $ 125,438
Total Resources Adjustments $ 125,438 Total Requirements Adjustments $ 125,438
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Total Resources Adjustments $ 14,820,941 Total Requirements Adjustments $ 14,820,941
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield this 20th day of October, 2014, by a vote of 5 for
and 0 against.
Attest:
Mayor Christine L LunAlrg
City R order Amy Sowa
Attachment 2 Page 11 of 11
RESOLUTION NO. 2014-32