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HomeMy WebLinkAbout05/12/2014 Work SessionCity of Springfield Work Session Meeting MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY MAY 12, 2014 The City of Springfield Council met in a work session in the Jesse Maine Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday May 12, 2014 at 5:30 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Woodrow and Brew. Also present were City Manager Gino Grimaldi; Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith and Lauren King, City Recorder Amy Sowa and members of the staff. Councilor Ralston was absent (excused). 1. Lane Transit District (LTD) Potential Membership Change in Lane Council of Governments (LCOG) to Include Voting and Dues. Niel Laudati, Community Relations Manager, presented the staff report on this item. The Lane Transit District (LTD) Board is interested in the prospect of LTD becoming a voting and dues paying member of Lane Council of Governments (LCOG). This is not allowed under the current LCOG Charter. LCOG's Charter provides under Article 111, Membership, Section 1 that "membership in the Council is open to any public agency that has an operating budget, is located in Lane County, and has a service area wholly or primarily in Lane County, and has a policy -level governing body comprised of officials elected directly to that body by popular vote." [emphasis added]. While LTD is a member of the Board, they are not voting members and do not pay member dues because their policy Board members are appointed by the Governor — not "elected by popular vote." LTD has requested the Board review the Membership provisions of the Charter and allow LTD to become full- voting members of the Board. There is no financial impact to the City of Springfield Mayor Lundberg said she served on the LCOG Board and this was discussed at their last meeting. Most every other board member had asked their respective bodies how they felt about this, so she abstained from the vote so she could have a chance to discuss this with the Council. This is scheduled to go to the LCOG Bylaws Committee shortly. She introduced Tom Schwetz, Planning and Development Manager from LTD, and Brenda Wilson, Executive Director of LCOG. Mr. Schwetz said LTD is a regional operation, connecting the communities in their district together. The opportunity to participate in the regional body is a natural connection. He worked for LCOG for twenty years and it was after he started working for LTD that the concept of LTD participating more directly on the LCOG was brought forward. It has been seven years since an LTD Board member has been at the table, but without a vote. LTD started working with Brenda Wilson to look at the barriers and hurdles of LTD being a full partner. Their intent is to play a fuller role on the Board. City of Springfield Council Work Session Minutes May 12, 2014 Page 2 Ms. Wilson said LCOG was formed in 1945 and a Charter was adopted. The Charter requires that any local government could be a member of LCOG if they have an elected body. LTD approached LCOG as a regional partner that works with LCOG on many transportation projects that involve LCOG services. Late last year, Ms. Wilson asked the Board to set up a Bylaws and Charter Committee to look at several issues including allowing LTD to be a voting member. To become part of LCOG, each governing body needs to elect to become part of LCOG. The members of the Bylaws Committee were split in their decision and felt the Board should take on this issue. Before the Bylaws Committee was done, the Board asked that the Member Dues Subcommittee also look at this issue since becoming a full voting member also meant LTD would pay dues. The Member Dues Committee determined that if there is not a prohibition in State Law against transit districts becoming members of Councils of Government, then they should be allowed to become a member of LCOG. There is no state restriction in State law and other COGS did have their transit district as voting members of their Board. They took that information to the April 24 Board meeting and held a roundtable discussion knowing they wouldn't vote on the Charter until June 26. Twelve members voted in favor, three voted against and five abstained, including Mayor Lundberg. They will take it back to the June 26 Board meeting with three versions of the Charter: the first will be with no change to the elected official requirement to become a member of LCOG; the second will allow non - elected bodies, such as LTD and the University of Oregon (UO), to become members of LCOG if they choose; and the third will allow entities of LTD and UO to become members of LCOG if the Board voted on the membership. Mayor Lundberg said she had her opinion, but wanted to hear from the rest of the Council. LTD was a taxing authority and was appointed rather than elected., She has always had concerns that they directly tax and are not elected. Councilor Brew said he felt the same as the Mayor. He respects LTD and knows they aren't responsible for their structure, but it is taxation without representation and he can't support them becoming voting members. Councilor VanGordon said he agreed. LTD coordinating with LCOG makes sense, but there is a distinction between that and elected bodies making policy decisions. There is a big distinction between elected boards that are accountable to the voters, and appointed boards. Councilor Woodrow agreed. They have good collaboration with LTD without their vote. She didn't see a need for them to vote. Councilor Wylie said she was an LTD Board member for eight years and chair for six, and had fought the battle of discrimination of being appointed rather than elected. The authority for the Board is provided by the Governor who is an elected official. Each member of the LTD Board represents a segment of the community and was responsible to those people for their actions. For LCOG to be functional as an intergovernmental body, it would be helpful to have LTD and UO as voting members. They worked hard to work well with the other governmental bodies. Councilor Moore asked how many LCOG members are voting members. Ms. Wilson said they have 33 members. The number of votes each member gets is based on their size. Some special districts combined and shared a vote. The Charter amendment she will be taking to the Board will be one member one vote. If the change is made, LTD will have one vote among the 33. City of Springfield Council Work Session Minutes May 12, 2014 Page 3 Councilor Moore got clarification on some of the entities and the number of votes they were allowed. She asked what types of issues were voted on. Ms. Wilson said mostly transportation issues at a high level. The LCOG is the federally designated Metropolitan Planning Organization (MPO). The LCOG Board has delegated its authority for transportation planning dollars within our region to the Metropolitan Policy Committee (MPC). LTD is a voting member of the MPC. Other transportation issues voted on by LCOG often involved services for seniors which are often provided through a contract with LTD. Other things voted upon by the Board could be grants, such as the Lane Livability Consortium grant. Councilor Moore asked if the LCOG Board was part of the grant. Ms. Wilson said LTD was part of that grant and LCOG oversaw the grant. Councilor Moore said some very small districts are allowed to have a vote on large transportation issues. She asked if there are other groups that would qualify with the change besides UO and LTD. Ms. Wilson said she could not think of any others. Councilor Moore said she felt LTD should be considered to be voting members as they represented a large group of individuals. Mayor Lundberg said there are two in favor of the by -laws change allowing LTD to become a voting member and three opposed. She asked if the recording of the meeting could be sent to Councilor Ralston so he could also weigh in before the LCOG Board meeting. 2. Update on the `Big Look' for Regional Economic Development Organization (EDO) for Industrial Marketing and Investment. John Tamulonis, Community Development Manager, presented the staff report on this item Without full -time staff and a suitably funded organization to market our metropolitan area and urban and rural industrial sites or to assist firms interested in expanding or locating in here, stakeholders for the five organizations have been working on formulating a new effort that can carry out the marketing and advocacy sought by all the public and private partners. The stakeholder organizations, working through the Eugene Chamber, have hired a firm —TadZo Associates —to assist the stakeholders in evaluating a wide array of options for meeting these needs, funding, governing, structuring, and implementing what emerges. Attachment 2 of the agenda packet provides an overview of the scope of work and strategy used over the last several months for a stakeholder group of about 15 to work through several issues for having a robust EDO to meet the Lane County area's need, ensure regional competitiveness relative to other areas nationally, and identifying and targeting `best fit' industries (where some of the information has emerged through the November 2013 Regional Prosperity Summit and Springfield Chamber efforts, for example). The next step will be meeting with Business Oregon representatives to ensure the state understands the changes the local area would like to make in its new EDO. Others will follow including working with a large number of private firms interested in the EDO's efforts and direction for meeting regional needs. City of Springfield Council Work Session Minutes May 12, 2014 Page 4 Councilor Brew said some organizations were $7 - $15 per capita. He asked if that money was effectively spent and getting a return in terms of economic development. ,Mr. Tamulonis said it depended on the size of the organization. As part of the exercise with the consultant, they met with about twenty local organizations and put them in categories of level of assistance. From the exercise, the consultant noted that this is a very rich area of services, but there is no marketing organization to do outreach and coordination. In some areas, those services might be under one organization called the Economic Development Organization (EDO). In our area, it is scattered across many organizations. They have coordinated well in the past when they had active directors, but have not worked well over the last several years. They need to decide how to have better coordination, where is the activity embodied in an organization, how they fund such an organization, and how to get the private sector involved. The summary focused on a renewed purpose or mission that includes the following: Regional information hub to provide updated information for attracting businesses, marketing, and communications, and technical assistance; Business recruitment and growth in attracting business and investments in traded sector industries; and Outreach and promotion in marketing a coordinated regional identity emphasizing business opportunities and highlighting our natural and other attractions. Mr. Tamulonis discussed the above in more detail. The previous organization had not done much outreach. The region had missed some opportunities in the past by not providing the right information to the promoters. They need to let people know that our area has an integrated set of services we can provide, we have good opportunities for development, and an educated workforce. They need a marketing effort and a responsible board. Councilor VanGordon asked when they hoped to have everything done. Mr. Tamulonis said they hoped to have it done in the next couple of months. They had a draft of what they are looking for, are looking at ways of assessing whether it should be a public or private organization, and are looking into funding. The group is also meeting with the State of Oregon to talk them about what they planning and make them more aware of our area. They want to bring more clients to our area. Councilor VanGordon asked when the new entity would be fully functional Mr. Grimaldi said it could be November or December of this year Mr. Tamulonis the biggest part will be finding sufficient funding. They want to get it above the level it has been over the last couple of years. The public funds and funds from both the Springfield and Eugene Chambers have been identified, but they will need a more ambitious contribution from the private sector. They won't contribute until they feel they will have an organization that will be responsive to providing a product. Councilor VanGordon said he is comfortable with the board size, strategy and mission as outlined in Attachment 1 of the agenda packet. He is also comfortable with Phase 1 and 3, but the deliverables and the scorecard in Phase 2 make him nervous. He wants it more developed. City of Springfield Council Work Session Minutes May 12, 2014 Page 5 Mr. Tamulonis said the original one emerged from a scorecard created for our community. From that scorecard, the City of Eugene came up with six point plan to update the airport. The process involved having the consultant come and look at the different sites in the area over a one or two day period and conduct mock interviews. Councilor Woodrow asked what he foresaw as the membership structure once it is fully structured. Mr. Tamulonis said if it is going to be more of a private structure, it will include more private entities than public. It will likely include the three public agencies (Springfield, Eugene and Lane County), the two private agencies (Springfield Chamber and Eugene Chamber) and larger firms that are interested in the clusters or the greater good for the communities. Councilor Woodrow said she found it exciting that they were focusing on a strategy to reach out. She looked forward to watching it grow. Councilor Moore asked about how some of the organizations already in place, such as RAIN, NEDCO and the Silicone Shire, fit into this organization. Mr. Tamulonis said Silicone Shire was a listing of firms of several clusters. That allowed them to market to potential employees outside the area to bring them here. The RAIN project was focused on pulling research from the University of Oregon into a business format. It includes some lab work to get them from start to expansion and putting together a business plan. Those things can still go on, and this new organization could help them with expansion and coordination. Councilor Moore said the summit was helpful because she didn't realize some of those businesses were here and what they are doing. That type of information sharing should occur annually or bi- annually so people can be aware. It could also help bring other businesses into our area. Mr. Tamulonis said they had a few activities that provided outreach to businesses to see if they had issues or concerns about how to develop. That effort had ended, so they are looking to have the new organization do that as well. Mayor Lundberg said in the past, each jurisdiction has spent a fairly small amount on economic development, but the models they are looking at cost much more. A board of this new organization will have to come to the table with money. The board members will bring money to the table because they see growth, support for their own businesses and a reason for them to put in money. They haven't been putting the money in to recruit new businesses to relocate here. They are trying to get to that model. It might mean Springfield needs to prioritize economic development in the budget. Councilor Moore asked if there are matching state funds available. Mayor Lundberg said there are not. The board needs to include the bigger players. Mr. Tamulonis said the two cities and the county put money in that has seeded this in the past and kept us at the table, but stopped funding it due to lack of performance over the last few years. The hope this will be in line with what the Council wants to see and they are heading in the right direction. Mayor Lundberg said this is the check -in point to make sure they are going in the right direction City of Springfield Council Work Session Minutes May 12, 2014 Page 6 Mr. Tamulonis said one way to shorten the time frame to establish a non -profit could be to keep the same organization, but with a new function. The Council supported continuing to move forward in this direction. 3. Downtown Design Standards. Linda Pauly, Principal Planner, presented the staff report on this item. The Council is interested in adopting new Downtown Design Standards to ensure that development projects, new uses and new public improvements will make positive contributions to improve the look, feel and functionality of Downtown. Staff has been directed to coordinate a public planning process that will produce a set of coherent and consistent design standards to improve Downtown's overall image, attractiveness and economic vitality. Council's adoption of the Downtown Urban Design Plan and Implementation Strategy (Plan) in 2010 initiated new activities to support Downtown's resurgence as the heart of Springfield. Adoption of new design standards will ensure that Downtown development is consistent with Council's adopted vision. To advance the design objectives of the Plan, DPW staff conducted meetings with the Downtown Citizen Advisory Committee (CAC) to review and refine recommended design standards submitted by the City's consultant team (Crandall Arambula and Rick Williams). City staff also participated in the NEDCO Main Street Program activities, including a Downtown Design charrette and development of design standards for the Facade Improvement Program currently administered by NEDCO. Members of the CAC and Main Street Design Committee presented their concerns and priorities for Downtown Design in previous Council work sessions. Lighting was recognized as the highest priority item and the City has taken steps to add new street lights in Downtown. The NEDCO Main Street program has conducted other design - related activities, such as bringing in consultants to advise business owners on how to improve their retail presentation and window displays. The Council is asked to consider which, if any, existing design standards may need to be updated, as well as other standards that may need to be put in place. Council's input at the work session will inform the breadth, depth and scheduling of the Design Standards project. Staff is in the process of preparing a set of policy options for Council's consideration that integrates the committees' work to date, recommendations from consultants, and other design standards that will address Council's priorities. This item is currently scheduled to come back before the Council at the June 23, 2014 Work Session. Ms. Pauly referred to the list of downtown design elements to be considered as listed in Attachment 2 of the agenda packet. The elements are organized in three different groups along with some photos as examples. Planner Gary Karp also put together existing downtown design standards which is Attachment 3 of the agenda packet. Some of those standards may be updated. Mayor Lundberg thanked staff for bringing this to Council. Currently, there is a variety of designs throughout downtown. They have outdoor signage standards, but no inside signage standards. She would like to consider design standards for the inside of windows because it did block the view of the business. There was a consideration for businesses to keep their lights on at night to give a sense of the downtown being alive. She likes lighting on buildings and would like to look at standards around those. She also likes nice sidewalk treatments which she had seen somewhere. She likes plants hanging off light poles and banners. She noted the Duck Downtown banners that could be displayed during the football season. They should look at how the City can accommodate those kinds of things. City of Springfield Council Work Session Minutes May 12, 2014 Pale 7 Councilor Woodrow said some of the things she saw were eye catching, but her preference would be to figure out a theme or overall look that fits into that theme. Things had been developed and approved in pieces, so didn't match. Once they developed a theme, they could see how the different things fit in or could be adapted to fit in. Councilor Wylie said design elements often are colorful shapes and forms. They didn't want everything to look the same, or to be too plain. She wants color and design. Councilor Woodrow agreed. She wants to make sure they are bright and inviting, but also something that looks well together. Councilor Wylie asked if the new design elements will be for new tenants only. Ms. Pauly said the current design standards are only applied to new development. When new occupants move into a building the sign codes apply and they sometimes need to obtain building permits, but they are not always required to go through any type of land use review. Staff is suggesting having other standards adopted by Council that are effective through the Municipal Code. Councilor Wylie said as long as it didn't require a lot of cost. She asked about wayfinding signage and if it will be standardized. Ms. Pauly said the idea is to have a unified wayfinding program that will be a City project Councilor Brew said in general, the pictures in the agenda'packet are great, but he felt it would be more impactful for businesses to see what other businesses are doing that was what the City was looking for. He appreciated what was being said. They want to have excitement and new elements, but didn't want it to look like a hodgepodge of things thrown together. He felt they should have art that complements rather than detracts. Councilor Moore said appearance standards are not listed. It was noted that Springfield has no appearance standards. She would like a Code regarding removing graffiti that could be enforced. In some residential development, there are only certain colors that can be used on the outside of the homes. There is variety, but it helps maintain a standard. She didn't want to impair creativity. Appearance is a big deal, and it should look like Springfield. Mr. Grimaldi said tonight, the Council was identifying areas of interest. The Committee would look over the Council's comments and bring back suggestions for specific standards for Council approval. Ms. Pauly said if there he is anything they want added or removed from the list, to let staff know now. Councilor VanGordon said everything on the list is worth looking into further. The key is to find the balance of a unified downtown and creativity. They need to find the right balance of not making.the cost to implement standards too high, and also allowing the business owner some decision - making power with their business. Councilor Brew said he didn't' realize the City didn't have an appearance standard so that is a priority. There are some buildings downtown that are historical and he does not want to see them get torn down. He would like to talk more about historical preservation in downtown. City of Springfield Council Work Session Minutes May 12, 2014 Page 8 Councilor Woodrow said she would like the wayfinding signs recognizable by shape or color for certain things, and with some uniformity. She agreed that they need to look at the historical value of buildings downtown. The biggest thing is to have a sense of identity downtown. They can expand on the OPEN Banners and other ideas. She would love to see hanging flowers and wider sidewalks to accommodate tables. Mayor Lundberg said not everything needs to be unified, but it would be nice to have several unified features. They need to look at landscaping and some of the trees which block signs and clog up the air conditioning systems. There can be a variation of landscaping with several tree styles and other landscaping. She agreed any lighting, such as building lighting, made things look nicer as well as nice awning. There are some very historical buildings, so perhaps they can work with the Historical Commission to weigh in on that piece. She wants to encourage more murals downtown. Those will need to be run through the Arts Commission. Having a mural tour from Gateway to downtown could be a draw for tourists. The bike racks out front of businesses take up a lot of space, so she would like to look at other ways to put bike racks so they didn't limit space on the sidewalk, perhaps off Main Street. She asked if the design standards would be for A Street as well. Ms. Pauly said it would be for all of downtown. Mayor Lundberg said empty parking lots should also be held to the same appearance standard. Councilor Moore said she liked the landscaping piece. She noted the number of pages of approved trees and suggested we set restrictions on the trees allowed downtown to something that grew up in a columnar shape. She asked if the vegetation is the responsibility of the city or the business owner. Planner Gary Karp said if it is in the public right -of -way, the City is responsible. If it is on private property, the owner is responsible. It is different downtown because none of the buildings on Main Street have a setback. Councilor Moore said she has noticed some large containers in front of businesses with weeds growing up in them, looking unattractive. Development and Public Works Director Len Goodwin said some of the large planters downtown were placed with an agreement with the property owner that they would maintain it. It was not enforceable. Councilor Moore said there should be some standard for landscaping and maintenance. Mayor Lundberg said it is similar to who takes care of retention ponds in some divisions. The City decided to take care of them because no one was taking care of them. That is something to discuss. Councilor Moore said there is the same issue with trash receptacles. She thanked staff for their work. Ms. Pauly said if there are other things not identified in the list, to let her know. Councilor Woodrow had brought up bike parking stations inside buildings so this is an opportunity to consider that issue. Councilor Moore said the Bike/Pedestrian Committee has talked a lot about bike parking. Staff might ask them to share their ideas. City of Springfield Council Work Session Minutes May 12, 2014 Page 9 Ms. Pauly said they have liaisons from those other committees that are involved in this process. Staff will be back on June 23 to discuss this further. 4. Springfield 2030 Urban Growth Boundary (UGB) Study: Council Discussion (Metro Plan Amendment File No. LRP 2009 - 00014). Linda Pauly, Principal Planner, presented the staff report on this item. This is the third in a series of Council Work Sessions to discuss options for growth to meet the City's commercial and industrial land needs. The City Council's 2030 Plan UGB proposal and the final UGB may include land within the five study areas or other lands identified through the 2030 Plan process, consistent with the prioritization requirements of ORS 197.298 and the Oregon Land Use Goal 14 Administrative Rule. The Council is in the process of reviewing new information and identifying additional information to be provided by staff to inform the City's UGB expansion and 2030 plan policy proposals. At the April 28"' work session the Council received information to compare the probable costs of providing urban levels of service to the five study areas and directed staff to provide more information to inform Council's discussion, including but not limited to: C1BL /EOA policy choices: location and size of redevelopment areas in the existing UGB; feasibility and cost of phasing service extensions to expansion areas or portions thereof; and economic development considerations. At the May 5`" work session the Council reviewed the Results of Stakeholder Outreach and continued their discussion. Staff is conducting additional analysis as requested. Not all of that information will be ready for distribution in advance of tonight's work session. Accordingly, staff will schedule an additional work session on May 27, and will provide the additional information requested in advance of that session, so that Council will have an opportunity to review it. If convenient, Council may then continue a conversation among the members of the Council to reach a consensus on what parcels the Council wishes to include in a proposed expansion. Staff will be available to provide any technical information Council may need to facilitate that discussion. Staff encourages Council to request any additional information that may be helpful. Ms. Pauly referred to correspondence that staff received including: a letter from Springfield Utility Board (SUB) about property they purchased from Knife River in the Mill Race /South 28`s study area; a letter from George Grier; two emails from Charles Stewart who lives in the Seavey Loop area (now renamed to College View Industrial) who is opposed to the expansion; an email from Jeffrey Hearn submitted to the City Manager's Office regarding growing up versus out; and a letter from Alan Evans regarding the North Gateway study area. Staff is providing more information on probable costs to provide urban services to the five study areas as requested. She explained the process to get those estimated costs. Some of the projects identified to provide those services are already identified in the city's Public Facilities Plan and Transportation System Plan as needed to serve land already in the UGB. Another round of analysis was done to determine costs to provide services to smaller areas. Mr. Goodwin said these are costs associated with the first increment of adding something to the UGB. They are of the same type as the costs provided on the map and are very high level costs and are more conceptual. The real value is in terms of comparing one area to another. City of Springfield Council Work Session Minutes May 12, 2014 Page 10 Mr. Paschall said the key assumptions used by the team when going through the costs were to look at a 50 -acre site and any 50 acres within each study area. Secondary access for emergency purposes and other internal infrastructure would be the burden of the developer or property owner. The original estimated total for city costs for the North Gateway area was $49.5M, but with those assumptions would be closer to about $27.5M to serve those properties. The original estimated total for city costs for the North Springfield Highway 126 area was $58.5M, but with those assumptions would be closer to about $22.5M. The original estimated total for city costs for the South Mill Race area was $21M, but with those assumptions would be closer to about $13M. The original estimated total for city costs for the College View Industrial area was $24M, but with those assumptions would be closer to about $13.5M. The original estimated total for city costs for the Mahogany Lane area was $69.5M, but with those assumptions would be closer to about $28M. Mr. Grimaldi said staff would get that information to the Council in 'a future packet. Ms. Pauly said Finance Director Bob Duey would outline potential financing mechanisms for infrastructure. Mr. Duey said infrastructure financing options used to be easier. He noted some of the things that made it more difficult today. All five sites had similar characteristics and needs. There are three extreme types of funding: build and they will come; build as needed; or let developers build. With the lower costs noted by Mr. Paschall, it is likely the costs will be borne by the City. When looking at future sites, some sort of bonding authority was likely, such as General Obligation (GO) bonds or Revenue Bonds. Revenue bonds would more likely be for an extension of a trunk sewer where there was a user fee or some other fee attached to it for a revenue offset. Every million dollars financed could mean just over a one percent increase in rates. A gas tax will be tied up for street repairs, so will not be available. For a $10M or more GO bond, voter approval is needed. Other options included Reimbursement District or Local Improvement Districts. Those options would be down the road once access was to the site a developer identified. In doing a LID, the City's assessment policies and risks would need to be considered. Phase one would likely need some type of bonds. SDCs are not large enough for to build up reserves, but might be an option once a developer starts their project. Mr. Grimaldi said historically the City has put in sewer and trunk lines within our existing UGB. Those are also expensive projects. Mayor Lundberg said any of the areas needed millions of dollars to develop. Councilor Moore asked how long Glenwood has been in the UGB. Staff responded that it had been since 1999 or 2000. Councilor Moore said bringing something into the UGB didn't mean something will happen soon. She asked if they weren't looking at adding much at the South Mill Race because they were not adding industrial sites at that location. Ms. Pauly said there were some industrial sites between the UGB and the park area. She pointed it out on the map. Councilor Moore asked if the City could take in park land without the industrial land, and what that would cost. City of Springfield Council Work Session Minutes May 12, 2014 Page 11 Mr. Goodwin said the park land could be added without the industrial land. There could be infrastructure costs, but they would be considerably lower ,without industrial. It is likely that if they take in park land, they will have a request for police services. Councilor Brew asked if the City provided police services to areas inside the UGB that weren't annexed. Mr. Goodwin said that is correct, except by special agreement. Councilor Brew said even if land came into the UGB, the City wouldn't be required to provide police services. Mayor Lundberg said normally agreements are made with the park district since they didn't have their own enforcement. Councilor VanGordon asked about George Grier's letter regarding an adopted policy requiring 640 acres of expansion. Mr. Grier's letter states that the City missed a couple of parcels that are currently in the UGB that are not in the Economic Opportunities Analysis. He asked if that is correct. Ms. Pauly said when staff did the redevelopment analysis for the Commercial /Industrial Buildable Lands (CIBL) there were discussions with the CIBL Advisory Committee, Planning Commission and Council regarding the assumptions to use in that analysis. The assumption that was chosen was that 50% of all of the identified potential redevelopment sites would be considered in the analysis. The analysis did not consider that 100% of every re- developable site that met the criteria for redevelopment would be considered. 1000 Friends had raised this issue and so had Mr. Grier. The City could assume 100% of those lands are re- developable. The reasons they chose 50% was that was a reasonable assumption at the time. Councilor Moore asked what would make them not developable. Ms. Pauly said there are many reasons and 50% seemed a reasonable amount. The Council could change the assumption to more or to less. Councilor Brew asked if 100% had ever been developed anywhere else. Staff said it was unlikely. City Attorney Mary Bridget Smith said when doing the CIBL analysis, they looked at other communities. At that time, 50% was a pretty aggressive redevelopment percentage. Ability to sell, physical characteristics and constraints were some of the factors considered. Councilor Moore said even some of the expansion areas under consideration may have the same constraints. Councilor VanGordon asked if the 50% was applied originally to acreage or parcel by parcel. Ms. Pauly said it was overall, not by parcel. Mayor Lundberg said Council still had a big decision to make and needed to be based on the best information available. She said Council needs to know when they need to start making decisions. They City of Springfield Council Work Session Minutes May 12, 2014 Page 12 need to choose the most important places and be able to defend their choices and that they make sense for the community. Mr. Goodwin said on May 27, staff would get Council the rest of the information they had requested. There may be some information they need to bring in to the meeting if they don't have it in time for the packet deadline. At that point, Council could begin having the discussion on putting these factors together and giving staff direction on any policy assumptions they want. At that point, Council could discuss where they want to focus and how they want to come to their decision. Another work session is scheduled for July 21 and will be an opportunity for Council discussion and possible completion of selecting areas for the best alternatives. They can try to schedule another meeting in June if needed. Staff will work over the recess to come back in September with a draft that reflects Council direction within State statutes and land use rules. Councilor Brew asked if part of the conversation could be different number of acres rather than 640 acres. Mr. Goodwin said if Council asked staff to look at different assumptions, they would get different figures and number of acres. Councilor Woodrow asked they could have a matrix for the Julye work session with the different study areas so they could evaluate one against the other in terms of portions of each section, costs and other comparisons. Mr. Grimaldi said if they could narrow down the realm of possibilities during their next work session, staff could focus on it better. Councilor Moore discussed public input and outreach. She asked how much outreach was being done to others in the community. She would like to hear from the public before they make any decisions to hear any issues or concerns. Ms. Pauly said Council wouldn't make any decisions until after the public hearing, but would be making a recommended proposal to put forward to the public. Her point is well taken so staff could do a larger outreach. Councilor Moore said to continue to publicize as much as possible is fine Ms. Smith said they have received a lot of public input since they started in 2010. The City had an open door for people coming forward. There will be another chance at the public hearing. Mr. Goodwin said staff could reach out with a media advisory regarding the work session and public hearing if Council chose. Mayor Lundberg said she still likes Gateway and College View Industrial. At some point they will have to narrow it down. Picking their choices helped staff figure out where to focus their work. She will consider other possibilities, but those were her top two at this point. She wants to see what would be considered re- developable land so they can make sure they have counted in a way that is defensible. She wants to know where those re- developable sites are located. They need to look at the total number of acres they want and those that were identified originally (i.e. 2 -50 acre sites, etc.). Once the Council narrows down their choices, the public will respond to those recommendations. City of Springfield Council Work Session Minutes May 12, 2014 Page 13 Ms. Pauly said they can also look at land over 20 acres that can be re- designated that is currently within the UGB and reach out to those property owners. They have re- development assumptions that are pretty aggressive, but there are sites that have plan zone conflicts that can be reconsidered. Councilor Woodrow asked if the Mayor wanted the councilors to bring their top choices to the next work session. Mayor Lundberg said that would be great. Councilor Wylie said she will send in her top choices before May 27 since she will be out of town for that meeting. ADJOURNMENT The meeting was adjourned at 7:16 p.m. Minutes Recorder — Amy Sowa Christine L. Lundberg Mayor Attest: Amy Sowa City Recorder