HomeMy WebLinkAboutItem 13 SIRSIDynix Multi-Year Contract for an Integrated Library System (ILS) AGENDA ITEM SUMMARY Meeting Date: 6/16/2014
Meeting Type: Regular Meeting
Staff Contact/Dept.: Rob Everett / Library Staff Phone No: 726-3756
Estimated Time: Consent Calendar
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Provide Financially Responsible and
Innovative Government Services
ITEM TITLE: SIRSIDYNIX MULTI-YEAR CONTRACT FOR AN INTEGRATED LIBRARY SYSTEM (ILS)
ACTION
REQUESTED:
Authorize City Manager to negotiate and sign a contract with SIRSI/Dynix.
ISSUE
STATEMENT:
Moving the library’s Integrated Library System (ILS) from a local platform and server to a cloud based vendor service.
ATTACHMENTS: Attachment 1 – SIRSI/Dynix – Draft Contract
Attachment 2 – Financial Summary
DISCUSSION/
FINANCIAL IMPACT:
As the Library staff entered into discussions with our ILS vendor, SIRSI/Dynix, about a future server replacement they came forward with a proposal that would replace the server with a “cloud-based” Software as a Service (SaaS) product that
would eliminate the need for ever purchasing a server again. (The life of a server is typically five years at a current cost of $18,000.) In essence our vendor would take
over the role that the server and city staff had been fulfilling. As a financial
inducement to move in this direction SIRSI/Dynix is offering to include significantly discounted catalog and circulation software enhancements. The seven
year agreement under a SaaS model would cost $295,570 that would be shared
among the seven participating libraries realizing a $26,000 cost savings.
See Attachment 2 for financial summary of moving to a “cloud-based” service. In conclusion for the cost of replacing a server we would move to a “cloud-based”
service that would allow Library technical staff to focus on developing and improving online services and staff support rather than server monitoring and
maintenance while significantly improving service to our patrons through
enhancements to our online catalog and automated circulation system.
Staff requests that you authorize the City manager to negotiate and sign a seven
year agreement with SIRSIDynix for an integrated library system for Option 2 as discussed in Attachment 2.
File: Springfield Public Library GC#331380
Customer Initial and Date: dl.initialhere.1
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MASTER AGREEMENT
BETWEEN
SPRINGFIELD PUBLIC LIBRARY
AND SIRSIDYNIX
1. PURPOSE AND SCOPE
1.1 Parties and Effective Date. This Master Agreement (the “Master Agreement) is entered into between Sirsi Corporation dba SirsiDynix (“SirsiDynix”) and the customer identified in the signature block below (“Customer”), with effect on the date of the last signature below (“Effective Date”).
1.2 Purpose. This Master Agreement establishes the general terms and conditions to which the parties have agreed with respect to the provision of Products by SirsiDynix to Customer. Additional terms for the purchase of a specific Product are set forth in the Quote(s). By signing below, the parties acknowledge receipt of and agree to be bound by the terms and conditions of this Master Agreement and the Quote(s) for Products purchased by
Customer. All pre-printed or standard terms of any Customer purchase
order or other business processing document shall have no effect.
1.3 Incorporation of Quotes. “Quote” means the document(s), regardless of actual name, executed by the parties which is incorporated by reference into the terms of this Master Agreement, and describes order-specific information, such as description of Product ordered, License Metrics, fees, statements of work, exhibits and milestones. At any time after execution of the Master Agreement and the initial Quote, Customer may purchase additional Products or otherwise expand the scope of existing licenses or Subscriptions granted under a Quote, upon SirsiDynix receipt and acceptance of a new Quote specifying the foregoing.
1.4 Incorporation of EULAs. Customer’s use of any Third Party Products licensed hereunder or incorporated in the Products may be subject to, and Customer shall sign and comply with, any applicable EULAs.
1.5 Order of Precedence. To the extent any terms and conditions of this
Master Agreement conflict with the terms and conditions of a Quote, the terms and conditions of the Master Agreement shall control, except where the Quote expressly states the intent to supersede a specific portion of the Master Agreement. To the extent any terms and conditions of this Master Agreement conflict with the terms and conditions of an EULA, the terms and conditions of the EULA shall control.
2. PRODUCTS USE RIGHTS; TITLE
2.1 Generally. Customer’s purchase of Products under this Master
Agreement may include from time-to-time Software, Subscriptions, Services, and/or Hardware. The following provisions under this Section 2 apply if relevant to the type of Product purchased pursuant to a Quote.
2.2.1 Software License. Subject to the terms and conditions of this Master Agreement including without limitation the restrictions set forth in Section
2.7 and Section 2.9 and timely payment of the applicable fees, SirsiDynix hereby grants to Customer a limited, non-exclusive, non-transferable and perpetual (subject to SirsiDynix termination rights pursuant to this Master Agreement) license to (i) install, run and use the Software identified in the Quote in the Operating Environment solely for Internal Business Purposes, and (ii) use the Documentation in connection with such use of the Software. Customer may not make copies of the Software except a reasonable number of machine-readable copies solely for internal backup or archival purposes. All Intellectual Property rights notices must be reproduced and included on such copies. Customer shall maintain accurate and up-to-date records of the number and location of all copies of the Software and inform SirsiDynix in writing of such upon request. 2.2.2 Unless otherwise set forth in a Quote, the Software shall not be simultaneously loaded and operated on more than one hardware platform,
except temporarily during the process of platform migration. 2.2.3 Customer shall use the Third Party Products solely in conjunction with the SirsiDynix Software and Customer shall have no broader rights with respect to the Third Party Products than it has to the SirsiDynix Software.
SirsiDynix may add and/or substitute functionally equivalent products for any third party items in the event of product unavailability, end-of-life, or changes to software requirements.
2.3.1 Subscriptions. For Subscriptions purchased by Customer, and subject to the terms and conditions of this Master Agreement including without limitation the restrictions set forth in Sections 2.7 and 2.9 and timely payment of the applicable fees, SirsiDynix grants to Customer the right to access and use the Subscription identified in the Quote solely for Internal Business Purposes and to use the Documentation in connection with such access and use for the Term. SirsiDynix shall use commercially reasonable efforts to make the Subscription Services available 24x7, except for scheduled downtime events, or emergency downtime events, or Internet service provider failures or delays. SirsiDynix will use commercially reasonable efforts to perform scheduled downtime events outside of normal business hours. Customer acknowledges that the
Subscription Services may be subject to limitations, delays, and other problems inherent in the use of the Internet and electronic communications. SirsiDynix is not responsible for any delays, delivery
failures, or other damage resulting from such problems. 2.3.2 Customer is solely responsible for obtaining and maintaining at its own expense, all equipment that may be needed to access Subscriptions, including without limitation, Internet connections. Customer understands that Subscription communications may traverse an unencrypted public Internet connection and that use of the Internet provides the opportunity for unauthorized third parties to illegally gain access to Customer Data. Accordingly, SirsiDynix does not guaranty the privacy, security or authenticity of any information transmitted over or stored in any system connected to the Internet. Customer shall not encrypt Subscription traffic except as may be available through the SirsiDynix VPN solution. 2.3.3 Customer is responsible for maintaining the confidentiality of all passwords and for ensuring that each
password is used only by the authorized user. Customer is responsible for all activities that occur under Customer's account. Customer agrees to immediately notify SirsiDynix of any unauthorized use of Customer's account or any other breach of security known to Customer. SirsiDynix shall have no liability for any loss or damage arising from Customer's failure to comply with these requirements. 2.3.4 Customer shall be solely responsible for the accuracy, quality, integrity and legality of Customer Data and of the means by which it acquired Customer Data. Customer acknowledges and agrees that SirsiDynix does not monitor or police the content of communications or data of Customer or its users transmitted through the Subscriptions, and that SirsiDynix shall not be responsible for the content of any such communications or transmissions. Customer shall use the Subscriptions exclusively for authorized and legal purposes, consistent with all applicable laws and regulations. Customer agrees not to post or upload any content or data which (a) is libelous, defamatory, obscene, pornographic, abusive, harassing or threatening; (b) contains viruses or other contaminating or destructive features; (c) violates the rights of others, such as data which infringes on any intellectual property rights or violates any right of privacy or publicity; (d) constitutes sensitive
personal information such as social security numbers, credit card information, or drivers license numbers; or (e) otherwise violates any applicable law. Customer further agrees not to interfere or disrupt networks connected to the Subscriptions, not to interfere with another customer’s
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use and enjoyment of similar services and to comply with all regulations, policies and procedures of networks connected to the Subscriptions. SirsiDynix may remove any violating content posted or transmitted on or through the Subscriptions, without notice to Customer. SirsiDynix may
suspend or terminate any user’s access to the Subscriptions upon notice in the event that SirsiDynix reasonably determines that such user has violated these terms and conditions. 2.3.5 The provision of third party Subscriptions is subject to availability from third party providers and SirsiDynix shall have no liability should such Subscription become
unavailable for any reason or is no longer available under reasonable commercial terms. 2.3.6 In the event that Customer is locally hosting Subscription Software, SirsiDynix hereby grants to Customer, subject to the terms and conditions of this Master Agreement including without limitation the restrictions set forth in Section 2.7 and Section 2.9 and timely
payment of the applicable fees, a limited, non-exclusive, non-transferable grant of use to locally install and use the Subscription Software solely for Customer’s internal business purposes. The grant of use for Subscription Software is not a license and remains in effect only while Customer is timely paying its Subscription fees to SirsiDynix. If Customer fails to timely
pay Subscription fees, Customer must immediately discontinue use of and certify to SirsiDynix the removal of Subscription Software.
2.4.1 Services. Services are described in the Quote. SirsiDynix shall be responsible for securing, managing, scheduling, coordinating and supervising SirsiDynix personnel, including its subcontractors, in
performing any Services. Any change to the scope of Services must be in writing signed by both parties. Once executed by both parties, a change shall become a part of the Quote. 2.4.2 Customer acknowledges and agrees that SirsiDynix performance is dependent upon the timely and effective satisfaction of Customer’s responsibilities hereunder and timely
decisions and approvals of Customer in connection with the Services. SirsiDynix shall be entitled to rely on all decisions and approvals of Customer. Customer’s data must be provided to SirsiDynix in a format reasonably approved by SirsiDynix or additional charges will apply. Customer shall be responsible for providing secured access to Customer’s
systems to SirsiDynix. SirsiDynix alone shall decide whether such access is sufficient for the performance of Services.
2.5. Software Maintenance. 2.5.1 Subject to Customer’s timely payment of applicable fees, SirsiDynix will provide during the Term Maintenance services for the Software in accordance with the maintenance plan
indicated in the Quote, provided however that with respect to Third Party Products, SirsiDynix’s obligation to offer Maintenance is limited to using commercially reasonable efforts to obtain Maintenance from the third party owner of such Software. All licenses in Customer’s possession must be supported under the same maintenance plan. 2.5.2 Updates are provided
if and when available, and SirsiDynix is under no obligation to develop any future programs or functionality. 2.5.3 SirsiDynix is under no obligation to provide Maintenance with respect to: (i) a Product that has been altered or modified by anyone other than SirsiDynix or its licensors; (ii) a release for which Maintenance has been discontinued; (iii) a Product used other than
in accordance with the Documentation or other than on the Operating Environment; (iv) discrepancies that do not significantly impair or affect the operation of the Product; or (v) any systems or programs not supplied by SirsiDynix. 2.5.4 For the avoidance of doubt, Updates provided under Maintenance services are subsequent minor or maintenance releases to
the standard Products, excluding custom development or customizations whether such customizations are performed by SirsiDynix or by Customer or a third party. SirsiDynix reserves the right to charge Client for any reintegration work required to make customizations compatible with future releases. 2.5.5 If ordered, Maintenance must be ordered for all Software
and all associated License Metrics licensed by Customer. Customer may not purchase or renew Maintenance for a subset of its licenses only. 2.5.6 If an Error was corrected or is not present in a more current release of the Product, SirsiDynix shall have no obligation to correct such Errors in prior releases of the Software. 2.5.7 Fees for Maintenance Services do not include implementation, training and other Professional Services. 2.5.8 It is Customer’s responsibility to ensure that all appropriate users receive initial training services sufficient to enable Customer to effectively use the
Software. Failure to do so could result in additional Maintenance fees if service requests are deemed excessive as a result of insufficient training, at SirsiDynix’s discretion.2.5.9 In the event Customer does not renew Maintenance and subsequently desires to reinstate Maintenance, a
reinstatement fee shall be assessed equal to 120% of the aggregate Maintenance fee that would have been payable during the period of lapse. 2.5.10 For Software licenses and Subscription Software, Customer is solely responsible for the installation of Updates and agrees to (i) meet the Update standard set forth in the SirsiDynix Support Policies referenced in
the definition of Maintenance and (ii) maintain the Operating Environment. With respect to Subscriptions, SirsiDynix is responsible for the implementation of Updates and shall no longer provide access to any previous release upon the date SirsiDynix migrates to a new Update for production use in SirsiDynix’s hosted environment.
2.6.1 Hardware and Hardware Maintenance. Title to the Hardware
identified in the Quote, if any, shall pass to Customer on SirsiDynix’s placement of the Hardware with a common carrier or licensed trucker, which shall constitute delivery to Customer. Thereafter Customer will be responsible for risks of loss or damage, except for loss or damage caused
by SirsiDynix in the process of installation. 2.6.2 SirsiDynix does not provide support for Hardware unless Customer purchases any available maintenance associated with such Hardware. Such Hardware maintenance may be provided through a third party and is subject to that third party’s standard terms, conditions and warranties, if any.
2.7 License Metrics. Customer may not use the Products in excess of the License Metrics specified in the Quote. Additional License Metrics and associated Maintenance must be purchased at the pricing in effect at the time the additional License Metrics are added in the event actual usage exceeds the licensed quantity, prorated for the remainder of the then-
current Term. The additional License Metrics purchased shall terminate on the same date as the pre-existing Products. Prices are based on License Metrics purchased and not actual usage. The number of License Metrics provided in the initial Quote is a minimum amount that Customer has committed to for the Term and there shall be no fee adjustments or refunds
for any decreases in usage.
2.8 Reservation of Rights. All rights not expressly granted in the Master Agreement are reserved by SirsiDynix and its third party providers. Customer acknowledges that: (i) all Software is licensed and not sold and all Subscriptions and Content are subscribed to and not sold; (ii) Customer
acquires only the right to use the Protected Materials. SirsiDynix and its third party providers retain sole and exclusive ownership and all rights, title, and interest in, including Intellectual Property embodied or associated with, the Protected Materials and all copies and derivative works thereof (whether developed by SirsiDynix, Customer or a third party); and (iii) the
Protected Materials, including the source and object codes, logic and structure, constitute valuable trade secrets of SirsiDynix and its third party providers. Customer agrees to secure and protect the Products consistent with the maintenance of SirsiDynix’s and its third party providers’ rights in the Products, as set forth in this Master Agreement.
2.9 Restrictions. Unless specifically permitted or licensed by
SirsiDynix, Customer shall not itself, or through any affiliate, employee, consultant, contractor, agent or other third party: (i) sell, resell, distribute, host, lease, rent, license or sublicense, in whole or in part, the Protected Materials; (ii) decipher, decompile, disassemble, reverse assemble,
modify, translate, reverse engineer or otherwise attempt to derive source code, algorithms, tags, specifications, architecture, structure or other elements of the Protected Materials, including the license keys, in whole or in part, for competitive purposes or otherwise; (iii) allow access to, provide, divulge or make available the Protected Materials to any user other than
Customer’s employees and independent contractors who have a need to such access and who shall be bound by a nondisclosure agreement with provisions that are at least as restrictive as the terms of this Master Agreement (except the Customer may grant access to public access catalogs to library users, other libraries, and third party entities); (iv) write or develop any derivative works based upon the Protected Materials; (v) modify, adapt, translate or otherwise make any changes to the Protected
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Materials or any part thereof; (vi) use the Protected Materials to provide processing services to third parties, or otherwise use the same on a ‘service bureau’ basis; (vii) disclose or publish, without SirsiDynix’s prior written consent, performance or capacity statistics or the results of any
benchmark test performed on the Protected Materials; or (viii) otherwise use or copy the Protected Materials except as expressly permitted herein.
2.10 Customer Data. SirsiDynix disclaims ownership of any and all Customer Data, all bibliographic, authority, item, fine, patron, and other data loaded to, created and/or entered into Customer’s database or
supplied to SirsiDynix by Customer. Notwithstanding Customer’s ownership of Customer Data, at the end of the Term SirsiDynix shall only be obligated to provide to Customer extractable Customer Data at no additional charge in a supported MARC and/or ASCII delimited format. SirsiDynix shall have the right to aggregate and retain non-personally
identifiable data.
2.11 License Grant by Customer. Customer grants to SirsiDynix a non-exclusive, royalty-free license, to use equipment, software, Customer Data or other material of Customer solely for the purpose of performing SirsiDynix’s obligations under the Master Agreement.
2.12 Enforcement. Customer shall (i) ensure that all users of the Products comply with the terms and conditions of the Master Agreement, (ii) promptly notify SirsiDynix of any actual or suspected violation thereof and (iii) cooperate with SirsiDynix with respect to investigation and enforcement of the Master Agreement.
3. FINANCIAL TERMS
3.1.1 Fees and Payment Terms. The Customer shall pay the amounts set forth in the Quote. Subject to the provisions of the Quote, SirsiDynix may annually increase the fees of Subscription, Subscription Software and/or Maintenance upon 30 days written notice in advance. Invoices
become past due 30 days after the invoice date. Interest accrues on past due balances at the higher of 1½% per month or the highest rate allowed by law. If Customer fails to make payments of any amount due under the Master Agreement, SirsiDynix will be entitled to suspend its performance upon ten (10) days written notice to Customer. 3.1.2 Unless expressly
provided otherwise, amounts paid or payable for Software, Subscriptions, Subscription Software and Hardware are not contingent upon the performance of any Services.
3.2 Taxes. Customer agrees to pay any sales tax arising out of the Master Agreement, other than those based on SirsiDynix’s net income. If
Customer is tax-exempt, Customer agrees to send SirsiDynix a copy of its tax-exempt certificate upon execution of the Master Agreement. Customer agrees to indemnify SirsiDynix from any liability or expense incurred by SirsiDynix as a result of Customer’s failure or delay in paying such sales tax due.
3.3 No Contingencies. Customer agrees that its purchases hereunder are neither contingent on the delivery of any future functionality or features nor dependent on any oral or written comments made by SirsiDynix regarding future functionality or features.
4. CONFIDENTIALITY
4.1 Non-Disclosure. Each party will protect the other party’s
Confidential Information from unauthorized dissemination and use the same degree of care that each such party uses to protect its own confidential information, but in no event less than a reasonable amount of care. Neither party will use Confidential Information of the other party for
purposes other than those necessary to directly further the purposes of the Master Agreement. Neither party will disclose to third parties Confidential Information without prior written consent of the other party.
4.2 Exceptions. Information shall not be considered Confidential Information to the extent, but only to the extent, that the receiving party can
establish that such information (i) is or becomes generally known or available to the public through no fault of the receiving party; (ii) was in the receiving party's possession before receipt from the disclosing party; (iii) is lawfully obtained from a third party who has the right to make such disclosure on a non-confidential basis; (iv) has been independently
developed by one party without reference to any Confidential Information of the other; (v) is information aggregated by SirsiDynix that no longer contains any personally identifiable information; or (vi) is required to be disclosed by law provided the receiving party has promptly notified the
disclosing party of such requirement and allowed the disclosing party a reasonable time to oppose such requirement. The parties acknowledge that Customer may be subject to freedom of information legislation and further acknowledges that such legislation may take precedence over the confidentiality provisions of this section as they apply to Customer.
5. PRIVACY
Customer represents and warrants that before providing personally identifiable information to SirsiDynix or its agents, it will comply with any laws applicable to the disclosure of personally identifiable information, including providing notices to or obtaining permission from third parties to allow sharing of their personally identifiable information with SirsiDynix under the Master Agreement. Customer will indemnify SirsiDynix for any breach of this representation and warranty. No personally identifiable
information will be disseminated by SirsiDynix to any third parties, except as consented to by Customer or required by law.
6. INDEMNIFICATION
6.1.1 By SirsiDynix. SirsiDynix will defend or settle, at its option and
expense, any action, suit or proceeding brought against Customer that the SirsiDynix Software (excluding Content and Third Party Products) infringe a third party’s USA patent, registered copyright, or registered trademark (“Claim”). SirsiDynix will indemnify Customer against all damages and
costs finally awarded which are attributable exclusively to such Claim, provided that Customer: (i) promptly gives written notice of the claim to SirsiDynix; (ii) gives SirsiDynix sole control of the defense and settlement of the Claim; (iii) provides SirsiDynix, at SirsiDynix’s expense, with all available information and assistance relating to the Claim and cooperates
with SirsiDynix and its counsel; (iv) does not compromise or settle such Claim; and (v) is not in material breach of any agreement with SirsiDynix. 6.1.2 SirsiDynix has no obligation to the extent any Claim results from: (i) Customer having modified the SirsiDynix Software or used a release other than the most current unaltered release of the SirsiDynix Software, if such
an infringement would have been avoided by the use of such current unaltered release, (ii) Third Party Products and/or Content, or (iii) the combination, operation or use of the SirsiDynix Software with software or data not provided by SirsiDynix. 6.1.3 If it is adjudicated that the use of the SirsiDynix Software in accordance with the Master Agreement infringes any USA patent, registered copyright, or registered trademark, SirsiDynix shall, at its option: (i) procure for Customer the right to continue using the infringing SirsiDynix Software; (ii) replace or modify the same so it becomes non-infringing; or (iii) Customer will be entitled to an equitable adjustment in the fees paid for the affected SirsiDynix Software. THIS
SECTION STATES SIRSIDYNIX’S ENTIRE OBLIGATION TO CUSTOMER AND CUSTOMER’S SOLE REMEDY FOR ANY CLAIM OF INFRINGEMENT.
6.2 By Customer. To the extent allowed by law, Customer shall defend or settle, at its option and expense, any action, suit or proceeding
brought against SirsiDynix by a third party arising out of or in connection with: (i) any claim that Customer Data infringes on the intellectual property rights of a third party; (ii) any claim by a Customer user or (iii) any claim that Customer or a Customer’s user is using the Product in a manner that violates the provisions of the Master Agreement. Customer’s obligations
under this section are contingent upon: (a) SirsiDynix providing Customer with prompt written notice of such claim; (b) SirsiDynix providing reasonable cooperation to Customer, at Customer’s expense, in the defense and settlement of such claim; and (c) Customer having sole authority to defend or settle such claim.
7. WARRANTIES; REMEDIES; DISCLAIMERS
7.1 SirsiDynix Software. SirsiDynix warrants that, for a period of 90 days from the Go Live Date, the SirsiDynix Software, as updated by SirsiDynix and used in accordance with the Documentation and in the Operating
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Environment, will operate in all material respects in conformity with the Documentation.
If SirsiDynix Software does not perform as warranted, SirsiDynix shall use commercially reasonable efforts to correct Errors. As Customer's exclusive
remedy for any claim under this warranty, Customer shall promptly notify SirsiDynix in writing of its claim. Provided that such claim is reasonably determined by SirsiDynix to be SirsiDynix’s responsibility, SirsiDynix shall, within ninety (90) days of its receipt of Customer's written notice; (i) correct such Error; (ii) provide Customer with a plan reasonably acceptable to
Customer for correcting the Error; or (iii) if neither (i) nor (ii) can be accomplished with reasonable commercial efforts from SirsiDynix, then SirsiDynix or Customer may terminate the affected SirsiDynix Software license and Customer will be entitled to an equitable adjustment in the fees paid for the affected SirsiDynix Software at SirsiDynix’s discretion. The
preceding warranty cure shall constitute SirsiDynix’s entire liability and Customer's exclusive remedy for cure of the warranty set forth herein.
7.2 SirsiDynix Subscriptions. SirsiDynix warrants that Subscriptions, as used in accordance with the Documentation, will operate in all material respects in conformity with the Documentation.
7.3 Exclusions. SirsiDynix is not responsible for any claimed breach of any warranty caused by: (i) modifications made to the SirsiDynix Software by anyone other than SirsiDynix; (ii) the combination, operation or use of the SirsiDynix Software with any items that are not part of the Operating Environment; (iii) Customer’s failure to use any new or corrected releases
of the SirsiDynix Software made available by SirsiDynix; (iv) SirsiDynix’s adherence to Customer’s specifications or instructions; or (v) Customer deviating from the operating procedures described in the Documentation.
7.4 Third Party Products. SirsiDynix warrants that it is an authorized distributor of the Third Party Product and that with the execution of this
Master Agreement and the applicable EULA, Customer will have the right to use such Product in accordance with the terms and conditions of the terms of this Master Agreement and the applicable EULA. SIRSIDYNIX MAKES NO OTHER WARRANTY WITH RESPECT TO ANY THIRD PARTY PRODUCTS. CUSTOMER’S SOLE REMEDY WITH RESPECT
TO SUCH THIRD PARTY PRODUCTS SHALL BE PURSUANT TO THE ORIGINAL LICENSOR’S WARRANTY, IF ANY, TO SIRSIDYNIX, TO THE EXTENT PERMITTED BY THE ORIGINAL LICENSOR. THIRD PARTY PRODUCTS ARE MADE AVAILABLE BY SIRSIDYNIX ON AN "AS IS, AS AVAILABLE" BASIS.
7.5 Hardware. SirsiDynix warrants that it is an authorized distributor of the Hardware. Hardware warranties shall be governed by the manufacturer’s warranty. SIRSIDYNIX MAKES NO WARRANTIES OF ANY KIND WITH RESPECT TO HARDWARE OR HARDWARE MAINTENANCE. CUSTOMER’S SOLE REMEDY WITH RESPECT TO SUCH HARDWARE
OR HARDWARE MAINTENANCE SHALL BE PURSUANT TO THE MANUFACTURER’S WARRANTY, IF ANY.
7.6 Disclaimers. THE WARRANTIES SET FORTH IN THIS MASTER AGREEMENT ARE IN LIEU OF, AND SIRSIDYNIX, ITS LICENSORS AND SUPPLIERS EXPRESSLY DISCLAIM TO THE MAXIMUM EXTENT
PERMITTED BY LAW, ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, ORAL OR WRITTEN, INCLUDING, WITHOUT LIMITATION, (i) ANY WARRANTY THAT ANY PRODUCT IS ERROR-FREE OR WILL OPERATE WITHOUT INTERRUPTION OR THAT ALL ERRORS WILL BE CORRECTED; (ii) ANY AND ALL IMPLIED WARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT, (iii) ANY WARRANTY THAT CONTENT OR THIRD PARTY PRODUCTS WILL BE ACCURATE, RELIABLE AND ERROR-FREE AND (iv) ANY AND ALL IMPLIED WARRANTIES ARISING FROM STATUTE, COURSE OF DEALING, COURSE OF
PERFORMANCE OR USAGE OF TRADE. NO ADVICE, STATEMENT OR INFORMATION GIVEN BY SIRSIDYNIX, ITS AFFILIATES, CONTRACTORS OR EMPLOYEES SHALL CREATE OR CHANGE ANY WARRANTY PROVIDED HEREIN. CUSTOMER ACKNOWLEDGES THAT USE OF OR CONNECTION TO THE INTERNET PROVIDES THE OPPORTUNITY FOR UNAUTHORIZED THIRD PARTIES TO
CIRCUMVENT SECURITY PRECAUTIONS AND ILLEGALLY GAIN ACCESS TO THE SERVICES AND CUSTOMER DATA AND THAT NO FORM OF ENCRYPTION IS FOOL PROOF. ACCORDINGLY, SIRSIDYNIX CANNOT AND DOES NOT GUARANTEE THE PRIVACY,
SECURITY OR AUTHENTICITY OF ANY INFORMATION SO TRANSMITTED OVER OR STORED IN ANY SYSTEM CONNECTED TO THE INTERNET.
8. EXCLUSION AND LIMITATION OF LIABILITY
8.1 TO THE FULLEST EXTENT PERMITTED BY LAW, SIRSIDYNIX’S
TOTAL LIABILITY (INCLUDING ATTORNEYS FEES AWARDED UNDER THE MASTER AGREEMENT) TO CUSTOMER FOR ANY CLAIM BY CUSTOMER OR ANY THIRD PARTIES UNDER THE MASTER AGREEMENT, EXCLUDING LIABILITY PURSUANT TO SECTION 6 (Indemnification), WILL BE LIMITED TO THE FEES PAID BY CUSTOMER
DURING THE PREVIOUS 12 MONTHS FOR THE PRODUCT WHICH IS THE SUBJECT MATTER OF THE CLAIM.
8.2 IN NO EVENT WILL SIRSIDYNIX BE LIABLE TO CUSTOMER FOR ANY INDIRECT, SPECIAL, INCIDENTAL, EXEMPLARY PUNITIVE, TREBLE OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT
LIMITATION, LOSS OF BUSINESS, REVENUE, PROFITS, STAFF TIME, GOODWILL, USE, DATA, OR OTHER ECONOMIC ADVANTAGE), WHETHER BASED ON BREACH OF CONTRACT, BREACH OF WARRANTY, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE, WHETHER OR NOT SIRSIDYNIX HAS PREVIOUSLY
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
8.3 NO CLAIM ARISING OUT OF THE MASTER AGREEMENT, REGARDLESS OF FORM, MAY BE BROUGHT BY CUSTOMER MORE THAN TWO YEARS AFTER THE CAUSE OF ACTION ARISES.
9. TERM AND TERMINATION
9.1 Term of Master Agreement. Subject to Section 10.12 below, the term of this Master Agreement shall commence on the Effective Date and shall continue in full force and effect until the expiration or termination of all Quotes, unless otherwise terminated earlier as provided hereunder.
9.2 Product and Services Term. The respective initial term of
Software Maintenance, Hardware Maintenance, Subscriptions, and Subscription Software as applicable, is specified in the Quote (“Initial Term”). The Initial Term shall automatically renew for the same length as the Initial Term unless either party gives written notice 60 days prior to the end of any previous Term of its intention to terminate the Subscription or
Maintenance service. The Initial Term and renewal terms are referred to as the “Term”.
9.3.1 Termination. Either party may terminate the Master Agreement immediately upon written notice if the other party commits a non-remediable material breach of the Master Agreement, or if the other party
fails to cure any remediable material breach or provide a written plan of cure acceptable to the non-breaching party within 30 days of being notified in writing of such breach. Where the non-breaching party has a right to terminate the Master Agreement, the non-breaching party may at its discretion terminate the Master Agreement or the applicable Quote.
Quotes that are not terminated shall continue in full force and effect under the terms of this Master Agreement 9.3.2 Following termination of the Master Agreement, Customer agrees to certify that it has returned or destroyed all copies of the applicable Product and Confidential Information and acknowledges that its rights to use the same are relinquished.
9.4. Suspension. SirsiDynix will be entitled to suspend any or all performance upon 10 days written notice to Customer in the event Customer is in breach of the Master Agreement. Further, SirsiDynix may suspend Customer’s use of and access to all or a portion of the Subscriptions if, and so long as, in SirsiDynix’s sole judgment, there is a
security risk created by Customer that may interfere with the proper continued provision of services or the operation of SirsiDynix’s network or systems. SirsiDynix may impose an additional charge to reinstate service following such suspension.
DocuSign Envelope ID: CE625DAE-46D5-496F-B909-6582A2910465
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AIS ATTACHMENT 1
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File: Springfield Public Library GC#331380
Customer Initial and Date: dl.initialhere.1
Confidential
Page 5 of 7
10. GENERAL PROVISIONS
10.1 Force Majeure. The parties will exercise every reasonable effort to meet their respective obligations hereunder but shall not be liable for delays resulting from force majeure or other causes beyond their
reasonable control, including but not limited to power outages or failure of third party service providers. This provision does not relieve Customer of its obligation to make payments then owing.
10.2 Assignment. SirsiDynix may assign the Master Agreement and all of its rights and obligations herein without Customer’s approval to its
parent company or other affiliated company, to a successor by operation of law, or by reason of the sale or transfer of all or substantially all of its stock or assets to another entity. Neither party may otherwise assign or transfer the Master Agreement without the prior written consent of the other party, which shall not be unreasonably withheld. Notwithstanding the above,
SirsiDynix may fulfill its obligations hereunder through its affiliated companies.
10.3 Cooperation. Customer agrees to provide cooperation, which means assistance, information, equipment, data, a suitable work environment, timely access, and resources reasonably necessary to
enable SirsiDynix to perform any and all installation, implementation, and services required to fulfill its obligations hereunder including but not limited to ensuring SirsiDynix has remote access. Failure to grant such cooperation shall allow SirsiDynix to deem the Product purchased by Customer to be fully accepted and delivered. In the event any delay in
implementing Products is caused by Customer resulting in SirsiDynix incurring additional expenses, the Customer shall pay to SirsiDynix the amount of such additional expenses.
10.4 Delegation. SirsiDynix may subcontract or delegate any work under any Quote to any third party without Customer’s prior written
consent, provided however that SirsiDynix shall remain responsible for the performance of any such subcontractors.
10.5 Notice of U.S. Government Restricted Rights. If the Customer hereunder is the U.S. Government, or if the Software is acquired hereunder on behalf of the US Government with U.S. Government federal
funding, notice is hereby given that the Software is commercial computer software and documentation developed exclusively at private expense and is furnished as follows: “U.S. GOVERNMENT RESTRICTED RIGHTS. Software delivered subject to the FAR 52.227-19. All use, duplication and disclosure of the Software by or on behalf of the U.S. Government shall be
subject to this Master Agreement and the restrictions contained in subsection (c) of FAR 52.227-19, Commercial Computer Software - Restricted Rights (June 1987)”.
10.6 Export. Customer shall comply fully with all relevant export laws and regulations of the United States to ensure that the Software is not
exported, directly or indirectly, in violation of United States law.
10.7 Non-solicitation. During the term of this Master Agreement and for a period of one year following its termination, neither party will solicit for employment directly or through other parties, without the other party’s written permission, any individual employed by the other party, provided
however that the hiring of individuals responding to general public marketing and recruiting advertisements and events shall not be a violation of this provision; only active, targeted solicitation is prohibited.
10.8 Compliance. During the term of this Master Agreement and for a period of one year following its termination, SirsiDynix shall have the right
to verify Customer’s full compliance with the terms and requirements of the Master Agreement. If such verification process reveals any noncompliance by Customer, Customer shall reimburse SirsiDynix for the reasonable costs and expenses of such verification process incurred by SirsiDynix (including but not limited to reasonable attorneys’ fees) , and Customer
shall promptly cure any such noncompliance; provided, however, that the obligations under this section do not constitute a waiver of SirsiDynix’s termination rights and do not affect SirsiDynix’s right to payment for Products and interest fees related to usage in excess of the License Metrics.
10.9 Notices. Any notice required or permitted to be sent under the Master Agreement shall be delivered by hand, by overnight courier, by email to SirsiDynix at legal@sirsidynix.com, or by email to Customer at any current Customer email address routinely used by SirsiDynix, or by
registered mail, return receipt requested, to the address of the parties set forth in the Master Agreement or to such other address of the parties designated in writing in accordance with this subsection.
10.10 Relationship. The Master Agreement is not intended to create a partnership, franchise, joint venture, agency, or a fiduciary or employment
relationship. Neither party may bind the other party or act in a manner which expresses or implies a relationship other than that of independent contractor.
10.11 Invalidity. If any provision of the Master Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality and
enforceability of the remaining provisions shall not in any way be affected or impaired.
10.12 Survival. The following provisions will survive any termination or expiration of the Master Agreement: sections 1, 2.7, 2.8, 2.10, 2.12, 3, 4, 5, 6, 7, 8, 9, and 10.
10.13 No Waiver. Any waiver of the provisions of the Master Agreement or of a party’s rights or remedies under the Master Agreement must be in writing to be effective. Any such waiver shall constitute a waiver only with respect to the specific matter described in such writing and shall in no way impair the rights of the party granting such waiver in any other respect or at
any other time. The waiver by either of the parties hereto of a breach or of a default under any of the provisions of the Master Agreement shall not be construed as a waiver of any other breach or default of a similar nature, or as a waiver of any of such provisions, rights or privileges hereunder. The rights and remedies herein provided are cumulative and none is exclusive
of any other, or of any rights or remedies that any party may otherwise have at law or in equity. Failure, neglect, or delay by a party to enforce the provisions of the Master Agreement or its rights or remedies at any time, shall not be construed and shall not be deemed to be a waiver of such party’s rights under the Master Agreement and shall not in any way affect
the validity of the whole or any part of the Master Agreement or prejudice such party’s right to take subsequent action.
10.14 Entire Agreement. The Master Agreement constitutes the parties’ entire agreement relating to its subject matter. It cancels and supersedes all prior or contemporaneous oral or written communications, requests for
proposals, proposals, conditions, representations, and warranties, or other communication between the parties relating to its subject matter as well as any prior contractual agreements between the parties. Notwithstanding the precedence of this Master Agreement, any existing Customer License Metrics shall continue unless new License Metrics are identified in a
Quote. No modification to the Master Agreement will be binding unless in writing and signed by an authorized representative of each party.
10.15 Third Party Beneficiaries. All rights and benefits afforded to SirsiDynix under the Master Agreement shall apply equally to the owner of the Third Party Products with respect to the Third Party Products, and such
third party is an intended third party beneficiary of the Master Agreement, with respect to the Third Party Products.
10.16 Governing Law and Venue. The Master Agreement shall be governed by and construed in accordance with the laws of the State of Utah without giving effect to its principles of conflict of laws. Any dispute
shall be litigated in the state or federal courts located in Utah to whose exclusive jurisdiction the parties hereby consent. In addition, the Customer hereby waives any objection the customer may have based upon lack of personal jurisdiction, improper venue and/or “forum non conveniens”.
10.17 Application of Laws. The parties agree that this contract is not a
contract for the sale of goods; therefore, the Master Agreement shall not be governed by any codification of Article 2 or 2A of the Uniform Commercial Code, or any codification of the Uniform Computer Information Technology Act (“UCITA”), or any references to the United National Convention on Contracts for the International Sale of Goods.
DocuSign Envelope ID: CE625DAE-46D5-496F-B909-6582A2910465
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File: Springfield Public Library GC#331380
Customer Initial and Date: dl.initialhere.1
Confidential
Page 6 of 7
10.18 Counterparts. The Master Agreement and each Schedule may be executed in one or more counterparts, each of which shall constitute an enforceable original of the Master Agreement, and that facsimile, electronic and/or .pdf scanned copies of signatures shall be as effective and binding
as original signatures.
10.19 Headings and Drafting. The headings in the Master Agreement shall not be used to construe or interpret the Master Agreement. The
Master Agreement shall not be construed in favor of or against a party based on the originator of the document.
10.20 Attorney’s Fees. In the event a party seeks and obtains a remedy in the courts for its rights under this Master Agreement, the prevailing party
in such litigation shall be entitled to its reasonable attorney’s fees and cost.
************************************************************
END OF MASTER AGREEMENT
Springfield Public Library
225 5th St
Springfield, Oregon 97477
Sirsi Corporation
SirsiDynix Technology Centre
3300 N. Ashton Blvd. – Suite 500
Lehi, UT 84043
Sign: dl.signhere.1
Sign: dl.signhere.2
Print Name: dl.fullname.1
Print Name: dl.fullname.2
Title: dl.title.1
Title: dl.title.2
Date: dl.datesign.1 Date: dl.datesign.2
DocuSign Envelope ID: CE625DAE-46D5-496F-B909-6582A2910465
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AIS ATTACHMENT 1
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File: Springfield Public Library GC#331380
Customer Initial and Date: dl.initialhere.1
Confidential
Page 7 of 7
Exhibit A - DEFINITIONS
“Circulation” means the checkout of a Library Item to a patron, the checkout of a Library Item for the purpose of tracking in-library usage, the renewal of a Library Item, or an action functionally identical to any of the
preceding acts.
“Confidential Information” means information of SirsiDynix and/or its licensors includes but is not limited to the terms and conditions (but not the existence) of the Master Agreement, all trade secrets, software, source code, object code, specifications, as well as results of testing and
benchmarking of the Software or other services, product roadmap, data and other information of SirsiDynix and its licensors relating to or embodied in the Software or Documentation, including but not limited to information designated as confidential in writing or information which ought to be in good faith considered confidential and proprietary to the disclosing
party. SirsiDynix’s placement of a copyright notice on any portion of any Software will not be construed to mean that such portion has been published and will not derogate from any claim that such portion contains proprietary and confidential information of SirsiDynix. Confidential Information does not include that the Customer uses SirsiDynix Products.
“Content” means any information, data, text, software, music, sound, photographs, graphics, video messages or other material which Customer receives through a Subscription.
“Customer Data” means any electronic data, information or material provided or submitted by Customer (including the Customer’s patrons and
users) to SirsiDynix through a Subscription or Services, or which Customer (including the Customer’s patrons and users) enters into the Subscription or Services or has entered on its behalf, or which SirsiDynix is otherwise given access to under the Master Agreement. Customer Data does not include non-personally identifiable information aggregated by SirsiDynix.
“Documentation” means the user instructions, release notes, manuals and on-line help files made available by SirsiDynix regarding the use of the applicable Product.
“Effective Date” is defined in section 1.1.
“Error” means a material failure of a Product to conform to its functional
specifications described in the Documentation.
“EULA” means the end user license agreement that accompanies the Third Party Product, which governs the use of or access by Customer to the applicable Third Party Product.
“Go Live Date” means the date on which the Products are substantially
ready for operational use for normal daily business.
“Hardware” means the physical hardware and equipment manufactured by third party providers and sold to Customers by SirsiDynix.
“Intellectual Property” means any and all intellectual property rights, recognized in any country or jurisdiction in the world, now or hereafter
existing, and whether or not perfected, filed or recorded, including without limitation inventions, technology, patents rights (including patent applications and disclosures), copyrights, trade secrets, trademarks, service marks, trade dress, methodologies, procedures, processes, know-how, tools, utilities, techniques, various concepts, ideas, methods, models,
templates, software, source code, algorithms, the generalized features of the structure, sequence and organization of software, user interfaces and screen designs, general purpose consulting and software tools, utilities and routines, and logic, coherence and methods of operation of systems, training methodology and materials, which SirsiDynix has created,
acquired or otherwise has rights in, and may, in connection with the performance of obligations hereunder, create, employ, provide, modify, create, acquire or otherwise obtain rights in.
“Internal Business Purposes” means Customer’s internal use but does not include (1) sharing Confidential Information or Intellectual Property with
third parties without SirsiDynix written consent or (2) integration of third
party products by any means into Software, Subscriptions or Subscription Software without additional SirsiDynix license.
“License Metrics” means limits on Product usage as set forth in the Quote such as Titles, Circulation, Users, students, seats, and reports.
“Maintenance” means the technical support and, with respect to Software, the provision of Updates for the level of support services purchased from SirsiDynix, all of which are provided under SirsiDynix’s support policies in effect at the time the Services are provided, which may be modified from time-to-time by SirsiDynix in its sole discretion. A current
version of such Support Policies can be found under “SirsiDynix Support Policies” (Document ID 125773) at http://support.sirsidynix.com.
“Operating Environment” means SirsiDynix-recommended hardware, operating system, middleware, database products and other software on which the Software will operate.
“Professional Services” means data conversion, implementation, site
planning, configuration, integration and deployment of the Software or Subscriptions, training, project management and other consulting services.
“Products” means Software, Subscriptions, Subscription Software, Services and Hardware.
“Protected Materials” means Software and work product provided by SirsiDynix under Services, Subscriptions, Subscription Software and SirsiDynix’s or its licensors’ Intellectual Property and Confidential Information.
“Quote” is defined in Section 1.3.
“Services” means those services provided or arranged by SirsiDynix including but not limited to specific SirsiDynix Products such as (i) Professional Services; and (ii) that part of Maintenance that is technical support, excluding the provision of Updates.
“SirsiDynix Software” means each SirsiDynix-developed and/or
SirsiDynix-owned software product in machine-readable object code (not source code), the Documentation for such product, and any Updates thereto.
“Software” means the SirsiDynix Software and Third Party Software.
“Subscriptions” means the provision of access by SirsiDynix or its
hosting providers to Software and/or Content from a server farm that is comprised of application, data and remote access servers, including associated offline components including but not limited to cloud services and web access to Content.
“Subscription Software” means Subscriptions hosted by Customer.
Customer does not have a license in Subscription Software.
“Term” is defined in section 9.2.
“Titles” means the number of unique records for an electronic, virtual, and/or physical item which may be used by a library patron, such as a bibliographic, MARC, visual material, serial or Dublin Core record, created
on the Software or Subscription. Multiple items, representing either identical items or volumes in a set, may be included in a single Title.
“Third Party Products” means software or content including documentation and updates if any, owned by an entity other than SirsiDynix and provided by SirsiDynix in connection with Products.
“Updates” means the error corrections, releases, updates, modifications
or enhancements subsequently developed that SirsiDynix makes generally available to its customers as part of Maintenance on a when and if available basis. Updates exclude new products, modules, platform or functionality for which SirsiDynix charges a separate fee.
“Users” means Customer’s employees or agents who have been issued user names and passwords by Customer to use the Products. Each such User shall be one person, and user names and passwords cannot be shared or used by more than one person.
DocuSign Envelope ID: CE625DAE-46D5-496F-B909-6582A2910465
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Quote70354for:
SpringfieldPublicLibrary
SymphonytoSymphonySaaSBundle
Preparedby:
GarrettBull
ExecutiveAccountManager
SirsiDynix
QuoteDate:May12,2014 QuoteValidUntil:June30,2014
ThisquoteisherebyfullyincorporatedintotheMasterAgreement.
Theaboveinformationisatradesecret,proprietaryandconfidentialandisonlyforusebythelibrarynamedaboveandnottobereleased.
SirsiDynixCopyright2014-AllRightsReserved
DocuSign Envelope ID: CE625DAE-46D5-496F-B909-6582A2910465
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H1
General
ThisquotecontainstheuseofsomeorallofyourBLUEcloudRewards.Thetotal
amountallocatedforthisquoteis$2,700.
TheseBLUEcloudRewardsarebeingusedspecificallyforthefollowingSirsiDynix
product:
BLUEcloudMobileCirc
QuoteforSpringfieldPublicLibrary Referencenumber70354
QuoteInformation
blankline
ThisquoteisherebyfullyincorporatedintotheMasterAgreement.
Theaboveinformationisatradesecret,proprietaryandconfidentialandisonlyforusebythelibrarynamedaboveandnottobereleased.
SirsiDynixCopyright2014–AllRightsReserved.
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Component Year1 Year2 Year3 Year4 Year5 Year6 Year7
SirsiDynixSoftware 38,930 36,230 36,920 37,620 38,340 39,070 39,810
Services 14,570 ------
Enterprise 8,450 1,270 1,290 1,320 1,340 1,370 1,400
Discount (4,140)------
BLUEcloudReward-
Subscription
(2,700)---
-
--
Total 55,110 37,500 38,210 38,940 39,680 40,440 41,210
InitialTermofMaintenanceandSaaSServices:Seven(7)Years
InitialTermAnnualPriceIncreaseCapforSirsiDynix
Products/Services:
0%inyear2followedby1.9%annualpriceincreasecap
untilTermrenewal
Customer'susageissubjecttolimitationsthatcanbefoundintheTermsandConditionssectionattheendoftheQuote.
TheabovepriceincreasecapcoversallCustomer'sactiveassetsonMaintenance.However,SirsiDynixreservestherighttoadjustInitialTerm
pricingforThirdParty/integratedproducts/servicesifaThirdPartyvendorincreasespricingforThirdParty/integratedproducts/servicesbymore
than10%inagivencalendaryear.
Anyapplicablediscountshallbeappliedonfinalpayment.Anyandallpre-printedtermsandconditionsonCustomer'sPurchaseOrder(s)submitted
toSirsiDynixareherebyrejectedandshallbesupersededbythecurrentMasterAgreement,unlesssuchadditionaltermsarestatutorilyrequiredof
theCustomer.
ThisPurchaseDetailssectionmaynotincludepre-existingobligationsforongoingProductsnotlistedintheQuote.
QuoteforSpringfieldPublicLibrary Referencenumber70354
PurchaseDetails(Extended)
AllpricesareinU.S.dollars($)andareexclusiveoftaxesunlessotherwisenoted.
blankline
ThisquoteisherebyfullyincorporatedintotheMasterAgreement
Theaboveinformationisatradesecret,proprietaryandconfidentialandisonlyforusebythelibrarynamedaboveandnottobereleased.
SirsiDynixCopyright2014–AllRightsReserved.
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Component Price
SirsiDynixSoftware
SirsiDynixSymphonySaaS 26,610
Cataloging
Circulation
PublicAccess
MicrosoftSQLServerembeddedlicense
Z39.50server
Authoritycontrol
Backupcirculation
Inventory
Reports
Included
Included
Included
Included
Included
Included
Included
Included
Included
ReferenceLIBRARIAN Included
BLUEcloudMobileCirc,AnnualSubscription 3,440
SirsiDynixeResourceCentralGatewayServices-Annual
Subscription
630
SirsiDynixeRCConnectorforEBSCO-AnnualSubscription Included
SirsiDynixeRCConnectorforOverDrive-Annual
Subscription
Included
SirsiDynixeRCConnectorforRecordedBooks-Annual
Subscription
Included
SaaSAcquisitions 6,650
SmartPORT 1,600
SaaSUserLevel-50Staffseats Included
TotalSirsiDynixSoftware 38,930
Services
DataMigration 3,190
Installation 11,090
Training 290
TotalServices 14,570
Enterprise
SaaSEnterpriseAnnualSubscription 1,270
InstallationandTraining 7,180
TotalEnterprise 8,450
Discount
ServicesDiscount (4,140)
QuoteforSpringfieldPublicLibrary Referencenumber70354
DetailedPricing
AllpricesareinU.S.dollars($)andareexclusiveoftaxesunlessotherwisenoted.
blankline
ThisquoteisherebyfullyincorporatedintotheMasterAgreementandSchedules
Theaboveinformationisatradesecret,proprietaryandconfidentialandisonlyforusebythelibrarynamedaboveandnottobereleased.
SirsiDynixCopyright2014–AllRightsReserved.
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Component Price
TotalDiscount (4,140)
BLUEcloudReward-Subscription (2,700)
QUOTETOTAL 55,110
QuoteforSpringfieldPublicLibrary Referencenumber70354
DetailedPricing
AllpricesareinU.S.dollars($)andareexclusiveoftaxesunlessotherwisenoted.
blankline
ThisquoteisherebyfullyincorporatedintotheMasterAgreementandSchedules
Theaboveinformationisatradesecret,proprietaryandconfidentialandisonlyforusebythelibrarynamedaboveandnottobereleased.
SirsiDynixCopyright2014–AllRightsReserved.
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SirsiDynixSoftware
SirsiDynix Symphony SaaS
SirsiDynixSymphony'sCorePackageincludesCataloging,Circulation,andPublicAccessmodules.Additionalfunctionsinclude:utilizationofan
Oracledatabase,aZ39.50server,AuthorityControl,BackupCirculation,andReports.AuthorityControl:Linksauthority-controlledbibliographic
headingswithcorrespondingauthorityrecordsthroughanANSI-standardthesaurus.SirsiDynixSymphonycomplieswithBathProfilerelease
1.0andmostofrelease2.0FunctionalAreaA.WecomplywithRelease1.0ofFunctionalAreaB.SirsiDynixSymphonycomplieswithZ39.50
LevelThree(clientandserver),providesbroadcastsearchingasastandard,andcomplieswithBathProfileLevelOne.
BLUEcloud MobileCirc,Annual Subscription
MobileCircenableslibrarystafftoworkwherevertheyare,withorwithoutadataconnection.Featuresinclude:-Mobilecirculation.Perform
commontaskslikecheck-ins,checkoutsandrenewals.Registernewusersbyscanningdriver'slicense(selectedregionsonly)orbymanually
enteringuserinformation.-Flexibleinventory.IntegrateswithBluetoothscannerstomaketakinginventoryfasterandeasier.-Efficientshelving.
Providesreal-timelistsofcandidatesforweedinganditemsneededtofillholds.MobileCirclistsincludefiltersdesignedspecificallyforlibrary
staff.RequiresSirsiDynixSymphony3.4.1SP2andSirsiDynixSymphonyWebServices3.5orhigher,OR,Horizon7.5.2andHorizonWeb
Services2.0.
SirsiDynix eResource Central Gateway Services -Annual Subscription
Minimumrequirements:SirsiDynixSymphony3.4.1orHorizon7.5.1andabove.eResourceCentralGatewayServicesprovideseBook
integrationwhichallowslibrariestoprovideseamlessaccesstoalllibraryresourcesviaasingleuserinterface.OpenLibraryandProject
Gutenbergcontentisavailableandincludedwiththisservice.
SirsiDynix eRC Connector for EBSCO -Annual Subscription
ProvidesaccessthroughSirsiDynixeResourceCentralGatewayServicestotheapprovedcontentofoneEBSCOmainaccount.Itdoesnot
includeany3rdPartyfeeswhichmayberequiredbythePartnertousethecontentbeingaccessed.
SirsiDynix eRC Connector for OverDrive -Annual Subscription
ProvidesaccessthroughSirsiDynixeResourceCentralGatewayServicestotheapprovedcontentofoneOverDrivemainaccount.Itdoesnot
includeany3rdPartyfeeswhichmayberequiredbythePartnertousethecontentbeingaccessed.
SirsiDynix eRC Connector for Recorded Books -Annual Subscription
ProvidesaccessthroughSirsiDynixeResourceCentralGatewayServicestotheapprovedcontentofoneRecordedBooksmainaccount.It
doesnotincludeany3rdPartyfeeswhichmayberequiredbythePartnertousethecontentbeingaccessed.
SaaS Acquisitions
SirsiDynixSymphonyAcquisitionsprovidesefficientonlinetrackingofmaterialsfromorderingthroughclaiming,receiving,invoicing,and
processing.Firmorders,gifts,subscriptions,approval,andstandingordersarealleasilyaccommodatedandcanbetrackedseparatelyor
together.
SmartPORT
SirsiDynixSymphonySmartPORTUnlimitedUserLicensesenablestafftolocatearecordinaZ39.50-compliantdatabaseandtoimportthe
recordtoyourowndatabase.AnunlimitednumberofSmartPORTZ39.50copycatalogingclientuserlicensesisincludedforthisprice.
SaaS User Level -50 Staff seats
Services
DataMigration:
QuoteforSpringfieldPublicLibrary Referencenumber70354
ComponentDescriptions
ThisquoteisherebyfullyincorporatedintotheMasterAgreement.
Theaboveinformationisatradesecret,proprietaryandconfidentialandisonlyforusebythelibrarynamedaboveandnottobereleased.
SirsiDynixCopyright2014–AllRightsReserved.
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Oracle Migration Data Services
SirsiDynixwillexportalibrary'sInformixdatabasesandimportthemintoOracleforanyUncornorSirsiDynixSymphonyclient.Allmodules
currentlyinusewillbemigratedtothenewdatabaseapplication.
Installation:
ProductDelivery
BLUEcloud MobileCirc Installation
SirsiDynix eRC Gateway Services Installation
IncludesinstallationandconfigurationofSirsiDynixeResourceCentralGatewayServicesandoneeRCconnector.
SirsiDynix eRC Additional Partner Setup
IncludesconfigurationofoneSirsiDynixeResourceCentralPartner.
Informix to Oracle Platform Migration (remote)
MigrationincludesinstallationofOracleandmigrationofexistingILSsoftware,configurationanddataasexistsoncurrentsystem.Non
embeddedOracleinstallationsmustmeetSirsiDynixOraclerequirements
ProjectManagement
Project Management -BLUEcloud MobileCirc
ProjectManagementServicesfortheimplementationofBLUEcloudMobileCirc.
Project Management -SirsiDynix eResource Central
Core Module Add On (Tier 2)
Tier2ProjectManagementServicesfortheimplementationofnew/additionalmoduleseitherduringanILSMigrationorasastandalone
addonorderforacurrentcustomer,including:Acquisitions,Homebound,Inventory,MediaScheduling,Reserves,Serials,SIP/NCIP,
ClassifiedAccountability,LanguagePack,MaterialsBooking,9xxInterface,SmartPort,EDI,ReferenceLibrarian,Languages,PocketCirc,
Outreach,VIP,SchoolRoomsAdd'lLicenses,WebReporterAdd'lLicenses.
Unicorn/Symphony Platform Migration
ProjectManagementServiceforaUnicorn/SymphonyDifferentOSand/OrDifferentDatabasePlatformMigration.ProjectManagement
Serviceincludesaprojectmanagementresourcewhowilldothefollowingduringthestandard,activeimplementationperiodoftheproject:
actastheprimarySirsiDynixContact;holdweeklyprogresscalls(asneeded)withthecustomer;coordinateSirsiDynixresources;and
transitionthecustomertoclientcareoncethenewplatformhasbeenimplemented.
Training:
Training -Self-paced Training,BLUEcloud MobileCirc
ThistrainingreviewsthefunctionalitypresentinMobileCirc.Oneuserwillhaveunlimitedaccesstothiscourseforoneyear.Thistrainingis
availableinEnglishonly.
Training -Instructor-Led,Private,SirsiDynix eResource Central
EightseatsinaPrivatedistanceinstructor-ledcourseforeResourceCentral.
QuoteforSpringfieldPublicLibrary Referencenumber70354
ComponentDescriptions
ThisquoteisherebyfullyincorporatedintotheMasterAgreement.
Theaboveinformationisatradesecret,proprietaryandconfidentialandisonlyforusebythelibrarynamedaboveandnottobereleased.
SirsiDynixCopyright2014–AllRightsReserved.
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Enterprise
SaaS Enterprise Annual Subscription
SirsiDynixEnterpriseisastate-of-the-artfacetedsearchsolutionthatempowerslibrariestomaketheircollectionsmoresearchableand
discoverablethaneverbefore.Capitalizingonfuzzysearchlogictechnologyneverbeforeavailabletolibraries,SirsiDynixEnterprisedelivers
leading-edgefacetedsearchcapabilities,simplifiedsearchinterfaces,andmuchmore.
Enterprise Software Installation
IncludesinstallationofEnterpriseinSirsiDynixSaaSfacility,installationofEnterpriseAgentonaHorizonorSirsiDynixSymphonyILSand
installation/configurationoftheappropriateJavaDevelopment(JDK).Inaddition;itincludestheinstallationofWebServicesforsitesusing
SirsiDynixSymphony.
Enterprise SureStart-3
SureStartisalayerofconsultingsupportdesignedtosmooththetransitiontoEnterprisebyaddressingconfigurationissueslikesearchlimits,
profiles,etc.
Theme Customization
WorkingwithaSirsiDynixConsultant,themecustomizationaddresseschangingthelookandfeeloftheproductlikecolors,addinggraphics,and
usingCSStoeditfontsandpagelayouts.ThiscustomworkisguaranteedtoworkontheversionofEnterprisecurrentlyinstalledonthe
customer'ssystem.SirsiDynixcannotguaranteecompatibilitywithfuturereleases.Updatingcustomworktobecompatiblewithalaterrelease
willattractadditionalfees.
Enterprise -End User Training,Group
Oneseatinagroupdistanceinstructor-ledcourseforEnterpriseEndUsertraining.Thisclassfocusesonperformingsearchesand
maneuveringthroughtheend-userinterface.Youwilllearnhowtousethefacetsanddifferentsearchtypes.Bytheendoftheclassyoushould
knowhowto:•Use“Didyoumean?”andothersearchsuggestions•Limitsearchresultsbyitemlibrary,itemtype,orothersearchfacets•
Utilizeemailandprintoptions•Checkitemavailabilityaswellasplaceholdrequests•Writeapatronreview
Training -Hands-On Lab,Group,SirsiDynix Enterprise Admin
Oneseatinagroupdistancehands-onlabcourseforEnterpriseAdministration.ThisclassfocusesonthepoliciesfoundintheEnterpriseadmin
module.Youwilllearnhowtodisplay,create,modifyandremovepolicies,aswellasworkwithuseraccountsandscheduledtasks.Bytheend
ofthecourseyouwillknowhowto:·CreateEnterpriseadminuseraccounts·Managesearchprofilesandsearchresultdisplays·Lookupand
blacklistsearchsuggestions·Crawlwebsiteinformationforuseinresultlists·DictatescheduledtasksforindexingILSdata
Training –SirsiDynix Enterprise eLearning
Thistrainingprovidesonestaffmemberwithoneyearofunlimitedaccesstotherecordedsessionsandweb-basedtrainings(WBT)thatweoffer
inSirsiDynixMentorforSirsiDynixEnterpriseand/orSirisDynixPortfolio(doesnotincludeinstructor-ledclasses).Thisoptionisagreatvalueto
introduceorreviewspecifictopicsinSirsiDynixEnterprise.TopicscurrentlyincludeEnterpriseAdminOverview,BookLists,SearchTargets,and
ThemeCustomization.
Training -Hands-On Lab,Group,SirsiDynix Enterprise Rooms Content Management
Oneseatinagroupdistancehands-onlabcourseforEnterprise:RoomsContentManagement.Thisclassfocusesontheroomsmanagement
andcontentcreationcapabilitiesintheEnterpriseadminmodule.Youwilllearnhowtomanagerooms,editroomproperties,andeditandcreate
contentforaroom.Bytheendofthecourseyouwillknowhowto:•CreatenewroomsandEditexistingrooms•Hideanddisplayrooms
•ManagetheavailabilityofroomstoaProfile•Understandandeditroompropertiesincludingchoosinglayouts•SelectSearchTargetsand
SearchLimitsforaroom•Editandcreatecontentforaroom•Detachandattachroomsandbranches
SirsiDynix Enterprise Project Management
ProjectManagementServicesfortheimplementationofSirsiDynixEnterprise
QuoteforSpringfieldPublicLibrary Referencenumber70354
ComponentDescriptions
ThisquoteisherebyfullyincorporatedintotheMasterAgreement.
Theaboveinformationisatradesecret,proprietaryandconfidentialandisonlyforusebythelibrarynamedaboveandnottobereleased.
SirsiDynixCopyright2014–AllRightsReserved.
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OtherTerms
SirsiDynixsoftwareislicensedbaseduponannualcirculation.Youarelicensedforupto1,000,000annually
circulateditems;anincreaseincirculationbeyondthenumbernotedrequiresadditionallicensefees.
Customer'sdatamustbeprovidedtoSirsiDynixinaformatapprovedbySirsiDynixoradditionaldata
conversion/migrationchargeswillapply.De-dupingistheCustomer'sresponsibility,unlessstatedotherwisein
writing.
"GoLiveDate"means,withrespecttotheSirsiDynixSoftwarelicenseorders,thedateonwhichtheSirsiDynix
Softwareisavailableforoperationalusefornormaldailybusiness,includingsearchingthepublicaccesscatalogand
circulatingmaterials.
MaintenancemustbeorderedforallcopiesoftheSoftwareandforallelementsoftheSoftwarewhichareused
conjunctivelybyCustomer.Customer'sSystemshallremainwithintwo(2)previouslyreleasedsoftwareversionsof
themostrecentversionofthesoftwareatalltimesoranadditionalmaintenancesurchargeservicechargewillbe
addedtothemaintenancerenewal.
CustomershallnotintegrateproductsofferedbythirdpartiesintoSoftware,SubscriptionsorSubscriptionSoftware
withoutadditionallicensefromSirsiDynix.
SirsiDynixshallhavetherighttoaggregateandretainnon-personallyidentifiabledata.
PaymentTerms
Thetermofanyquotedproductsisfornolessthanseven(7)yearsandshallautomaticallyrenewforthelengthof
theInitialTerm.Subsequentyears'Support,MaintenanceandSubscriptionfeesaretobepaidannuallyin
advance.FollowingthefirstyearofSystemoperation,MaintenanceandSubscriptionfeeswillbesubjecttoannual
increases.Anydiscountsthatmaybelistedonthisquotewillbeappliedtothefinalinvoice.Unlessotherwise
specificallystatedinwriting,productsand/orservicespurchasedatpromotionalpricesorwithpromotionaldiscounts
donotqualifyforsuchdiscountsorlimitationsonpriceincreasesforsubsequentyears.
SirsiDynixSoftwarelicensefees
•100%dueuponinstallationofclientSirsiDynixSoftwareonCustomer'ssystem
Subscriptionsfees
•100%SirsiDynixEnterpriseSubscriptionandSubscriptionSoftwarefeesaredueuponcontractsigningandwill
beinvoicedimmediately.TheannualsubscriptioninitialuseandanniversarydateistheEffectiveDateofthe
contract
•100%offirstyear'sSubscription(s)(excludingSirsiDynixEnterpriseSubscriptionandSubscriptionSoftware
fees)dueatinstallation
Maintenancefees
•100%offirstyear'sMaintenancedueatinstallationofSoftware
Services/Training
•50%dueuponcompletionoffirstdatatestload,whereatestloadispartoftheservices
•100%oftheremainderdueuponcompletionofservices/training
**FeesandPaymentTermswhichdonotreflecttheservicesand/orproductspurchasedbytheCustomerare
non-applicable.
Anyreferencetolicensemetricsand/orlicensedamountsincludedinthisquoteshallbeapplicableonlytothe
Productsand/orservicesmentionedinthisquote.Thisdocumentandanysoftwareorprofessionalservices
associatedwiththisdocumentareherebyfullyincorporatedintothecurrentAgreementexecutedbetweenSirsiDynix
QuoteforSpringfieldPublicLibrary Referencenumber70354
TermsandConditions
ThisquoteisherebyfullyincorporatedintotheMasterAgreement
Theaboveinformationisatradesecret,proprietaryandconfidentialandisonlyforusebythelibrarynamedaboveandnottobereleased.
SirsiDynixCopyright2014–AllRightsReserved.
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andCustomer.Ifthereisnocurrentagreementbetweentheparties,thetermsandconditionsofthecurrent
SirsiDynixMasterSoftwareLicenseandServicesAgreementshallbedeemedthecontrollingAgreementbetweenthe
parties,acopyofwhichshallbefurnisheduponCustomer'srequest.Anyandallpre-printedtermsandconditionson
Customer'sPurchaseOrder(s)submittedtoSirsiDynixareherebyrejectedandshallbesupersededbythecurrent
Agreement,unlesssuchadditionaltermsarestatutorilyrequiredoftheCustomer.Intheeventofaconflict,theterms,
paymentterms,discounts,productlistsand/orstatementofworkcontainedwithinthisdocumentshalltake
precedenceoverthecurrentAgreementbetweentheparties.IntheeventCustomerdesiresorrequiresupdated
termsandconditionsforthecontinuingbusinessrelationshipwithSirsiDynix,pleasecontactyourregionalSales
Representative.
QuoteforSpringfieldPublicLibrary Referencenumber70354
TermsandConditions
ThisquoteisherebyfullyincorporatedintotheMasterAgreement
Theaboveinformationisatradesecret,proprietaryandconfidentialandisonlyforusebythelibrarynamedaboveandnottobereleased.
SirsiDynixCopyright2014–AllRightsReserved.
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CustomerSignature:
SpringfieldPublicLibrary
dl.signhere.1
By:_________________________________________
(AuthorizedSignature)
dl.fullname.1
Name:_______________________________________
(Printed)
dl.title.1
JobTitle:_____________________________________
dl.datesign.1
Date:________________________________________
BillingAddress:
SpringfieldPublicLibrary
Attn:SallieMontano2255thStreet
Springfield
Oregon97477
UnitedStates
QuoteforSpringfieldPublicLibrary Referencenumber70354
TermsandConditions
ThisquoteisherebyfullyincorporatedintotheMasterAgreement
Theaboveinformationisatradesecret,proprietaryandconfidentialandisonlyforusebythelibrarynamedaboveandnottobereleased.
SirsiDynixCopyright2014–AllRightsReserved.
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Financial Summary
We are currently in year 3 of a 7-year maintenance agreement. In both Option 1 and 2 the addition of
system enhancements would raise the annual maintenance costs. In Option 2 the initial cost of
acquiring the enhancements would be included in the cost of migrating to the “cloud”. This reduces the
overall cost of the project by $26,000.
Option 1 - Server Replacement with System Enhancements
Cost of server replacement $18,000
Library system enhancements:
- Enterprise Catalog – improved public catalog
- BookMyne – mobile application
- Remote registration / circulation capability
- E-Resource Central – E-books shown in catalog with direct access to digital content website
Cost $26,000
Total cost for server and new functionality $44,000
Annual Maintenance & Support (7 year projection) $277,570
Grand Total $321,570
Option 2 New Cloud Based Service Plus Enhancements
Currently each participating library pays a portion of the annual maintenance invoice as well as an
amount set aside for future server replacement. Under the new agreement we will share the increased
cost of the maintenance but will no longer have to set money aside for server replacement. We may
also realize some savings in staff time dedicated to server monitoring and maintenance but the initial
training and support for the new system enhancements will account for any immediate savings achieved
there.
Cost of cloud migration and system enhancements - $18,000
Annual Maintenance & Support (7-year projection) $277,570
Grand Total $295,570
ATTACHMENT 2