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Home My WebLink About2014-06-16 Council Agenda City Council Agenda City Hall 225 Fifth Street Springfield, Oregon 97477 541.726.3700 Online at www.springfield-or.gov The meeting location is wheelchair-accessible. For the hearing-impaired, an interpreter can be provided with 48 hours notice prior to the meeting. For meetings in the Council Meeting Room, a “Personal PA Receiver” for the hearing impaired is available. To arrange for these services, call 541.726.3700. Meetings will end prior to 10:00 p.m. unless extended by a vote of the Council. All proceedings before the City Council are recorded. June 16, 2014 _____________________________ 5:30 p.m. Executive Session Pursuant to ORS 192.502(1) and ORS 192.660(2)(i) Jesse Maine Room _____________________________ CALL TO ORDER ROLL CALL - Mayor Lundberg ___, Councilors VanGordon___, Wylie___, Moore____, Ralston___, Woodrow ___, and Brew___. 1. 2013 Annual City Manager Evaluation. [Greta Utecht] (20 Minutes) ADJOURNMENT _____________________________ 6:00 p.m. Work Session Jesse Maine Room _____________________________ (Council work sessions are reserved for discussion between Council, staff and consultants; therefore, Council will not receive public input during work sessions. Opportunities for public input are given during all regular Council meetings) CALL TO ORDER ROLL CALL - Mayor Lundberg ___, Councilors VanGordon___, Wylie___, Moore____, Ralston___, Woodrow ___, and Brew___. 1. Annual Joint Work Session with Springfield Museum Board and Director. [Brenda Jones] (25 Minutes) City Manager: Gino Grimaldi City Recorder: Amy Sowa 541.726.3700 Mayor Christine Lundberg City Council Sean VanGordon, Ward 1 Hillary Wylie, Ward 2 Sheri Moore, Ward 3 Dave Ralston, Ward 4 Marilee Woodrow, Ward 5 Bob Brew, Ward 6 Council Agenda June 16, 2014 Page 2 2. Proposed Annexation Incentives Project. [Greg Mott] (15 Minutes) 3. Transportation Systems Development Charge (SDC) Methodology Update. [Ken Vogeney] (20 Minutes) ADJOURNMENT ____________________________ 7:00 p.m. Regular Meeting Council Meeting Room _____________________________ CALL TO ORDER ROLL CALL - Mayor Lundberg ___, Councilors VanGordon___, Wylie___, Moore____, Ralston___, Woodrow ___, and Brew___. PLEDGE OF ALLEGIANCE SPRINGFIELD UPBEAT 1. Mayor’s Recognition a. National Testing Day Proclamation. [Mayor Lundberg] (05 Minutes) 2. Other a. Employee Recognition: Brenda Jones, 20 Years of Service [Gino Grimaldi] (05 Minutes) CONSENT CALENDAR 1. Claims a. Approval of the May 2014, Disbursements for Approval. 2. Minutes a. May 12, 2014 – Work Session b. May 19, 2014 – Work Session 3. Resolutions a. RESOLUTION NO. 1 – A RESOLUTION TO ACCEPT CITY PROJECT P20278; GLENWOOD WASTEWATER TRUNK SEWER. Council Agenda June 16, 2014 Page 3 4. Ordinances a. ORDINANCE NO. 1 – AN ORDINANCE ADOPTING A FIRE CODE FOR THE CITY OF SPRINGFIELD BY ADOPTING, AMENDING, ADDING AND DELETING SECTIONS TO THE STATE OF OREGON 2014 FIRE CODE AMENDMENTS REGULATING AND GOVERNING THE SAFEGUARDING OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIAL AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES AS HEREIN PROVIDED; PROVIDING FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREFORE; AND REPEALING ORDINANCE NO. 6257 ADOPTED JUNE 21ST OF 2010 BY THE CITY OF SPRINGFIELD. b. ORDINANCE NO. 2 – AN AN ORDINANCE AMENDING SPRINGFIELD MUNICIPAL CODE SECTIONS 2.568(2)(c), 4.418(4), 5.604(1)(e) AND 7.352(7)(c) TO ALIGN WITH THE CURRENT FIRE CODE LANGUAGE ADOPTED BY THE CITY c. ORDINANCE NO. 3 – AN ORDINANCE AMENDING SPRINGFIELD MUNICIPAL CODE SECTIONS 2.205 “DEFINITIONS”, 2.215 “NOMINATIONS FOR ELECTIVE OFFICE”, 2.235 “TIME FOR FILING PETITIONS”, AND 2.270 “DISTRIBUTION OF VOTERS PAMPHLETS” 5. Other Routine Matters a. Approval of Liquor License Endorsement for Mezza Luna Pizzeria, Located at 115 Fifth Street, Springfield, OR. b. Authorize City Manager to Negotiate and Sign a Contract with SIRSIDynix. c. Authorize City Manager to Sign a Contract with Hughes Fire Equipment, Inc. for Maintenance and Repair of Fire Apparatus. d. Approve the May 20, 2014 Primary Election Report of Board of Canvassers and Proclamation for the election for Springfield City Council positions for Ward 1, Ward 2 and Ward 5. e. Authorize City Manager to Ratify Collective Bargaining Agreement with the Springfield Police Association (SPA). MOTION: APPROVE/REJECT THE CONSENT CALENDAR ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Resolution Certifying the City’s Eligibility to Receive State Shared Revenues from Cigarette, Gas and Liquor Taxes. [Bob Duey] (10 Minutes) RESOLUTION NO. 2 – A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD CERTIFYING ELIGIBILITY FOR STATE-SHARED REVENUES FROM CIGARETTE, GAS AND LIQUOR TAXES, APPROVING THE CITY OF SPRINGFIELD’S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM, AND DECLARING THE CITY’S ELECTION TO RECEIVE STATE REVENUES PURSUANT TO OREGON REVISED STATUTES 221.760 AND 221.770. MOTION: ADOPT/NOT ADOPT RESOLUTION NO. 2. Council Agenda June 16, 2014 Page 4 2. Fiscal Year 2014/15 City Budget Adoption. [Bob Duey] (10 Minutes) RESOLUTION NO. 3 – A RESOLUTION ADOPTING THE FISCAL YEAR 2014/15 SPRINGFIELD CITY BUDGET, MAKING APPROPRIATIONS AND LEVYING A PROPERTY TAX MOTION: ADOPT/NOT ADOPT RESOLUTION NO. 3. BUSINESS FROM THE AUDIENCE - Limited to 20 minutes. Please limit comments to 3 minutes. Request to Speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Business from Council a. Committee Reports b. Other Business BUSINESS FROM THE CITY MANAGER 1. Franklin Boulevard – McVay Highway Jurisdictional Transfer. [Tom Boyatt/Len Goodwin] (05 Minutes) RESOLUTION NO. 4 – A RESOLUTION OF THE CITY OF SPRINGFIELD APPROVING THE JURISDICTIONAL TRANSFER AGREEMENT NO. 795 BETWEEN THE STATE OF OREGON, ACTING BY AND THROUGH THE DEPARTMENT OF TRANSPORTATION, AND THE CITY OF SPRINGFIELD FOR THE TRANSFER OF OR 126 BUSINESS TO CENTRAL OREGON AND PACIFIC RAILROAD SECTION, McVAY HIGHWAY, STATE HIGHWAY NO. 225 LANE COUNTY TO THE CITY OF SPRINGFIELD; AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE JURISDICTIONAL TRANSFER AGREEMENT. RESOLUTION NO. 5 – A RESOLUTION OF THE CITY OF SPRINGFIELD ADOPTING JURISDICTIONAL TRANSFER AGREEMENT NO. 792, OREGON 126 BUSINESS: EUGENE ECL – McVAY HIGHWAY NO. 225 SECTION, McKENZIE HIGHWAY, STATE HIGHWAY NO. 15 LANE COUNTY TO THE CITY OF SPRINGFIELD; AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE JURISDICTIONAL TRANSFER AGREEMENT. MOTION: ADOPT/NOT ADOPT RESOLUTION NO. 4. MOTION: ADOPT/NOT ADOPT RESOLUTION NO. 5. Council Agenda June 16, 2014 Page 5 2. City Prosecutor Contract Renewal. [Jeff Towery] (15 Minutes) MOTION: AUTHORIZE THE CITY MANAGER TO SIGN A CONTRACT WITH THE FIRM OF LEAHY, VAN VACTOR, COX & MELENDY LLC FOR CITY PROSECUTOR SERVICES FOR THE TIME PERIOD JULY 1, 2014 THROUGH JUNE 30, 2015 3. Request for Permit to Work Outside Hours of 7 a.m. and 6 p.m., South Franklin Blvd. McVay Hwy. (P21080). [Mark VanEeckhout] (05 Minutes) MOTION: ALLOW CONSTRUCTION ACTIVITIES OUTSIDE OF THE HOURS OF 7 AM AND 6 PM WITH CONDITIONS AS DESCRIBED IN ATTACHMENT 1 FRANKLIN/MCVAY (P21080) FOR WORK ON THIS JOINT SPRINGFIELD/SUB PROJECT. 4. Glenwood Refinement Plan Amendment, Franklin Blvd. [Tom Boyatt/Molly Markarian] (05 Minutes) MOTION: INITIATE AMENDMENTS TO THE TRANSPORTATION CHAPTER OF THE GLENWOOD REFINEMENT PLAN (PLAN), AS AMENDED, TO ADJUST THE PROJECT CONCEPT CURRENTLY IN THE PLAN TO REFLECT THE PROPOSED FRANKLIN BLVD. PROJECT (PROJECT) DRAFT DESIGN; TO ALIGN THE PROPOSED DRAFT DESIGN SUCH THAT ITS ALIGNMENT GENERALLY CENTERS ALONG THE EXISTING FRANKLIN BLVD. CENTERLINE TO AVOID ANY DISPROPORTIONATE IMPACTS TO FRONTING PROPERTIES; TO AMEND THE PROJECT ENVELOPE TO EXTEND FIVE FEET TO THE NORTH AND FIVE FEET TO THE SOUTH OF THE PROPOSED DRAFT DESIGN; TO REFLECT THOSE CHANGES ON FIGURES 1 AND 3, PAGES 57 AND 58; AND, TO MAKE THE SAME CHANGES TO THE TEXT DESCRIPTIONS FOR THE PROJECT AND PROJECT ENVELOPE ON PAGES 56, 60, 61 AND 62. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT